IFB_4265-0000001123_Final_4-15-16.pdf

IMPORTANT NOTICE TO ALL BIDDERS

Solicitation No. 0000001123

This solicitation/acquisition is being conducted under Public Contract Code § 12125, et seq., the Alternative Protest Process.

Submission of a bid constitutes consent of the bidder for participation in the Alternative Protest Process.

Any protests filed in relation to the proposed contract award shall be conducted under the procedures in this document for the Alternative Protest Process.

Any bidder wishing to protest the proposed award of this solicitation must submit a written Notice of Intent to Protest (facsimile acceptable) to the Coordinator before the close of business on the last day of the protest period, which will be established in the Notice of Intent to Award. Failure to submit a timely, written Notice of Intent to Protest waives the bidder’s right to protest.

Alternative Protest Process Coordinator/Dispute Resolution Department of General Services Procurement Division Purchasing Authority Management Section 707 Third Street, 2nd Floor South West Sacramento, CA 95605 Voice: 916 / 375-4587 Fax: 916 / 376-6226

Page 1 of 11 SOLICITATION #0000001123

Form GSOP S5-PIN (01-05)

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES – PROCUREMENT DIVISION

Invitation for Bid

DUE DATE

May 3, 2016 Responses must be delivered to the Procurement Division before 2:00 PM on the Due Date

SUPPLIER NAME AND ADDRESS BU #

SOLICITATION #

0000001123

DATE

04/19/2016

DELIVERY DATE

As Specified

PAGE

REQUISITION. NO.

4265-0000000008

AGENCY BILLING CODE

83118

AGENCY PURCHASE EST NO.

15-CPH-2209

F.O.B. DESTINATION UNLESS

BID STATES OTHERWISE

ARE YOU CLAIMING PREFERENCE

AS A CALIFORNIA CERTIFIED

SMALL BUSINESS?

YES NO

IF YES, MANUFACTURER?

YES NO

ARE YOU A NON-SMALL BUSINESS

CLAIMING AT LEAST 25% SMALL

BUSINESS SUBCONTRACTOR

PREFERENCE?

YES NO

SUPPLIER CONTACT:

PHONE:

SUPPLIER NUMBER:

____ % CASH DISCOUNT

FOR

PAYMENT WITHIN ____

DAYS

SEE REQUIRED PAYMENT

DATE OF THE GENERAL

PROVISIONS PARAGRAPH 30.

SHIP TO:

See Convertible Child Safety Seat Distribution List –

Attachment #4 NAME (PRINT)

TITLE FOR FURTHER INFORMATION, CONTACT:

PROCUREMENT OFFICIAL: Stacey Jaramillo-Solis

PHONE: 916-443-9614

EMAIL: Stacey.Jaramillo@dgs.ca.gov

SECTION 14835 ET SEQ. OF THE

CALIFORNIA GOVERNMENT CODE

REQUIRES THAT A 5% PREFERENCE BE

GIVEN TO BIDDERS WHO QUALIFY AS A

SMALL BUSINESS OR BIDDERS WHO

QUALIFY AS A NON-SMALL BUSINESS

CLAIMING AT LEAST 25% CALIFORNIA

CERTIFIED SMALL BUSINESS

PARTICIPATION. FOR REQUIREMENTS

SEE TITLE 2, CALIFORNIA CODE OF

REGULATIONS, SECTION 1896, ET SEQ.

THE REQUIREMENTS FOR NONPROFIT

VETERAN SERVICE AGENCIES

QUALIFYING AS A SMALL BUSINESS

ARE CONTAINED IN SECTION 999.50 ET

SEQ. OF THE MILITARY AND VETERANS

CODE.

SIGNATURE DATE

Return To:

DGS/PROCUREMENT DIVISION

707 3RD ST. 2ND FL (95605)

P.O. BOX 989054

W. SACRAMENTO, CA 95798

TELEPHONE NUMBER FAX NUMBER

FEDERAL EMPLOYER IDENTIFICATION NUMBER

Bidder offers and agrees if this response is accepted within 45 calendar days from the date of opening to furnish all of the items upon which prices are quoted, at the prices set opposite each item, delivered at the designated point(s) by the method of delivery and within the times specified above and subject to the attached General Provisions.

DECLARATIONS UNDER PENALTY OF PERJURY: By signing above, with inclusion of the date of signature, the above signed bidder DECLARES UNDER PENALTY OF PERJURY under the laws of the State of California as follows: (1) (STATEMENT OF COMPLIANCE). The above signed has complied with the non-discrimination program requirements of Government Code 12990 and Title 2, California Administrative Code Section 8103, and such declaration is true and correct. (2) the National Labor Relations Board declaration set forth in Paragraph 43 of the General Provisions is true and correct. (3) If a claim is made for the small business preference, the information set forth within is true and correct.

The Department of General Services (DGS), Procurement Division, One Time Acquisitions Unit is facilitating this purchase on behalf of the California Department of Public Health for Convertible Car Seats.

KEY ACTION DATES

Invitation For Bid (IFB) Release April 19, 2016 Last day to submit questions April 26, 2016 Invitation For Bid (IFB) Due May 3, 2016

SOLICITATION

Also referred to as Event in CaleProcure.

ALTERNATIVE PROTEST PROCESS

This solicitation/acquisition is being conducted under the provisions of the Alternative Protest Process (Public Contract Code Section 12125, et seq.) By submitting a bid or proposal to this solicitation, the bidder consents to participation in the Alternative Protest Process, and agrees that all protests of the proposed award shall be resolved by binding arbitration pursuant to the California Code of Regulations, Title 1, Division 2, Chapter 5. The link to the regulations is:

http://www.dgs.ca.gov/oah/GeneralJurisdiction/BidProtestRegs.aspx http://www.dgs.ca.gov/oah/GeneralJurisdiction/BidProtestRegs.aspx

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A Notice of Intent to Award for this solicitation will be publicly posted in the Procurement Division reception area and sent via facsimile to any bidder who submits a written request for notice and provided a facsimile number.

