IFB_39298_FINAL.pdf

IFB 39298

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THE GOVERNING BOARD OF THE

ST. JOHNS RIVER WATER MANAGEMENT DISTRICT

MONITOR WELL CONSTRUCTION AND WELL MAINTENANCE SERVICES

INVITATION FOR BID 39298

The Governing Board of the St. Johns River Water Management District (the “District”), requests that interested parties respond to the solicitation below by 2:00 p.m., November 30, 2023. Further information is available through DemandStar at Demandstar.com [(800) 711-1712], Vendor Registry at Vendorregistry.com, the state of Florida’s myfloridamarketplace.com, Central Bidding at centralbidding.com, or the District’s website at sjrwmd.com. Solicitation packages may be obtained from DemandStar, Vendor Registry, My Florida Marketplace, Central Bidding or the District by calling or emailing Amy Lucey, Senior Procurement Specialist, at 321-409-2156 or alucey@sjrwmd.com.

Responses will be opened at the Palm Bay Service Center, 525 Community College Parkway SE, Palm Bay FL 32909.

Well construction services provide baseline data and long-term hydrogeological data to meet District program goals and objectives. The well construction services contractor (Contractor) provides an integrated package of geotechnical services including, but not limited to, exploratory drilling and testing;

sampling; wire line coring; wire line packer testing; constructing new monitor wells; repairing, converting, and developing or abandoning existing wells; and aquifer performance testing. Well construction services are used to develop, maintain, and operate the District’s network of dedicated monitor wells. Well maintenance includes rehabilitative work to evaluate and correct anomalous water quality or water level issues and to perform well head maintenance such as valve and well head replacements.

The proposed services are to monitor well construction services throughout the District’s eighteen (18) counties and surrounding areas. The District anticipates awarding contracts to the two (2) lowest responsive and responsible Respondents. The lowest Successful Respondent will be the Primary Contractor for the services, and the second lowest Successful Respondent will be the alternate source of services. The Primary Contractor will have right of first refusal for work requested by the District Project Manager. If the Primary Contractor is unable to perform the requested work due to workload, the work will be initiated to the alternate source (Secondary Contractor). The District reserves the right to issue simultaneous Work Orders to each Contractor to ensure that the District’s work requirements are met.

Term and Estimated Budget

The initial term for awarded contracts will be January 2024 - September 30, 2026. The District’s estimated total budget for the initial term is $1,625,000.00, which reflects the combined total for the initial term of both contracts awarded. The Agreement(s) may be renewed for two additional 24-month terms by the mutual and written consent of each party. Estimated budgets for renewal terms are not yet available.

Respondents must guarantee their bid rates for the initial term of the contract. For each renewal, Respondent firms awarded a contract will have the opportunity to submit revised rates for the renewal term. Based upon the lowest quoted renewal rates, the designation of the Primary Firm and the ranking of the alternate firm will be re-established for each renewal term.

Americans With Disabilities Act (ADA) The District does not discriminate on the basis of disability in its services, programs, or activities. Special accommodations for disabilities may be requested through Amy Lucey, or by calling (800) 955-8771 (TTY), at least five business days before the date needed.

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INSTRUCTIONS TO RESPONDENTS ................................................................................................. - 3 -

1. DEFINITIONS ........................................................................................................................ - 3 -

2. CONTRACT ADMINISTRATION ........................................................................................ - 3 -

3. WHERE TO SUBMIT BID ..................................................................................................... - 3 -

4. PREPARATION AND ORGANIZATION OF BID DOCUMENTS; MINIMUM

REQUIREMENTS ........................................................................................................................... - 4 -

5. OPENING OF BIDS ............................................................................................................... - 5 -

6. INQUIRIES AND ADDENDA ............................................................................................... - 6 -

7. BUDGET ESTIMATE ............................................................................................................ - 6 -

8. BID GUARANTY ................................................................................................................... - 6 -

9. SUBCONTRACTS .................................................................................................................. - 7 -

11. SIGNATURE AND CERTIFICATION REQUIREMENTS .................................................. - 7 -

12. DISQUALIFICATION OF RESPONDENTS ........................................................................ - 7 -

13. REJECTION OF BID .............................................................................................................. - 7 -

14. WITHDRAWAL OF BIDS ..................................................................................................... - 8 -

15. AWARDING THE AGREEMENT......................................................................................... - 8 -

16. EXECUTION OF AGREEMENT........................................................................................... - 9 -

17. EXAMINATION OF AGREEMENT DOCUMENTS AND WORK AREA ......................... - 9 -

18. DIVERSITY ............................................................................................................................ - 9 -

19. PROHIBITION AGAINST CONSIDERING SOCIAL, POLITICAL OR IDEALOGICAL

INTERESTS IN GOVERNMENT CONTRACTING – F.S.287.05701 ......................................... - 9 -

20. FLORIDA SALES TAX ....................................................................................................... - 10 -

21. PUBLIC ENTITY CRIMES/DISCRIMINATORY VENDORS .......................................... - 10 -

22. USE BY OTHER FLORIDA GOVERNMENTAL ENTITIES ............................................ - 10 -

23. NOTICES AND SERVICES THEREOF .............................................................................. - 10 -

24. PROTEST PROCEDURES ................................................................................................... - 11 -

