IFB-2600016289.pdf

INVITATION FOR BID

FY27 PAVEMENT REPAIR AND PRESERVATION PROGRAM,

WESTERN ARTERIALS HIGH VOLUME ROADWAYS MILL, CHIP,

AND PAVE – BOARD OF SUPERVISORS DISTRICTS 1 & 3

TUCSON ARIZONA

August 21, 2026

Pima County Procurement Department Design & Construction Division

(520) 724-3727

Solicitation No. IFB-2600016289

IFB-2600016289

FY27 Pavement Repair and Preservation Program, Western Arterials High Volume Roadways Mill, Chip, and Pave – Board of Supervisors Districts 1 & 3

CONTENTS

BID REQUIREMENTS:

NOTICE OF INVITATION TO BID (1 PAGE)

INSTRUCTIONS TO BIDDERS (6 PAGES)

REQUEST FOR PRIOR APPROVAL OF SUBSTITUTE ITEMS OR SYSTEMS (1 PAGE) . 10

EXHIBIT A - BID SCHEDULE (2 PAGES)

ARIZONA STATUTORY BID BOND (1 PAGE)

SUBCONTRACTORS LIST (1 PAGE)

RESPONSIBILITY INFORMATION (2 PAGES)

SAMPLE CONSTRUCTION SERVICES CONTRACT (12 PAGES)

EXHIBIT B – GENERAL CONDITIONS (10 PAGES)

EXHIBIT C – SPECIAL PROVISIONS (53 PAGES)

EXHIBIT D – COMBINED LETTERS OF CLEARANCES (12 PAGES)…………………...92

ARIZONA STATUTORY PERFORMANCE BOND (1 PAGE)…………………………………104

ARIZONA STATUTORY PAYMENT BOND (1 PAGE)

ELECTRONIC FILES FOR DOWNLOAD:

• IFB-2600016289 Google Earth; Western Arterials

FY27 Pavement Repair and Preservation Program, NOTICE OF INVITATION TO BID Page 3

NOTICE OF INVITATION TO BID

FY27 PAVEMENT REPAIR AND PRESERVATION PROGRAM,

WESTERN ARTERIALS HIGH VOLUME ROADWAYS MILL, CHIP, AND PAVE –

BOARD OF SUPERVISORS DISTRICTS 1 & 3

This project consists of 2” asphalt milling, chip seal, and 2” overlay on the High Volume roadways in the Tucson Mountains area in Board of Supervisors Districts 1 & 3 within Pima County, including but not limited to, traffic striping, traffic control, survey monuments, concrete header curb and walls, and miscellaneous work as needed.

The general project area is in north-central Pima County.

Estimated cost for the project is between $5,200,000.00 and $5,700,000.00. The project shall be complete and in place within 80 working days from Notice to Proceed and will be completed no later than March 26, 2027, whichever comes first. Liquidated damages for late delivery will be assessed per PAG 2015 Specification Section 108-9.

Due to the limited scope of work, no goal for participation by Small Business Enterprises (SBEs) has been established for this project. However, contractors are encouraged to maximize the use of certified SBEs where possible.

The contractor must have the appropriate license issued by the State of Arizona Registrar of Contractors in order to bid and maintain same through the duration of the project. Failure to have the appropriate license at the time of bid opening may result in rejection of the bid without further recourse and award of the contract to the next low responsive, responsible bidder. Pima County reserves the right to reject any and all bids or to withhold the award for any reason.

The entire information package can be downloaded from the Pima County:

https://www.bidnetdirect.com/arizona/pimacounty.

ONLY RESPONSES THAT ARE SUBMITTED THROUGH THE E-PROCUREMENT PLATFORM, BIDNET

DIRECT (https://www.bidnetdirect.com/arizona/pimacounty) WILL BE CONSIDERED.

For assistance Bidnet Direct’s Vendor Support Team is available Monday through Friday 5am-5pm MST. Please call 800-835-4603 and press option 2 to speak with live customer support.

BID DUE DATE/TIME: September 16, 2026, at or before 2:00 P.M. Local Tucson Time LOCATION: Public Bid Opening will be held via Microsoft Teams: Join Meeting Or call in (audio only), Tel: 1-602-649-0382, United States, Phoenix Phone Conference ID: 380 886 804#

PRE-BID MEETING: September 2, 2026, at 10:00 A.M. Local Tucson Time MICROSOFT TEAMS LINK: Microsoft Teams Meeting: Join Meeting Or call in (audio only), Tel: 1-602-649-0382, United States, Phoenix Phone Conference ID: 495 854 071#

Inquiries must be submitted through Bidnet Direct’s Q&A Tab.

PUBLISH: The Daily Territorial: August 21, 24, 25, and 26, 2026 https://www.bidnetdirect.com/arizona/pimacounty https://www.bidnetdirect.com/arizona/pimacounty https://teams.microsoft.com/meet/233990197092718?p=2dq00nsz1OMU7LIgYd https://teams.microsoft.com/meet/260563214119901?p=tRuMb2TlnLfyg48Wnx

FY27 Pavement Repair and Preservation Program, INSTRUCTIONS TO BIDDERS Page 4

INSTRUCTIONS TO BIDDERS (6 Pages)

1. SCOPE

This project consists of 2” asphalt milling, chip seal, and 2” overlay on the High Volume roadways in the Tucson Mountains area in Board of Supervisors Districts 1 & 3 within Pima County, including but not limited to, traffic striping, traffic control, survey monuments, concrete header curb and walls, and miscellaneous work as needed. The general project area is in north-central Pima County.