During the protest period, any participating bidder may protest the proposed award on the following grounds:

1. For major information technology acquisitions – that there was a violation of the solicitation procedure(s) and that the protesting bidder’s bid should have been selected; or

2. For any other acquisition – that the protesting bidder’s bid or proposal should have been selected in accordance with the selection criteria in the solicitation document.

A written Notice of Intent to Protest the proposed award of this solicitation must be received (facsimile acceptable) by the Coordinator before the close of business 5 p.m. PST/PDT on the 1st working day after issuing the notice of intent, as specified in the solicitation.

Failure to submit a timely, written Notice of Intent to Protest waives bidder’s right to protest.

Bidder is to send the notice of protest to:

Alternative Protest Process Coordinator/Dispute Resolution Department of General Services Procurement Division Purchasing Authority Management Section 707 Third Street, 2nd Floor South West Sacramento, CA 95605 Fax: 916 / 376-6226

Within seven (7) working days after the last day to submit a Notice of Intent to Protest, the Coordinator must receive from the protesting bidder the complete protest filing including the signed, written detailed statement of protest including exhibits, filing fee and deposit or small business certification as applicable. Untimely submission of the complete protest filing waives the bidder’s right to protest.

Protest bond requirement: Bond amount for this Alternative Protest Process shall be 10 percent of the contract amount as specified in the solicitation. See California Code of Regulations, Title 1, Section 1418.

RESPONSIVE BIDDER

A supplier who is responsive submits a bid response compliant with the solicitation requirements and indicates performance without material deviation from the terms and conditions of the proposed contract.

RESPONSIBLE BIDDER

A supplier who is responsible and submits a responsive bid is one who clearly indicates compliance without material deviation from the solicitation’s terms and conditions and who possesses the experience, facilities, reputation, financial resources and other factors existing at the time of contract award.

ADDITIONAL TERMS AND CONDITIONS

The state objects to and will not evaluate or consider any additional terms or conditions submitted by a bidder. This applies to any language appearing in documents attached as part of the bidder’s response. In signing and submitting a bid, the bidder agrees that any additional terms and conditions whether submitted intentionally or inadvertently, shall have no force or effect. Bids with terms and conditions attached may be subject to rejection.

QUESTIONS REGARDING THE IFB

Bidders requiring clarification of the intent or content of this IFB or on procedural matters regarding the competitive IFB process may request clarification by submitting questions by the date(s) identified in the key action, via email to the Procurement Official identified in this IFB. If a Bidder submits a question after the scheduled date(s), the State will attempt to answer the question but does not guarantee that the answer will be prior to the bid due date.

Note: Answers to all questions will be posted via an Event/Solicitation Addendum.

REQUEST TO CHANGE REQUIREMENTS OF THE IFB

Bidders may request to change requirements of the IFB if the Bidder believes that one or more of the IFB requirements is onerous, unfair, or imposes unnecessary constraints on the Bidder in proposing less costly or alternate solutions. The Bidder shall submit recommended change(s) and facts substantiating the recommended change by the date(s) identified in the key action

Page 3 of 11 SOLICITATION #0000001123 dates, in an email or envelope clearly marked “Request to Change Requirements of the IFB 4265-0000001123” to the Procurement Official identified in this IFB.

ATTACHMENTS

The following documents are attached, or attached by reference, and part of this solicitation:

1. Specification 2540-3581 for Convertible Car Seats of one (1) of page, dated 4/8/16

2. Administrative Requirements of two (2) pages

3. Cost Worksheet of one (1) page

4. Convertible Child Safety Seat Distribution List of two (2) pages

5. Bidder’s Instructions (GSPD-451) of three (3) pages, dated 11/09/2011** http://www.documents.dgs.ca.gov/pd/modellang/GSPD451-110911.pdf

6. General Provisions (GSPD-401) of seven (7) pages, dated 06/08/2010** http://www.documents.dgs.ca.gov/pd/modellang/GPnonIT060810.pdf

7. Bidder Declaration Form (GSPD-05-105 REV 03/15) of two (2) pages

8. California Disabled Veteran Business Enterprise (DVBE) Bid Incentive Instructions of three (3) pages, dated

09/03/09

9. Disabled Veteran Enterprise Declarations (Std. 843) of one (1) page, dated 05/2006 (if applicable)** http://www.documents.dgs.ca.gov/pd/poliproc/STD-843FillPrintFields.pdf

10. Postconsumer Content Certification Form (CIWMB 74) of two (2) pages, dated 4/2007

11. Darfur Contracting Act Certification of one (1) page

12. Payee Data Record (STD. 204), of two (2) pages** http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf

13. TACPA Preference Forms** http://www.documents.dgs.ca.gov/pd/dispute/mfgsum525.pdf http://www.documents.dgs.ca.gov/pd/edip/bidsum526.pdf http://www.documents.dgs.ca.gov/dgs/fmc/pdf/Std830.pdf

14. Alternative Protest Process of 10 pages

** These documents are incorporated by reference and located at the link provided.

Please note that items #2, #3, #7, #9 (If applicable), #10, #11, #12 AND #13 (if applicable) MUST be returned with the bid or the bid may be rejected.

WARRANTY

All products offered must contain, at a minimum, one (1) year warranty from the Original Equipment Manufacturer (OEM) with the option to extend warranty for additional years. The initial warranty period shall commence after acceptance of the product(s).

During the warranty period, the contractor must:

Honor all manufacturers’ warranties and guarantees on all products offered through the contract. If the manufacturer offers an on-site warranty, those warranty services must be passed on to the users of this contract. Vendor shall bear all material, labor and transportation costs for repair of defects and failures occurring within the warranty period.

PRICES

Prices shall be submitted via hard copy. Pricing shall be all inclusive. Only the prices/charges submitted in the bid response shall be accepted and included in the awarded contract.

