HOWARD COMMUNITY COLLEGE

BOARD OF TRUSTEES

10901 LITTLE PATUXENT PARKWAY

COLUMBIA, MD 21044

INVITATION FOR BIDS (IFB)

East Garage Repairs

IFB NUMBER 27P-001

All sealed bids MUST BE RECEIVED via Equity Hub’s Bid Locker at https://bidlocker.us/details/4687 by 11:00 a.m. local time on December 01, 2026.

IMPORTANT: Your response may be considered Not Responsible or Non-Responsive if any portion of this inquiry is not complete. No bid will be accepted after the date and time stated above.

Drewry L. Brown Jr., Ph.D.

Director of Procurement

NOTICE: Prospective Bidders who have received this document from a source other than the Issuing Office should immediately go to the Howard Community College procurement website to ensure that they have received all addendums to the Invitation for

Bids or other communications issued in relation to this IFB. A Prospective Bidder who fails to monitor the Howard Community

College website assumes complete responsibility in the event that they do not receive communications from the Issuing Office prior to the closing date.

October 29, 2026

Howard Community College

IFB Number: 27P-001

IFB Title: East Garage Repairs

Opening Date: Nov. 03, 2026

Closing Date: Dec. 01, 2026

To All Prospective Bidders:

The Board of Trustees of Howard Community College invites bids from qualified vendors to provide bids for HCC’s East Garage repairs as provided in the drawings and specifications documents.

Bids will be accepted via Bid Locker until 11:00 a.m. on December 01, 2026, at which time and place the names of the firms submitting bids will be recorded. Late submittals will not be considered. It is the responsibility of each firm to ensure that their submittal is delivered to the proper place prior to the scheduled date and time.

Copies of the Invitation for Bids (IFB) may be obtained from the Howard Community College solicitation website at: www.howardcc.edu/procurement on the current solicitation page. Firms are encouraged to review that website frequently to learn of any changes that may be made in the IFB.

The Board of Trustees of Howard Community College reserves the right to reject any and all bids and to waive any formalities, informalities, or technicalities as it deems necessary, appropriate and in the

College’s best interest. Final award of the contract is subject to the availability of funding for this project.

Sincerely, Drewry L. Brown Jr. Ph.D.

Director of Procurement http://www.howardcc.edu/procurement

IFB Title: East Garage Repairs

TABLE OF CONTENTS

KEY INFORMATION SUMMARY SHEET

SCOPE OF WORK

SUBMITTAL FORMAT

GENERAL INFORMATION

ATTACHMENT A - FINANCIAL BID FORM

IFB Title: East Garage Repairs

KEY INFORMATION SUMMARY SHEET

Issuing Office: Howard Community College

Invitation for Bids Title: East Garage Repairs (EGR)

Invitation for Bids No: 27P-001

Procurement Officer:

Title:

Phone:

Email:

Drewry l. Brown

Director of Procurement

443-518-4668 dbrown6@howardcc.edu

Opening Date: Tuesday, November 3, 2026

Pre-Bid Conference: Monday, November 16, 2026, at 10:00 am EST in

Hickory Ridge Bldg. / RM 320

See Section 4.2 for more details.

Questions Deadline: Friday, November 20, 2026, at 12pm EST

Closing Date: Tuesday, December 01, 2026, at 11 am EST

MBE Subcontracting Goal: Twenty-nine percent not mandatory but strongly encouraged.

Contract Type: Firm Fixed Price

IFB Title: East Garage Repairs

1.1 OBJECTIVE

Howard Community College (HCC) seeks sealed, firm-fixed-price bids from qualified parking-structure restoration contractors to perform structural concrete repairs and preventative maintenance at the East Expansion Garage, 5640 Faculty Drive, Columbia, Maryland 21044, in strict accordance with the DESMAN Project Manual and Outline Specifications and drawings for

Project 30-26107.01-2, 100% submission dated October 9, 2026.

1.2 SCOPE OF PROJECT

The project comprises garage-level garage concrete topping and precast double-tee flange repairs, shear connector restoration and carbon-fiber biscuit replacements where directed, crack and joint routing/sealing, perimeter cove joint sealant replacement, and all incidental traffic control, temporary support, protection, inspection coordination, cleaning, and restoration. The facility may remain operational during construction; the Contractor shall coordinate closures and safe access with HCC Facilities.

Specifications Drawings are attached.

• Attachment A: EPG Repairs_Desman_100% SPECS (Scope)

• Attachment B: EPG Repairs_Desman_100% Drawings (DWG)

IFB Title: East Garage Repairs

SCOPE OF WORK

2.1 SCOPE OF WORK

In general, the work includes, but is not limited to, the following items:

• Full-depth cast-in-place concrete topping repairs, including saw cutting, demolition, exposed connection treatment, high-strength fast-setting concrete, and perimeter sealing (DESMAN

2/R-2).

• Full-depth precast double-tee flange repairs, including removal, reinforcement supplementation where needed, cleaning/coating of steel connections, concrete replacement, and perimeter sealing (1/R-2).

• Restore deterioration or failed shear connectors between adjacent precast double tees, including cleaning and coating exposed steel components (2/R-2).

• Install engineered carbon-fiber biscuit shear connector replacements where directed by the

Engineer (3/R-3).