Estimated cost for the project is between $5,200,000.00 and $5,700,000.00. The project shall be complete and in place within 80 working days from Notice to Proceed and will be completed no later than March 26, 2027, whichever comes first. Liquidated damages for late delivery will be assessed per PAG 2015 Specification Section 108-9.

The work shall be completed as called for in the Bid Documents, which includes the Notice of Invitation to Bid, Instructions to Bidders, Bid Proposal for Construction, Bid Schedule, Bid Bond, Sample Contract, Payment and Performance Bonds, General Conditions, Special Provisions, Project List and Location Maps, PAG Standard Specifications for Public Improvements 2015 Edition with Amendments, and Bid Addenda (if any).

This bid document contains provisions and requirements that vary from, or are not included in, the Standard Specifications. The provisions of this document take precedence over the Standard Specifications.

2. SMALL BUSINESS ENTERPRISE (SBE) GOAL

Due to the limited scope of work, no goal for participation by Small Business Enterprises (SBEs) has been established for this project. However, contractors are encouraged to maximize the use of certified SBEs where possible.

3. PRE-BID MEETING

There will be a Microsoft Teams Pre-Bid meeting on the date and time specified in the NOTICE OF INVITATION TO BID. Attendance is not mandatory but is encouraged.

4. OMISSIONS, DISCREPANCIES, INTERPRETATIONS AND ADDENDA

In the event the bidder has questions or discovers an apparent error or omission in the specifications or plans, or be in doubt as to their meaning, the bidder shall submit their question or comment in writing through the Bidnet solicitation portal at www.bidnetdirect.com/arizona/pimacounty. Requests received 7 calendar days or less prior to the original deadline for receiving bids may not be addressed.

Any clarifications or interpretations of this solicitation that materially affect or change the scope or intent will be issued via addenda and posted by the County at www.bidnetdirect.com/arizona/pimacounty.

County will make an effort to notify bidders of addenda; however, it cannot guarantee that every potential bidder will be notified each time. Therefore, it is the responsibility of all bidders to check the website periodically for addenda and to obtain this information in a timely manner. Failure to acknowledge any or all addenda may be cause for rejection of the bid.

No oral interpretations shall be made to any bidder as to the meaning of any of the bid documents or be effective to modify any of the provisions of the bid documents. The bid documents may only be modified by addendum. No other form of modification shall be of any effect. Bidder shall refer any questions or inquiries from constituents or interested Parties received while performing site visits of the proposed work areas concerning the anticipated scope of services to Pima County Department of Transportation, Community Relations Office, (520) 724-6410.

http://www.bidnetdirect.com/arizona/pimacounty

FY27 Pavement Repair and Preservation Program, INSTRUCTIONS TO BIDDERS Page 5

5. PROPRIETARY SPECIFICATIONS-SUBSTITUTIONS AND PRIOR APPROVAL OF ALTERNATIVE

PRODUCTS PROCEDURES

It is the intent that these Bid Documents comply with the provisions of the Arizona Revised Statutes, as amended, prohibiting the use of specifications proprietary to one supplier, distributor, or manufacturer.

When a specific reference to an article, manufacturer, proprietary name, device, product, material or fixture is made in these documents, it is to establish a standard of quality and shall not be construed as limiting competition and is only used to describe more clearly the intended result.

Substitute products, materials, appliances, equipment, fixtures, or systems will be considered for prior approval. Any bidding contractor desiring to obtain prior approval(s) shall, at least 8 calendar days prior to the original deadline for receiving bids, submit, according to instructions in paragraph J below, a fully completed and signed – Request for Prior Approval of Substitute Items or Systems form found at the end of these Instructions to Bidders with all supporting information proving equality or superiority.

Include related Section and Drawing number(s), and fully document compliance with requirements for substitutions. Include product data/drawings, description of methods, samples where applicable, statement of effect on construction time (if any) and coordination with other affected Work. Anything less than the above submittal requirements will not be considered. If available, the bidder shall include identification of previous local use of proposed substitutions with dates and names of owner.

A. Direct submittals from subcontractors, material vendors, or manufacturers will not be accepted.

All prior approval requests shall be made by bidding general contractors. Submissions from subcontractors or suppliers will not be considered.

B. The County will be the sole judge of equivalency of proposed substitution(s).

C. Prior to making a prior approval request, bidder shall satisfy itself that the item or system the bidder proposes is, in the bidder’s best judgment, equal to that specified; that it will fit into space allocated; that it affords comparable ease of operation, maintenance, and service; that its appearance, longevity, and suitability for climate and use are comparable to that specified; and that substitution is in County’s best interest.

D. Manufacturer's data, which is readily available to the County, is not sufficient for establishing proof of quality.

E. The bidder may be required to provide laboratory test data performed by a nationally recognized independent testing laboratory known for its testing expertise. Laboratory tests shall include types of materials used in substitute item or system, including thickness and strength, and a direct comparison to item or system specified for capacities, capabilities, coatings, functions, life cycle usage, and operations.