FORMS .................................................................................................................................................. - 12 - BID FORM ........................................................................................................................................ - 12 - COST SCHEDULE............................................................................................................................ - 13 - PROPOSED SUBCONTRACTORS ................................................................................................. - 17 - CERTIFICATE AS TO CORPORATION ........................................................................................ - 18 -

AFFIDAVIT AS TO NON-COLLUSION AND CERTIFICATION OF MATERIAL

CONFORMANCE WITH SPECIFICATIONS ................................................................................. - 19 - QUALIFICATIONS — GENERAL .................................................................................................. - 20 - DRUG-FREE WORKPLACE FORM ............................................................................................... - 21 - QUALIFICATIONS — SIMILAR PROJECTS ................................................................................ - 22 - QUALIFICATIONS — CLIENT REFERENCES ............................................................................ - 22 - QUALIFICATIONS — EQUIPMENT REQUIREMENTS .............................................................. - 28 - NO RESPONSE FORM..................................................................................................................... - 29 - AGREEMENT ................................................................................................................................. - 30 - ATTACHMENT A — STATEMENT OF WORK (applicable to all Work Orders) ........................ - 50 - ATTACHMENT B — INSURANCE REQUIREMENTS ................................................................ - 58 - ATTACHMENT C — DISTRICT’S SUPPLEMENTAL INSTRUCTIONS (sample) .................... - 59 - ATTACHMENT D — SAMPLE WORK ORDER ........................................................................... - 60 -

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INSTRUCTIONS TO RESPONDENTS

1. DEFINITIONS

The definitions of capitalized terms used in this solicitation that are not otherwise defined herein can be found in the sample contract document (the “Agreement”) that is at the end of these instructions.

2. CONTRACT ADMINISTRATION

All inquiries related to this solicitation may only be directed to the Procurement Specialist:

Amy Lucey, Senior Procurement Specialist Phone: 321-409-2156 Email: alucey@sjrwmd.com

Between the release of this solicitation and the posting of the notice of intended decision, Respondents to this solicitation or persons acting on their behalf may not contact any employee or officer of the District concerning any aspect of this solicitation, except the procurement employee listed above. Violation of this provision is grounds for rejecting a response.

3. WHERE TO SUBMIT BID

Respondent must submit its Bid in electronic format (no paper copies) either by:

(1) uploading it to Demandstar at www.demandstar.com OR to Central Bidding at www.centralbidding.com (NOT BOTH); or

(2) delivering all files on a single pin/thumb/jump drive either by mail or hand-delivery in a sealed envelope labeled as follows:

SEALED BID – DO NOT OPEN

Respondent’s Name:

Invitation for Bid: 39298 Opening Time: 2:00 p.m.

Opening Date: November 30, 2023

Amy Lucey, Sr. Procurement Specialist St. Johns River Water Management District Palm Bay Service Center 525 Community College Parkway SE Palm Bay Florida 32909

DO NOT SUBMIT YOUR BID BY EMAIL OR MORE THAN ONCE – THIS WILL RESULT IN THE

BID BEING REJECTED AS NON-RESPONSIVE.

http://www.demandstar.com/ http://www.centralbidding.com/

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4. PREPARATION AND ORGANIZATION OF BID DOCUMENTS; MINIMUM

REQUIREMENTS

Respondent must submit its Bid in an electronic format as directed in paragraph 3, above, and provide all required documentation referenced below, or the Bid may be deemed non-responsive.

1. Respondent must complete and submit the following forms in PDF format (these forms are in the FORMS section of this document) and organize as follows:

Subfolder 1: Organization Profile and Administrative Forms:

a. Bid Form

b. Cost Schedule

c. Subcontractor Form

d. Certificate as to Corporation

e. Affidavit as to Non-collusion and Certification of Material Conformance with Specifications

f. Qualifications - General

g. Drug-Free Workplace Form (not required unless there is a tie)

h. Copy of valid state of Florida water well contracting license (Respondent provided documentation)

Subfolder 2: Water Well Construction Experience

a. Provide names of at least five (5) monitoring well construction projects completed in Florida the last five (5) years (Respondent must use the District-provided form “Qualifications – Similar Projects”).

i. at least one project must include a drilled water well of four (4)-inch or greater in diameter, using the mud rotary drilling method to at least 300 feet or greater below land surface, and Respondent must submit well completion report(s) for wells constructed.

ii. at least one project must have completed standard penetration test to a minimum depth of 50 feet; and

iii. at least one project must include wireline HQ coring and packer testing.

b. Respondent must have no less than five (5) years of experience on projects similar to those described in the Statement of Work.

c. A minimum of three (3) Client references attesting to the Respondent’s ability to drill wells four (4) inches in diameter or greater to at least 300 feet during the past five (5) years, from those references named. Not more than one (1) reference shall be from the District. If a District project is cited, do not request a letter from District staff. (Respondent must use the District-provided form “Qualifications – Client Reference”).

