Fpre-award

DEFENSE LOGISTICS AGENCY

DISPOSITION SERVICES

74 WASHINGTON AVENUE NORTH

BATTLE CREEK, MICHIGAN 49037-3092

INVITATION FOR BID (IFB)

FOR SALE OF

DEMILITARIZATION/MUTILATION AS CONDITION OF SALE (DCOS/MCOS) SCRAP RESIDUE

SALE

IFB 33-6035

SEALED BID

TERM SALE

FOR

Anchorage, Alaska

Offer Closing Date/Time: September 6, 2026, 1:00 p.m., EST. Battle Creek, Michigan, USA

Inspection Period Begins August 6, 2026, 1:00 p.m. AKST. By appointment only

Sales Contracting Officer: Todd Koleski

EMAIL: Todd.Koleski@dla.mil

PHONE: 385-591-6109

DEFENSE LOGISTICS AGENCY (DLA) DISPOSITION SERVICES

74 Washington Ave. North

Battle Creek, Michigan 49037-3092

A INTRODUCTION

A.1 Base Access Requirements:

A.2 Useful Websites:

A.3 Item Description:

A.4 Table 1 IFB Item Number Details:

A.5 Table 2: CLIN, Material, SCL, Descriptions:

A.6 Packing:

A.7 Removal:

A.8 Inspection:

A.9 Loading:

B TERMS AND CONDITIONS OF SALE

B.1 FAR Provision 52.204-24:

B.2 FAR Provision 52.204-25:

B.3 Training B.4 Demilitarization/Mutilation Operations:

B.5 Equipment:

B.6 Meetings:

B.7 Personal Protective Equipment (PPE):

B.8 Inventories:

B.9 Certifier/Verifier:

B.10 Demilitarization/Mutilation Timeframe:

B.11 Military Markings:

B.12 Title:

B.13 Facility Requirements for the Purchaser:

B.14 Lockable Cage B.15 Downsizing B.16 Facility Inspection:

B.17 Hazards:

B.18 Spill Responsibility:

C SALE BY REFERENCE (SBR)

C.1 SBR Part 1:

C.2 SBR Part 2:

C.3 SBR Part 3:

C.4 SBR Part 4:

C.5 SBR Part 5:

C.6 SBR Part 6:

C.7 SBR Part 7:

C.8 SBR Part 8:

C.9 SBR Part 9:

C.10 SBR Part 10:

D BID EVALUATION AND CONTRACT AWARD

D.1 Bidding Process:

D.2 Identification of Sales Purchaser:

D.3 How to Bid:

D.4 A Responsive Bid:

D.5 When to Send Bid:

D.6 How to Modify/Cancel Bid:

D.7 Bid Evaluation:

D.8 Ineligible Bidder:

D.9 Pre-Award Survey:

D.9.1 Environmental Responsibility Determination (ERD):

D.10 Necessary Licenses, Permits and Certifications Shall be Reviewed:

D.11 Contract Award:

D.12 Start of Work Meeting:

E PARTIES TO THE CONTRACT

E.1 Purchaser Information:

E.2 Transfer and Hypothecation:

E.3 Contract for Sale:

E.4 Authority of Sales Contracting Officer (SCO):

E.5 Authority of Sales Point of Contact (SPOC):

F CONTRACT FINANCIAL RETENTION & INSURANCE AND BOND REQUIREMENTS

F.1 Deposit:

F.2 Insurance and Bond Contract Requirements:

G CONTRACT PERFORMANCE

G.1 Performance Period:

G.2 Regulatory Compliance:

G.3 Environmental and Safety Notice:

G.4 Termination for Default:

H PAYMENTS

H.1 The Billing Cycle:

H.2 Types of Acceptable Payments:

H.3 Payment Confirmation:

H.4 Consequences of Late or Short Payments:

I AUTHORIZED AND UNAUTHORIZED MATERIAL

I.1 Classified Material:

I.2 Material Potentially Presenting an Explosive Hazard (MPPEH):

I.3 Radioactive Property:

I.4 Hazardous Property:

I.5 Foreign Attachment I.6 Standard Form (SF) 364 Report of Discrepancy (ROD):

I.7 Notice of Default:

I.8 Response to Notice:

I.9 Termination:

J COMPLIANCE WITH GOVERNMENT REGULATIONS

J.1 Bureau of Industry and Security (BIS):

J.2 Disposition and Use of Property:

K PURCHASER RESPONSIBILITIES

K.1 Scrap Yard Activity:

K.2 Weighing:

K.3 Letter of Authorization (LOA):

K.4 Purchaser will not be allowed to sell material at Agency locations:

K.5 Purchaser Use of Subcontractors:

L PURCHASER OWNED EQUIPMENT

L.1 Requirement for Purchaser to use Purchaser owned MHE:

M CONTRACT COMPLIANCE, AUDITS AND REVIEWS

M.1 Compliance with Applicable Laws and Regulations:

M.2 Duties of Care and Loyalty:

M.3 Prohibited Activities:

M.4 Purchaser’s Cooperation in Investigations/Audits/Compliance Reviews:

M.5 Purchaser Record Retention:

M.6 Inspection of Records and Workplace by Government:

M.7 Compliance Notification:

M.8 Contracts with Third Parties:

N DISPUTES AND CLAIMS

N.1 Disputes:

N.2 Alternative Dispute Resolution (ADR):

O MISCELLANEOUS PROVISIONS

O.1 Binding Effect:

O.2 Notices:

O.3 Severability:

O.4 Headings:

O.5 Survival:

O.6 Waiver:

O.7 Force Majeure:

O.8 Use of the Agency Name and Public Communications:

O.9 Tense and Gender:

O.10 Entire Agreement and Modification:

O.11 Computation of Time:

O.12 Electronic Communication:

O.13 No Reimbursements:

O.14 Market, Resale and/or Export:

P GOVERNMENT REQUIRED REPORTS

P.1 Government Use of Purchaser Reported Information:

P.2 Performance Measure Requirements and Reports:

Q ADDITIONAL CONTRACT ADVISEMENTS

Q.1 Public Law Pertaining to Location Operations:

Q.2 Public Law Pertaining to Material:

Q.3 Resource Conservation and Recovery Act (RCRA) Notice:

Q.4 Chemical Agent Resistant Coating (CARC) Paint:

Q.5 Refrigerant:

Q.6 Pollution Prevention and Right-to-Know Information Definitions (As used in this clause):

R DEFINITIONS

A INTRODUCTION

The Defense Logistics Agency (DLA) Disposition Services (hereinafter, the “Agency”) is offering for sale, scrap residue derived from the Mutilation and Demilitarization of controlled property. A Mutilation/Demilitarization Condition of Sale (MCOS/DCOS) contract requires property to be demilitarized or mutilated and certified prior to title transfer. A Government DEMIL verifier will oversee processing of property. This contract will consist of processing materials off-site at Purchaser owned/leased facility. Purchasers’ facility must be within 50 miles of DLA Disposition Services Anchorage, Alaska. This is a term sale with a 36-month base period, two (2) 12-month option periods not to exceed a total of 60 months.

A.1 Base Access Requirements:

All locations where property is located may have strict rules that may prohibit access to some individuals. To access our facilities, an Apparent High Bidder (AHB) or their agent shall be required to obtain base access through the host installation. The local location will be able to provide information on how to obtain base access. Purchaser is solely responsible for determining installation access requirements and complying accordingly. If necessary, the SCO can confirm that Purchaser is fulfilling requirements under this IFB and the resulting contract.

Applicant must show vehicle registration, proof of current vehicle insurance and identification that meets the requirements of the REAL ID ACT of 2005 to register for enrollment in the Defense Biometric Identification System

(DBIDS).

Purchaser is responsible to obtain all base badging for laborers and transportation drivers with coordination and assistance from the Government. All personnel accessing the base must have state-approved identification or state-approved appropriate driver’s licenses and be free of any warrants. The base will deny access to personnel with warrants. Base access requirements are subject to change. It is the Purchaser’s responsibility to be aware of all changes and comply as needed. (Purchaser will provide a list of personnel who will work on base prior to start of work).

A.2 Useful Websites:

DLA Disposition Services: https://www.dla.mil/DispositionServices.aspx System for Award Management: https://sam.gov/ Bureau of Industry and Security: https://www.bis.doc.gov/ U.S. Department of the Treasury: https://home.treasury.gov/ Consolidated Screening List Search Engine: https://www.trade.gov/data-visualization/csl-search

The following is for reference only and does not indicate endorsement of the information provided.

Commercial Scale Locator: https://catscale.com/cat-scale-locator/

A.3 Item Description:

The Agency expects the Purchaser to perform all requirements under this contract at the bid price provided by the Purchaser.

During the three-year base period of this contract, the Government estimates that it will provide 1,904,400 lbs. of total material subject to the variation in weight Identified in A.4. Table 1.

Bidders are advised that removals may vary in both quantity and type. The only quantity the USG guarantees a Purchaser will receive/remove is the stated overall minimum of 952,000 which may be comprised of any combination of the Items/SCLs in this offering.

The estimated 1,904,400 lbs. of material may be comprised of material from each of the Items/SCLs below. The government does not guarantee any specified quantity for any Item/SCL and there are no maximum or minimums for any specific Item/SCL. The Government segregates Items by SCL and the purchaser will load Items and weigh https://www.dla.mil/DispositionServices.aspx https://sam.gov/ https://www.bis.doc.gov/ https://home.treasury.gov/ https://www.trade.gov/data-visualization/csl-search https://catscale.com/cat-scale-locator/ items by SCL. Material with different SCLs may not be loaded and weighed together. Each load will be sold at the bid price provided from the awardee for that Item/SCL.

AWARD METHODOLOGY (ALL-OR-NONE REVENUE CONTRACT)

This is a sales contract. Award will be made on an "All-or-None" basis to the single, responsive, and responsible bidder offering the highest total projected revenue to the Government for all eight (8) line items combined.

Bidders must submit an individual price-per-pound (or positive bid rate) for each of the eight (8) CLINs listed in Table 2.

Bid Evaluation Formula (Projected Revenue):

For bid evaluation purposes only, the Government will calculate a projected total contract value for each bidder. The Government will multiply the bidder's offered price-per-pound for each CLIN by that CLIN's corresponding historical weight (listed below) to determine a projected revenue for each line. The sum of these eight (8) projected revenues will represent the bidder's Total Evaluated Bid Value.

The contract will be awarded to the bidder with the highest Total Evaluated Bid Value.

Payment and Actual Quantities:

The winning Purchaser will pay the Government the actual price-per-pound they bid for each specific CLIN as the material is weighed and removed. The historical weights used in the evaluation formula are for projected revenue evaluation purposes only; they do not guarantee the minimum or maximum generation of any individual CLIN. The contract's minimum and maximum quantity guarantees apply strictly to the cumulative total weight of all 8 CLINs combined, not to individual line items.