F. Burden of proof that a proposed substitution is equal to a specified item or system shall be upon

Contractor, who shall support the request with sufficient test data, samples, brochures, and other means to permit a fair and equitable decision on merits of proposal.

G. The County Procurement Department will notify bidders of acceptance via a written addendum to the Bid Documents listing accepted substitutions.

I. Acceptance of substitutions shall not relieve Contractor from responsibility for complying with all other requirements of the Bid documents and coordinating substitution(s) with adjacent materials and other affected equipment.

J. Submit substitution requests to: Pima County Procurement Department, Design and Construction

Division, Attention: Judy Cooper, CPPB, Procurement Officer, 150 West Congress Street, 5th Floor, Tucson, AZ 85701. CLEARLY IDENTIFY ON SUBMITTAL ENVELOPE THAT IT CONTAINS A SUBSTITUTION REQUEST. Complete requests may also be submitted via email

FY27 Pavement Repair and Preservation Program, Western Arterials High Volume Roadways Mill, Chip, and Pave – Board of Supervisors Districts 1 & 3

INSTRUCTIONS TO BIDDERS Page 6 to Judy.Cooper@pima.gov, however County is not responsible for misdirected emails. Clearly identify in the subject line of the email that it contains a substitution request. All Technical Issues MUST be addressed by the Project Architect or Engineer of Record, whose decision will be final, and whose response will be forwarded to the bidders by the Procurement Department.

6. BID SUBMISSION

ONLY BIDS THAT ARE SUBMITTED THROUGH THE E-PROCUREMENT PLATFORM, BIDNET

DIRECT https://www.bidnetdirect.com/arizona/pimacounty WILL BE ACCEPTED AND CONSIDERED.

IFBs RECEIVED AFTER THE DUE DATE AND TIME AS NOTED ON THE IFB NOTICE PAGE WILL NOT BE ACCEPTED. THE COUNTY WILL NOT ACKNOWLEDGE OR RECEIVE IFBs THAT ARE

DELIVERED BY MAIL, TELEPHONE, ELECTRONIC MAIL, OR IN PERSON. FAILURE TO FOLLOW

IFB BID SUBMISSION GUIDELINES AND INSTRUCTIONS SHALL RESULT IN BID REJECTION.

ALL BIDDERS shall complete in the requested manner and submit its bid for the work specified under this contract the following:

a. BID SCHEDULE – Exhibit A – Bid Schedule, page 1. Provide the price for each item of work directly into Bidnet Direct. Unit prices are to include the furnishing of all materials, plant, equipment, tools, all applicable taxes, bonds, and the performance of all labor and services necessary or proper for the completion of the work, unless otherwise expressly provided in these bid documents.

o A duly authorized representative of the bidding firm must sign the Bid and Certifications.

b. ARIZONA STATUTORY BID BOND – Bids must be accompanied by a scan of an original certified check, cashier's check or surety bond for ten percent (10%) of the amount of the Total Bid Amount made payable to Pima County pursuant to A.R.S. § 34-201(A)(3). The Arizona Statutory Bid Bond form included in these documents is included for surety bonds. Power of Attorney must be submitted. Bonding companies must be licensed in Arizona. Original hard-copy document must be provided upon request.

THE APPARENT LOW BIDDER shall submit by 4:00 p.m. local time the first full business day following bid opening the following:

a. Subcontractors List (See Paragraph 10 below.)

b. Responsibility Information (2 pages)

To ensure consideration, the items listed in The Apparent Low Bidder section must be submitted to Judy Cooper, CPPB, Procurement Officer, Pima County Procurement Design and Construction Division, at Judy.Cooper@pima.gov.

7. DATE AND PLACE FOR OPENING BIDS

Pursuant to the "Notice of Invitation to Bid,” sealed bids for performing the work will be received at www.bidnetdirect.com/arizona/pimacounty and opened via Microsoft Teams.

Bids will be received until the date and time stated in the Notice of Invitation to Bid. Bids will be opened on Microsoft Teams and publicly read immediately thereafter. Late bids will not be considered.

8. EVALUATION AND AWARD

Bidders shall guarantee bid prices for 60 calendar days after the date of bid opening to allow adequate time for evaluation and award. If in the best interests of the County, the bid shall be recommended for mailto:Judy.Cooper@pima.gov https://www.bidnetdirect.com/arizona/pimacounty mailto:Judy.Cooper@pima.gov

FY27 Pavement Repair and Preservation Program, INSTRUCTIONS TO BIDDERS Page 7 award to the lowest, most responsive, responsible bidder, based on the Total Bid Amount. Mistakes in bids shall be handled in accordance with § 11.12.010(G) of the Pima County Procurement Code. The County reserves the right to reject any and all proposals or to withhold the award for any reason.

The Pima County Procurement Department will return any original Bid Guaranty of unsuccessful bidders as soon as practical after the opening of Bids and the determination of the low bidder.

Prior to approval of award by the Pima County Board of Supervisors, the Pima County Procurement Department Design and Construction Division will issue a Notice of Recommendation for Award (NORFA).