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Subfolder 3: Equipment

At a minimum, the Respondent shall own, or have access to, the , equipment, tools, and accessories itemized below. Inventory of equipment is subject to District’s verification and inspection (Respondent must use the District-provided form to document its capabilities of meeting this requirement.):

a. Drilling rig(s), equipment, tools, and accessories able to perform test hole drilling, monitor well construction, well development, HQ wireline coring, HQ wireline packer testing.

b. Equipment capable of constructing two (2) inch and four (4) inch diameter monitor wells using the mud rotary drilling and auger method.

c. Equipment capable of installing twelve (12) and eight (8) inch diameter casings.

d. Submersible pump capable of producing 30 gallons per minute (gpm) or greater for well development.

e. Availability of equipment that adequately meets the requirements for all phases of well testing and construction.

Irrespective of the minimum qualifications stated above, the District may make such investigations as it deems necessary to determine the ability of the Respondent to perform the Work. The District reserves the right to reject any Bid if the evidence submitted by such Respondent and/or the District’s independent investigation of such Respondent fails to satisfy the District that such Respondent is properly qualified to carry out the obligations of the Agreement and complete the Work in a manner acceptable to the District within the time period specified.

2. All blank spaces on the bid documents must be typewritten or legibly printed in ink. In the event you decline to submit a bid, the District would appreciate submittal of the “No Response Form” provided at the end of the “FORMS” section to describe the reason for not submitting a bid.

3. The file naming conventions for the bid must clearly identify the specific information, such as the solicitation number and the respondent’s name (Example: IFB 12345, ABC Company).

4. Please do not password protect files included with your Submittal. The District recommends that Respondents confirm their Submittal will open correctly on a non-company owned computer. Any electronic submittal received by the District that does not open on a District-owned computer is subject to rejection as a defective response.

All of the forms and questionnaires in the Invitation for Bids package are available upon request in Microsoft Word to aid the Respondent in submitting its Bid.

A RESPONDENT’S BID MAY BE REJECTED AS NON-RESPONSIVE FOR (1) FAILING TO

COMPLETE ALL FORMS AND QUESTIONNAIRES; (2) FAILING TO PROVIDE ALL

REQUIRED MATERIALS; AND (3) OTHERWISE FAILING TO COMPLY WITH

INSTRUCTIONS FOR PREPARATION AND ORGANIZATION OF A BID.

5. OPENING OF BIDS

Respondents or their authorized agents are invited to attend the opening of the Bids at the following time and place:

2:00 p.m. November 30, 2023 St. Johns River Water Management District Palm Bay Service Center 525 Community College Parkway SE, Palm Bay FL 32909

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The Florida Public Records Act, §119.071(1)(b), Fla. Stat., exempts sealed Bids from inspection and copying until such time as the District provides notice of an intended decision pursuant to §120.57(3)(a), Fla. Stat., or until 30 days after opening of bids, proposals, submittals, or final replies, whichever is earlier. This exemption is not waived by the public opening of the Bids.

Unless otherwise exempt, Respondent’s Bid is a public record subject to disclosure upon expiration of the above exemption period. If any information submitted with the Bid is a trade secret as defined in §812.081, Fla. Stat., and exempt from disclosure pursuant to §815.04, Fla. Stat., Respondent must clearly identify any such material as “CONFIDENTIAL TRADE SECRET” in its Bid and explain the basis for such exemption. The District reserves the right, in its sole judgment and discretion, to reject a Bid for excessive or unwarranted assertion of trade secret confidentiality and return the Bid to Respondent.

6. INQUIRIES AND ADDENDA

District staff are not authorized to orally interpret the meaning of the specifications or other Agreement documents, or correct any apparent ambiguity, inconsistency, or error therein. In order to be binding upon the District, the interpretation or correction must be given by the Procurement Specialist and must be in writing. The Procurement Specialist may orally explain the District’s procedures and assist Respondents in referring to any applicable provision in the Invitation for Bids documents, but the Respondent is ultimately responsible for submitting the Bid in the appropriate form and in accordance with written procedures.

Every request for a written interpretation or correction must be received at least nine days prior to opening of Bids in order to be considered. Requests may be submitted by email at alucey@sjrwmd.com.

Interpretations, corrections, and supplemental instructions will be communicated by written addenda to this solicitation posted by DemandStar, Vendor Registry, My Florida Market Place and Central Bidding to all prospective Respondents (at the respective addresses furnished for such purposes) no later than five days before the opening of Bids.

Submission of a Bid constitutes acknowledgment of receipt of all addenda. Bids will be construed as though all addenda had been received. Failure of the Respondent to receive any addenda does not relieve Respondent from any and all obligations under the Bid, as submitted. All addenda become part of the Agreement.

7. BUDGET ESTIMATE

The estimated budget for the initial contract terms (January 2024 – September 30, 2026) is $1,625,000.00, which reflects the combined total for the initial term for both contracts awarded.

The above amount is an estimate only and does not limit the District in awarding the Agreement.

Respondents are cautioned to not make any assumptions from the budget estimate about the total funds available for the Work. The District retains the right to adjust the estimate in awarding the Agreement.

The District also reserves the right to reject all Bids if subsequent negotiations with qualified Respondents result in costs over this estimated budget amount. In addition, the District reserves the right to increase, decrease, or delete any class, item, or part of the Work in order to reduce costs for any reason. The District may discuss alternatives for reducing the cost of the Work with Respondents and make such modifications as it determines to be in its best interest.