Historical Weights to be Used for Revenue Evaluation:

• Item 1 (DS000E1LB - Iron and Steel): 900,000 lbs

• Item 2 (DS000MUTB - Non-Demil Scrap): 900,000 lbs

• Item 3 (DS000D4DB - Clean Copper): 60,000 lbs

• Item 4 (DS000D1IB - Fired Aluminum): 12,000 lbs

• Item 5 (DS000D5MB - 5.56 Brass): 21,000 lbs

• Item 6 (DS000D7MB - 7.62 Brass): 7,200 lbs

• Item 7 (DS000D9MB - 9mm Brass): 3,000 lbs

• Item 8 (DS000D50B - .50 Cal Brass): 1,200 lbs

Property stream may consist of demilitarization or mutilation required property/material such as: aluminum, steel scrap, copper, brass, textile, fiberglass, Kevlar/body armor, vehicle amour and amour kits, satellite antennas and components, large weapon system and parts, wheeled and tracked vehicles, tank track, trailers of various lengths and sizes, containers, aircraft components that may be flight safety critical aircraft parts (FSCAP), sensitive components, textiles, expended cartridge cases comprised of brass, steel, aluminum, or plastic to include blanks, larger caliber inert ordnance items (practice bombs, empty projectiles, empty cartridge cases, etc.) and fired aluminum. Aircraft may be part of this sale, but quantity and frequency of turn-ins are not guaranteed. The Agency has no control over what property is turned in for disposal. The property streams will consist of DEMIL codes B, C, D, E, F, and Q.

DEMIL G (only with Material Documented as Safe (MDAS) certificate) or DEMIL P (only with declassification).

Property streams may also contain batteries. Batteries mean any and all types of batteries, battery packs, and electrochemical energy storage cells, regardless of chemical composition, size, or form factor. This includes, but is not limited to, lead-acid, lithium-based (including lithium-ion), nickel-cadmium, nickel-metal hydride, zinc carbon, silver oxide, and alkaline batteries, as well as any batteries sourced from or utilized in electronic devices, forklifts, motor vehicles, and any other machinery, apparatus, or equipment, and includes all internal components, casings, and associated hazardous materials contained therein.

Be advised that DoD generators of the property stream are not required to use the Agency for disposal and may choose other methods to dispose of their material through other sales contracts, i.e. qualified recycling program

(QRP).

Any pictures provided by the Agency as part of this sale are for illustrative purposes only and may not be a current representation of item(s) for sale, site location(s), or other images displayed in the pictures. Bidders are highly encouraged to perform a pre-bid site inspection to make an intelligent bid.

All potential Bidders are advised to read all terms and conditions of this IFB prior to submitting their bids to ensure they have a complete and full understanding of all requirements under this contract for sale. The Purchaser is cautioned that some requirements for information are required before the start of work on this contract. The Purchaser agrees to provide all services necessary for the contract in accordance with all federal, state, local laws, and regulations and in accordance with the terms of this contract. All terms in this IFB will also apply to Purchaser subcontractor(s).

Over the duration of the 36-month base performance period, the Government guarantees to issue the Purchaser a minimum total weight equal to the “Minimum Guaranteed QTY (LBS.)” listed in Table 1.

A.4 Table 1 IFB Item Number Details:

Base/Option Line Items Material Total QTY

(LBS.)

Minimum Guaranteed QTY

(LBS.)

Maximum Allowed QTY

(LBS.)

Base 36-month QTY Items 1-8 1,904,400 952,000 2,856,000

Option QTY 1 Items 1-8 N/A 300,000 955,000

Option QTY 2 Items 1-8 N/A 300,000 955,000

Note: The Bid QTY (LBS.) column in Table 1 is provided solely for the purpose of bidding. The Government has not developed an estimate of the quantity to be offered. The Government guarantees only to tender the minimum quantities specified in Table 1.

A.5 Table 2: CLIN, Material, SCL, Descriptions:

Table 2 is material description(s) for the Contract Line-Item Number (CLIN) for the material listed in Table 1.

A.6 Packing:

Property is loose on the ground, packaged and unpackaged, loose in cardboard cartons, wooden boxes, crates and on pallets which may be included in sale. Some material may be packaged in containers that must be returned to the Government. The returnable containers will be identified prior to removal and annotated on the removal documents.

CLIN MATERIAL SCL DESCRIPTION

10 DS000E1LB E1L

Iron and steel scrap, mixed w/foreign attachments, highly enameled stock, coated paint cans, tin cans, borings and turnings highly corroded, dirty, and containing excessive oil and other inferior grades of metal prohibitive to other classifications, Zinc scrap, No. 1 heavy melting steel, No. 2 heavy melting steel, No. 1 steel busheling, No. 2 steel busheling, No. 1 steel bundles, No. 2 steel bundles, mixed iron and shell borings and turnings, tern plate, unprepared heavy melting iron. Random length, widths, and thickness not suitable for hydraulic compression, unprepared light melting steel suitable for compression into mixed metals scrap, includes both stripped and un-stripped engine blocks, stove plate, heavy breakable cast, mixed cast, tool steel, residue from mutilated small arm parts that require further processing, steel chain/anchors. Vehicles all types, commercial autos/trucks, residue from DEMIL processing of tactical, armored, and special purpose vehicles, and tank trailers.

20 DS000MUTB MUT

Non-DEMIL required non-FSCAP critical FSG/FSC items downgraded to scrap, non-DEMIL required FSCAP items requiring mutilation.

30 DS000D4DB D4D

Clean copper, miscellaneous copper free of screens, readily removable iron, lead coated copper and electrotype shells. Copper w/foreign attachments, mixed clean copper base alloys, mixed copper base alloys w/foreign attachments, radiators, made of copper base alloys. Vehicular, un-sweated, copper bearing scrap. Mixed copper base alloy borings and turnings, keep free from oil. NOTE: Includes cupro-nickel with or w/o foreign attachments and gilding metal

40 DS000D1IB D1I Fired Aluminum 50 DS000D5MB D5M Small arms brass, 5.56 MM expended cartridge cases.

60 DS000D7MB D7M Small arms brass, 7.62 MM expended cartridge cases.

70 DS000D9MB D9M Small arms brass, 9.00 MM expended cartridge cases.

80 DS000D50B D50 Small arms brass, .50 caliber expended cartridge cases.

A.7 Removal:

Monday-Friday 7:30AM-3:00PM Alaska Standard Time (AKST), excluding federally recognized holidays.