For the purpose of this bid, only bids quoted F.O.B. Destination, Freight Prepaid, will be accepted. No charge for delivery, drayage, express, parcel post, packing, cartage, insurance, license fees, permits, cost of bonds, or for any other purpose will be paid by the State unless expressly included and itemized in the Contract. International shipments will be Delivered Duty Paid (DDP). Import Costs, duties, taxes, value added tax or any other transportation or customs costs will not be paid by the State unless expressly included and itemized in the Contract.

Sales tax is not to be included on the bid or in the bid pricing. If awarded this bid, sales tax should be added at time of invoicing. The sales tax rate applied should be based on the rate of the area where the product is to be delivered, unless the deliverable is a vehicle, in which case the sales tax rate applied should be based on the rate where the vehicle will be registered with the California Dept. of Motor Vehicles (DMV).

http://www.documents.dgs.ca.gov/pd/modellang/GSPD451-110911.pdf http://www.documents.dgs.ca.gov/pd/modellang/GPnonIT060810.pdf http://www.documents.dgs.ca.gov/pd/poliproc/STD-843FillPrintFields.pdf http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf http://www.documents.dgs.ca.gov/pd/dispute/mfgsum525.pdf http://www.documents.dgs.ca.gov/pd/edip/bidsum526.pdf http://www.documents.dgs.ca.gov/dgs/fmc/pdf/Std830.pdf

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CALIFORNIA SELLER’S PERMIT

Bidders must provide their California retailer’s seller’s permit or certification of registration and, if applicable, the permit or certification of all participating affiliates, issued by California’s State Board of Equalization (BOE), pursuant to all requirements as set forth in Sections 6487, 7101 and Sections 6452.1, 6487.3, 18510 of the Revenue and Taxation Code, and Section 10295.1 of the Public Contract code.

In order to expedite the process of verifying the validity of the permit, provide the BOE permit number in the space provided below (or attach a copy of the permit with your bid.)

For instructions on how to obtain a California Sellers Permit number or register to do business in the State of California, visit the Board of Equalization website at www.boe.ca.gov.

Retailer’s Seller’s Permit Number: __________________________________

POSTCONSUMER-CONTENT CERTIFICATION

State agencies are required to report purchases in many product categories. In order to comply with those requirements, bidders are required to complete and return the attached Postconsumer-Content Certification form (CIWMB 74) with their bid response.

BIDDER DECLARATION FORM

All bidders must complete the Bidder Declaration Form GSPD-05-105 and include it with the bid response. When completing the declaration, bidders must identify all subcontractors proposed for participation in the contract; this includes equipment manufacturers, equipment distributors and resellers. A subcontractor is any person, firm, corporation, or organization contracting to perform any part of the prime’s contract. Bidders awarded a contract are contractually obligated to use the subcontractors for the corresponding work identified unless the State agrees to a substitution and it is incorporated by amendment to the contract.

If claiming the non-small business subcontractor preference, the form must list all the California small businesses with which you commit to subcontract in an amount of at least twenty-five percent (25%) of the net bid price. All certified small businesses must perform a “commercially useful function” in the performance of the contract as defined in Government Code Section 14837 (d)(4).

DARFUR CONTRACTING ACT CERTIFICATION

Effective January 1, 2009, all Invitations for Bids (IFB) or Requests for Proposals (RFP) for goods or services must address the requirements of the Darfur Contracting Act of 2008 (Act). (Public Contract Code sections 10475, et seq.; Stats. 2008, Ch. 272). The Act was passed by the California Legislature and signed into law by the Governor to preclude State agencies generally from contracting with “scrutinized” companies that do business in the African nation of Sudan (of which the Darfur region is a part), for the reasons described in Public Contract Code section 10475.

A scrutinized company is a company doing business in Sudan as defined in Public Contract Code section 10476. Scrutinized companies are ineligible to, and cannot, bid on or submit a proposal for a contract with a State agency for goods or services. (Public Contract Code section 10477(a)).

Therefore, Public Contract Code section 10478 (a) requires a company that currently has (or within the previous three years has had) business activities or other operations outside of the United States to certify that it is not a “scrutinized” company when it submits a bid or proposal to a State agency. (See # 1 on the Attachment).

A scrutinized company may still, however, submit a bid or proposal for a contract with a State agency for goods or services if the company first obtains permission from the Department of General Services (DGS) according to the criteria set forth in Public Contract Code section 10477(b). (See # 2 on the Attachment).

PROHIBITION ON TAX DELINQUENTS BIDDING (AB 1424)

Public Contract Code section 10295.4 provides that a state agency shall not enter into any contract for goods or services with a contractor whose name appears on either list of the 500 largest tax delinquencies pursuant to Section 7063 or 19195 of the Revenue and Taxation Code. This section applies to contracts executed on or after July 1, 2012. The Franchise Tax Board (FTB) and the California Board of Equalization (BOE) will post and periodically update lists of the 500 largest tax delinquencies on their websites as required by law. Starting on July 1, 2012 prior to executing contracts state agencies must check the FTB and BOE lists to ensure the proposed awardee/vendor is not on either list. If the proposed awardee is on either list the bid may be considered non-responsive.

CHANGE ORDERS

Any Purchase Order resulting from this bid may be amended, modified, or terminated at any time by mutual agreement of the parties in writing. Change orders amending, modifying or terminating the Purchase Order, including any modifications of the compensation http://www.boe.ca.gov/

Page 5 of 11 SOLICITATION #0000001123 payable, may be issued only by the Department of General Services State Procurement Officer. All such change orders shall be in writing and issued only upon written concurrence of the supplier. Termination, as that term is used in this section, does not include termination for default of the supplier.