8. BID GUARANTY

For the purposes of this Bid, a Bid guaranty is not required.

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9. SUBCONTRACTS

Respondent must submit with its Bid a list of all known subcontractors who will participate in more than ten percent of the Work on the attached “Proposed Subcontractors” form. Acceptance of the Bid does not constitute approval of the subcontractors identified with the Bid.

10. SIGNATURE AND CERTIFICATION REQUIREMENTS

An individual submitting a Bid must sign his/her name therein and state his/her address and the name and address of every other person interested in the Bid as principal.

If a firm or partnership submits the Bid, state the name and address of each member of the firm or partnership.

If a corporation submits the Bid, an authorized officer or agent must sign the Bid, subscribing the name of the corporation with his or her own name and affixing the corporate seal. Such officer or agent must also provide the name of the state under which the corporation is chartered, and the names and business addresses of the President, Secretary, and Treasurer. Corporations chartered in states other than Florida must submit evidence of registration with the Florida Secretary of State for doing business in the State of Florida.

Respondent must certify that all persons or entities having an interest as principal in the Bid or in substantial performance of the Work have been identified in the Bid forms.

11. DISQUALIFICATION OF RESPONDENTS

Any of the following causes will be considered as sufficient grounds for disqualification of a Respondent and rejection of the Bid:

a. Contacting a District employee or officer other than the procurement employee named in this solicitation about any aspect of this solicitation before the notice of intended decision is posted.

b. Submission of more than one Bid for the same subject matter by an individual, firm, partnership, or corporation under the same or different names;

c. Evidence of collusion among Respondents;

d. Submission of materially false information with the Bid;

e. Information gained through checking of references or other sources which indicates that Respondent may not successfully perform the Work;

f. Respondent is failing to adequately perform on any existing contract with the District;

g. Respondent has defaulted on a previous contract with the District;

h. The evidence submitted by Respondent, or the District’s investigation of Respondent, fails to satisfy the District that Respondent is properly qualified to carry out the obligations of the Agreement in a manner acceptable to the District and within the time period specified;

i. Any other cause that is sufficient to raise doubt regarding the ability of a Respondent to perform the Work in a manner that meets the District’s objectives for the Work.

12. REJECTION OF BID

Bids must be delivered to the specified location and received before the Bid opening in order to be considered. Untimely Bids will be returned to the Respondent unopened. Bids will be considered irregular and may be rejected if they show material omissions, alterations of form, additions not called for, conditions, limitations, or other material irregularities. The District may consider incomplete any Bid not prepared and submitted in accordance with the provisions specified herein, and reserves the right to waive any minor deviations or irregularities in an otherwise valid Bid.

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The District reserves the right to reject any and all Bids and cancel this solicitation when it determines, in its sole judgment and discretion, that it is not in its best interest to award the agreement.

13. WITHDRAWAL OF BIDS

Respondent may withdraw its Bid if it submits such a written request to the District prior to the designated date and hour of opening of Bids. Respondent may be permitted to withdraw its Bid no later than 72 hours after the Bid opening for good cause, as determined by the District in its sole judgment and discretion.

14. AWARDING THE AGREEMENT

The District anticipates awarding contracts to the two (2) lowest responsive and responsible Respondents based on the Total Bid Cost. who demonstrate, in accordance with the requirements of the bid documents, a verifiable history of the skill, ability, integrity, and reliability necessary for the faithful performance of the Agreement(s) (the “Successful Respondents”). The lowest Successful Respondent will be the Primary Contractor for the services, and the second lowest Successful Respondent will be the alternate source of services. The Primary Contractor will have right of first refusal for work requested by the District Project Manager. If the Primary Contractor is unable to perform the requested work due to workload, the work will be initiated to the alternate source (Secondary Contractor). The District reserves the right to issue simultaneous Work Orders to each Contractor to ensure that the District’s work requirements are met.

a. The Agreement(s) may be modified based on the District’s acceptance of any alternatives listed in the bid that the District deems in its best interest.

b. Section 286.0113, Fla. Stat., exempts from being open to the public, any portion of a meeting at which: (1) a negotiation with a Respondent is conducted pursuant to a competitive solicitation; (2) a Respondent makes an oral presentation as part of a competitive solicitation; (3) a Respondent answers questions as part of a competitive solicitation; or (4) negotiation strategies are discussed.

Also, recordings of, and any records presented at, the exempt meeting are exempt from §119.07(1) and §24(a), Art. I of the State Constitution (Public Records) until such time as the District provides notice of an intended decision or until 30 days after opening the bids, proposals, submittals, or final replies, whichever occurs earlier. A complete recording shall be made of any portion of an exempt meeting. No portion of the exempt meeting may be held off the record.

c. Pursuant to §286.0113 Fla. Stat., if the District rejects all bids and concurrently provides notice of its intent to reissue the competitive solicitation, any recordings or records presented at any exempt meeting relating to the solicitation shall remain exempt from §119.07(1) and §24(a), Art. I of the State Constitution (Public Records) until such time as the District provides notice of an intended decision concerning the reissued competitive solicitation or until the District withdraws the reissued competitive solicitation. A recording and any records presented at an exempt meeting are not exempt for longer than 12 months after the initial District notice rejecting all bids.