The Sales Point of Contact (SPOC) will contact the Purchaser by email with the removal request schedule. The Purchaser must respond within three (3) business days to the request with confirmation or a request for an alternate date, which will not exceed five (5) business days of the SPOC’s original requested schedule date. All change requests must be authorized by the SPOC.

Note: The purchaser will ensure the SPOC receives a copy of the shipping paperwork at time of removal to validate the shipping destination is the authorized destination listed in the purchaser’s SOI.

A.8 Inspection:

Monday-Friday 0800-2:30PM Alaska Standard Time (AKST), excluding federally recognized holidays.

Inspection is by appointment only. Contact POC to schedule a physical inspection. Bidders are highly encouraged to physically inspect property and site requirements prior to submitting their bid.

Bidders will contact the POC at least 48 hours before seeking entry to a military installation or Disposition Site to be informed on entry requirements.

A.9 Loading:

Monday-Friday 7:30AM-3:00PM Alaska Standard Time (AKST) excluding federally recognized holidays.

Government will load containers and conveyance.

Pick up location(s):

DLA Disposition Services Anchorage, 12745 Davis Hwy, Elmendorf AFB, AK 99506

Primary Sales Point of Contact (SPOC): Stephen Hurd Phone: 907-231-4435 Email: stephen.hurd@dla.mil

Alternate Sales Point of Contact (SPOC): Jeffrey Parisoff Phone: 907-230-4169 Email: jeffrey.parisoff@dla.mil

B TERMS AND CONDITIONS OF SALE

Certain contents and provisions of this IFB, including Appendices, Attachments and Schedules, are described in general. Any weight offered or described in this auction was based on historical information from previous sales and are estimates only.

B.1 FAR Provision 52.204-24:

FAR Provision 52.204-24 is applicable.

PROHIBITION ON CONTRACTING FOR CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT (AUG 2020)

Full clause text included in attachment. The provision at FAR 52.204-24 requires an offeror to represent, on an Offer-by-offer basis, whether it will or will not provide any “covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation.”

The Representation that must be signed will be sent at the same time as the Statement of Intent (SOI) is sent to AHB as part of the pre-award process.

Full clause text included in attachment.

https://www.google.com/url?q=mailto%3Astephen.hurd%40dla.mil https://www.google.com/url?q=mailto%3Ajeffrey.parisoff%40dla.mil

B.2 FAR Provision 52.204-25:

FAR Provision 52.204-25 is applicable.

FAR Provision 52.204-25 titled, “Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment” is incorporated by reference from the Federal Acquisition Regulation.

https://www.acquisition.gov/far/52.204-25

Full clause text included in attachment.

B.3 Training During the pre-award process the SCO will provide the Purchaser with “DEMIL Certifier” training material (MS PowerPoint or PDF version). Purchaser will retain the training certificate(s) and make them available to the Government within 24 hours upon request. Purchaser must complete training certificate and submit an appointment letter on company letterhead in accordance with (IAW) DoDM 4160.28 Vol 2 with the Certifier(s) name and signature to the SCO before work can begin.

B.4 Demilitarization/Mutilation Operations:

Agency Verifier(s) must be present for all Demilitarization/Mutilation operations. If the Agency Verifier is unavailable for any reason, Demilitarization/Mutilation operations are to be shut down until the Verifier(s) return.

Purchaser is responsible for obtaining and providing all required permits to accomplish Demilitarization/Mutilation processing and transportation. All conveyances will display applicable Department of Transportation (DOT) placards. If an oversized vehicle or load is required, site will assist by providing a POC for base permits.

Purchaser will not be provided with permanent indoor or outdoor storage space for property or equipment (including material handling equipment (MHE)). Outdoor temporary storage may be made available as the need arises to ensure DEMIL operations and property flow are not impacted. Only the Agency can authorize the temporary storage space, and the Purchaser must request the space in writing.

Purchaser is required to Demilitarize/Mutilate all property streams. No parts harvesting is authorized.

All property sourced to this contract will be processed as Controlled Property and will be Demilitarized/Mutilated and not commingled with Non- Demilitarization/Mutilation required property until title passes.

If operation hazards are discovered during loading or Demilitarization/Mutilation operations, all work will cease immediately. Operations will not resume until cleared by the SCO.

Method and degree of Demilitarization recommended are in the best interest of the U.S. and according to DoDM

4160.28 Vol 2. The use of precision tools of ANY kind, including precision cutting tools, will not be permitted during the Demilitarization/Mutilation of this property.

B.5 Equipment:

Purchaser will supply all equipment and personnel to accomplish the Demilitarization of all property and associated parts/material. Additionally, Purchaser will provide necessary equipment to react to leaks, spills, and clean-up of work area at the end of each day.

Equipment may include, but is not limited to a shear, scrap knuckle boom, shredder, torch machine, plasma cutter and Personal Protective Equipment.

Purchaser is required to have on-hand Storage Bins/Roll off containers to collect scrap and residue resulting from the loading, removal, and/or Demilitarization/Mutilation operations. Scrap and residue will not be accumulated on the ground.

https://www.acquisition.gov/far/52.204-25

B.6 Meetings:

Purchaser’s Certifier and the Agency’s Verifier will conduct end of week meeting to coordinate/determine work schedule for the following week.