• Rout and seal garage-level slab cracks and construction joints; remove existing failed sealants, prepare joints, and install new sealant in accordance with 2/R-3.

• Remove and replace double-tee joint sealants and perimeter cove joint sealants, including backer rod and pocket sealant where applicable (2/R-3).

• Provide general conditions, mobilization, temporary shoring/bracing, safe pedestrian and vehicular routing, protection of utilities and occupied areas, drain cleaning, debris removal, and site restoration.

2.2 PROJECT CONDITIONS

• Field-verify quantities and existing conditions before bidding. Drawings depict approximate repair areas; Engineer-directed limits govern execution within authorized quantities.

• Maintain safe campus operations; submit phased closure and traffic-control plans for HCC approval, including pedestrian routes, accessible routes, emergency access, and signage.

• Provide temporary shoring, bracing, and structural stability measures designed as required by

DESMAN notes and applicable codes; submit required shoring plans for Engineer review before affected work.

• Sound and delineate concrete repair areas; coordinate inspections of exposed steel, connectors, and reinforcement before concealment or placement.

IFB Title: East Garage Repairs

• Follow DESMAN [Attachment A] Sections 02 41 00, 03 20 00, 03 25 19, 03 31 24.16, 05 50

00, and 07 92 00, including specified material properties, surface preparation, curing, and sealant installation.

• Protect vehicles, occupants, building systems, drains, lighting, fire protection, utilities, and adjacent landscaping; provide dust, water, noise, and debris controls.

• Obtain required permits, provide submittals and safety data sheets, coordinate inspection/testing, maintain daily housekeeping, and restore affected areas.

• Do not exceed estimated repair quantities or perform extra work without prior written authorization by HCC under the IFB change-order provisions.

• Provide construction schedule, crew/foreman details, staging plan, work duration in calendar days, and coordination with HCC Facilities and DESMAN.

2.2.a. REFERENCES

Applicable publications: Publications listed herein form a part of this Specification to the extent referenced and are indicated in the text by basic designation only. Applicable publications referenced shall be those that were issued and in use at the time of the Bid Submission.

2.2.b. EMERGENCY RESPONSE

1. The Contractor shall provide the HCC designated representative with after-hours (24-hour) emergency telephone numbers of the Contractor’s superintendent and foreman.

2. The Contractor must respond to emergency situations or calls within two (2) hours.

2.2.c. CONSTRUCTION SCHEDULE

1. Proper coordination of all aspects of the work by the Contractor and any sub-trades is critical to ensure proper installation and performance of the work. The Contractor’s Construction

Schedule shall clearly outline the coordination between job tasks of all disciplines involved.

Subject to review and acceptance by the HCC designated representative, this Schedule will be strictly adhered to by the Contractor and sub-trades.

2. The Contractor’s Construction Schedule shall clearly identify the on-site crew foreman and the size of the crew to be utilized. The crew size shall remain consistent, and work shall be continuous throughout the project, from start-up to completion.

IFB Title: East Garage Repairs

3. The HCC designated representative shall review the Contractor’s Construction Schedule prior to the start of any work. After defining the location(s) of the work progress, the HCC designated representative shall arrange to control occupancy in the building to the greatest extent possible. It shall be the responsibility of the Contractor to supply the HCC designated representative with written notice, 72 hours in advance, if his work location(s) for a workday is different from the schedule. The Contractor shall update his Construction Schedule weekly and submit a copy to the HCC designated representative for review.

4. The Contractor shall schedule periodic site visits by DESMAN’s designated engineer.

Announce the site visit (inspection) to the HCC designated representative 72 hours prior to its occurrence. Visits by the representative shall be made prior to project start-up, one week into the start of construction, at project completion, and as requested by the HCC designated representative. The Contractor shall provide the HCC designated representative a copy of

DESMAN’s written report for each inspection, indicating comments pertaining to installation of materials and any corrective recommendations. In addition, the Contractor is responsible to notify and obtain acceptance from DESMAN on detail changes that may affect the garage repair item(s) warranty.

2.2.d. SCHEDULE OF VALUES

Provide a line-item breakdown of construction labor and materials costs for each Specification

Section included in these Contract Documents. Additionally, provide line-item values for Unit

Price, Alternate, and Allowance Work included in these Specifications. Utilize AIA Forms G702 and G703, to prepare and submit the Schedule of Values.

2.2.e. WORK HOURS

1. The Contractor will be allowed to work at the project site during daylight hours between 6:00 a.m. and 8:00 p.m., local time, Tuesday through Friday. Work on Saturday or Sunday may be performed from 6:00 a.m. to 8:00 p.m., with prior approval from the HCC designated representative.

2. The HCC designated representative reserves the right to disapprove or suspend a request to work outside of normal working hours. The HCC designated representative also reserves the right to determine when building coverage is necessary or in the best interest of the HCC designated representative. The cost of providing building maintenance personnel onsite for weekend work or after-hours work shall be borne by the Contractor.

2.2.f. PROGRESS MEETINGS

In person Progress Meetings shall be scheduled bi-weekly by the HCC designated representative or as deemed necessary.

IFB Title: East Garage Repairs

2.2.g. DIMENSIONS AND QUANTITIES

• Verify dimensions and quantities in the field prior to bid submission. The Project Plans and

Drawings have been compiled from various sources and may not reflect the actual field conditions at the time of construction.