This act constitutes the acceptance of a bid. The acceptance of a bid shall bind the successful bidder to the executed Construction Services Contract and to complete the work at the price bid within the time stipulated or be responsible for liquidated damages as provided. The rights and obligations provided for in the contract shall become effective and binding upon the parties only with its formal execution by the County.

The successful bidder will be required to execute the contract and return it to the Pima County Procurement Department, Design and Construction Division within 10 days after receipt of NORFA, complete with required bond forms and insurance certificates. Failure or neglect to do so shall constitute a breach of the contract and may result in termination.

9. NON-COLLUSION

Each bidder, by signing and submitting a bid, is certifying that the bidder has not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action, in restraint of free competitive bidding in connection with this bid.

10. SUBCONTRACTORS

Pima County does not support post-bid price competition (i.e. “bid shopping”). To discourage “bid shopping” on construction projects, the apparent low bidder must submit, by 4:00 P.M. local time on the first full business day following bid opening, a list of all first-tier subcontractors with whom the bidder intends to subcontract for more than 1% of their total bid amount or $10,000.00 whichever is greater. The list must be submitted on the form included in these bid documents and provide each subcontractor’s legal name, license number(s), type of work and the dollar amount of their subcontract(s). Failure to submit the required list by the deadline shall result in the bidder being declared ineligible for award unless the County determines it would be contrary to the County’s interests.

If the apparent low bid is nonresponsive or the bidder is otherwise ineligible for award, the County will notify the next low responsive bid submitted by a responsible bidder to submit their subcontractor list by 4:00 P.M. local time on the first full business day following actual notice of the requirement.

Submission of the subcontractor list shall constitute certification that the listed subcontractors will perform work on the project in an amount reasonably close to that stated on the subcontractor list. No subcontractor may be added or changed without the prior written approval of the County subsequent to review and approval by the Administering Department Director and Procurement Director. Substitution of non-SBE subcontractors may be approved at the discretion of the County for reasons including but not limited to, availability, insolvency or any other reason deemed to be in the best interest of the County.

Approval for substitution of SBE subcontractors that are listed on the Bidders Statement of Proposed SBE Utilization submitted with the bid will only be granted if the provisions of Title 20.28.050 of the Pima County Code have been met.

11. SUSPENSION & DEBARMENT

By submitting this bid, the bidder is certifying that neither it nor any of its principals are currently suspended or debarred, or under consideration for suspension or debarment, by any public agency or entity at the

FY27 Pavement Repair and Preservation Program, Western Arterials High Volume Roadways Mill, Chip, and Pave – Board of Supervisors Districts 1 & 3

INSTRUCTIONS TO BIDDERS Page 8 local, state or Federal level. County verifies that respondent has no active exclusions in the System for Award Management (SAM) website at time of submittal.

Contractor shall not have, nor shall subcontract at any tier to any firm, individual or other entity reported to have an active exclusion in the System for Award Management (SAM) website.

Bidders are certifying, by signing the Exhibit A – Bid Schedule, page 1, to the above paragraph and County will maintain such certification.

The County Administrator reserves the right to reject the bid/proposal response of any persons or corporations who have previously defaulted on any contract with Pima County or who have engaged in conduct that constitutes a cause for debarment or suspension as set forth in Pima County Code Chapter

11.28 and 11.32.

12. ARIZONA CONTRACTOR'S LICENSE

The contractor must have the appropriate license issued by the State of Arizona Registrar of Contractors in order to bid and maintain same through the duration of the project. Failure to have the appropriate license at the time of bid opening may result in rejection of the bid without further recourse and award of the contract to the next low responsive, responsible bidder.

13. UNBALANCED BIDS

The County reserves the right to reject a bid as non-responsive if the prices bid are materially unbalanced between line items. A bid is materially unbalanced when, despite an acceptable total evaluated price, the price of one or more contract line items is significantly overstated or understated and there is a reasonable doubt that the bid will result in the lowest overall cost to County, even though it may be the low evaluated bid.

14. JOINT VENTURES

Bidders that submit a bid as a Joint Venture must include a copy of any Joint Venture Agreement at the time of bid naming Pima County as a third-party beneficiary of the Joint Venture Agreement. The bid bond must be presented in the Joint Venture‘s name as the Principal. The Joint Venture must be validly formed as an Arizona corporation, partnership, or other separate legal entity (a “Joint Venture Entity”) with the Joint Venture Entity registered as a Vendor with Pima County at the time of bid. The bid must be executed by all of the Joint Venture participants or by one Joint Venture participant with a letter of authorization from the other Joint Venture participants. In the event the Joint Venture is the lowest bidder and is awarded the project, but the Joint Venture has failed to validly form a Joint Venture Entity with the Joint Venture Entity registered as a Vendor with Pima County at the time of bid, the Joint Venture participants will execute a single Contract with Pima County with each Joint Venture participant as a separate Contractor under the Contract. Each such Contractor will be jointly and severally liable for performance under the contract, and the required Payment and Performance Bonds will identify the individual Contractors (see Construction Services Contract).

15. PUBLIC INFORMATION

Responses to this solicitation shall be considered public information after award and execution of the contract. Handling of confidential information is reflected in Section 29 of the sample contract included in this solicitation.