B.7 Personal Protective Equipment (PPE):

According to 29 Code of Federal Regulation (CFR) 1910.132-140, Purchaser is hereby informed of the requirement to supply/provide Purchaser employees’ safety gear needed to protect from lethal projectiles, hot metal, sparks, and flames. The act of Demilitarization/Mutilation to render the property to the point of scrap can be extremely dangerous, and adequate safeguards must be adhered to by Purchaser employees performing the Demilitarization/Mutilation on expended cartridge casings and associated dangerous property.

B.8 Inventories:

Joint inventory of property will be conducted by the Certifier and Verifier before the property is Demilitarized/Mutilated.

B.9 Certifier/Verifier:

Certifier will be present and watch or perform 100% of material being mutilated. Verifier will be present and watch 100% of the process. Verifier will determine if property has been adequately Demilitarized/Mutilated. Any material not demilitarized/mutilated to the point of scrap will be further processed until proper destruction is accomplished.

B.10 Demilitarization/Mutilation Timeframe:

All Demilitarization/Mutilation performance will be completed prior to residue removal from DCOS/MCOS site.

The receiving process begins once the Agency’s Verifier and Purchaser’s Certifier complete the Kind Count (KC) process and the property has been turned over to the Purchaser for processing. Demilitarization Certificates will be completed for each item when verifier has confirmed processing has been completed according to Government requirements

B.11 Military Markings:

All military markings and data plates are to be destroyed during the Demilitarization process. All Technical Data is considered Demilitarization required and must not be thrown away as dunnage. Demilitarization of Technical Data, Drawings, CDs, Manuals, etc. must be destroyed by burning, cross-cut shredding or pulping according to Government regulations.

B.12 Title:

Title will pass to Purchaser when Demilitarization/Mutilation has been completed and both the Certificate of Demilitarization/Mutilation and the final DD Form 1367 for certified scrap weight have been signed by the Purchaser Certifier and the Agency Verifier

B.13 Facility Requirements for the Purchaser:

Purchaser’s facility(ies) shall have:

• Security fencing around entire facility; if the processing facility is fully enclosed, fencing requirements do not apply.

• Controlled entrances to DEMIL/MUT area.

• Limited access to essential employees.

• A 30-day minimum recording and retrieval capacity for the security cameras and access for Agency personnel to view if necessary. The number of security cameras shall be adequate to monitor all unprocessed property areas of the Government property.

• All security camera recordings will be made available within 3 business days to the SCO upon request.

Certified Scales and Weighing:

Scale Requirement: The Purchaser shall provide, maintain, and operate certified truck and/or pallet scales at their facility. All scales used for weighing government property under this contract must have a current certification from the State of Alaska (or other accredited body) that is renewed at least annually. The Purchaser shall provide a copy of the current scale certification to the Sales Contracting Officer (SCO) prior to the start of work and upon each subsequent renewal.

Fencing requirements for non-enclosed facilities / outdoor material processing areas:

Industry standard fencing materials will be utilized and can vary depending on application. Some commonly used fencing materials that will meet the Governments requirement include:

• Chain link Fencing made from galvanized steel wire woven into a mesh pattern.

• Wrought Iron Fencing.

• Aluminum Fencing.

• Wood Fencing.

• Vinyl Fencing.

• Steel Fencing.

The fencing must be a minimum of 6 feet tall, irrespective of the material used, and the gap between components will not exceed 4 inches.

All required perimeter fencing must be permanently installed into the ground. All fence posts (including line, terminal, and gate posts) shall be embedded in below-ground footings. The use of temporary fencing, surface-mounted panels, or ballasted systems (e.g., concrete blocks, sandbags, or jersey barriers) is strictly prohibited.

Gates - The barrier will have a minimum equal or greater resistance to penetration as the adjacent fence. Manual vehicle gates will be secured with industry standard locking mechanisms.

The Purchaser may propose alternative fencing materials for consideration, provided they meet or exceed the standards outlined in this contract. Such materials shall be subject to approval by the Agency.

Lighting requirements:

The outdoor storage area must be fully and evenly lit so that security cameras can record clear video without any dark spots or shadows.

Additional Requirements: An additional security measure is required for facilities with mixed clientele:

Customer Separation: If the purchaser provides services to customers other than DLA Disposition Services on the same property, a second, separate fence must be installed to segregate the DLA-related operations from other activities. This fence must meet the requirements for Outdoor Storage guidelines

• Official Weight for Billing: The official weight for all property shall be determined at the Purchaser's facility after demilitarization is complete but before the property is co-mingled with any other material.

• Government Verification: The Government SPoC/DEMIL Verifier will be present to witness all weighing operations. The Purchaser agrees to provide the Government's designated verifier with safe and unrestricted access to observe the weighing process.

• Weight Tickets: The Purchaser shall generate printed weight tickets for every load. These weight tickets shall be attached to the corresponding Certificate of Demilitarization/Mutilation and provided to the DLA verifier for signature. These documents will serve as the evidentiary matter for billing.

B.14 Lockable Cage Provide a lockable cage for holding troubled property. Lockable cage must have a dedicated security camera with a 30-day minimum taping and retrieval capacity with access for Agency personnel to view if necessary. (Troubled property is defined as any property not appropriate for the terms and conditions in this contract or property under DEMIL code challenge). Cage should be of adequate size to accommodate at a minimum eight pallets of material.

B.15 Downsizing Purchaser is authorized to downsize material to the point where the material can fit into the Purchaser’s conveyance in accordance with specifications provided by the base/installation. Purchaser is responsible for any required actions for completion of the downsizing (e.g., utilizing containment for residues from cutting/grinding) and any cleanup requirements for turning the site back over to the base/installation. This includes removal of residues or any spills that may arise from the downsizing and/or removal process. Spill kits, dry sweep/oil absorbent, containment and removal of debris and all costs associated with the cleanup are the responsibility of Purchaser.