• The Contractor is solely responsible for means and methods of construction. Make necessary investigations to become familiar with the project conditions.

• Additional compensation due to unfamiliarity with project conditions will not be considered.

• In case of inconsistency between Drawings and Specifications or within either document, the better quality and/or greater quantity of work shall be provided, as determined by the HCC designated representative.

2.2.h. SAFETY DATA SHEETS

Safety Data Sheets (SDSs) shall be submitted electronically in complete sets to the HCC designated representative for all products to be used prior to any work being performed.

2.2.i. GUARANTEES AND WARRANTIES

1. Refer to specific Sections of this specification for systems and product warranty requirements. Verify with Manufacturer of proposed systems and products that specified warranty requirements are acceptable, without exception, prior to selecting materials for use on this project.

2. Submit a full Contractor's Guarantee of the Work to be free from defects in materials and workmanship upon Substantial Completion, and prior to final payment. This Guarantee shall be for a period of five (5) years from the date of Substantial Completion and shall be signed by the Principal of the Contractor’s firm and sealed if a corporation. If the project is a phased project, the guarantee shall begin at the completion of the final phase.

2.2.j. CLEAN-UP

1. Restore property of the HCC designated representative to its original condition prior to the start of construction. Refer to Division 01 Section “Temporary Facilities and Controls.”

General clean-up of the site shall be performed daily.

2. Clean, restore, and/or replace items stained, dirtied, discolored, or otherwise damaged due to the Work, as required by the HCC designated representative.

IFB Title: East Garage Repairs

3. Clean garage, buildings (interior and exterior), landscaped areas, and parking areas so they are free of trash, debris, and dirt caused by or associated with the Work.

4. Protect and if necessary clean out drain leaders and pipe to the point where it exits the building. Demonstrate garage drainage systems operating by running water from a hose for

30 minutes into each drain in the presence of the HCC designated representative.

5. Sweep paved areas clean.

2.2.k PERMITS

The Contractor will obtain and pay for all permits required to perform the work. Permits are free for HCC.

2.2.l. HCC DESIGNATED REPRESENTATIVE OCCUPANCY

1. HCC designated representatives may occupy or partially occupy the premises during the construction period. Contractor shall coordinate with HCC designated representative prior to scheduling operations and provide an activity hazard analysis to the HCC designated representative for review prior to initiating work.

2. Predetermine and obtain approval, in advance, from HCC designated representative, for vertical and horizontal transportation of labor and construction materials onto and off the building garage.

3. Utility Shutdowns: Obtain written approval from the HCC designated representative for any required shutdown or outage of any utility. Schedule any outages to minimize impact on existing operations. Comply with all applicable codes and ordinances.

2.2.m. PRE-JOB DAMAGE SURVEY OF FACILITY

Perform a thorough pre-job survey of property and all affected and adjacent areas of the building with HCC designated representative prior to starting the work in order to document existing damage. Damaged items identified during the survey will not be the responsibility of Contractor unless further damaged by Contractor during execution of project.

2.2.n. CORRECTION OF DAMAGE TO PROPERTY

1. Consider any damage to building or property not identified in the pre-job damage survey as having resulted from execution of this Contract and correct at no additional expense to HCC designated representative.

IFB Title: East Garage Repairs

2. The Contractor will include in the Base Bid the cost to perform any garage related repair that is due to Contractor’s faulty workmanship and/or materials.

3. Repair, immediately, damages to facility or site that present a safety hazard or danger to the public.

2.2.o. SUMMARY OF PROJECT REQUIREMENTS

The Work requirements of the Contract are summarized by reference to the Bidding Requirements, the Contract forms, the Conditions of the Contract, the Specification, the Drawings, and Addenda and Contract Modifications, including, but not limited to, the printed matter referenced in these requirements. It is recognized that the Work is affected or influenced by governing regulations, natural phenomenon (including weather conditions), unforeseen conditions uncovered by the

Work, and other forces outside of the Contract Documents.

See “Attachment A: EPG Repairs_Desman_100% SPECS (Scope)”

IFB Title: East Garage Repairs

SUBMITTAL FORMAT

3.1 INTRODUCTION

All bids must be organized in accordance with the format listed below. Conciseness and clarity of content are emphasized and encouraged. Vague and general bids will be considered non-responsive and result in disqualification. Non-conforming and non-responsive bids may be rejected at the discretion of college officials.

3.2 ORGANIZATION OF BID

Bids must be organized in the format of the sections listed below. Failure to include all the documents may render the bid non-responsive and the offer may be rejected.

3.3 TITLE PAGE

The title page must be on the company letterhead and should include the name and address of the firm submitting the bid, a contact person at the firm for the bid, and the date of submission. The page should also state the IFB title and solicitation number.

3.4 OVERVIEW OF FIRM

Provide a company overview, including size, revenue, services provided, and business outlook.

How many years have the firm been in business? What type of business organization is the firm

(corporation, partnership, individual)? Has the firm ever operated under any other name? If so, provide the name, address, and years in existence of the prior firm. If the firm has multiple office locations, identify the office that would be assigned to the project. How many staff are in this office, by staff level and area of services, and what is the number of clients currently handled by this office? Has the firm ever failed to complete any work that had been awarded to it? If so, state when, where and why. Has any officer or partner of the firm ever been an officer or partner of another organization that failed? If so, state circumstances. List and explain all pending and resolved litigation over the last three years. Also provide a bank reference, including contact name, bank name, address, telephone number, and email. Provide the name, address, telephone number, and website URL for any and all subcontracting firms which will be part of the firm’s team.