16. VENDOR REGISTRATION

Pima County has implemented Bidnet Arizona Purchasing Group. The internet link for Vendor Registration is https://www.bidnetdirect.com/arizona/pimacounty. All Contractors must register in Bidnet https://sam.gov/ https://sam.gov/ https://sam.gov/ https://www.bidnetdirect.com/arizona/pimacounty

FY27 Pavement Repair and Preservation Program, INSTRUCTIONS TO BIDDERS Page 9 in order to respond to the solicitation. Please ensure that the legal entity name in Bidnet matches the legal entity submitting a response. The selected Contractor(s) must also register in Pima County’s financial system (Workday) https://www.pima.gov/208/Vendor-Registration in order to be awarded a contract.

17. PIMA COUNTY ONESTOP SYSTEM

Pima County One Stop often has professional and administrative staff, managers, and experienced construction supervisors and workers available for immediate hire. Call (520) 724-7700 or contact One Stop at https://www.pima.gov/1059/Job-Assistance.

18. PROTESTS

An interested party may file a protest regarding any aspect of a solicitation, evaluation, or recommendation for award. Protests must be in accordance with the Pima County Procurement Code, Section 11.20.010.

End of Instructions to Bidders https://www.pima.gov/208/Vendor-Registration https://www.pima.gov/1059/Job-Assistance

FY27 Pavement Repair and Preservation Program, REQUEST FOR PRIOR APPROVAL OF SUBSTITUTE ITEMS OR SYSTEMS Page 10

REQUEST FOR PRIOR APPROVAL OF SUBSTITUTE ITEMS OR SYSTEMS

(1 Page)

A complete reproduction of this form must accompany all requests for prior approval. Failure to submit this form with request may be cause for rejection. Substituted items or systems may be incorporated into the Work only after receipt of County's written approval in the form of an addendum.

Note: This request must be received at least 8 calendar days prior to the original deadline for receiving bids.

[Subcontractor] [Material Vendor] [Manufacturer]:

Item or System:

Specification Section Reference:

Drawing Reference:

Affect, if any, on Construction Time:

Summary of Related Work Requiring Coordination (if any):

(Contractor shall assume responsibility for complete coordination with Work of all trades involved if Request for Prior Approval is approved.)

Attached documentation: The following is herewith attached to provide complete documentation of requested substitution. (Indicate with a check next to those documents attached.)

1. Point-for-Point Comparison: 4. Shop Drawings:

2. Product Data: 5. Test Reports:

3. Samples: 6. Other:

SIGNATURE: DATE:

PRINTED NAME & TITLE:

FIRM NAME:

FY27 Pavement Repair and Preservation Program, BID SCHEDULE Page 11

EXHIBIT A – BID SCHEDULE (2 pages)

IFB-2600016289

FY27 PAVEMENT REPAIR AND PRESERVATION PROGRAM,

The undersigned Bidder hereby acknowledges receipt of the complete Bid Documents for this project and has examined and is familiar with all documents, including those incorporated by reference, which are applicable to this project. By executing this Bid Schedule, BIDDER hereby proposes and agrees to furnish any and all required labor, material, construction equipment, transportation, and services for the project in strict conformity with the Bid Documents, at the unit prices set in this Exhibit A. Failure to sign page 1 this Bid Schedule shall result in Bid being deemed non-responsive.

BIDDER SHALL SIGNIFY RECEIPT OF ADDENDA (IF ANY). Any bid that fails to acknowledge any addenda that directly affects cost, scope, or schedule will be rejected as nonresponsive.

Addenda # By (Bidder Initials) Date Addenda # By (Bidder Initials) Date

BIDDER HEREBY CERTIFIES that it has not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with this bid.

SIGNATURE: DATE:

PRINTED NAME & TITLE:

LEGAL COMPANY NAME:

ADDRESS:

CITY: STATE: ZIP:

TELEPHONE NO.: ( ) EMAIL:

CORPORATE HEADQUARTERS (CITY, STATE)

ARIZONA CONTRACTOR’S LICENSE NUMBER: CLASS:

ARIZONA CONTRACTOR’S LICENSE NUMBER: CLASS:

Remainder of Page Intentionally Left Blank.

FY27 Pavement Repair and Preservation Program, BID SCHEDULE Page 12

EXHIBIT A – BID SCHEDULE (Con’t)

IFB-2600016289

FY27 PAVEMENT REPAIR AND PRESERVATION PROGRAM,

Bid Schedule Bid – FY27 Pavement Repair and Preservation Program, Western Arterials High Volume Roadways Mill, Chip, and Pave – Board of Supervisors Districts 1 & 3

Code Description UOM Quantity Price Total Cost

202 Milling - Type #1 Square Yard 203,700

404 Emulsion (CRS-2P) (Chip Seal) Ton 380 404 Cover Material (Chip Seal) Ton 2,600 406 Asphaltic Concrete (HV) Ton 22,820 509 Adjust Manholes and Cleanouts Each 36 510 Adjust Water Valves and Boxes Each 54 704 Pavement Marking Modifications Lump Sum 1 735 Advanced Detection Camera Each 1 901 Mobilization Lump Sum 1