d. If two or more bids are equal in all respects, the Agreement will be awarded as follows: (1) to the Respondent that certifies compliance with §287.087, Fla. Stat., via the Drug-Free Workplace Form;

(2) to a Respondent university in the State University System pursuant to §373.63, Fla. Stat.; (3) to a Respondent whose bid contains commodities manufactured, grown, or produced within the State of Florida pursuant to §287.082 Fla. Stat.

e. The District reserves the right to award the Primary and Alternate Source Agreements to the next lowest available bidders in the event the Successful Respondents fail to enter into the Agreements, or the Agreements with said Respondents are terminated within 90 days of the effective date.

f. All Respondents will be notified of the District’s intent to award or decision to award the Agreement.

For the purpose of filing a bid protest under §120.57(3), Fla. Stat., the time period will commence as provided in “NOTICES AND SERVICES THEREOF.”

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15. EXECUTION OF AGREEMENT

Submittal of a Bid binds the Successful Respondents to perform the Work upon acceptance of the Bid and execution of the Agreement by the District.

Unless all Bids are rejected, a contract substantially in the form included in these documents will be provided to the Successful Respondent(s), who must execute and return the Agreement to the District within ten days of the date of receipt, along with the following:

a. A completed Internal Revenue Service Form W-9

b. Satisfactory evidence of all required insurance coverage

c. Proof satisfactory to the District of the authority of the person or persons executing the Agreement on behalf of Respondent

d. All other information and documentation required by the Agreement.

The District will not execute the Agreement until the above documents have been executed and delivered to the District. The Agreement will not be binding until executed by the District. A copy of the fully executed Agreement will be delivered to the Successful Respondent. The District reserves the right to cancel award of the Agreement without liability at any time before the Agreement has been fully executed by all parties and delivered to the Successful Respondent.

Failure upon the part of the Successful Respondent to execute the Agreement or timely submit the required evidence of insurance coverage, or any other matter required by the Agreement, will be just cause, if the District so elects, for the recommended award to be annulled.

16. EXAMINATION OF AGREEMENT DOCUMENTS AND WORK AREA

Respondent is solely responsible for being fully informed of the conditions under which the Work is to be performed in relation to existing conditions. Respondent is responsible for carefully examining the general area of the Work, the requirements of the drawings and other contract documents related to the Work, the time in which the Work must be completed, and any other details of the Work. Respondent must satisfy itself from its own personal knowledge and experience or professional advice as to the character of the Work, the conditions and materials to be encountered, the character, quality, and quantities of the Work, and any other conditions affecting the Work, including surrounding land.

Failure to satisfy the obligations of this paragraph will not relieve a Successful Respondent of its obligation to furnish all material, equipment, and labor necessary to perform the Agreement and to complete the Work for the consideration set forth in its Bid. Any such failure will not be sufficient cause to submit a claim for additional compensation.

No verbal agreement or conversation with any District officer, agent or employee, either before or after the execution of the Agreement, will affect or modify any of its terms.

17. DIVERSITY

The District is committed to the opportunity for diversity in the award and performance of all procurement activities. The District encourages Respondents to make a good faith effort to ensure that women and minority-owned business enterprises (W/MBE) are given the opportunity for maximum participation as second and lower tier participants. The District will assist Respondents by sharing information on W/MBEs to encourage their participation.

18. PROHIBITION AGAINST CONSIDERING SOCIAL, POLITICAL OR IDEALOGICAL

INTERESTS IN GOVERNMENT CONTRACTING – F.S.287.05701

Notice is hereby provided that pursuant to Section 287.05701, Fla. Stat., the District (1) will not request documentation of or consider a Respondent’s social, political, or ideological interests when determining if the Bidder is a responsible Bidder and (2) may not give preference to a Bidder based on the Bidder’s social, political, or ideological interests.

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19. FLORIDA SALES TAX

The District is exempt from payment of State of Florida sales tax pursuant to §212.08(6), Fla. Stat. Any tangible personal property that is the subject of this Invitation for Bids is intended to remain tangible personal property and not become part of a public work owned by the District.

20. PUBLIC ENTITY CRIMES/DISCRIMINATORY VENDORS

In accordance with §287.133 and §287.134, Fla. Stat., a person or affiliate who has been placed on the convicted or discriminatory vendor lists following a conviction for a public entity crime or placement on the discriminatory vendor list may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in §287.017 for CATEGORY TWO ($35,000) for a period of 36 months following the date of being placed on the convicted or discriminatory vendor lists.

21. USE BY OTHER FLORIDA GOVERNMENTAL ENTITIES

Respondent may provide services to other State of Florida governmental entities pursuant to the terms and conditions of the Agreement. These governmental entities include other water management districts, state of Florida agencies (including members of the state university system and community college system), counties, school boards, municipalities, special districts, and other local public agencies or authorities. References to the St. Johns River Water Management District in the Agreement will be replaced with the purchasing entity and the District will not be a party to any other governmental entity’s agreement to purchase. Nor will the District be responsible for payment for any goods or services delivered or performed for any other governmental entity that utilizes Respondent pursuant to this paragraph.