3.5 PROFESSIONAL QUALIFICATIONS

Bidders shall demonstrate successful experience in occupied parking-structure concrete rehabilitation, precast double-tee repairs, shear connector restoration, carbon-fiber structural repairs, and traffic management. The technical plan shall describe field verification, repair-area sounding, sawcut/demolition, reinforcement and connector inspection, engineered shoring, concrete placement/curing, joint preparation and sealing, protection, and closeout. The management plan shall identify a superintendent, repair crews, subcontractors, schedule, IFB Title: East Garage Repairs sequencing, inspection hold points, and communications. Quality control shall include material submittals, engineer inspections, installation records, and documented corrective actions.

Qualifications support the pass/fail responsibility determination and are not comparatively scored. Retain Section 3.12 reference requirements and other administrative submittals.

3.6 TECHNICAL PLAN

Describe the detailed plan for meeting the requirements of the project. Include a progress schedule outlining the individual steps involved in accomplishing this project, and the amount of time anticipated in accomplishing the steps. Also include a detailed description of the firm’s abilities to complete the requirements of this project.

3.7 MANAGEMENT PLAN

Describe the detailed plan for managing the requirements of this project. Include a description of the firm’s methods of planning, organizing, scheduling, controlling, and coordinating the total project effort.

3.8 QUALITY CONTROL

Describe the procedures that will be used to assure technical accuracy of planning and implementation, specifications, and cost estimates.

3.9 EXPERIENCE

Describe the firm’s experience providing the goods and services herein. Include a detailed description of the firm’s experience for all required areas and components of the project. Include the project title, institution name, contact person, phone number, e-mail, project start and completion dates.

3.10 SAMPLES

(N/A)

3.11 ADDITIONAL DOCUMENTS

List any additional documents that the firm expects the College to provide.

3.12 FIRM’S REFERENCES

The Procurement Officer may contact references listed in the bid for each project, as well as other sources referred to them during the evaluation. References will be questioned about such items as the Bidder’s overall performance, organization, cooperation, timeliness, and quality of

IFB Title: East Garage Repairs construction, and the HCC designated representative’s satisfaction with results. The Bidder shall ensure that contact information is current.

Additionally, the Bidder shall provide references from a minimum of three projects of similar scope. All listed projects shall be from a higher education institution. Identify what services were provided. The following information must also be provided: project name, institution name, contact person, phone, email, project dates, contract value. The references will be treated as evidence of bidder responsibility.

3.13 SWORN STATEMENT OF ACCURACY FORM

The Affidavit of Accuracy Form is to be completed by the Bidder and the original included in the original bid.

3.14 FIRM INFORMATION FORM

The signed original must be included with the original bid.

3.15 ACKNOWLEDGMENT OF ADDENDA FORM

Bidders must acknowledge receipt of all addenda issued for this IFB. Failure to do so may result in a Bidder’s being rejected. Use the form provided.

3.16 MINORITY PARTICIPATION FORM

The signed original must be included with the original Bid. Include additional sheets as necessary to explain how the firm intends to meet this goal.

3.17 CONFLICT OF INTEREST STATEMENT

In compliance with the State Public Ethics Law, acquisitions from a business in which a trustee or employee has an interest are prohibited. Interest is deemed present if the trustee or employee or a spouse, parent, child, brother or sister of the trustee or employee has an interest and the trustee or employee knows of the interest. A Conflict-of-Interest Statement is included in this document and must be completed and returned with the bid.

3.18 ETHICS STATEMENT

In compliance with the State Public Ethics Law, an individual or a person that employs an individual who assists the College in the drafting of specifications, an invitation for bids, a request for bids for a procurement, or the selection or award made in response to an invitation for bids or request for bids may not submit a bid or bid for that procurement; or assist or represent another person, directly or indirectly, who is submitting a bid or bid for that procurement. An

Ethics Statement is included in this document and must be completed and returned with the Bid.

IFB Title: East Garage Repairs

3.19 BID/PROPOSAL AFFIDAVIT

The signed original must be included with the original bid.

3.20 LICENSES

The firm and its employees and subcontractors, if any, must have all necessary current business and professional licenses issued by the State of Maryland for relevant trade specialties. Proper documentation shall be attached to the Bid. Provide a copy of the firm’s applicable license or certificate issued by the State of Maryland or state of business that show firm is in good standing.

IFB Title: East Garage Repairs

GENERAL INFORMATION

4.1 BID DUE DATE

All responses to this Invitation for Bids will be accepted via Equity Hub’s Bid Locker at https://bidlocker.us/details/4687, until 11:00 a.m. on December 01, 2026, at which time and place the names of the firms submitting bids will be recorded. Firms do not need to be present at the recording. Late submittals will not be considered. It is the responsibility of each firm to ensure their bid is submitted prior to the scheduled date and time.

Oral, mailed, faxed, or emailed proposals are invalid and will not be given consideration. Bids will not be accepted electronically through eMMA. In the event that the College is closed on the bid opening date due to emergency or inclement weather, the bid will be opened at the stated time on the next open business day, unless the Bidder is notified otherwise.