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CALIFORNIA CERTIFIED SMALL BUSINESS AND PREFERENCE(S) INFORMATION

SMALL BUSINESS PREFERENCES AND CERTIFICATION

Bidders claiming the small business preference must be certified by California as a small business or must commit to subcontract at least twenty-five percent (25%) of the net bid price with one or more California certified small businesses. Small Business Nonprofit Veteran Services Agencies (SB/NVSA) prime bidders meeting requirements specified in the Military and Veterans Code Section 999.50 et seq. and obtaining a California certification as a small business are eligible for the five percent (5%) small business preference. If applicable, claim the preference in the box on the right hand side of the first page of this solicitation.

Completed certification applications and required support documents must be submitted to the Office of Small Business and DVBE Services (OSDS) no later than 5:00 p.m. on the bid due date and the OSDS must be able to approve the application as submitted.

Questions regarding certification should be directed to the OSDS at (916) 375-4940.

SMALL BUSINESS REGULATIONS

The Small Business regulations, located in the California Code of Regulations (Title 2, Division 2, Chapter 3, Subchapter 8, Section 1896 et seq.), concerning the application and calculation of the small business preference, small business certification, responsibilities of small business, department certification, and appeals are revised, effective 9/09/04. The new regulations can be viewed at http://www.dgs.ca.gov/pd/Programs/OSDS.aspx. Access the regulations by clicking on the “Small Business Regulations” in the right sidebar. For those without internet access, a copy of the regulations can be obtained by calling the Office of Small Business and DVBE Services (OSDS) at (916) 375-4940.

SMALL BUSINESS PARTICIPATION REPORTING REQUIREMENTS

Per Government Code 14841, if a contract/purchase order is awarded from this solicitation with a commitment from the prime bidder to achieve small business participation, the contractor must within sixty (60) days of receiving final payment under this agreement (or within such other time period as may be specified elsewhere in this agreement) report to the awarding department the actual percentage of small business participation achieved.

NON-SMALL BUSINESS SUBCONTRACTOR PREFERENCE

A five percent (5%) bid preference is available to a non-small business claiming twenty-five percent (25%) California Certified small business subcontractor participation. If applicable, claim the preference in the box on the right hand side of the first page of this solicitation.

If claiming the non-small business subcontractor preference, the bid response must include a list of the small business(es) with which you commit to subcontract in an amount of at least twenty-five percent (25%) of the net bid price with one of more California certified small businesses. Each listed certified small business must perform a “commercially useful function” in the performance of the contract as defined in Government Code Section 14837(d)(4). The required list of California certified small business subcontracts must be attached to the bid response and must include the following: 1) subcontractor name, 2) address, 3) phone number, 4) a description of the work to be performed and/or products supplied, 5) and the dollar amount or percentage of the net bid price (as specified in the solicitation) per subcontractor.

Bidders claiming the five percent (5%) preference must commit to subcontract at least twenty-five percent (25%) of the net bid price with one or more California certified small businesses. Completed certification applications and required support documents must submitted to the Office of Small Business and DVBE Services (OSDS) no later than 5:00 p.m. on the bid due date, and the OSDS must be able to approve the application as submitted. Questions regarding certification should be directed to the OSDS at (916) 375-4940.

http://www.dgs.ca.gov/pd/Programs/OSDS.aspx

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TACPA CONTRACT PREFERENCE

This solicitation contains the Target Area Contract Preference Act (TACPA) preference request forms. Please carefully review the forms and requirements. If applying for this preference, bidders must submit the preference request forms listed in the Attachments section of this document. Denial of TACPA preference requests is not a basis for rejection of the bid.

The State as part of its evaluation process reserves the right to verify, validate, and clarify all information contained in the bid. This may include, but is not limited to, information from bidders, manufacturers, subcontractors and any other sources available at the time of bid evaluation. Bidder refusal to agree to and/or comply with these terms, or failure to provide additional supporting information at the State’s request may result in the denial of the preference requested.

Contracts awarded with applied preference will be monitored throughout the life of the contract for compliance with statutory, regulatory, and contractual requirements. The State will take appropriate corrective action and apply sanctions as necessary to enforce the preference program.

Any questions regarding TACPA preference should be directed to the Department of General Services, Procurement Division at Tacpa@dgs.ca.gov.

TACPA Preference Request (STD 830):

http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std830.pdf#search=std%20830&view=FitH&pagemode=none

Bidder’s Summary of Contract Activities and Labor Hours:

http://www.documents.dgs.ca.gov/pd/edip/bidsum526.pdf

Manufacturer’s Summary of Contract Activities and Labor Hours:

http://www.documents.dgs.ca.gov/pd/dispute/mfgsum525.pdf http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std830.pdf#search=std%20830&view=FitH&pagemode=none http://www.documents.dgs.ca.gov/pd/edip/bidsum526.pdf http://www.documents.dgs.ca.gov/pd/dispute/mfgsum525.pdf

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DISABLED VETERAN BUSINESS ENTERPRISE INCENTIVE INFORMATION

DVBE PARTICIPATION REQUIREMENTS

The Department elects to waive the DVBE program requirements in this solicitation, but opts to include the DVBE Incentive. To be considered for the incentive, bidders must complete and return the Bidder Declaration GSPD-05-105 (03/15), the DVBE Declarations, STD. 843 (5/2006), and signed, written confirmation (described below). The California DVBE Bid Incentive Instructions (09/03/09) include information about the DVBE incentive.

Supplier agrees to provide verification, in a form agreed to by the state, that DVBE subcontractor participation under this agreement is in compliance with the goals specified at the time of award of contract/purchase order, or with any subsequent amendment.

DVBE COMPLIANCE AND VERIFICATION

Written Confirmation:

A written confirmation from each DVBE subcontractor identified on the Bidder Declaration must be provided. The written confirmation must include the solicitation number and be signed by the Bidder and DVBE subcontractor(s). The written confirmation shall include but is not limited to the DVBE scope of work, work to be performed by the DVBE, term of intended subcontract with the DVBE, anticipated dates the DVBE will perform required work, rate and conditions of payment and total amount to be paid to the DVBE.

Failure to submit signed confirmations shall render the bid non-responsive. If further verification is necessary, the state will obtain additional information to verify compliance with the above requirements.