B.16 Facility Inspection:

Purchaser’s Facility/worksite will pass an inspection by Agency personnel prior to contract award. (See DEMIL_MUT Facility Insp.pdf in Attachments)

B.17 Hazards:

Property may contain residual hazardous materials, all types of batteries, Petroleum, Oil, Lubricants (POL), hydraulic oils, coolant, fuels, washer fluids, etc. Accumulations during the processing will be the Purchaser’s responsibility to recover, store, and dispose of according to Federal, state, and local requirements.

All government property arriving at the Purchaser’s site is required to have a Refrigerant Removal Certification if the property once contained refrigerant. A copy of the certification will be provided to the Purchaser as required.

The designated government employee will arrange for the recovery of the refrigerant from any government property arriving on the site containing refrigerant and/or certification of refrigerant status of government property that once contained refrigerant and provide the Purchaser with a copy of the certification as required. Purchaser may be authorized by SCO ONLY to effect removal of ODS material by qualified employees or third party on a case-by-case basis.

B.18 Spill Responsibility:

The Purchaser is solely responsible for clean-up and disposal of all spills or leaks according to 40 CFR Part 112 during the loading and or Demilitarization/Mutilation operations of this contract that occur because of, or are contributed to, the actions of its agents, employees, or Subcontractors, at no cost to the Government. Spill response will be performed by the Purchaser according to local or host installation spill response procedures. The Purchaser shall have all necessary spill response kits, equipment and supplies pre-positioned in case of spills that may occur during these operations.

C SALE BY REFERENCE (SBR)

The following general information, instructions and special conditions of sales contained in Agency’s Disposition Services pamphlet entitled the “Sale by Reference Instructions, Terms and Conditions Applicable to Department of Defense (DoD) Personal Property Offered for Sale by DLA Disposition Services”, published July 2012, are hereby incorporated by reference and become a part of this IFB, and any contract resulting from acceptance of a bid submitted pursuant to this IFB as fully as though such instructions, terms and conditions had been specifically set forth herein:

The Terms and Conditions of this IFB supersede the Sales by Reference wherever conflicted.

Note: The following SBR Parts have been amended to: DRMS Form 1427 has been redesignated as DLA Form 2541.

- Part 1, Paragraph 4

- Part 2, Paragraph 29

- Part 7, Article U

C.1 SBR Part 1:

General Information and Instructions: All conditions apply except: 2, 5, 8, 12, and 13

C.2 SBR Part 2:

Sale of Government Property General Sale Terms and Conditions: All conditions apply except: 7, 12, 13(c), 28, 29

Modified Paragraph 33. DISPUTES is changed to read “Any contract awarded as a result of this sale is subject to the Contract Disputes Act 1978 (41 U.S.C. 7101-7109)”

C.3 SBR Part 3:

Sale of Government Property Special Sealed Bid Conditions: Does not apply.

C.4 SBR Part 4:

Sale of Government Property Special Sealed - Term Conditions: All articles apply except. 5

C.5 SBR Part 5:

Additional Special Circumstance Conditions - Miscellaneous: All articles apply except: A, E, F, G, H, K, and L.

C.6 SBR Part 6:

Additional Special Circumstance Conditions - Demilitarization and Mutilation: All articles apply except:

Article A, H, and I.

Article B: first sentence is amended to: Property requiring demilitarization or mutilation will not be required to be shipped in sealed container to the processing site where demilitarization or mutilation will be accomplished by the Purchaser

C.7 SBR Part 7:

SALE BY REFERENCE PART 7: Additional Special Circumstance Conditions - Hazardous and Dangerous Property: Only articles E and S apply.

C.8 SBR Part 8:

Additional Special Circumstance Conditions - Foreign Excess Personal Property: Does not apply.

C.9 SBR Part 9:

Special Spot Bid Conditions of Sale of Government Property: Does not apply.

C.10 SBR Part 10:

Sale of Government Property Special Auction Conditions: Does not apply.

D BID EVALUATION AND CONTRACT AWARD

D.1 Bidding Process:

This is a firm fixed-price sales contract where the bidder offers a price-per-pound for each of the eight (8) line items.

Bidders should be aware of the risk factors outlined in this IFB. Under no circumstances is the Government responsible for any assumptions or planning factors the bidder used to determine their offered prices. At no time will the Government pay the Purchaser to take material offered.

The Government will evaluate bids and award the contract to the single bidder offering the highest total projected revenue, in accordance with the AWARD METHODOLOGY detailed in Section A.3.

The Government expects all the terms and conditions of the contract to be met at the bid price submitted. At no time will the Government pay the Purchaser to take material offered. There shall be no reimbursement to the Purchaser under this contract except for the limited circumstances related to reimbursement of actual expenses incurred for return of property directed by the Government. The Government is not responsible for any indirect, inconsequential, or completeness (through assumption of sales value, act or omission of factors) of expenses related to performance under this contract. The measure of the Government’s liability, in any case where liability of the Government to the Purchaser has been established, shall not exceed refund of such portion of the purchase price as the Government may have received.

D.2 Identification of Sales Purchaser:

Bidders should take care to ensure that their bid submission indicates whether they are submitting the bid as an authorized representative of a legal entity such as a corporation or limited liability company, or in their individual capacity or as owner of a sole proprietorship. The legal entity designated as the bidder on the SF 114 is the entity to whom the contract will be awarded upon receiving an affirmative responsibility assessment. Individuals or companies may use subsidiaries, affiliates or partners in a joint venture as subcontractors with SCO approval as per the contract terms (however, such entities may also require an ERD) but may not substitute such entities as a party to the Agency’s sales contract. AHBs should ensure the SOI and other pre-award documentation identify any subcontractors that will be performing removals or processing materials on their behalf so that the appropriate reviews may be conducted.