4.2 PRE-BID CONFERENCE

The pre-bid conference will be held on campus on Monday, November 16, 2026, at 10:00 am

EST located at 10901 Little Patuxent Parkway, Columbia, MD 21044 in the Hickory Ridge

Building, Room 320. Attendance is not mandatory but is strongly encouraged. To RSVP, all interested parties must email Drewry Brown at dbrown6@howardcc.edu by Thursday, November 12, 2026.

Any substantive questions that may arise during the pre-bid conference must be emailed to

Drewry Brown at dbrown6@howardcc.edu for an official response via Addendum. Verbal responses communicated during the pre-bid conference are not binding unless submitted in writing.

The meeting will be recorded to aid in the creation of the bid addendum that follows the conference, which will memorialize the topics covered during the pre-bid conference and any questions received during the conference. Any recording of the conference will be deleted after the bid process has been concluded. A list of registered attendees will be shared via an

Addendum.

See Campus Map on the following page.

https://bidlocker.us/details/4979 mailto:dbrown6@howardcc.edu

IFB Title: East Garage Repairs

CAMPUS MAP

4.3 CONTACT INFORMATION

The sole point of contact for Howard Community College for this IFB is Drewry Brown, Director of Procurement. He may be reached via email at dbrown6@howardcc.edu Firms must carefully examine the IFB and related documents. Should any firm find discrepancies or omissions in this IFB or be in doubt as to the content or meaning of any aspect of this document, the firm should direct inquiries or requests for clarification of the documents, specifications, or the process in writing to this contact person. All questions must be received no later than

12:00 p.m. on November 20, 2026. Firms are advised that the College reserves the right to use its best judgment in choosing to respond or not respond to any questions received after the above cut-off date for questions.

Clarifications of the IFB, in the form of addenda, shall be issued in writing by the College as it deems appropriate and necessary to do so through the Howard Community College procurement webpage. The College reserves the right to waive any and all bid technicalities, formalities, or

IFB Title: East Garage Repairs informalities at any time prior to or after the date of receipt of Bids as it deems appropriate and, in the College’s, best interest. The submission of a bid will indicate that the firm thoroughly understands the terms of the IFB. Architectural

Under no circumstances are firms, including third party firms or their staffs, to contact other College staff, faculty or any related constituency for purposes associated with the

IFB, including but not limited to, obtaining, or providing information unless specifically noted in the Scope of the Project. Firms failing to comply with this requirement may be disqualified.

The College may designate one or more of its employees as liaison to interested firms at its discretion. This designation may be made after the bid submission deadline. Communication between the firm and the College would then be made through the designated liaison after that point, as determined by the College.

4.4 SUBMISSION OF BIDS

Bidders must submit two (2) separate PDF files to respond to this IFB:

• One (1) Password-Protected PDF file for the unredacted bid submission.

• One (1) Password-Protected PDF file for the redacted bid submission.

The redacted PDF files must be in accordance with Section 4.23 Claims of Confidentiality.

Each file must be protected with a unique password. The passwords must be provided to the

Procurement Officer within 48 hours upon request. Failure to respond to the Procurement

Officer’s request may result in your firm’s bid being rejected.

Bid submissions including Attachment A – Bid Form must include all required information. All bid packages submitted in response to this IFB must be signed and labeled as follows: <Firm

Name> _27P-001_East Garage Repairs Redacted or Unredacted, whichever is applicable to the file.

Completed bid documents must arrive electronically via Equity Hub’s Bid Locker at https://bidlocker.us/details/4687. Please note that Bidders must register on the Bid Locker website prior to submitting documents, so please plan the upload of the bid package accordingly.

Oral, mailed, faxed, or emailed bids are invalid and will not be given consideration. Bids will not be accepted electronically through eMMA. Failure to follow the submission instructions in this section will result in the rejection of your firm’s bid.

All costs incurred by responding firms associated with the preparation, submission, presentation or bids and attendance at meetings, including but not limited to, costs related to transportation, https://bidlocker.us/details/4979

IFB Title: East Garage Repairs meals, lodging, bonding and other related expenses, if applicable, will be the sole responsibility of the respondent and will not under any circumstances be reimbursed by the College.

4.5 EVALUATION OF BIDS

Howard Community College (HCC) will evaluate all bids received by the established submission deadline to determine compliance with the requirements, specifications, terms, and conditions of this Invitation for Bids (IFB).

Bids will be evaluated using a pass/fail determination of responsiveness and bidder responsibility, followed by a comparison of evaluated bid prices. This procurement will not utilize a technical scoring system or a best-value evaluation methodology.

The evaluation process will include the following:

1. Bid Responsiveness: HCC will determine whether each bid materially conforms to the

IFB requirements, including the required Financial Bid Form, acknowledgments, certifications, and applicable submission requirements.

2. Bidder Responsibility: HCC will assess whether each bidder possesses the qualifications, experience, financial capacity, personnel, equipment, and operational resources necessary to perform the required work satisfactorily.

3. Price Evaluation: HCC will evaluate the Total Base Bid submitted on Attachment A –

Financial Bid Form, including all required line items and the fixed allowance. The evaluated price will be determined using the quantities, units, and pricing methodology specified in the Financial Bid Form.