Disabled Veteran Business Enterprise Declarations (Std. 843):

Per the Military and Veterans Code Section 999.2, this form must be completed and signed by all disabled veteran owner(s) and disabled veteran manager(s) when a DVBE contractor or subcontractor will provide materials, suppliers, services or equipment. The completed form should be included with the bid response. Should the form not be included with the IFB, contact the State contracting official or obtain a copy online from the Department of General Services, Procurement Division, Office of Small Business and DVBE Services (OSDS) website at http://www.dgs.ca.gov/pd/Programs/OSDS.aspx.

At the State’s option prior to award, bidders may be required to submit additional written clarifying information. Failure to submit the requested written information as specified may be grounds for bid rejection.

DVBE PARTICIPATION REPORTING REQUIREMENTS

If a contract/purchase order is awarded from this solicitation with a commitment from the prime bidder to achieve disabled veteran business enterprise (DVBE) participation, pursuant to Military and Veterans Code Section 999.5, the prime contractor must within sixty

(60) days of receiving final payment under this agreement (or within such other time period as may be specified elsewhere in this agreement) certify the information contained in the “Prime Contractor’s DVBE Subcontracting Report (Rev. April 2014)”* The state reserves the right to verify all of the above information. Any person or entity that knowingly provides false information shall be subject to a civil penalty for each violation as stated in Military and Veterans Code Section 999.5(d).

*This form should be provided by and returned to the ordering agency by the prime contractor. It is the prime contractor’s responsibility to ensure the form is received, completed and returned within the stated time frame.

DVBE SUBCONTRACTOR SUBSTITUTION

The supplier understand and agrees that should award of this contract be based in part on their commitment to use the Disabled Veteran business Enterprise (DVBE) subcontractor(s) identified in their bid offer, per Military and Veterans Code section 999.5 (e), a DVBE subcontractor may only be replaced by another DVBE subcontractor and must be approved by the Department of General Services (DGS). Changes to the scope of work that impact the DVBE subcontractor(s) identified in the bid or offer and approved DVBE substitutions will be documented by contract amendment. Failure of Contractor to seek substitution and adhere to the DVBE participation level identified in the bid or offer may be cause for contract termination, recovery of damages under rights and remedies due to the State, and penalties as outlined in M&VC section 999.9; Public Contract Code (PCC) section 10115.10.

http://www.dgs.ca.gov/pd/Programs/OSDS.aspx

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SPECIFICATION COMPLIANCE

The bidder must indicate below if the product or products offered on this bid complies in all respects with the attached specifications.

YES_________ NO*_________

If the bidder has indicated that the product offered does not comply in all respects with the attached specifications, he is to list below, in detail, any and all deviations.

*If the product does not comply you may request modifications, revisions or possible alternatives to be reviewed PRIOR to the bid submission date by submitting your request to the Procurement Official. Any deviations listed below may cause your bid to be deemed non-compliant.

LIST DEVIATIONS:

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RESPONSE CHECKLIST

The following checklist identifies the applicable items that must be completed and returned in order to be evaluated for award:

Signed State of California – DGS Procurement Division - solicitation document (with all fill-in spaces completed) Signed Administrative Requirements of two (2) pages Cost Worksheet of one (1) page Bidder Declaration Form (GSPD-05-105 REV 03/15) of two (2) pages Disabled Veteran Enterprise Declarations (Std. 843) of one (1) page, dated 05/2006 (if applicable) DVBE signed, written certification (if applicable) Postconsumer Content Certification Form (CIWMB 74) of two (2) pages, dated 4/2007 Darfur Contracting Act Certification Payee Data Record (Std. 204) Seller Permit Information

Failure to return any of these items with your bid response may result in your bid being considered non-responsive.

The following items must be returned with the bid response only if your intention is to claim the applicable bidder preference, if you are not claiming the preference you are not obligated to fill out and/or return any of the following forms.

Target Area Contract Preference Act (TACPA), request form (Std. 830).

Manufacturer’s Summary, form (DGS/PD 525) for goods only.

Bidder’s Summary, form (DGS/PD 526) for goods and services.

Note: The State makes no warranty that the checklist is a full and comprehensive listing of every requirement specified in the IFB.

Checking off the items on the checklist does not establish your firm’s intent nor does it constitute responsiveness to the requirement(s).

The checklist is only a tool to assist participating bidders in compiling their final bid response. Bidders are encouraged to carefully read the entire IFB. The need to verify all documentation and responses prior to the submission of final bids cannot be over emphasized.

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BID SUBMISSION INSTRUCTIONS

This document is intended to assist bidders with standard instructions for how and where to submit a bid. The state makes no warranty that following these instructions will ensure a compliant submission. Bidders are required to carefully read the solicitation document and adhere to any other submission requirements. If there is a question regarding how to submit a bid, contact the Procurement Official listed on the first page of the solicitation document for assistance.

Bidders are required to submit a complete Paper Bid by the due date and time identified in this solicitation.

Award Note: In order to receive an award, Bidder must register their company with Cal eProcure.

PAPER BID SUBMISSION

For evaluation purposes, the paper bid shall be complete and include all of the required bid submittals in order to be deemed responsive to the bid requirements. If the paper bid response is incomplete and/or includes discrepancies, you may be deemed non-responsive and subject to the rejection process.

States Own Bid Form: Only bids quoted on the State's own bid form will be considered. Bids submitted referencing supplier attachments which include legal terms and conditions that conflict with the State's General Provisions shall be considered non-responsive and such bids may be rejected. Unless otherwise stated in the bid document, please DO NOT submit bids in binders or using plastic combs.

Submission Methods: Bidder may submit their paper bid using the following methods unless stated otherwise in the bid documents.

