IFB-33-5034_Lewis_MDCOS_Term.pdf

DEFENSE LOGISTICS AGENCY

DISPOSITION SERVICES

74 WASHINGTON AVENUE NORTH

BATTLE CREEK, MICHIGAN 49037-3092

INVITATION FOR BID (IFB)

FOR SALE OF

DEMILITARIZATION/MUTILATION AS CONDITION OF SALE (DCOS/MCOS) SCRAP RESIDUE

SALE

IFB 33-5034

SEALED BID

TERM SALE

FOR

DLA DISPOSITION SERVICES LEWIS

AT

Puget Sound Naval Station

Offer Closing Date/Time: 29 October 2025, 1:00 p.m., local time Battle Creek, Michigan, USA

Inspection Period Begins 19 September 2025, 1:00 p.m. PST. By appointment only

Site Sales Point of Contacts:

Primary POC: Tim Anderson

Email: Timothy.anderson2@dla.mil Phone: 360-703-8873

Alternate POC: Robert Montgomery Email: Robert.montgomery@dla.mil

Phone: 253-844-3898

Sales Contracting Officer: Todd Koleski EMAIL: Todd.Koleski@dla.mil

PHONE: 269-961-5594

DEFENSE LOGISTICS AGENCY (DLA) DISPOSITION SERVICES

74 Washington Ave. North

Battle Creek, Michigan 49037-3092 mailto:Timothy.anderson@dla.mil mailto:Robert.montgomery@dla.mil mailto:Todd.Koleski@dla.mil

A INTRODUCTION

A.1 Base Access Requirements:

A.2 Useful Websites:

A.3 Item Description:

A.4 Table 1 IFB Item Number Details:

A.5 Table 2: CLIN, Material, SCL, Descriptions:

A.1 Removal:

A.2 Inspection:

A.3 Loading:

B TERMS AND CONDITIONS OF SALE

B.1 FAR Provision 52.204-24:

B.2 FAR Provision 52.204-25:

B.3 Training B.4 Demilitarization/Mutilation Operations:

B.5 Equipment:

B.6 Meetings:

B.7 Personal Protective Equipment (PPE):

B.8 Inventories:

B.9 Certifier/Verifier:

B.10 Demilitarization/Mutilation Timeframe:

B.11 Military Markings:

B.12 Title:

B.13 Facility Requirements for the Purchaser:

B.14 Lockable Cage B.15 Facility Inspection:

B.16 Hazards:

B.17 Spill Responsibility:

C SALE BY REFERENCE (SBR)

C.1 SBR Part 1:

C.2 SBR Part 2:

C.3 SBR Part 3:

C.4 SBR Part 4:

C.5 SBR Part 5:

C.6 SBR Part 6:

C.7 SBR Part 7:

C.8 SBR Part 8:

C.9 SBR Part 9:

C.10 SBR Part 10:

D BID EVALUATION AND CONTRACT AWARD

D.1 Bidding Process:

D.2 Identification of Sales Purchaser:

D.3 How to Bid:

D.4 A Responsive Bid:

D.5 When to Send Bid:

D.6 How to Modify/Cancel Bid:

D.7 Bid Evaluation:

D.8 Ineligible Bidder:

D.9 Pre-Award Survey:

D.9.1 Environmental Responsibility Determination (ERD):

D.10 Necessary Licenses, Permits and Certifications Shall be Reviewed:

D.11 Contract Award:

D.12 Start of Work Meeting:

E PARTIES TO THE CONTRACT

E.1 Purchaser Information:

E.2 Transfer and Hypothecation:

E.3 Contract of Sale:

E.4 Authority of Sales Contracting Officer (SCO):

E.5 Authority of Sales Point of Contact (SPOC):

F CONTRACT FINANCIAL RETENTION & INSURANCE AND BOND REQUIREMENTS

F.1 Deposit:

F.2 Insurance and Bond Contract Requirements:

G CONTRACT PERFORMANCE

G.1 Performance Period:

G.2 Regulatory Compliance:

G.3 Environmental and Safety Notice:

G.4 Termination for Default:

H PAYMENTS

H.1 The Billing Cycle:

H.2 Types of Acceptable Payments:

H.3 Payment Confirmation:

H.4 Consequences of Late or Short Payments:

I AUTHORIZED AND UNAUTHORIZED MATERIAL

I.1 Classified Material:

I.2 Material Potentially Presenting an Explosive Hazard (MPPEH):

I.3 Radioactive Property:

I.4 Foreign Attachment I.5 Standard Form (SF) 364 Report of Discrepancy (ROD):

I.6 Notice of Default:

I.7 Response to Notice:

I.8 Termination:

J COMPLIANCE WITH GOVERNMENT REGULATIONS

J.1 Bureau of Industry and Security (BIS):

J.2 Disposition and Use of Property:

K PURCHASER RESPONSIBILITIES

K.1 Weighing:

K.2 Letter of Authorization (LOA):

K.3 Purchaser will not be allowed to sell material at Agency locations:

K.4 Purchaser Use of Subcontractors:

L CONTRACT COMPLIANCE, AUDITS AND REVIEWS

L.1 Compliance with Applicable Laws and Regulations:

L.2 Duties of Care and Loyalty:

L.3 Prohibited Activities:

L.4 Purchaser’s Cooperation in Investigations/Audits/Compliance Reviews:

L.5 Purchaser Record Retention:

L.6 Inspection of Records and Workplace by Government:

L.7 Compliance Notification:

L.8 Contracts with Third Parties:

M DISPUTES AND CLAIMS

M.1 Disputes:

M.2 Alternative Dispute Resolution (ADR):

N MISCELLANEOUS PROVISIONS

N.1 Binding Effect:

N.2 Notices:

N.3 Severability:

N.4 Headings:

N.5 Survival:

N.6 Waiver:

N.7 Force Majeure:

N.8 Use of the Agency Name and Public Communications:

N.9 Tense and Gender:

N.10 Entire Agreement and Modification:

N.11 Computation of Time:

N.12 Electronic Communication:

N.13 No Reimbursements:

N.14 Market, Resale and/or Export:

O GOVERNMENT REQUIRED REPORTS

O.1 Government Use of Purchaser Reported Information:

O.2 Performance Measure Requirements and Reports:

P ADDITIONAL CONTRACT ADVISEMENTS

P.1 Public Law Pertaining to Location Operations:

P.2 Public Law Pertaining to Material:

P.3 Resource Conservation and Recovery Act (RCRA) Notice:

P.4 Chemical Agent Resistant Coating (CARC) Paint:

P.5 Refrigerant:

P.6 Pollution Prevention and Right-to-Know Information Definitions (As used in this clause):

Q DEFINITIONS

A INTRODUCTION

The Defense Logistics Agency (DLA) Disposition Services (hereinafter, the “Agency”) is offering for sale, scrap residue derived from the Mutilation and Demilitarization of controlled property. A Mutilation/Demilitarization Condition of Sale (MCOS/DCOS) contract requires property to be demilitarized or mutilated and certified prior to title transfer. A Government DEMIL verifier will oversee the processing of property. This contract will consist of processing materials off-site at Purchaser owned/leased facility. The purchaser’s facility must be within 75 miles of DLA Disposition Services Lewis. This contract will be for a 24-month base period of performance with three (3) 12-month option periods.

A.1 Base Access Requirements:

All locations where property is located may have strict rules that may prohibit access to some individuals. To access our facilities, an Apparent High Bidder (AHB) or their agent shall be required to obtain base access through the host installation. The local location will be able to provide information on how to obtain base access. The purchaser is solely responsible for determining installation access requirements and complying accordingly. If necessary, the SCO can confirm that the Purchaser is performing requirements under this IFB and the resulting contract.

Applicants must show vehicle registration, proof of current vehicle insurance and identification that meets the requirements of the REAL ID ACT of 2005 to register for enrollment in the Defense Biometric Identification System

(DBIDS).

Purchaser is responsible to obtain all base badging for laborers and transportation drivers with coordination and assistance from the Government. All personnel accessing the base must have state-approved identification or state-approved appropriate driver’s licenses and be free of any warrants. The base will deny access to personnel with warrants. Base access requirements are subject to change. It is the Purchaser’s responsibility to be aware of all changes and comply as needed. (Purchaser will provide a list of personnel who will work on base prior to start of work).

Must be US citizens with proof of citizenship - original passport or birth certificate required for entry.

A.2 Useful Websites:

DLA Disposition Services: https://www.dla.mil/DispositionServices.aspx DLA Auction Site: https://www.sales.dla.mil/dlab2b/init.do System for Award Management: https://sam.gov/ Bureau of Industry and Security: https://www.bis.doc.gov/ U.S. Department of the Treasury: https://home.treasury.gov/ Consolidated Screening List Search Engine: https://legacy.export.gov/csl-search

The following is for reference only and does not indicate endorsement of the information provided.

Commercial Scale Locator: https://catscale.com/cat-scale-locator/

A.3 Item Description:

The Purchaser shall perform all requirements outlined in this contract at the bid price submitted.

The material offered consists of mixed metals scrap, including, but not limited to, assorted sizes of HY80, HY100, and HTS derived from submarine hulls and other materials generated at Puget Sound Naval Shipyard (PSNS) facilities. Loads may include HY80, HY100, HTS, steel, aluminum, copper, cupro-nickel, lead, nickel aluminum bronze, galvanized steel, piping in various alloys, burning slag, zinc (including anode residue and other forms), and non-PCB/non-asbestos electrical cable. Foam-filled structural pieces such as enclosures, roof girders, and panels may also be present.

Individual pieces may vary significantly in size, with some measuring up to 60 feet wide, 100 feet long, and 80 feet tall, and weighing as much as 120,000 pounds.

https://www.dla.mil/DispositionServices.aspx https://www.sales.dla.mil/dlab2b/init.do https://sam.gov/ https://www.bis.doc.gov/ https://home.treasury.gov/ https://legacy.export.gov/csl-search https://catscale.com/cat-scale-locator/

Material may also contain up to 15% by weight of foreign materials, which may include cardboard, plastic, wood, Styrofoam, grease, fiberglass insulation, graphite tile, vinyl deck tiles with embedded silica, and various plastic and rubber components.

In addition, some property may contain non-friable asbestos in forms such as adhesives, gasket material, valve packing, and/or electrical and plumbing putty. Handling, transport, processing and/or disposal of materials presumed to contain asbestos must be conducted in full compliance with all applicable federal, State, and local environmental and safety regulations.

All prospective Bidders are strongly advised to review the complete terms and conditions of this IFB prior to submission. The Purchaser is responsible for meeting all pre-award documentation and operational requirements. All work must be performed in accordance with applicable federal, state, and local laws and regulations, and all contractual terms apply equally to any subcontractors utilized by the Purchaser.

Bidders are highly encouraged to conduct a pre-bid inspection of the property and site to ensure an informed and accurate bid submission. Bidders must provide a minimum of seven (7) calendar days’ advance notice to schedule an inspection. Must be US citizens with proof of citizenship - original passport or birth certificate required for entry.

No photography or recording devices are permitted within the PSNS Controlled Industrial Area (CIA).