D.3 How to Bid:

Bidders shall use the SF114 and SF114A forms provided with this IFB to submit their bids. Bidders must enter a price-per-pound for each of the eight (8) line items. Bids should not exceed five (5) decimal places (e.g., $0.01005).

The minimum valid bid is $0.00001 per unit.

Your individual line-item prices will be used to calculate a total evaluated bid value for determining the apparent high bidder, as described in Section A.3. The winning bidder will pay the Government the actual price-per-pound they bid for each specific material upon removal. Bids must be emailed to: dla.sales@dla.mil.

For illustrative purposes: A bidder might offer different prices for each line item (e.g., $0.50/lb for Copper, $0.10/lb for Steel, $1.20/lb for Brass). The Government will multiply each of those offered prices by the "Evaluation Weights" listed in Section A.3 to determine the projected revenue for each line item. The sum of those projected revenues will constitute the bidder's total evaluated bid for determining the winner.

EXAMPLE 1: SF 114A

EXAMPLE 2: SF 114

D.4 A Responsive Bid:

Complies with the terms and conditions of the sales offering and satisfies the requirements as to the method and timeliness of the submission. Only responsive bids may be considered for award. A responsive bid submission shall contain at a minimum:

• SF114 completed and signed.

• SF114A

• The bid must remain valid 90 calendar days from the bid opening unless otherwise modified or cancelled.

D.5 When to Send Bid:

Bids must be in the possession of the Agency’s Public Sales Contracting Division by the offer closing date and time specified in this IFB. If the bid is not submitted on time, it shall be considered non-responsive. Late rules are outlined in FAR 52.212-1(f). Pay particular attention to the provisions that relate to the timing of e-mail submissions.

D.6 How to Modify/Cancel Bid:

In addition to SBR Part 4, Paragraphs 3 and 4, to modify a bid, submit a new bid in the same manner as the previous bid. Separately, without disclosing bid amounts, notify the SCO of the modification. To cancel a bid, submit a zero

(0) bid in the same manner as the original bid. Notify the SCO of the bid cancellation (specify date, time and method of bid submission).

D.7 Bid Evaluation:

A responsible bidder is one that has the necessary organization, experience, financial resources, accounting process, operational controls, technical equipment and facilities, or the ability to obtain them, to perform the requirements of the sales contract, has no disqualifying factors (i.e., is not suspended, debarred or an ineligible transferee) and is able to pass the Agency’s vetting process. A responsive bid is one that has complied with all instructions for properly submitting a bid. Submitting the highest bid price does not convey any special right nor does it imply that the Purchaser shall be the primary removal company or exclusively allowed to remove throughout the term of this contract. The Government reserves the right to reject any bids that are not in the best interest of the Government. The general standards in FAR Part 9 on contractor responsibility determinations that are applicable to procurement contracts are not directly applicable to sales contracts awarded under 40 U.S. Code § 545 but may be considered by the Sales Contracting Officer in evaluating bidder responsibility.

The Government intends that a single award will be made to a responsible bidder with the highest priced responsive bid inclusive of all lines unless a determination is made to reject the bid under 41 CFR § 102-38.205. For illustrative purposes, if Bidder A’s bid submission cumulative total submits a bid for $150,000.00 “Total Amount,” and if Bidder B’s bid submission cumulative total submits a bid for $160,000.00 “Total Amount,” then Bidder B is the AHB since he/she would have the highest total amount priced responsive bid.

D.8 Ineligible Bidder:

Bidder will not be eligible for award if they are:

• Officially indebted to the Government.

• Excluded from federal programs by the General Services Administration as identified in the System for

Award Management at https://sam.gov/.

• Subject to denial, suspension, debarment, or other sanctions pursuant to export control and related laws, regulations, or orders administered by the DOS, DOC, DHS, or USTD. The DOS, DOC, DHS, and USTD name these entities, individuals, and countries in the Federal Register and at the following website:

Consolidated Screening List Search Engine (https://www.trade.gov/data-visualization/csl-search).

D.9 Pre-Award Survey:

The Agency will conduct a pre-award survey of only the AHB. The SCO will provide notification that you are the

AHB.

The End Use Certificate (EUC) DLA Form 1822, Statement of Intent (SOI) DLA Form 2536, FAR Clause, and Certifier training will be included in the notification. A Trade Security Contract Assessment will be made by Agency personnel. The SOI must have parts 1-6 completed and signed. Complete the EUC according to the instructions provided and sign.

The AHB shall be required to provide detailed information on every storage location the AHB intends to use. The pre-award survey may be conducted at the AHB’s facility(ies), or other location(s) as deemed necessary by the Agency and may include but is not limited to a review of the AHB’s facilities and equipment, financial capability or disclosure of the AHB’s financial condition, quality assurance, safety, environmental responsibility, and transportation. The AHB is advised that accomplishment of a pre-award survey or furnishing documents to the Agency in support of the pre-award survey is part of the assessment of the bidder’s responsibility and is not a guarantee the bidder will receive award of a contract. The SCO may rely upon information obtained in the pre-award survey in making an assessment of the bidder’s present responsibility.

Once notified that you are the AHB, you will have ten (10) working days to complete and return to the SCO all documents provided in the AHB Notification. Be advised that the Pre-Award survey and providing documents to the Government is part of the evaluation to determine responsibility and is not a guarantee of contract award.