Identify all mailed/couriered/hand-delivered bid packages by clearly writing on the outside of the envelope the Invitation for Bid Number (Ex: BU#, Event#, and the name of the Procurement Official. (see examples below)

POSTAL MAIL COURIER (FED EX/UPS/ETC.) OR HAND DELIVER

DGS Procurement Division DGS Procurement Division Attn: Bid Opening Official, 2ND Floor Attn: Bid Opening Official P.O. Box 989054 707 3rd Street, 2nd Floor West Sacramento, Ca 95798 West Sacramento, Ca 95605

BU #4265 IFB/SOLICITATION #: 0000001123 BU #4265 IFB/SOLICITATION #: 0000001123

PROCUREMENT OFFICIAL: Stacey Jaramillo-Solis PROCUREMENT OFFICIAL: Stacey Jaramillo-Solis

FACSIMILE (FAX)

Faxed bids will be considered for the solicitation only if they are sent to (916) 375-4613. Bids sent to any other fax number will not be considered. Only pages of the faxed bid received prior to the bid opening time specified in the solicitation will be considered the “complete bid”. Please be advised that there is a heavy demand placed on the fax machine receiving bids and the State assumes no responsibility if a supplier cannot transmit their bid via fax or if the entire bid is not received prior to the bid opening time.

E-MAIL

E-mailed bids are NOT accepted.

ELECTRONIC BID PRICE SUBMISSION

Electronic bid submission is NOT accepted.

AWARD NOTIFICATION

If you would like to receive notification of the bid results and intended awardee please include a “Notice of Intent to Award” request along with your submitted bid.

STATE OF CALIFORNIA

BID SPECIFICATION

Convertible Car Seat

2540-3581

R. Maduell 42650000000008

PAGE 1 OF 1 4/8/16

Covertable Car Seats

1. SCOPE

This specification establishes the requirements for convertible car seats that California Department of Public Health (CDPH) will provide to low income children throughout the state.

2. APPLICABLE SPECIFICATIONS / STANDARDS / CODES

Specifications, standards and codes referenced in this document in effect on the opening of the ‘Invitation for Bid’, form a part of this specification.

2.1. Shall meet the requirements of Federal Motor Vehicle Safety Standard (FMVSS) No. 213, "Child Restraint Systems".

3. GENERAL REQUIREMENTS

3.1. For the rear-facing direction use of a convertible seat, the minimum weight requirements must be 5 pounds or less

3.2. Maximum harness limit must be at least 65 pounds

3.3. Upper weight limit for the rear-facing position must be at least 40 pounds

3.4. 5-point harness with a 2-piece chest clip and crotch buckle

3.5. Up-front harness adjustment of five-point harness

3.6. A minimum of 6 positions of shoulder harness adjustments

3.7. LATCH equipped and tether included

3.8. Removable head and body pillow

BU #4265 IFB #0000001123

Attachment #1

Attachment #2

ADMINISTRATIVE REQUIREMENTS

Convertible Car Seat

1. DISTRIBUTION REQUIREMENTS:

A. Must deliver specific quantities of product to multiple entities throughout California, as is specified in the provided spreadsheet – Attachment #4.

B. Deliveries must be made in the months of May and June, with final shipments commencing no later than June, 15, 2016.

C. Deliveries must be made during normal business hours (Monday – Friday from 9 am – 5 pm).

D. The primary contact for each recipient must receive a notification via email upon shipment of the product, including a tracking number.

E. Deliveries must be tracked, including obtaining a receipt for each delivery.

Note: In accordance with paragraph 15 of the General Provisions entitled “Delivery”, the contractor shall strictly adhere to the delivery terms and completion schedule as specified in this solicitation. Failure to comply with the delivery requirements, as stated, may be considered a breach of contract and subject the contractor to General Provisions 26, entitled “Rights and Remedies of the State for Default”.

2. SATISFACTION GUARANTEE: If for any reason, CDPH is not satisfied, CDPH shall notify

Contractor in writing within one month of time CDPH first becomes dissatisfied. Contractor will try to resolve the problem to CDPH’s satisfaction.

3. PERIOD OF PERFORMANCE: The term of this Agreement will be effective upon the Agreement state date or upon date the Purchase Order is signed, whichever is later, through June 30, 2016.

4. REFERENCE BRANDS: Evenflo SureRide DLX Convertible Car Seat and Britax USA Marathon

ClickTight Convertible Car Seat are two brands that have been determined by the California

Department of Public Health as meeting their technical requirements. Bidders proposing alternative brands must provide make and model information during the Q and A period. All proposed alternatives will be reviewed by the State for compliance to the technical specifications and equivalency in quality to the reference brands. Acceptable alternatives will be published one week prior to the bid submission deadline. Alternative products not included in this list will be deemed non-compliant.

5. BOOKS AND MANUALS: One (1) set of standard operator’s manual, applicable user instructions including specific process or procedure(s) for part ordering, requesting service etc. shall be provided in writing at the time of delivery.

Attachment #2

ADMINISTRATIVE REQUIREMENTS

Convertible Car Seat

Bidder Certification:

Please certify that you have received all three (3) pages of this document and that you have reviewed and agree to the requirements, terms and conditions within by signing below and returning all pages with the bid submission.

Printed Name

Signature

Date

Attachment #3

COST WORKSHEET

Complete the cost worksheet below. Make sure the unit cost includes shipping and handling charges.