Note: DoD generators are not required to dispose of material through this Agency and may utilize alternative disposal channels, such as Qualified Recycling Programs (QRPs). Over the duration of the 24-month base performance period, the Government guarantees to issue the Purchaser a minimum total weight equal to the “Minimum Guaranteed QTY (LBS.)” listed in Table 1.

A.4 Table 1 IFB Item Number Details:

Item Material Bid QTY

(LBS.)

Minimum Guaranteed

QTY (LBS.)

Maximum Allowed

QTY (LBS.)

1 DS000E1LB 30,600,000 15,300,000 45,900,000

Note: The Bid QTY (LBS.) column in Table 1 is provided solely for the purpose of bidding. The Government has not developed an estimate of the quantity to be offered. The Government guarantees only to tender the minimum quantities specified in Table 1 if performance is successful.

A.5 Table 2: CLIN, Material, SCL, Descriptions:

Table 2 is material description(s) for the Contract Line-Item Number (CLIN) for the material listed in Table 1.

CLIN MATERIAL SCL DESCRIPTION

10 DS000E1LB E1L

Iron and steel scrap, mixed w/foreign attachments, highly enameled stock, coated paint cans, tin cans, borings and turnings highly corroded, dirty, and containing excessive oil and other inferior grades of metal prohibitive to other classifications, Zinc scrap, No. 1 heavy melting steel, No. 2 heavy melting steel, No. 1 steel busheling, No. 2 steel busheling, No. 1 steel bundles, No. 2 steel bundles, logged and bundled light steel, mixed iron and shell borings and turnings, tern plate, unprepared heavy melting iron. Random length, widths, and thickness not suitable for hydraulic compression, unprepared light melting steel suitable for compression into mixed metals scrap, includes both stripped and un- stripped engine blocks, stove plate, heavy breakable cast, mixed cast, tool steel, residue from mutilated small arm parts that require further processing, steel chain/anchors. Vehicles of all types, commercial autos/trucks, residue from DEMIL processing of tactical, armored, and special purpose vehicles, and tank trailers.

A.1 Removal:

Monday-Friday 7:30AM-2:00PM Pacific Standard Time (PST) excluding federally recognized holidays.

The property is physically located at: PSNS C/350&980, 1400 Farragut Ave BLDG 535-T, BREMERTON WA 98314-5001

Bidder to provide self-dumping bins, 40 cu. yard rolls off for containment and removal of smaller items/ debris.

Additionally, the Purchaser will have a minimum of one (1) barge on site for loading, two (2) is preferred.

The Sales Point of Contact (SPOC) will contact the Purchaser by email with the removal request schedule. The Purchaser must respond within three (3) business days to the request with confirmation or a request for an alternate date, which will not exceed five (5) business days of the SPOC’s original requested schedule date. All change requests must be authorized by the SPOC.

When Purchaser executes a removal, the Purchaser will drop an empty barge/bin/hopper/roll off container to replace the full bin/hopper/roll off container being removed.

A.2 Inspection:

The property is physically located at: PSNS C/350&980, 1400 Farragut Ave BLDG 535-T, BREMERTON WA 98314-5001

Inspection is by appointment only. Bidders must provide a minimum of seven (7) calendar days’ advance notice to schedule an inspection. Must be US citizens with proof of citizenship - original passport or birth certificate required for entry.

Contact POC to schedule a physical inspection. Bidders are highly encouraged to physically inspect property and site requirements prior to submitting their bid.

No photos are allowed within PSNS Controlled Industrial Area (CIA).

A.3 Loading:

Government will fill/ load self-dumping bins, 40 yard roll off bins, tractor trailer combos, containers, and barges.

Live loading is acceptable with prior coordination with the PSNS Code 350 POC.

Pick up location: PSNS C/350&980, 1400 Farragut Ave BLDG 535-T, BREMERTON WA 98314-5001

Primary POC: Tim Anderson Phone: 360-703-8873 Email: Timothy.anderson2@dla.mil Alternate POC: Robert Montgomery Phone: 253-844-3898 Email: Robert.montgomery@dla.mil

B TERMS AND CONDITIONS OF SALE

Certain contents and provisions of this IFB, including Appendices, Attachments and Schedules, are described in general. Any weight offered or described in this auction was based on historical information from previous sales and are estimates only.

B.1 FAR Provision 52.204-24:

FAR Provision 52.204-24 is applicable.

PROHIBITION ON CONTRACTING FOR CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT (AUG 2020)

Full clause text included in attachment. The provision at FAR 52.204-24 requires an offeror to represent, on an Offer-by-offer basis, whether it will or will not provide any “covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation.”

The Representation that must be signed will be sent at the same time as the Statement of Intent (SOI) is sent to AHB as part of the pre-award process.

B.2 FAR Provision 52.204-25:

FAR Provision 52.204-25 is applicable.

FAR Provision 52.204-25 titled, “Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment” is incorporated by reference from the Federal Acquisition Regulation.

https://www.acquisition.gov/far/52.204-25

Full clause text included in attachment.

B.3 Training During the pre-award process the SCO will provide the Purchaser with “DEMIL Certifier” training material (MS PowerPoint or PDF version). The Purchaser will retain the training certificate(s) and make them available to the Government within 24 hours upon request. The Purchaser must complete training certificate and submit an appointment letter on company letterhead in accordance with (IAW) DoDM 4160.28 Vol 2 with the Certifier(s) name and signature to the SCO before work can begin.

B.4 Demilitarization/Mutilation Operations:

DEMIL of material must be accomplished Monday through Friday from 7:30AM – 2:00PM PST (excluding federally recognized holidays or any days Government verifier(s) are unavailable).