22. NOTICES AND SERVICES THEREOF

The District will publish notice of specifications and criteria, including addenda, intended agency decisions, or other matters pertinent to this solicitation on Onvia DemandStar at DemandStar.com, Vendor Registry at vendorregistry.com, the state of Florida’s myfloridamarketplace.com, and Central Bidding at centralbidding.com (225-810-4814). Onvia DemandStar, Vendor Registry, My Florida Market Place and Central Bidding may also be accessed through the District’s web site at sjrwmd.com.

In addition, the District will post notices of intended agency decisions at the District’s headquarters, 4049 Reid Street, Palatka, Florida, Administration Building, Procurement Bulletin Board, on the date the publication is posted on Onvia DemandStar.

Notices will be posted for a minimum of 72 hours. The time period for filing a Notice of Protest pursuant to §120.57(3), Fla. Stat., and Rule 28-110.003, Fla. Admin. Code, commences at the time notices are posted.

As a courtesy to Respondents, the District may send copies of the notices of intended agency decisions via email or facsimile to Respondent. These courtesy communications neither constitute official notice nor vary the times of receipt set forth above.

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23. PROTEST PROCEDURES

Pursuant to§120.57(3), Fla. Stat., and Rule 28-110.003, Fla. Admin. Code, any person adversely affected by the terms, conditions, or specifications contained in a solicitation, including addenda, must file a Notice of Protest within 72 hours after its posting.

Pursuant to §120.57(3), Fla. Stat., and Rule 28-110.003, Fla. Admin. Code, any person adversely affected by a District decision or intended decision to award a contract, or to reject all bids, proposals, or qualifications, must file a written Notice of Protest within 72 hours after posting of the decision or intended decision.

Pursuant to §120.57(3), Fla. Stat., and Rule 28-110.004, Fla. Admin. Code, the protester must also file with the District Clerk a Formal Written Protest within ten days after the date the Notice of Protest is filed with the District. The Formal Written Protest must state with particularity the facts and law upon which the protest is based. Pursuant to §287.042(2)(c), Fla. Stat., any person who files an action protesting the decision or intended decision must post with the District Clerk at the time of filing the formal written protest a bond, cashier’s check, or money order made payable to the St. Johns River Water Management District in an amount equal to one percent (1%) of the District’s estimated contract amount.

No additional time will be added for mailing. All filings must comply with Rule 28-106.104, Fla. Admin.

Code, and must be addressed to and received by the District Clerk at the District Headquarters in Palatka, Florida within the prescribed time periods. The District will not accept as filed any electronically transmitted facsimile pleadings, petitions, Notice of Protest or other documents.

The District’s acceptance of pleadings, petitions, Notice of Protest, Formal Written Protest, or other documents filed by email is subject to certain conditions set forth in the District’s Statement of Agency Organization and Operation (issued pursuant to Rule 28-101.001, Florida Administrative Code), which is available for viewing at sjrwmd.com. These conditions include, but are not limited to, the document being in the form of a PDF or TIFF file and being capable of being stored and printed by the District.

Failure to file a protest within the time prescribed in §120.57(3), Fla. Stat., or failure to post the bond or other security required by law within the time allowed for filing a bond will constitute a waiver of proceedings under chapter 120, Fla. Stat. Mediation under §120.573, Fla. Stat., is not available.

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FORMS

BID FORM

Invitation for Bid 39298 – Monitor Well Construction and Well Maintenance Services

Include this form in response in Subfolder 1

RESPONDENT:

The undersigned, as Respondent, hereby declares and certifies that the only person(s) or entities interested in this bid as principal(s), or as persons or entities who are not principal(s) of the Respondent but are substantially involved in performance of the Work, is or are named herein, and that no person other than herein mentioned has any interest in this bid or in the Agreement to be entered into; that this bid is made without connection with any other person, company, or parties making a bid; and that this bid is in all respects fair and in good faith without collusion or fraud.

Respondent represents to the District that, except as may be disclosed in an addendum hereto, no officer, employee or agent of the District has any interest, either directly or indirectly, in the business of Respondent to be conducted under the Agreement, and that no such person shall have any such interest at any time during the term of the Agreement, should it be awarded to Respondent.

Respondent further declares that it has examined the Agreement and informed itself fully in regard to all conditions pertaining to this solicitation; it has examined the specifications for the potential Work and any other Agreement documents relative thereto; it has read all of the addenda furnished prior to the bid opening, as acknowledged below; and has otherwise satisfied itself that it is fully informed relative to the Work to be performed.

Respondent agrees that if its bid is accepted, Respondent shall contract with the District in the form of the attached Agreement, and shall furnish everything necessary to complete the Work in accordance within the timeframe for completion specified in the Agreement, and shall furnish the required evidence of the specified insurance.