Item Qty. UOM Description Brand Model Unit Cost Total Extended Cost

1 1496 EA Convertible Car Seats per Bid Specification 2540-3581

TOTAL COST (Enter the Total Cost including Shipping and Handling) $_______________

Safety Seat Distribution_FINAL; Safety Seats

4/12/2016

Convertible Child Safety Seat Distribution List 03/11/16

Safety Seat Quantity Awarded Name of Organization/Entity

Delivery Contact Person

Delivery Contact Person Phone Number Delivery Contact Person Email

Delivery Street Address (No P.O. Box) Delivery City

Delivery State (Initials only)

Delivery Zip Code

Alt Delivery Contact Person (in case Delivery Contact Person is not available)

Alt Delivery Contact Person Phone Number

20 Youth for Change- Paradise Ridge Family Resource Center

Kelly Doty (530) 872-3896 kdoty@youth4change.org 6249 Skyway Paradise CA 95969 Joyce Trevino (530) 872-3896

116 Shasta County Health & Human Services Agency - Public Health Branch

Maureen Robison (530) 245-6877 mrobison@co.shasta.ca.us 2660 Breslauer Way Redding CA 96001 Caedy Minoletti (530) 245-6857

100 DHHS, Child Passenger Safety Program

Holly Baker (707) 445-6030 hbaker@co.humboldt.ca.us 908 7th Street Eureka CA 95501 Helen Luther (707) 411-5072

36 Del Norte Child Care Council Debbie Williams (707) 464-8311 debbie@dnccc.com 212 K Street Crescent City CA 95531 Sarah Noll (707) 464-8311

136 County of Santa Clara Public Health Department

Michael Bradford (408) 937-2253 michael.bradford@phd.sccgov.org 1993B McKee Road San Jose CA 95116 Maria Curiel (408) 937-2256

20 Aptos/La Selva Fire Protection District

Sarah Melton (831) 685-6690 sarahm@aptosfire.com 6934 Soquel Dr. Aptos CA 95003 Erin Collins (831) 685-6690

50 First 5 San Benito Laura Lee (831) 325-0321 Laura@first5sb.org 351 Tres Pinos, Suite 100A Hollister CA 95023 Anaid Godoy (831) 634-2046

60 Monterey County Association of Families Caring for Children

Susan Derichsweiler/Margie Wiebusch

(831) 770-7039 sderichsweiler@hartnell.edu 411 Central Ave Salinas CA 93901 Richard (831) 770-7039

6 Natividad Medical Foundation Kristen Spencer (831) 772-7357 SpencerKC@natividad.com 1441 Constitution Blvd. Salinas CA 93906 Lorraine Artinger (831) 772-7357

20 Sacramento Children's Home - Meadowview Birth & Beyond

Vikie Cole (916) 394-6307 vikie.cole@kidshome.org 2251 Florin Rd, Ste 158 Sacramento CA 95822 Marisa Vargas (916) 394-6338

40 California Rural Indian Health Board Julie Villa (916) 929-9761 julie.villa@crihb.org 4400 Auburn Blvd 2nd floor Sacramento CA 95841 Kathy Greer (916) 929-9761

50 Stanislaus County Sheriff's Department

Patrick McCulloch (209) 869-7162 pmcculloch@stanislaussheriff.com 6727 Third St Riverbank Ca 95367 Melissa hardy (209) 596-1218

26 Citrus Heights Police Department Nikki Reid (916) 990-5788 nreid@citrusheights.net 6315 Fountain Square Drive, Citrus Heights, CA 95610

Citrus Heights CA 95610 Jennifer Fisher (916) 726-3015

26 Cuyama Valley Family Resource Center martha yepez (805) 345-1961 myepez@sbcsocialserv.org 4689 Highway 166 Unit B New Cuyama ca 93254 Lynn Carlisle (805) 722-0509

20 Santa Barbara Cottage Hospital Loading Doc on-duty staff receives delivery

(805) 569-8218 dromo@sbch.org 400 W. Pueblo St. Santa Barbara CA 93105 Gena Topping (805) 569-7478

BU #42655 IFB #0000001123

Attachment #4

Safety Seat Distribution_FIN

AL; Safety Seats 4/12/2016

Convertible Child Safety Seat Distribution 03/11/16

Safety Seat Q uantity Aw arded N am e of O rganization/Entity D elivery Contact Person

D elivery

Contact Person Phone N um ber

D elivery Contact Person Em ail D elivery Street Address (N o

P.O . Box)

D elivery City

D elivery

State (Initials only)

D elivery

Zip Code

Alt D elivery Contact

Person (in case D elivery Contact Person is not available)

Alt D elivery

Contact Person Phone N um ber

Isla Vista Youth Projects, Inc.