Offsite, DEMIL/MUT performance will be performed within 24 hours of receipt of DEMIL property. Any property that cannot be Demilitarized and/or mutilated the same day as receipt at the contractor’s facility will be secured in a manner to allow the certifier and verifier to validate that no unauthorized removals have occurred. This could be in a secure civilian facility that meets Government specifications with regards to security and ensures all measures of the site survey are acceptable.

Purchaser shall submit a comprehensive operational plan for loading, removal and demilitarization/mutilation activities. The plan must provide a detailed description of methods and procedures to https://www.acquisition.gov/far/52.204-25 be employed for the full process of demilitarization/mutilation. This includes how the Purchaser will comply with regulatory requirements related to hazardous material and waste and mitigation of associated risk. The operational plan must include the following information:

(a) Description of how property will be weighed and how the Purchaser will record the weight

(b) Description of the movement plan when removing material from PSNS to the Purchaser’s facility for processing, to include any downsizing required to fit items into the Purchaser’s conveyance and the physical location for downsizing

(c) Description and diagram of the Purchaser’s facility for demilitarization/mutilation operations to include security measures, size of staging and processing areas, and size and specifications for secure storage areas,

(d) Description of equipment to be utilized and lifting/processing capability for each piece of equipment to be utilized in the loading/unloading and demilitarization/mutilation processes

(e) Description of how the Purchaser plans to properly collect, store, manage and dispose of any regulated or hazardous materials or waste.

Purchaser shall also submit all permits required to perform such work.

Agency Verifier(s) must be present for all Demilitarization/Mutilation operations. If the Agency Verifier is unavailable for any reason, Demilitarization/Mutilation operations are to be shut down until the Verifier(s) return.

The Purchaser is responsible for obtaining and providing all required permits to accomplish Demilitarization/Mutilation processing and transportation. All conveyances will display applicable Department of Transportation (DOT) placards. If an oversized vehicle or load is required, the site will assist by providing a POC for base permits.

The Purchaser will not be provided with permanent indoor or outdoor storage space for property or equipment (including material handling equipment (MHE)). Outdoor temporary storage may be made available as the need arises to ensure DEMIL operations and property flow are not impacted. Only the Agency can authorize the temporary storage space, and the Purchaser must request the space in writing.

Purchaser is required to Demilitarize/Mutilate all property streams. No parts harvesting is authorized.

All property sourced to this contract will be processed as Controlled Property and will be Demilitarization/Mutilation and not commingled with Non-Demilitarization/Mutilation required property until title passes.

If operation hazards are discovered during loading or Demilitarization/Mutilation operations, all work will cease immediately. Operations will not resume until cleared by the SCO.

Method and degree of Demilitarization recommended are in the best interest of the U.S. and according to DoDM

4160.28 Vol 2. The use of precision tools of ANY kind, including precision cutting tools, will not be permitted during the Demilitarization/Mutilation of this property.

B.5 Equipment:

Purchaser will supply all equipment and personnel to accomplish the Demilitarization of all property and associated parts/material. Additionally, Purchaser will provide necessary equipment to react to leaks, spills, and clean-up of work area at the end of each day.

Equipment may include, but is not limited to a shear, scrap knuckle boom, shredder, torch machine, plasma cutter and Personal Protective Equipment.

Purchaser is required to have on-hand Storage Bins/Roll off containers to collect scrap and residue resulting from the loading, removal, and/or Demilitarization/Mutilation operations. Scrap and residue will not be accumulated on the ground.

B.6 Meetings:

Purchaser’s Certifier and the Agency’s Verifier will conduct an end-of-week meeting to coordinate/determine work schedule for the following week.

B.7 Personal Protective Equipment (PPE):

According to 29 Code of Federal Regulation (CFR) 1910.132-140, Purchaser is hereby informed of the requirement to supply/provide Purchaser employees safety gear needed to protect from lethal projectiles, hot metal, sparks, and flames. The act of Demilitarization/Mutilation to render the property to the point of scrap can be extremely dangerous and adequate safeguards must be adhered to by Purchaser employees performing the Demilitarization/Mutilation on expended cartridge casing and associated dangerous property.

B.8 Inventories:

Joint inventory of property will be conducted by the Certifier and Verifier before the property is Demilitarized/Mutilated.

B.9 Certifier/Verifier:

The Certifier will be present and watch or perform 100% of material being Demilitarized/mutilated. Verifier will be present and watch 100% of the process. Verifier will determine if property has been adequately Demilitarized/Mutilated. Any material not demilitarized/mutilated to the point of scrap will be further processed until proper destruction is accomplished.

B.10 Demilitarization/Mutilation Timeframe:

All Demilitarization/mutilation performance will be completed prior to residue removal from DCOS site. The receiving process begins once the Agency’s Verifier and Purchaser’s Certifier completes the Kind Count (KC) process and the property has been turned over to the Purchaser for processing. Demilitarization/Mutilation Certificates will be completed for each item when verifier has confirmed processing has been completed according to Government requirements

B.11 Military Markings:

All military markings and data plates are to be destroyed during the Demilitarization process. All Technical Data is considered Demilitarization required and must not be thrown away as dunnage. Demilitarization of Technical Data, Drawings, CDs, Manuals, etc. must be destroyed by burning, cross-cut shredding, or pulping according to Government regulations.

B.12 Title:

The title will pass to Purchaser when the Demilitarization/Mutilation has been completed, and the Certificate of Demilitarization/Mutilation has been signed by both the Purchaser Certifier and the Agency Verifier and the 1367s is signed by both the Purchaser Certifier and the Agency Verifier.

B.13 Facility Requirements for the Purchaser:

- Security fencing around the entire facility.

- Controlled entrances to DEMIL/MUT area.