Acknowledgment is hereby made of the following addenda (identified by number) received:

Addendum No. Date Addendum No. Date

Respondent (firm name) Date

Address

Email address

Signature Telephone number

Typed name and title

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COST SCHEDULE

Invitation for Bid 39298 – Monitor Well Construction and Well Maintenance Services

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Bid to be opened at 2:00 p.m., November 30, 2023

To: ST. JOHNS RIVER WATER MANAGEMENT DISTRICT

In accordance with the advertisement requesting bids for Monitor Well Construction and Well Maintenance Services, subject to the terms and conditions of the Agreement, the undersigned proposes to perform the Work as identified in the Statement of Work and further outlined in each Work Order for the price contained in the following schedule (fill in all blanks). The District anticipates awarding a contract to the two (2) lowest responsive and responsible Respondent(s) based on the Total Bid Cost. The lowest Successful Respondent will be the Primary Contractor for the services, and the second lowest Successful Respondent will be the alternate source of services. The District reserves the right to issue simultaneous Work Orders to each awarded Contractor to ensure that the District’s work requirements are met.

The quantities provided in this Cost Schedule are for award purposes only and Respondent should not have any expectation or promise as to the quantities of work that the District will require under this solicitation.

Costs must include, but not be limited to, equipment, labor, supervision, and incidentals necessary to complete all activities specified. Unit costs are required for each line item identified without a preset District rate. If awarded an Agreement, Respondent must guarantee the unit costs for the initial contract term.

Respondents are reminded to refer to “PREPARATION AND ORGANIZATION OF BID DOCUMENTS” for information to be included with the bid package.

Respondent Name: _______________________________________________________________

Cost Schedule continued on the following page.

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COST SCHEDULE (continued from the previous page)

Respondent shall provide the Unit Cost for each item in the Unit Cost $ column. These Unit Costs shall be multiplied by the number shown in the Quantity column and the results shall be provided in the Total Cost $ column. Respondent shall provide the Total Bid Cost as indicated in the Cost Schedule by adding all items in the Total Cost $ column. The quantities listed are for Bid award purposes only and may be adjusted for each Work Order as the District determines is appropriate. If awarded an Agreement, Respondent must guarantee the unit costs for the initial contract term.

Item Unit Unit Cost $ Quantity Total Cost $ Site Specifics Auger Rig Mobilization/Demobilization (per site, not per well) per site $ 25 $

Mud Rotary/Core Rig Mobilization/Demobilization (per site, not per well) per site $ 10 $

Standby per hour $ 20 $ Rig Time per hour $ 100 $ Well Development per hour $ 200 $ Mobilization without Rig (per site, not per well) per site $ 20 $

Well Head Repair per hour $ 100 $ Sample Shelby Tube each $ 5 $ SPT Boring 0-50 feet, 5-foot centers per foot $ 500 $ Additional SPT samples each $ 12 $ SPT 50-100 feet per foot $ 200 $ SPT 100-150 feet per foot $ 100 $ SPT 150-200 feet per foot $ 100 $ SPT 200-250 feet per foot $ 50 $ HQ Core Core 0-50 feet per foot $ 25 $ Core 50-100 feet per foot $ 100 $ Core 100-150 feet per foot $ 100 $ Core 150-200 feet per foot $ 100 $ Core 200-250 feet per foot $ 100 $ Core 250-500 feet per foot $ 250 $ Core 500-1,000 feet per foot $ 500 $ Core 1,000-1,500 feet per foot $ 500 $ Core 1,500-2,000 feet per foot $ 500 $ Drill (includes drilling fluids) 6¼ inch ID Hollow Stem Auger (HSA) bore per foot $ 200 $

4¼ inch ID HSA bore per foot $ 50 $ 16-inch diameter mud rotary bore per foot $ 100 $ 12-inch diameter mud rotary bore per foot $ 400 $ 8-inch diameter mud rotary bore per foot $ 600 $ 4-inch diameter mud rotary bore per foot $ 300 $

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Permanent Casing (installed) 12-inch diameter PVC casing per foot $ 100 $ 8-inch diameter PVC surface casing per foot $ 400 $ 4-inch diameter Certa Lok® Integral Bell Joint, SCH 40 PVC casing per foot $ 300 $

4-inch diameter threaded flush joint SCH 40 PVC casing (no glue) per foot $ 500 $

4-inch diameter threaded flush joint SCH 40 PVC No. 10 slot screen (no glue) per foot $ 200 $

2-inch diameter threaded flush joint SCH 40 PVC casing (no glue) per foot $ 100 $

2-inch diameter threaded flush joint SCH 40 PVC No. 10 slot screen (no glue) per foot $ 100 $

Temporary Casing (install and retrieve) 6-inch diameter steel surface casing per hour $ 20 $ 5-inch diameter steel surface casing per hour $ 20 $ 4-inch diameter steel surface casing per hour $ 20 $ Grout / Materials (Installed, includes but not limited to, casing grouting, bore/core hole back plugging, grout tags, tremie pipe install and retrieve) 20/30 sand filter pack per 50-pound bag $ 200 $ Granular Bentonite per 50-pound bag $ 200 $ Portland Cement per 94-pound bag $ 1200 $ EZ-MUD PLUS polymer per 5-gallons $ 20 $ Hole plug per 50-pound bag $ 50 $ Sand/gravel per 0.5 cubic foot bag $ 50 $ Sand/gravel per cubic yard $ 20 $ Miscellaneous Standard Suite of Geophysical Logs per set $ 3 $ Borehole Video each $ 1 $ Bollards each $ 60 $ HQ Plastic Corrugated Core Box each $ 500 $ 6-inch diameter protective steel casing with locking cover each $ 50 $

4-inch diameter protective steel casing with locking cover each $ 5 $

4-inch Locking PVC J-Plug each $ 50 $ 2-inch Locking PVC J-Plug each $ 5 $ 4-inch Brass Gate Valve each $ 10 $ 2-foot x 2-foot x 4-inch concrete pad each $ 50 $

TOTAL BID COST $

(Cost Schedule is continued on the next page.)