Lucia Perez

(805) 968-0488 luciap@ ivyp.org

6842 Phelps Road G oleta

CA

93117 Chris Callaw ay

(805) 968-0488

M aternal Child and Adolescent Public Health Departm ent San Luis O bispo County

M aria Echard

(805) 788-2069 m echard@ co.slo.ca.us

2156 Sierra W ay

San Luis O bispo

CA

93401

Enrique Santano

(805) 781-5538

Pacific Safety Center

Elvie M artinez

(425) 241-1886 elvie@ psc411.com 9880 Via Pasar, Suite F

San Diego

CA

92126 N oem i Duenas

(858) 442-4909

Safe Kids Kern

Tam m y Fisher

(661) 868-0203 fishert@ co.kern.ca.us

1800 M t Vernon Ave

Bakersfield

CA

93306 M ariel M ehdipour

(661) 868-0326

Com m unity Health Action N etw ork

Cornelius Page Jr

(760) 261-4313 shw tm

1org@ aol.com

15124 Placida Rd Victorville

CA

92394

Law ana Page

(909) 563-6158

Desert Hot Springs Police Departm ent Dale M ondary

(760) 329-2904 dm ondary@ dhspd.com 65950 Pierson Blvd

Desert Hot Springs

CA

92240 Jim

Henson

(760) 329-2904

O peration Show ers of Appreciation

Courtney

(760) 807-7673 courtney@ osoam il.org 35629 Yellow stone Street W inchester

CA

92596 Jesse

(408) 836-1043

Kids Are 1st

Darrell Blanton

(323) 232-4391 darrellblanton@ avalon-carver.org

Avalon Carver Com m unity Center 4920 S Avalon Blvd

Los Angeles

CA

90011 M arilyn W einger

(847) 544-8169

The Children's Clinic

Penelope Leon

(562) 264-2627 pleon@ thechildrensclinic.org

701 East 28th Street, Suite 200 Long Beach

CA

90806

Steve Adam s

(562) 544-2673

Child Care Resource Center

Lucy Capurro

(818) 717-1000 lcapurro@ ccrcca.org

20001 Prairie St Cathsw orth

CA

91311 Yesenia Rodriguez

(818) 717-1000

CHO

C Children's Juan Avalos

(714) 509-8749 juavalos@ choc.org 1201 W

La Veta Ave O range

CA

92868 Raym ond N unez

(714) 509-8749

O neO C

Herlinda G uzm an

(714) 943-1190 hguzm an@ uci.edu 17322 M urphy Ave Irvine

CA

92614

Jessica N guyen

(949) 419-7873

G arden G rove U nified School District State Preschool Program

Sue M cClellan

(714) 663-6298 sm cclell@ ggusd.us

13581 Clinton Street G arden G rove

CA

92843

Rin Traviglia

(714) 663-6298

1,496

BU

#4265 IFB #0000001123

Atta chm ent #4

State of California—Department of General Services, Procurement Division

GSPD–05–105 (REV 03/15)

BIDDER DECLARATION

1. Prime bidder information (Review attached Bidder Declaration Instructions prior to completion of this form):

a. Identify current California certification(s) (MB, SB, NVSA, DVBE): or None (If “None”, go to Item #2)

b. If you are a California certified DVBE, percentage of DVBE participation and/or incentive claimed? %

c. Will subcontractors be used for this contract? Yes No (If yes, indicate the distinct element of work your firm will perform in this contract e.g., list the proposed products produced by your firm, state if your firm owns the transportation vehicles that will deliver the products to the State, identify which solicited services your firm will perform, etc.). Use additional sheets, as necessary.

d. If you are a California certified DVBE: (1) Are you a broker or agent? Yes No

(2) If the contract includes equipment rental, does your company own at least 51% of the equipment provided in this contract (quantity and value)? Yes No N/A

2. If no subcontractors will be used, skip to certification below. Otherwise, list all subcontractors for this contract. (Attach additional pages if necessary):

Subcontractor Name, Contact Person, Phone Number & Fax Number

Subcontractor Address & Email Address

CA Certification (MB, SB, NVSA, DVBE or None)

Work performed or goods provided for this contract

Corresponding % of bid price

Good Standing?

51% Rental?

CERTIFICATION: By signing the bid response, I certify under penalty of perjury that the information provided is true and correct.

Page of

Attachment #7

State of California—Department of General Services, Procurement Division GSPD–05–105 (REV 03/15) Instructions

BIDDER DECLARATION Instructions

All prime bidders (the firm submitting the bid) must complete the Bidder Declaration.

1.a. Identify all current certifications issued by the State of California. If the prime bidder has no California certification(s), check the line labeled “None” and proceed to Item #2. If the prime bidder possesses one or more of the following certifications, enter the applicable certification(s) on the line:

• Microbusiness (MB)

• Small Business (SB)

• Nonprofit Veteran Service Agency (NVSA)

• Disabled Veteran Business Enterprise (DVBE)

1.b. For a California certified DVBE, enter the percentage of DVBE participation and/or incentive claimed.

1.c. Mark either “Yes” or “No” to identify whether subcontractors will be used for the contract. If the response is “No”, proceed to Item #1.c. If “Yes”, enter on the line the distinct element of work contained in the contract to be performed or the goods to be provided by the prime bidder. Do not include goods or services to be provided by subcontractors.

Bidders certified as MB, SB, NVSA, and/or DVBE must provide a commercially useful function as defined in Military and Veterans Code Section 999 for DVBEs and Government Code Section 14837(d)(4)(A) for small/ microbusinesses.

Bids must propose that certified bidders provide a commercially useful function for the resulting contract or the bid will be deemed non-responsive and rejected by the State. For questions regarding the solicitation, contact the procurement official identified in the solicitation.

Note: A subcontractor is any person, firm, corporation, or organization contracting to perform part of the prime’s contract.

1.d. This item is only to be completed by businesses certified by California as a DVBE.

(1) Declare whether the prime bidder is a broker or agent by marking either “Yes” or “No”. The Military and Veterans Code Section 999.2 (b) defines “broker” or “agent” as a certified DVBE contractor or subcontractor that does not have title, possession, control, and risk of loss of materials, supplies, services, or equipment provided to an awarding department, unless one or more of the disabled veteran owners has at least 51-percent ownership of the quantity and value of the materials, supplies, services, and of each piece of equipment provided under the contract.

(2) If bidding rental equipment, mark either “Yes” or “No” to identify if the prime bidder owns at least 51% of the equipment provided (quantity and value). If not bidding rental equipment, mark “N/A” for “not applicable.”

2. If no subcontractors are proposed, do not complete the table. Read the certification at the bottom of the form and complete “Page of ” on the form.

If subcontractors will be used, complete the table listing all subcontractors. If necessary, attach additional pages and complete the “Page of ” accordingly.

Z:\Acquisitions\One Time Acquisitions\FORMS-IT\MASTER-BidDeclar08-09Wordconv.docx

2. (continued) Column Labels

Subcontractor Name, Contact Person, Phone Number & Fax Number—List each element for all subcontractors.

Subcontractor Address & Email Address—Enter the address and if available, an Email address.

CA Certification (MB, SB, NVSA, DVBE or None)—If the subcontractor possesses a current State of California certification(s), verify on this website (www.eprocure.pd.dgs.ca.gov).

Work performed or goods provided for this contract—Identify the distinct element of work contained in the contract to be performed or the goods to be provided by each subcontractor. Certified subcontractors must provide a commercially useful function for the contract. (See paragraph 1.b above for code citations regarding the definition of commercially useful function.) If a certified subcontractor is further subcontracting a greater portion of the work or goods provided for the resulting contract than would be expected by normal industry practices, attach a separate sheet of paper explaining the situation.

Corresponding % of bid price—Enter the corresponding percentage of the total bid price for the goods and/or services to be provided by each subcontractor. Do not enter a dollar amount.

Good Standing?—Provide a response for each subcontractor listed.