- Limited access to essential employees. Purchasers’ nonessential employees and visitors will always be escorted.

- Controlled truck access gate for controlled and other property.

- Security cameras at all controlled and other property areas, access points, both truck and personnel.

- A 30-day minimum taping and retrieval capacity for security cameras and access for Agency personnel to view if necessary.

B.14 Lockable Cage Provide a lockable cage for holding troubled property. A lockable cage must have a dedicated security camera with a 30-day minimum taping and retrieval capacity with access for Agency personnel to view if necessary. Troubled property is defined as any property not appropriate for the terms and conditions in this contract or property under DEMIL code challenge. The cage should be of adequate size to accommodate at a minimum of eight (8) pallets of material.

B.15 Facility Inspection:

Purchaser’s Facility/worksite will pass an inspection by Agency personnel prior to contact award. (See DEMIL_MUT Facility Insp.pdf in Attachments)

B.16 Hazards:

Purchaser is advised that the submarine(s) contain asbestos. Asbestos in a friable (exposed/easily crumbled) state may cause cancer if inhaled. Exercise extreme caution to ensure the asbestos remains nonfriable. Warning should perpetuate to anyone processing the material and, if transferred, to the new owner. Applicable Occupational Safety and Health Administration (OSHA) standards for personal protection are 29 CFR 1910.1001 and the Environmental Protection Agency (EPA) disposal standards are 40 CFR 61.154.

Property may also contain other regulated substances and hazardous material. Fluids, fuels, Polychlorinated Biphenyls (PCB), and other hazardous or toxic items or components not identified herein may be present in the submarine(s). Strict adherence to Federal environmental and/or safety regulations, and state or local environmental laws and regulations is required. The Purchaser is solely responsible to ascertain the extent to which Federal, state or local regulations may apply and comply as required. Materials contained in the submarine(s) are not waste until after removal from the submarine(s).

Purchaser is advised that he/she, not the Government, is responsible for obtaining all hazardous property information regarding the location, quantity, and content of any other hazardous property present on the submarine(s). It is the Purchaser’s responsibility to ensure compliance with all Federal, State, or local laws or regulations pertaining to these submarine(s). The Government makes no warranty, express or implied, regarding information provided relating to the possible presence of potentially regulated substances. The Government will not be a co-permittee on any permits obtained by the Purchaser or a co-generator of any waste material.

Submarine(s) may contain paint coatings that are Poly Chlorinated Biphenyls (PCBs), lead, zinc oxide or chromate based. Due to the age of the submarine(s), all coatings must be assumed to be PCB, lead, zinc oxide and/or zinc chromate based. The Purchaser must implement controls required by OSHA and other regulations concerning worker safety and environmental compliance.

The Purchaser will be responsible for draining or removing and collecting all hazardous and regulated items.

Accumulations during the processing will be the Purchaser’s responsibility to recover, store, and dispose of according to Federal, state, and local requirements.

B.17 Spill Responsibility:

The Purchaser is solely responsible for clean-up and disposal of all spills or leaks according to 40 CFR Part 112 during the loading and or Demilitarization/Mutilation operations of this contract that occur because of, or are contributed to, by the actions of its agents, employees, or Subcontractors, at no cost to the Government. Spill response will be performed by the Purchaser according to local or host installation spill response procedures. The Purchaser shall have all necessary spill response kits, equipment and supplies pre-positioned in-case of spills that may occur during these operations.

C SALE BY REFERENCE (SBR)

The following general information, instructions and special conditions of sales contained in Agency’s Disposition Services pamphlet entitled the “Sale by Reference Instructions, Terms and Conditions Applicable to Department of Defense (DoD) Personal Property Offered for Sale by DLA Disposition Services”, published July 2012, are hereby incorporated by reference and become a part of this IFB and any contract resulting from acceptance of a bid submitted pursuant to this IFB as fully as though such instructions, terms and conditions had been specifically set forth herein:

The Terms and Conditions of this IFB supersede the Sales by Reference wherever conflicted.

Note: The following SBR Parts have been amended to: DRMS Form 1427 has been redesignated as DLA Form 2541.

- Part 1, Paragraph 4

- Part 2, Paragraph 29

- Part 7, Article U

C.1 SBR Part 1:

General Information and Instructions: All conditions apply except: 2, 5, 8, 12, and 13

C.2 SBR Part 2:

Sale of Government Property General Sale Terms and Conditions: All conditions apply except: 12, 13(c), 28, 29

Modified Paragraph 33. DISPUTES is changed to read “Any contract awarded as a result of this sale is subject to the Contract Disputes Act 1978 (41 U.S.C. 7101-7109)”

C.3 SBR Part 3:

Sale of Government Property Special Sealed Bid Conditions: Does not apply.

C.4 SBR Part 4:

Sale of Government Property Special Sealed - Term Conditions: All articles apply.

C.5 SBR Part 5:

Additional Special Circumstance Conditions - Miscellaneous: All articles apply except: A, E, F, G, H, K, and L.

Article D. Paragraph D(a) is amended to: The Purchaser shall, at no expense to the Government and prior to contract award, will confirm with the Sales Contracting Officer the following Certificates of Insurance will be effective throughout the term of the contract or any extensions thereof.

C.6 SBR Part 6:

Additional Special Circumstance Conditions - Demilitarization and Mutilation: All articles apply except:

Article A, H, and I.

Article B: first sentence is amended to: Property requiring demilitarization or mutilation will not be required to be shipped in sealed container to the processing site where demilitarization or mutilation will be accomplished by the Purchaser

C.7 SBR Part 7:

Additional Special Circumstance Conditions - Hazardous and Dangerous Property: Only articles E and S apply.