908 Concrete Header Curb As Per PAG Standard Detail 213

Linear Foot/Feet 750

Concrete Header Walls

PAG Standard Dtl. 213 Modified to 1' Width x 3' Depth

Linear Foot/Feet 2,025

Adjust Survey Monuments

As per Standard Detail 103-14" Round

Each 17

909 Adjust Survey Castings Each 7

Bid Subtotal: $ SAMPLE

Bid Cost Allowances – FY27 Pavement Repair and Preservation Program, Western Arterials High Volume Roadways Mill, Chip, and Pave – Board of Supervisors Districts 1 & 3

Code Description UOM Quantity Price Total Cost

109 Fuel Adjustment Allowance United States Dollar 2,600 $ 1.00 $ 2,600.00

406 Bituminous Price Adjustment Allowance

United States Dollar 94,000 $ 1.00 $ 94,000.00

930 Miscellaneous Work Contingency United States Dollar 30,000 $ 1.00 $ 30,000.00

Bid Cost Allowances Subtotal: $ 126,600.00

Total Bid Amount (Bid + Bid Cost Allowances): $ SAMPLE

End of Exhibit A – Bid Schedule

FY27 Pavement Repair and Preservation Program, BID BOND Page 13

ARIZONA STATUTORY BID BOND

PURSUANT TO TITLE 34, ARIZONA REVISED STATUTES

KNOW ALL MEN BY THESE PRESENTS THAT:

hereinafter "Principal"), as Principal, and

(hereinafter "Surety"), a corporation organized and existing under the laws of the State of , with its principal offices in the City of , holding a certificate of authority to transact surety business in Arizona issued by the Director of the Department of Insurance pursuant to Title 20, Chapter 2, Article

1, as Surety, are held and firmly bound unto Pima County, Arizona, (hereinafter "Obligee"), in the sum of Ten

Percent (10%) of the amount of the bid of Principal, submitted by Principal to the Obligee for the work described below, for the payment of which sum, the Principal and Surety bind themselves, and their heirs, administrators, executors, successors and assigns, jointly and severally, firmly by these presents.

WHEREAS, the Principal has submitted a bid for the work titled:

IFB-2600016289

FY27 PAVEMENT REPAIR AND PRESERVATION PROGRAM,

NOW, THEREFORE, if the Obligee shall accept the proposal of the Principal and the Principal shall enter into a contract with the Obligee in accordance with the terms of the proposal and give the bonds and certificates of insurance as specified in the standard specifications with good and sufficient surety for the faithful performance of the contract and for the prompt payment of labor and materials furnished in the prosecution of the contract, or in the event of the failure of the Principal to enter into the contract and give the bonds and certificates of insurance, if the Principal pays to the Obligee the difference not to exceed the penalty of the bond between the amount specified in the proposal and such larger amount for which the Obligee may in good faith contract with another party to perform the work covered by the proposal then this obligation is void. Otherwise, it remains in full force and effect provided, however, that this bond is executed pursuant to the provisions of Section 34-201, Arizona

Revised Statutes, and all liabilities on this bond shall be determined in accordance with the provisions of that section to the extent as if it were copied at length herein.

Witness our hands this day of , 20 .

By:

Principal

By:

Surety

FY27 Pavement Repair and Preservation Program, SUBCONTRACTORS LIST Page 14

SUBCONTRACTORS LIST

The apparent low bidder shall submit by 4:00 p.m. local time the first full business day following bid opening.

LEGAL COMPANY NAME and

LICENSE NO. TRADE DOLLAR AMOUNT

I hereby certify by signing below that the foregoing firms shall be contracted to work on the trades identified above for this project. The information shown above is a true reflection of the proposed subcontracts.

FIRM NAME:

FY27 Pavement Repair and Preservation Program, RESPONSIBILITY INFORMATION Page 15

RESPONSIBILITY INFORMATION (2 pages)

The apparent low bidder shall submit by 4:00 p.m. local time the first full business day following bid opening.

A.R.S. Title 34 requires an agent to contract with the lowest responsible bidder. Pima County has processes in place to ensure that contractors engaged with the County meet required standards for award of contract. These include reviews of bids, and inquiries to the State of Arizona Registrar of Contractors (AZROC) and Arizona Corporation Commission (ACC). Procurement Officers may also solicit additional information from/on the Contractor.

The underlying elements of responsibility include adequate financial resources, ability to meet delivery/performance schedule, satisfactory performance record, integrity/ethics, experience/technical/controls, and necessary equipment.

The Certification will be submitted by the apparent low bidding contractor no later than 4:00 PM on the first full business day after bid opening.

Please complete the following:

Company Legal Name:

Point of Contact: _____________________________________________________________________

Position:

Address:

City: State: Zip:

Telephone: Email:

The Contractor certifies, to the best of its knowledge and belief, that the Contractor and/or any of its Principals—

(A) Are [___] are not [___] presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any agency;

(B) Have [___] have not [___], within a three-year period preceding this offer, been convicted of or had a civil judgment rendered against them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) contract or subcontract; violation of Federal or State antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, violating Federal criminal tax laws, or receiving stolen property;

Certification of Prior Contract Performance

In the last three years -

Did the firm pay liquidated damages on any contracts? Yes [ ] No [ ]

Was the firm ever terminated on a project for poor performance? Yes [ ] No [ ]

Has a claim been made against the firm for improper, delayed or Yes [ ] No [ ] non-compliant work or failure to meet warranty obligations?