4. Award Recommendation: Following the evaluation, HCC will identify the lowest-priced bidder determined to be both responsive and responsible and recommend that bidder for award, subject to funding availability and required institutional approvals.

HCC reserves the right to request clarification or additional information necessary to determine bidder responsibility, provided such requests do not permit a bidder to materially modify its bid after the submission deadline or compromise the integrity of the competitive bidding process.

HCC may reject bids that fail to satisfy material solicitation requirements or bidders determined to be no responsible, in accordance with applicable procurement requirements.

4.6 EVIDENCE OF RESPONSIBILITY AND RESPONSIVENESS

Each bidder must demonstrate its ability to perform the work specified in this IFB and comply with all material solicitation requirements.

IFB Title: East Garage Repairs

A. Bid Responsiveness

A responsive bid is one that materially conforms to the requirements of the IFB at the time of bid opening.

HCC will consider whether the bidder has:

1. Submitted the bid by the established deadline using the required submission platform.

2. Completed and signed the required Financial Bid Form and applicable solicitation documents.

3. Provided pricing for all required bid items without unauthorized modifications to the prescribed quantities or pricing structure.

4. Acknowledged all applicable solicitation addenda.

5. Complied with material specifications, terms, conditions, and submission requirements.

6. Submitted any other documentation expressly identified in the IFB as mandatory for bid responsiveness.

HCC may waive minor informalities or irregularities that do not affect price, quantity, quality, delivery, or the competitive standing of bidders, to the extent permitted by applicable procurement requirements.

B. Bidder Responsibility

A responsible bidder is one that demonstrates the capability, integrity, experience, and resources necessary to perform the resulting contract satisfactorily.

HCC may consider the following factors when determining bidder responsibility:

1. Demonstrated experience performing structural concrete repairs and rehabilitation of occupied parking structures.

2. Experience with precast double-tee repairs, shear connector restoration, carbon-fiber structural repairs, concrete topping repairs, and joint sealant replacement.

3. Availability of qualified supervisory personnel, skilled labor, subcontractors, equipment, and necessary resources.

4. Ability to maintain safe vehicle and pedestrian access, implement traffic-control measures, and coordinate construction activities within an operational campus environment.

5. Satisfactory performance on comparable projects, as supported by references and prior contract performance.

6. Financial stability and capacity to complete the work.

7. Possession of applicable licenses, registrations, insurance, and other qualifications required by the IFB and applicable law.

8. Ability to satisfy the technical requirements of the DESMAN drawings and specifications and complete the work within the approved construction schedule.

IFB Title: East Garage Repairs

HCC may verify the information submitted, contact references, review prior performance, and request additional documentation reasonably necessary to determine bidder responsibility.

C. Determination

A bid determined to be materially nonresponsive will not be eligible for award. A bidder determined to be no responsible will not be eligible for award unless that determination is subsequently resolved in accordance with applicable procurement requirements.

Responsibility determinations will not be used to assign comparative technical scores or to justify selecting a higher-priced bidder over a lower-priced bidder who is responsive and responsible.

4.7 AWARD

Subject to the availability of funding, required approvals, and the College's determination that an award is in its best interest, Howard Community College intends to award a contract to the lowest responsive and responsible bidder whose bid meets the requirements of this IFB.

The basis for determining the lowest evaluated bid will be the Total Base Bid stated in

Attachment A – Financial Bid Form, including all required unit-price extensions, lump-sum items, and the fixed general conditions allowance of $9,497.36.

HCC will verify arithmetic calculations and evaluate pricing in accordance with the instructions contained in the Financial Bid Form. In the event of an arithmetic discrepancy between a unit price and its extended amount, the unit price will govern, and the extended amount will be recalculated accordingly.

The College reserves the right to reject any or all bids, waive minor informalities or irregularities, and cancel the solicitation when determined to be in the College's best interest and consistent with applicable procurement requirements.

Any decision to award less than the full scope of work must be consistent with the pricing structure and award provisions expressly established in the solicitation.

The successful bidder's response, the DESMAN drawings and specifications, applicable addenda, HCC's terms and conditions, and the resulting agreement or purchase order will constitute the contract documents, subject to the established order of precedence.

All bid prices must remain valid for one hundred twenty (120) calendar days following the bid opening date, unless otherwise authorized in writing by HCC.

IFB Title: East Garage Repairs

4.8 PRICING

The price offered on the Bid Form must include all charges and costs (including shipping) incurred in the delivery of this procurement. No allowance will be made later for additional charges due to the Bidder’s omission.

In addition, all Bidders must hold their bid prices for one hundred twenty (120) days after bid opening date, but prior to contract award date. If the awarded Bidder is unable to fulfil the contract, the College reserves the right to re-bid the contract or to award the contract to the next lowest Bidder.

4.9 REJECTION

The College reserves the right to reject any or all offers received because of this solicitation and readvertise for other bids. Offers may also be rejected for any of the following reasons:

a. Failure to meet the mandatory specifications and requirements.

b. Failure to respond in a timely fashion to a request for additional information or data.

c. Failure to supply appropriate and favorable client references.

d. Financial instability of firm submitting the bid.

e. Failure of the firm to successfully negotiate a contract, if applicable.

f. Submitting an incomplete price bid page.

g. Submitting a bid that is not signed; or

h. Failure to demonstrate that the Bidder is qualified to carry out the obligations of the contract and to implement and support the work specified herein.