Pre-Award Survey will include but is not limited to the following:

a. Pass a responsibility check conducted through the Consolidated Screening List (CSL) search; however, this does not limit the requirements to be deemed responsible in accordance with FAR Part 9.

b. The Purchaser’s Facility shall pass a security inspection by Agency personnel prior to contact award.

c. An Environmental Responsibility Determination (ERD) will be conducted by Agency personnel.

d. A Trade Security Control Assessment will be conducted by agency personnel.

e. Necessary licenses, permits and certifications will be reviewed.

f. Validate FAR Provision 52.204-24 is marked and signed.

g. Complete and return the End Use Certificate (EUC), DLA Form 1822 to the SCO.

h. Provide Demilitarization/Mutilation Certifier appointment letters to the SCO.

i. Provide a copy of the title, lease agreement, or letter of intent to lease a facility the Purchaser intends to use for contract performance. If letter of intent is supplied, it must be signed by the Purchaser and facility owner.

If at any point the Agency determines the bidder that submitted the apparent high, responsive bid cannot be found responsible, the next highest bidder will be assessed in the same pre-award survey process. This same process of https://sam.gov/ https://www.trade.gov/data-visualization/csl-search vetting the next highest responsive bidder may continue, until a responsive bidder is identified and is determined to be responsible.

D.9.1 Environmental Responsibility Determination (ERD):

The Environmental Support Branch of the Agency conducts an ERD on sale destinations to verify if the DoD purchased property will be managed in accordance with the Invitation for Bid (IFB), SOI, federal, state, and local regulations. List all downstream facilities receiving Government property to be processed in the SOI. Do not list downstream recipients of processed property.

The purchaser is responsible for providing copies of requisite permits and/or registration numbers for downstream processors for the ERD.

Permits, licenses, and registration for the State of Alaska for the processing of scrap metal includes but is not limited to:

- Industrial Stormwater Permit for processors of scrap metal

The State of Alaska requires scrap and waste recycling facilities to obtain coverage under the State of Alaska Multi- Sector Generic Permit for Stormwater Discharge Associated with Industrial Activity (MSGP) https://dec.alaska.gov/water/wastewater/stormwater/permits-approvals/multisector/

If the initial and/or downstream processing of property will occur outside of the State of Alaska, the Purchaser is responsible for understanding and ensuring compliance with the regulatory requirements of that State. The Purchaser is responsible for providing copies of the required permits, licenses, and registrations for the processing facilities in accordance with State requirements for that location.

DLA Environmental Support Branch may perform a cursory review of transporters based on the type of material(s) included as part of the sale. Certain commodities may require special licensing or permitting for transport based on state regulations. The AHB will be responsible for ensuring that transporters meet those regulations.

ERDs typically take 10 business days to complete. Any findings annotated by the Government during an ERD must be corrected prior to a proposed destination/facility’s use. Purchaser is not authorized to process Government material at a site other than those listed on the SOI.

Should a Purchaser desire to use an alternate or additional destination at any time during the performance period, the Purchaser will provide an updated SOI. Purchaser is not authorized to use a facility that has not been through the ERD process.

The Purchaser represents and warrants that the ultimate destination, use, and disposition of the property shall be in accordance with the SOI submitted and approved by the SCO.

D.10 Necessary Licenses, Permits and Certifications Shall be Reviewed:

Prior to the award of a contract, the Agency shall determine whether the potential Purchaser has the necessary permits/licenses, experience, organization, and technical qualifications (either through its own facilities or facilities of a subcontractor) to perform the work specified in this contract and can comply with the applicable federal, state, and local laws, ordinances, and regulations.

If at any point the Agency determines the bidder that submitted the apparent high, responsive bid cannot be found responsible, the next highest bidder will be assessed in the same pre-award survey process. This same process of vetting the next highest responsive bidder will continue until a responsive bidder is identified and is determined to be responsible.

D.11 Contract Award:

The SCO shall determine if each bid is responsive prior to award of the contract. The contract shall be awarded to the highest responsive bid submitted by a responsible bidder. In the event of termination of the original Purchaser, the SCO may award the contract to the next highest responsive, responsible bidder if bids have not expired, and such award is otherwise determined to be in the Government's best interest.

The Government intends that a single award will be made to a responsible bidder with the highest priced responsive bid per contract line item unless a determination is made to reject the bid under 41 CFR § 102-38.205.

Under 41 CFR § 102-38.205, the Agency reserves the right to accept or reject any or all bids. The Agency may reject any or all bids when such action is advantageous to the Government, or when it is in the public interest to do so.

When you have successfully completed the pre-award assessment as the AHB, you will receive a Statement indicating the amount of payment due. Submit payment within three (3) business days of the Statement (an extension of up to ten

(10) business days may be authorized by the SCO upon written request by the AHB that is submitted before the initial three (3) business day suspense).

When payment is posted and confirmed by the SCO, and all other vetting has been completed, a Start of Work meeting will be scheduled.

D.12 Start of Work Meeting:

The purpose of the meeting is to ensure the Purchaser fully understands the terms and conditions of this contract. The Agency shall determine the method, date, time, and location of the start of work meeting. The Purchaser is responsible for any cost incurred by their organization and staff. The Government shall not provide any compensation for costs incurred to attend meetings. At the conclusion of this meeting, the official signed Notice of Award will be sent to the Purchaser and SPOC, and this will constitute the official award of the contract to the AHB. After the start of work meeting, property is authorized for release.

E PARTIES TO THE CONTRACT

E.1 Purchaser Information:

Within 10 calendar days of the date of contract award, the Purchaser shall provide the Agency the following information: Designation of key persons, to include their full name, title, telephone number, email address and a synopsis of their duties under the contract. Purchaser shall provide the SCO notification of any changes to the above within 10 calendar days of the change.

E.2 Transfer and Hypothecation:

General Prohibition - Except as specifically provided herein or specifically approved by the Agency in writing, the Purchaser shall not directly or indirectly sell, transfer, assign, pledge,…