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COST SCHEDULE

(Continued from previous page)

I HEREBY ACKNOWLEDGE, as Respondent’s authorized representative, that I have fully read and understand all terms and conditions as set forth in this bid and upon award of such bid, shall fully comply with such terms and conditions.

Date

Respondent (firm name)

Address

E-mail address

Signature Telephone number

Typed name and title

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PROPOSED SUBCONTRACTORS

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Respondent must submit with its Bid a list of all known subcontractors who will participate in more than 10 percent (10%) of the Work by providing the information requested below. If none, so indicate. Acceptance of the Bid does not constitute approval of the subcontractors identified with the Bid. Attach additional sheets if necessary.

1. Name and address of subcontractor:

Description of work:

Estimated value of Work:

2. Name and address of subcontractor:

3. Name and address of subcontractor:

4. Name and address of subcontractor:

5. Name and address of subcontractor:

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CERTIFICATE AS TO CORPORATION

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The below Corporation is organized under the laws of the State of ; is authorized by law to respond to this Invitation for Bids and perform all work and furnish materials and equipment required under the Agreement, and is authorized to do business in the state of Florida.

Corporation name:

Address:

Registration No.:

Registered Agent:

By:

(Official title) (Affix corporate seal)

Attest:

(Secretary)

The full names and business or residence addresses of persons or firms interested in the foregoing bid as principals or officers of Respondent are as follows (specifically include the President, Secretary, and Treasurer and state the corporate office held of all other individuals listed):

Identify any parent, subsidiary, or sister corporations involving the same or substantially the same officers and directors that will or may be involved in performance of the Project, and provide the same information requested above on a photocopy of this form.

If applicable, attach a copy of a certificate to do business in the state of Florida, or a copy of the application that has been accepted by the state of Florida to do business in the state of Florida, for the Respondent and/or all out-of-state corporations that are listed pursuant to this form.

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AFFIDAVIT AS TO NON-COLLUSION AND CERTIFICATION OF

MATERIAL CONFORMANCE WITH SPECIFICATIONS

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STATE OF

COUNTY OF

I, the undersigned, being first duly sworn, depose and say that:

1. I am the owner or duly authorized officer, representative, or agent of:

the Respondent that has submitted the attached bid.

2. The attached bid is genuine. It is not a collusive or sham bid.

3. I am fully informed respecting the preparation and contents of, and knowledgeable of all pertinent circumstances respecting the attached bid.

4. Neither Respondent nor any of its officers, partners, owners, agents, representatives, employees, or parties in interest, including this affiant, has in any way colluded, conspired, connived, or agreed, directly or indirectly, with any other Respondent, firm, or person to submit a collusive or sham bid in connection with the Agreement for which the attached bid has been submitted, or to refrain from bidding in connection with such Agreement, or has in any manner, directly or indirectly, sought by agreement, collusion, communication, or conference with any other Respondent, firm, or person to fix the price or prices in the attached bid of any other Respondent , or to fix any overhead, profit, or cost element of the bid prices or the bid price of any other Respondent, or to secure through collusion, conspiracy, connivance, or unlawful agreement any advantage against the District or any other person interested in the proposed Agreement.

5. The price(s) quoted in the attached bid are fair and proper and are not tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of the Respondent or any of its agents, representatives, owners, employees, or parties in interest, including this affiant.

6. No official or other officer or employee of the District, whose salary or compensation is payable in whole or in part by the District, is directly or indirectly interested in this bid, or in the supplies, materials, equipment, work, or labor to which it relates, or in any of the profits therefrom.

7. Any materials and equipment proposed to be supplied in fulfillment of the Agreement to be awarded conform in all respects to the specifications thereof. Further, the proposed materials and equipment will perform the intended function in a manner acceptable and suitable for the intended purposes of the District.

Signature:

Title:

Subscribed and sworn to before me this _______ day of _______________, 20 ___.

Notary Public, state of _________________ at Large

My commission expires:

(SEAL)

☐ Personally known OR ☐ Produced identification, Type of Identification Produced: _____________

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QUALIFICATIONS — GENERAL

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As part of the bid, Respondent shall complete the following so that the District can determine Respondent’s ability, experience, and facilities for performing the Work.

Name of Respondent:

Year company was organized/formed:

Number of years Respondent has been engaged in business under the present firm or trade name:

Total number of years Respondent has experience in Monitor Well Construction and Well Maintenance Services and well construction projects of a similar nature to those described in the Statement of Work.

Has Respondent previously been engaged in the same or similar business under another firm or trade name? If so, please describe each such instance.

Has Respondent ever been adjudicated bankrupt, initiated bankruptcy, or been the subject of bankruptcy proceedings on…