4.10 SUBCONTRACTS/MAJOR SUPPLIERS

Bidders must submit the names, addresses, and division of work for all subcontractors and major material suppliers to be retained for this project. The College reserves the right to reject.

4.11 CHANGES TO THE CONTRACT

The College may make any alterations, deviations, additions, or omissions from the Request for

Bids documents which it deems to be in the best interest of the college without affecting the obligations of the Firm or making void the contract. Any alterations, deviations, additions, or omissions shall be processed as a change order.

4.12 CHANGES IN WORK

The College may make any alterations, deviations, additions, or omissions from the IFB documents which it deems to be in the best interest of the College without affecting the obligations of the Contractor or making void the contract. Any alterations, deviations, additions, IFB Title: East Garage Repairs or omissions shall be processed as a Change Order. Promptly after being notified of a change, Contractor shall submit an itemized estimate of any cost or time increases or savings Contractor foresees as a result of the change. Detailed back-up documentation for any subcontractor costs shall also be included with the estimate. In giving instructions, the College shall have the authority to make minor changes to the work, not involving extra cost, and consistent with the purposes of the work. But otherwise, except in an emergency endangering life or property, no addition or changes to the Work shall be made except upon the written order of the College, and the College shall not be liable to the Contractor for any increased compensation without such written order. No officer, employee or agent of the College is authorized to direct any extra or changed work orally.

If a requested change results in an increase to the Contract Amount, the amount of the increase shall be limited to the Contractor’s reasonable direct labor and material costs and reasonable actual equipment costs because of the change (including allowance for labor burden costs) plus a maximum ten percent (10%) markup for all overhead and profit. In the event such change Work is performed by a Subcontractor, a maximum ten percent (10%) markup for all overhead and profit for Subcontractors’ and sub-subcontractors’ direct labor and material costs and actual equipment costs shall be permitted, with a maximum five percent (5%) markup thereon by the

Contractor for all its overhead and profit, for a total maximum markup of fifteen percent (15%).

All compensation due Contractor and any Subcontractor or sub-subcontractor for field and home office overhead is included in the markups noted above.

A Change Order shall be issued and executed promptly after an agreement is reached between

Contractor and the College concerning the requested changes. The contractor shall promptly perform changes authorized by duly executed Change Orders. The Contract Amount and

Contract Time shall be adjusted in the Change Order in the manner as the College and Contractor shall mutually agree.

The College shall have the right to conduct an audit of the Contractor’s books and records to verify the accuracy of the Contractor’s claim with respect to the Contractor’s costs associated with any Change Order.

4.13 DELIVERY

The successful Bidder shall deliver all of the required submittals within ten (10) days of the

Notice to Award and commence Work according to the approved project schedule unless otherwise ordered in writing by the College.

4.14 INSURANCE REQUIREMENTS

The Firm shall always maintain in force during the term of the contract, such insurance that will indemnify and hold harmless the College from Worker’s Compensation and Public Liability claims for property damage and personal injury, including death, which may arise from the

Firms’ operations under the contract, or by anyone directly or indirectly employed by the Firm.

IFB Title: East Garage Repairs

The Firm’s insurance will be with an insurance carrier licensed to do business in the State of

Maryland acceptable to the College, with the following minimum insurance coverage:

• Comprehensive General Liability Insurance – Liability Limits of One Million Dollars

($1,000,000.00) each occurrence and Three Million Dollars ($3,000,000) aggregate.

• Comprehensive Business Automobile Liability Insurance – Liability Limit of Five

Hundred Thousand Dollars ($500,000) for any one accident.

• Worker’s Compensation Insurance: Statutory coverage, including employer’s liability coverage with a limit of at least One Hundred Thousand Dollars ($100,000.00).

At the time this contract is made, the Firm shall provide the College with evidence of payment fully of the above insurance coverage throughout the entire term of this contract. Any request for an extension of time for this contract shall also include evidence of payment fully of the above insurance coverage through the entire term of the extension of term for this contract.

The Firm shall furnish the College with a certificate of insurance as evidence of the required coverage. Such insurance should specifically identify the materials and/or equipment and shall name Howard Community College and Howard County, Maryland as an additional insured.

If the Firm’s insurance is terminated, the Firm shall immediately obtain other coverage; any lack of insurance shall be ground for immediate termination of the contract.

4.15 CONFIDENTIALITY OF DATA

All financial, statistical, personal, technical and other data and information which are designated confidential by the College and not otherwise subject to disclosure, and made available to the

Firm in order to carry out this Contract, or which become available to the Firm in carrying out this Contract, shall be protected by the Firm using the same level of care in preventing unauthorized disclosure or use of the confidential information that the Firm takes to protect its own information of a similar nature, but in no event, less than reasonable care. The Firm shall not be required under the provision of this clause to keep confidential any data or information that is or becomes publicly available, is already rightfully in the Firm’s possession, is independently developed by the Firm outside the scope of this Contract or is rightfully obtained from third parties.