Has successful litigation been brought against your Company Yes [ ] No [ ] asserting that your firm failed to make payments to anyone?

FY27 Pavement Repair and Preservation Program, RESPONSIBILITY INFORMATION Page 16

Has a successful claim been made against any of the following bonds Yes [ ] No [ ] supplied on projects you were contracted on – Bid Bond, Performance Bond, Payment Bond

By dollar value, approximately what percentage of your work is:

Commercial _______% Public/Government ________%

What was the total amount of construction work your firm has completed in the prior periods?

2025: Number of Contracts__________ Total Value $______________________

2024: Number of Contracts__________ Total Value $______________________

2023: Number of Contracts__________ Total Value $______________________

Do you have reason to expect your firm will be or is your firm currently subject to legal action or bankruptcy proceedings that could materially impact your ability Yes [ ] No [ ] to perform this work?

List current workload and % of availability of resources (personnel and equipment) that you intend to use to complete this project to meet the fixed delivery date for this project. It may be advantageous to identify key personnel and equipment availability by date, if not currently available, in order to support a claim that work can be completed in the time allotted.

NOTE: Additional pages may be attached to support or explain any item on this certification. Failure to provide sufficient explanation of any item on this certification may result in the County being unable to reach a favorable responsibility determination.

I acknowledge that this certification will be considered in connection with a determination of Contractor’s responsibility, and that the obligation to demonstrate responsibility is on the Contractor and while the County reserves the right to make additional inquiries, it is not obligated to do so in the absence of sufficient supporting information. Failure to furnish a certification or provide such additional information as requested by the Contracting Officer may result in the Contractor being found non-responsible.

This certification is a material representation of fact upon which reliance was placed when making this award. If it is later determined that the Contractor knowingly rendered an erroneous certification, in addition to other remedies available to the County, the County may terminate the contract resulting from this solicitation for default.

FY27 Pavement Repair and Preservation Program, SAMPLE CONTRACT Page 17 Rev. 01/07/26

SAMPLE CONTRACT (12 Pages)

PIMA COUNTY DEPARTMENT OF TRANSPORTATION

PROJECT: FY27 Pavement Repair and Preservation Program, Western Arterials High Volume

Roadways Mill, Chip, and Pave – Board of Supervisors Districts 1 & 3

CONTRACTOR:

CONTRACT NO.:

AMOUNT:

FUNDING: Transportation Operations and Maintenance

CONSTRUCTION SERVICES CONTRACT

1. Parties, Background and Purpose.

1.1. Parties. This Contract is entered into between Pima County, a body politic and corporate of the State of Arizona, hereafter called County, and < Contractor >, hereinafter called Contractor, and collectively referred to as the Parties.

1.2. Authority. County requires, consistent with the provisions of A.R.S. Title 34, the services of a Contractor to provide all equipment, labor, and materials required to construct the FY27 Pavement Repair and Preservation Program, Western Arterials High Volume Roadways Mill, Chip, and Pave – Board of Supervisors Districts 1 & 3 (“Project”).

1.3. Solicitation. County previously issued Solicitation No. IFB-2600016289 (the Solicitation). Contractor submitted the low responsive, responsible bid in response to the Solicitation for said work and is qualified and willing to provide such services.

2. Term and Extension/Renewal/Changes.

2.1. Initial Term. This Contract, as approved by the Board of Supervisors, commences on ____________, and terminates on _____________, unless sooner terminated or further extended pursuant to the provisions of this Contract.

2.2. Construction Completion. Construction completion time for the work to be performed under this Contract will be 80 working days after the date of Notice to Proceed. Liquidated damages will be assessed based upon the construction completion time, as per PAG 2015 Specification Section 108-9.

2.3. Extension Options. County has the option to extend the contract termination date for purposes of project completion. Any modification or extension of the contract termination date must be by formal written amendment executed by the Parties.

3. Scope of Services. Contractor will provide County all labor, materials, and equipment necessary to complete the Project. All work will be done per specifications called for in the bid documents in Pima County Solicitation Number IFB-2600016289, Exhibit B – General Conditions (10 pages), Exhibit C – Special Provisions (52 pages including attachments), Exhibit D – Combined Letters of Clearances (12 Pages), PAG Standard Specifications for Public Improvements 2015 Edition with Amendments, and other documents incorporated into this Contract.

FY27 Pavement Repair and Preservation Program, SAMPLE CONTRACT Page 18

4. Compensation and Payment.

4.1 Compensation. County will pay Contractor as specified.

4.1.1 Invoices. Contractor will provide detailed documentation in support of requested payment.

Contractor must cite the Contract number on all invoices. Payments will be made in accordance with A.R.S. § 34-221.