C.8 SBR Part 8:

Additional Special Circumstance Conditions - Foreign Excess Personal Property: Does not apply.

C.9 SBR Part 9:

Special Spot Bid Conditions of Sale of Government Property: Does not apply.

C.10 SBR Part 10:

Sale of Government Property Special Auction Conditions: Does not apply.

D BID EVALUATION AND CONTRACT AWARD

D.1 Bidding Process:

The Purchaser’s bid shall consist of an amount per unit of issue specified in U.S. currency. Prospective bidders should be aware of certain risk factors that could affect a bidder’s assessment of this contract and the calculations supporting the resulting bid. Under no circumstances is the Agency or the Government responsible for any assumptions, planning factors, or decisions the Purchaser made related to determining their high bid. This is a firm fixed price contract where the bid price is expressed in U.S. currency specified by the bidder, per unit of issue.

The Government expects all the terms and conditions of the contract to be met at the bid price submitted. At no time will the Government pay the Purchaser to take material offered. There shall be no reimbursement to the Purchaser under this contract except for the limited circumstances related to reimbursement of actual expenses incurred for return of property directed by the Government. The Government is not responsible for any indirect, inconsequential, or completeness (through assumption of sales value, act or omission of factors) of expenses related to performance under this contract. The measure of the Government’s liability, in any case where liability of the Government to the Purchaser has been established, shall not exceed refund of such portion of the purchase price as the Government may have received.

D.2 Identification of Sales Purchaser:

Bidders should take care to ensure that their bid submission indicates whether they are submitting the bid as an authorized representative of a legal entity such as a corporation or limited liability company, or in their individual capacity or as owner of a sole proprietorship. The legal entity designated as the bidder on the SF 114 is the entity to whom the contract will be awarded upon receiving an affirmative responsibility assessment. Individuals or companies may use subsidiaries, affiliates or partners in a joint venture as subcontractors with SCO approval as per the contract terms (however such entities may also require an ERD) but may not substitute such entities as a party to the Agency’s sales contract. AHBs should ensure the SOI and other pre-award documentation identify any subcontractors that will be performing removals or processing materials on their behalf so that the appropriate reviews may be conducted.

D.3 How to Bid:

Bidders shall use the following documents provided with this IFB to submit a bid: the SF114 and SF114A. Bidder shall enter bid as a price per unit of issue not to exceed five (5) decimal places (example 0.01005). Minimum bid is $0.00001 per unit of issue. Multiply your bid price by the quantity indicated in the “Bid QTY” column advertised to calculate your extended bid amount.

The bidder awarded this contract will be awarded all CLINs or none of the Items. Bidders must place a bid on each individual Item to be considered for award. The Purchaser will be expected to pay the Unit Bid Price for each Item upon removal based on weight.

The highest priced cumulative bid will be determined by each bidder’s total contract price identified in the “total amount” on the SF114. “Total Amount” block on the SF 114 will be equal to the cumulative total from all CLINs from column “Total Price Bid” on the SF 114A.

The bidder with the highest “TOTAL AMOUNT” bid will be considered the AHB and will be vetted prior to award in accordance with provisions in Section D below. It is expected that the awarded company will remove all of the items in this IFB or none of the items in this IFB. The awarded company must possess all appropriate license for all items or have subcontractors with appropriate licenses to remove all Items. Award will not be made to a bidder who fails to demonstrate the capability to remove the items listed in the IFB.

For illustrative purposes, if the four (4) items advertised for sale in the IFB are in pounds, CLIN 1- 500,000 lbs., CLIN 2- 1,000,000 lbs., CLIN 3- 2,500,000 lbs., and CLIN 4- 150,000 lbs. Bidder A bids- CLIN 1 $0.10, CLIN 2 $0.02, CLIN 3- $0.02, CLIN 4 $0.20. “Total Priced Bid” on Example 1 shows Bidder A’s total bid price per CLIN.

Example 2 shows Bidder A’s “Total Amount” equals $150,000 for all CLINs awarded. Do not send email bids or call-in bids directly to the SCO.

Email bid to: dla.sales@dla.mil

EXAMPLE 1: SF 114A

EXAMPLE 2: SF 114

D.4 A Responsive Bid:

Bids will comply with the terms and conditions of the sales offering and satisfy the requirements as to the method and timeliness of the submission. Only responsive bids may be considered for award. A responsive bid submission shall contain at a minimum:

- SF114 completed and signed.

- SF114A

- Purchaser shall submit a comprehensive operational plan for loading, removal and demilitarization/mutilation activities. The plan must provide a detailed description of methods and procedures to be employed for the full process of demilitarization/mutilation. This includes how the mailto:dla.sales@dla.mil

Purchaser will comply with regulatory requirements related to hazardous material and waste and mitigation of associated risk. The operational plan must include the following information:

o Description of how property will be weighed and how the Purchaser will record the weight o Description of the movement plan when removing material from PSNS to the Purchaser’s facility for processing, to include any downsizing required to fit items into the Purchaser’s conveyance and the physical location for downsizing o Description and diagram of the Purchaser’s facility for demilitarization/mutilation operations to include security measures, size of staging and processing areas, and size and specifications for secure storage areas, o Description of equipment to be utilized and lifting/processing capability for each piece of equipment to be utilized in the loading/unloading and demilitarization/mutilation processes o Description of how the Purchaser plans to properly collect, store, manage and dispose of any regulated or hazardous materials or waste.

- Purchaser shall also submit all permits required to perform such work.

- The bid must remain valid 90 calendar days from the bid opening unless otherwise modified or cancelled.