4.16 COOPERATIVE PURCHASE

The College reserves the right to extend all of the terms, conditions, specifications, and unit or other prices of any contract resulting from this Request for Bids to any and all public bodies, subdivisions, school districts, community colleges, colleges, and universities. This is conditioned upon the mutual agreement of all parties pursuant to specific requirements, which may be

IFB Title: East Garage Repairs appended thereto. The College assumes no authority, liability, or obligation, on behalf of any other public entity that may use any contract resulting from this IFB. All purchases and payment transactions will be made directly between the Firm and the requesting entity. Any exceptions to this requirement must be specifically noted in the bid response.

4.17 SUBCONTRACTORS

Bidders must submit the names and addresses of all subcontractors to be retained for this project.

The College reserves the right to refuse.

4.18 MINORITY PARTICIPATION

It is the policy of Howard Community College to strongly encourage minority business enterprises (MBE) to provide goods and services for the performance of college functions.

Minority businesses include non-profit entities organized to promote the interests of handicapped persons, and firms that are 51% owned and controlled by a member of socially or economically disadvantaged minority groups, which include: African Americans, Hispanics, American

Indians, Alaska natives, Asians, Pacific Islanders, women, and the mentally or physically disabled.

4.19 PROCUREMENT REGULATIONS

This Request for Bids and any resulting contract shall be governed by §§16-311 through 16-314 of the Education Article of the Annotated Code of Maryland.

4.20 MISSION, VISION, AND VALUES

HCC believes that a key characteristic of performance excellence is a solid foundation and understanding of an organization’s mission, vision, and value statements. The College expects all

Firms to support the College’s mission, vision, and values by fostering these concepts in their work on campus.

Mission: providing pathways to success

Vision: a place to discover greatness in yourself and others

Values: INSPIRED-Innovation, Nurturing, Service and sustainability, Partnerships, Integrity, Respect, Excellence, Diversity equity and inclusion

4.21 SMOKE AND TOBACCO-FREE

Howard Community College is a tobacco free environment. Use of tobacco products is prohibited in all colleges owned, leased, and controlled properties including parking lots and garages, and at all college-sponsored activities. Smoking is prohibited in vehicles. This use prohibition extends to Firms, employees, agents, subcontractors, and vendors.

IFB Title: East Garage Repairs

4.22 EMPLOYMENT OF CHILD SEX OFFENDERS

Howard Community College provides a number of programs throughout the main campus that involve minor children, including Kids on Campus. The State of Maryland requires certain child sex offenders to register with the State and with the local law enforcement agency in the county in which they will reside, work, or attend school. If a child sex offender, as determined by the definitions contained in the Criminal Law Article of the Annotated Code of Maryland, is employed by the awarded Bidder, the awarded Bidder is prohibited from assigning that employee to perform any type of service on the main campus. Violation of this provision may result in

Termination for Cause of the contract.

4.23 CLAIM OF CONFIDENTIALITY

Any information which is claimed to be confidential and/or proprietary information should be identified by page and section number and placed after the Title Page and before the Table of

Contents in the Bid. An explanation for each claim of confidentiality shall be included. The entire Bid cannot be given a blanket confidentiality designation - any confidentiality designation must apply to specific sections, pages, or portions of pages of the Bid and an explanation for each claim shall be included.

THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK

IFB Title: East Garage Repairs

ATTACHMENT A - FINANCIAL BID FORM

All price proposals must be submitted in accordance with the submission requirements outlined in

Section 4.8 of the IFB. Do not amend, alter, or delete any line items on this form. Failure to adhere to these instructions may result in the proposal being deemed non-responsive and rejected by

Howard Community College.

Firm: ____________________________ Contact: ____________________________

Address: _________________________ Email/Phone: _______________________

Prices shall include all labor, materials, equipment, permits, disposal, taxes, incidentals, and other obligations in DESMAN specifications. Extended price = estimated quantity × bidder unit price. Do not alter line items or estimated quantities. All amounts USD.

1. PRICING

Item Description Qty Unit Unit price /

Extended total

1(a) Full-depth concrete topping repair

193 SF $________ /

1(b) Full-depth precast double-tee flange repair

10 SF $________ /

1(c) Shear connector restoration

35 EA $________ /

1(d) Carbon-fiber biscuit shear connector replacement

4 EA $________ /

2(a) Rout and seal roof-level slab cracks

600 LF $________ /

2(b) Rout and seal construction joints

(approx. 2,352 LF;

verify)

1 LS $________ /

2(c) Replace double-tee joint sealant

(approx. 3,812 LF;

verify)

1 LS $________ /

IFB Title: East Garage Repairs

2(d) Replace perimeter cove joint sealant

(approx. 2,000 LF;

verify)

1 LS $________ /

3(a) General conditions / mobilization

1 LS $________ /

3(b) Miscellaneous work, protection, drainage and restoration

1 LS $________ /

3(c) General conditions allowance (fixed; do not modify)

1 LS $9,497.36 fixed

2. TRAVEL & MISCELLANEOUS EXPENSES

(If applicable based on scope)

Expense Type Estimated Cost Comments/Justification

TOTAL BASE BID (sum of items 1(a) through 3(c), including fixed $9,497.36 allowance):

Proposed construction duration from written Notice to Proceed: ______ calendar days.

Authorized bidder representative: ____________________ Title: ____________________

Signature: ________________________________ Date: __________________

IFB Title: East Garage Repairs

FIRM INFORMATION FORM

The undersigned agrees to furnish and deliver…