D.5 When to Send Bid:

Bids must be in the possession of the Agency’s Public Sales Contracting Division by the offer closing date and time specified in this IFB. If the bid is not submitted on time, it shall be considered non-responsive. Late rules are outlined in FAR 52.212-1(f). Pay particular attention to the provisions that relate to the timing of e-mail submissions.

D.6 How to Modify/Cancel Bid:

In addition to SBR Part 4, Paragraphs 3 and 4, to modify a bid, submit a new bid in the same manner as the previous bid. Separately, without disclosing bid amounts, notify the SCO of the modification. To cancel a bid, submit a zero

(0) bid in the same manner as the original bid. Notify the SCO of the bid cancellation (specify date, time and method of bid submission).

D.7 Bid Evaluation:

A responsible bidder is one that has the necessary organization, experience, financial resources, accounting process, operational controls, technical equipment and facilities, or the ability to obtain them, to perform the requirements of the sales contract, has no disqualifying factors (i.e., is not suspended, debarred or an ineligible transferee) and able to pass the Agency’s vetting process. A responsive bid is one that has complied with all instructions for properly submitting a bid. Submitting the highest bid price does not convey any special right nor does it imply that the Purchaser shall be the primary removal company or exclusively allowed to remove throughout the term of this contract. The Government reserves the right to reject any bids that are not in the best interest of the Government. The general standards in FAR Part 9 on contractor responsibility determinations that are applicable to procurement contracts are not directly applicable to sales contracts awarded under 40 U.S. Code § 545 but may be considered by the SCO in evaluating bidder responsibility.

The Government intends that a single award will be made to a responsible bidder with the highest priced responsive bid inclusive of all lines unless a determination is made to reject the bid under 41 CFR § 102-38.205. For illustrative purposes, if Bidder A’s bid submission cumulative total submits a bid for $150,000.00 “Total Amount,” and if Bidder B’s bid submission cumulative total submits a bid for $160,000.00 “Total Amount,” then Bidder B is the AHB since he/she would have the highest total amount priced responsive bid.

D.8 Ineligible Bidder:

Bidder will not be eligible for award if they are:

- Officially indebted to the Government.

- Excluded from Federal programs by the General Services Administration as identified in the System for

Award Management at https://sam.gov/.

https://sam.gov/

- Subject to denial, suspension, debarment, or other sanctions pursuant to export control and related laws, regulations, or orders administered by the DOS, DOC, DHS, or USTD. The DOS, DOC, DHS, and USTD name these entities, individuals, and countries in the Federal Register and at the following website:

Consolidated Screening List Search Engine (https://www.trade.gov/data-visualization/csl-search).

D.9 Pre-Award Survey:

The Agency will conduct a Pre-Award survey of only the AHB. The SCO will provide notification that you are the

AHB.

The End Use Certificate (EUC) DLA Form 1822, Statement of Intent (SOI) DLA Form 2536, FAR Clause, and Certifier training will be included in the notification. A Trade Security Contract Assessment will be made by Agency personnel. The SOI must have parts 1-6 completed and signed. Complete the EUC according to the instructions provided and sign.

The AHB shall be required to provide detailed information on every storage location the AHB intends to use. The pre-award survey may be conducted at the AHB’s facility(ies), or other location(s) as deemed necessary by the Agency and may include but is not limited to a review of the AHB’s facilities and equipment, financial capability or disclosure of the AHB’s financial condition, quality assurance, safety, environmental responsibility, and transportation. The AHB is advised that accomplishment of a pre-award survey or furnishing documents to the Agency in support of the pre-award survey is part of the assessment of the bidder’s responsibility and is not a guarantee the bidder will receive award of a contract. The SCO may rely upon information obtained in the pre-award survey in making an assessment of the bidder’s present responsibility.

Once notified that you are the AHB, you will have ten (10) working days to complete and return to the SCO all documents provided in the AHB Notification. Be advised that the Pre-Award survey and providing documents to the Government is part of the evaluation to determine responsibility and is not a guarantee of contract award.

Pre-Award Survey will include but is not limited to the following:

a. Pass a responsibility check conducted through the Consolidated Screening List (CSL) search; however, this does not limit the requirements to be deemed responsible in accordance with FAR Part 9.

b. The Purchaser’s Facility shall pass a security inspection by Agency personnel prior to contact award.

c. Environmental Responsibility Determination (ERD) will be conducted by Agency personnel.

d. A Trade Security Control Assessment will be made by agency personnel.

e. Necessary licenses, permits and certifications will be reviewed.

f. Validate FAR Provision 52.204-24 is marked and signed.

g. Complete and return the End Use Certificate (EUC), DLA Form 1822 to the SCO.

h. Provide Demilitarization/Mutilation Certifier appointment letters to the SCO.

i. Provide a copy of the title, lease agreement, or letter of intent to lease a facility the Purchaser intends to use for contract performance. If a letter of intent is supplied, it must be signed by the Purchaser and facility owner.

j. Complete and return a comprehensive operational plan as described in B.4

If at any point the Agency determines the bidder that submitted the apparent high, responsive bid cannot be found responsible, the next highest bidder will be assessed in the same pre-award survey process. This same process of vetting the next highest responsive bidder may continue until a responsive bidder is identified and is determined to be responsible.

https://www.trade.gov/data-visualization/csl-search

D.9.1 Environmental Responsibility Determination (ERD):

The Environmental Support Branch of the Agency will conduct an ERD on sale destinations to verify DoD purchased property will be managed in accordance with the IFB, SOI, federal, State, and local regulations. All downstream facilities receiving Government property to be processed shall be listed in the SOI. Downstream recipients of Government property which has already been processed need not be listed. DLA Environmental Support Branch may perform a cursory review of this transporter based on the type of material(s) included as a part of the sale. Certain commodities may require special licensing or permitting for transport based on state regulations.

The AHB will be responsible for ensuring the transporter meets those regulations.

The purchaser is responsible for providing copies of the required permits and/or registration numbers for downstream processors for the ERD.

Permits, licenses, and registration for the State of Washington for the processing of scrap metal and hazards includes but is not limited to:

- Industrial Stormwater Permit for processors of scrap metal

- RCRA permits

The State of Washington requires scrap and waste recycling facilities to obtain a National Pollutant Discharge Elimination System (NPDES) Industrial Stormwater General Permit (ISWGP) from the Washington State Department of Ecology.

https://ecology.wa.gov/Regulations-Permits/Permits-certifications/Stormwater-general-permits/Industrial-stormwater-permit

Permits, licenses, and registration for the State of Washington for the processing/removal of Asbestos that need to be obtained prior to bidding include but are not limited to:

- Active Contractors Registration or application with the Washington Department of Labor and Industries

- A Certified Asbestos Supervisor on your payroll

- RCRA permits https://www.lni.wa.gov/licensing-permits/other-licenses-permits/asbestos-certification#certification-requirements

If the initial and/or downstream processing of property will occur outside of the State of Washington, the Purchaser is responsible for understanding and ensuring compliance with the regulatory requirements of that State. The Purchaser is responsible for providing copies of the required permits, licenses, and registrations for the processing facilities in accordance with State requirements for that location.

Due to the potential to encounter hazardous or regulated substances during demilitarization or mutilation of submarines, the Purchaser must also provide the following information:

- Identification and description of at least one temporary storage facility meeting the requirements of 40 CFR

761.65 for PCB items removed but not shipped for disposal within 30 days or meeting the requirements of 40 CFR 761.65(c) for PCB items removed but not shipped for disposal within 30 days or meeting the requirements of 40 CFR 761.65(b) for PCB items removed but not shipped for disposal within one year.

- The procedures for identification, removal, treatment and temporary storage of regulated PCB items.

- The EPA identification number of the facility where demilitarization, mutilation, and remediation are to be accomplished.

- The names, locations and EPA identification numbers of all transporters and disposal facilities to be utilized for disposal of regulated PCB waste and other hazardous wastes generated during mutilation and https://ecology.wa.gov/Regulations-Permits/Permits-certifications/Stormwater-general-permits/Industrial-stormwater-permit https://ecology.wa.gov/Regulations-Permits/Permits-certifications/Stormwater-general-permits/Industrial-stormwater-permit https://www.lni.wa.gov/licensing-permits/other-licenses-permits/asbestos-certification#certification-requirements demilitarization.

- Evidence of an established working relationship with the transporters and disposal facilities identified. If an existing working relationship does not exist, the Bidder should provide written evidence of the transporters or disposal facility willingness to provide subcontracting services under this IFB. Provide the Bidder’s procedure for review and selection of transporters and disposal facilities.

ERDs typically take up to ten (10) business days to complete. Any findings annotated by the Government during an ERD must be corrected prior to a proposed destination/facility’s use. Purchaser is not authorized to process Government material at a site other than those listed on the SOI.

Should Purchaser desire to use an alternate or additional destination at any time during the performance period, Purchaser will provide an updated SOI. Purchaser is not authorized to use a facility that has not been through the ERD process.

The Purchaser represents and warrants that the ultimate destination, use, and disposition of the property shall be in accordance with the SOI submitted and approved by the SCO.

D.10 Necessary Licenses, Permits and Certifications Shall be Reviewed:

Prior to the award of a contract, the Agency shall determine whether the potential Purchaser has the necessary permits/licenses, experience, organization, and technical qualifications (either through its own facilities or facilities of a subcontractor) to perform the work specified in this contract and can comply with the applicable federal, state, and local laws, ordinances, and regulations.

Purchaser shall be responsible for obtaining any necessary licenses and permits, and for complying with all federal, state, and local laws and regulations in connection with the completion of the work. The Government will not be a co-permittee on any permits obtained by the Purchaser or a co-generator of any waste material. The required permits and licenses include those required to transport and dispose of hazardous and toxic waste regulated by Resource Conservation and Recovery Act (RCRA) and Toxic Substances Control Act (TSCA), and those required under OSHA for asbestos abatement. This responsibility requirement will be a matter of inquiry during the contracting officer’s pre-award evaluation of the Bidders’ capability to satisfactorily perform the contract. It will also be a continuing matter of inquiry by the contracting officer during the Purchasers performance of the sale contract.

D.11 Contract Award:

The SCO shall determine if each bid is responsive prior to award of the contract. The contract shall be awarded to the highest responsive bid submitted by a responsible bidder. In the event of termination of the original Purchaser, the SCO may award the contract to the next highest responsive, responsible bidder if bids have not expired, and such award is otherwise determined to be in the Government's best interest.

The Government intends that a single award will be made to a responsible bidder with the highest priced responsive bid per contract line item unless a determination is made to reject the bid under 41 CFR § 102-38.205.

Under 41 CFR § 102-38.205, the Agency reserves the right to accept or reject any or all bids. The Agency may reject any or all bids when such action is advantageous to the Government, or when it is in the public interest to do so.

When you have successfully completed the pre-award assessment as the AHB, you will receive a Statement indicating the amount of payment due. Submit payment within three (3) business days of the Statement (An extension of up to ten (10) business days may be authorized by the SCO upon written request by the AHB that is submitted before the initial three (3) business day suspense).

When payment is posted and confirmed by the SCO; and all other vetting has been completed, a Start of Work meeting will be scheduled.

D.12 Start of Work Meeting:

The purpose of the meeting is to ensure the Purchaser fully…