4.1.1.1 For the period of record retention required under Section 24, County reserves the right to question any payment made under this Section and to require reimbursement by setoff or otherwise for payments determined to be improper or contrary to the Contract or law

4.1.2 Price. Total payment for this Contract will not exceed ($XX,XXX.XX). County will make payments based on Exhibit A: Bid Schedule (2 pages) submitted by Contractor in response to Solicitation No. IFB-2600016289. County will pay line items for which the “Unit” is defined as L.S. as “Lump Sum”. County will measure and pay the unit price for the actual quantities of work performed for other line items for which the “unit” is defined as a unit of measure (i.e., “each”, “L.F.”, etc.) and for which there is a Unit Price in accordance with the Pima Association of Governments Standard Specifications for Public Improvements (“Standard Specifications”).

The quantities of unit-priced items stated in the bid schedule are estimates only and the actual quantities may be either less or more than stated in the Bid Schedule.

4.1.3 Work Performed. Contractor will not perform work in excess of the contract amount without prior authorization by an amendment executed by the Parties. Work performed in excess of the contract amount without prior authorization by amendment is at Contractor’s own risk.

5. Insurance. The Insurance Requirements herein are minimum requirements for this Contract and in no way limit the indemnity covenants contained in this Contract.

5.1. Ratings. Contractor’s insurance shall be placed with companies licensed in the State of Arizona and the insureds shall have an “A.M. Best” rating of not less than A- VII. County in no way warrants that the minimum insurer rating is sufficient to protect the Contractor from potential insurer insolvency.

5.2. Insurance Coverages and Limits.

5.2.1. Minimum Scope and Limits of Insurance: Contractor will procure and maintain at its own expense insurance policies (the “Required Insurance”) satisfying the below requirements (the “Insurance Requirements”) until all of its obligations under this Contract have been met. The below Insurance Requirements are minimum requirements for this Contract and in no way limit Contractor’s indemnity obligations under this Contract. County in no way warrants that the required insurance is sufficient to protect the Contractor for liabilities that may arise from or relate to this Contract. If necessary, Contractor may obtain commercial umbrella or excess insurance to satisfy the Insurance Requirements.

5.2.1.1. Commercial General Liability (CGL) – Occurrence Form with limits of $2,000,000 Each

Occurrence and $2,000,000 General Aggregate. Policy will include bodily injury, property damage, and broad form contractual liability coverage, personal and advertising injury and products – completed operations.

5.2.1.2. Business Automobile Liability – Bodily Injury and Property Damage for any owned, hired, and/or non-owned automobiles used in the performance of this Contract with a Combined Single Limit (CSL) of $1,000,000 each accident.

FY27 Pavement Repair and Preservation Program, SAMPLE CONTRACT Page 19

5.2.1.3. Workers’ Compensation and Employers' Liability - Statutory requirements and benefits for Workers’ Compensation. In Arizona, WC coverage is compulsory for employers of one or more employees. Employer’s Liability coverage- $1,000,000 each accident and each person - disease.

5.2.1.4. Claims-Made Coverage. Claim-Made Insurance Coverage - If any part of the Required

Insurance is written on a claims-made basis, any policy retroactive date must precede the effective date of this Contract, and Contractor must maintain such coverage for a period of not less than three years following Contract expiration, termination or cancellation.

5.3. Additional Insurance Requirements:

The policies will include, or be endorsed to include, as required by this written agreement, the following provisions:

5.3.1. Additional Insured: The General Liability and Business Automobile Liability Policies shall each be endorsed to include Pima County its departments, districts, boards, commissions, officers, officials, agents, and employees as additional insureds with respect to liability arising out of the activities performed by or on behalf of Contractor.

5.3.2. Subrogation: The General Liability, Business Automobile Liability and Workers’ Compensation

Policies shall each contain a waiver of subrogation endorsement in favor of County, its departments, districts, boards, commissions, officers, officials, agents, and employees for losses arising from work performed by or on behalf of Contractor.

5.3.3. Primary Insurance: The Contractor’s policies shall stipulate that the insurance afforded the

Contractor shall be primary and that any insurance carried by County, its agents, officials, or employees shall be excess and not contributory insurance.

5.3.4. Insurance provided by Contractor shall not limit Contractor’s liability assumed under the indemnification provisions of this Contract.

5.4. Notice of Cancellation:

Each Required Insurance policy must provide, and certificates specify, County will receive not less than 30 days advance written notice of any policy cancellation, except 10-days prior notice is sufficient when the cancellation is for non-payment of a premium. Notice shall include the County project or contract number and project description.

5.5. Verification of Coverage:

Contractor will furnish County with certificates of insurance as required by this Contract. An authorized representative of the insurer will sign the certificates.

5.5.1. All certificates and endorsements, as required by this Contract, are to be received and approved by County before work commences. Each insurance policy required by this Contract must be in effect at, or prior to, commencement of work under this Contract. Failure to maintain the insurance coverages or policies as required by this Contract, or to provide evidence of renewal, is a material breach of contract.

5.5.2. All certificates required by this Contract shall be sent directly to the appropriate County

Department. The Certificate of Insurance shall include County project or contract number and project description on the certificate. County reserves the right to require complete copies of all insurance policies required by this Contract at any time.

FY27 Pavement Repair and Preservation Program, SAMPLE CONTRACT Page 20

5.6. Approval and Modifications:

The Pima County Risk Manager may modify the Insurance Requirements at any point during the Term of this Contract. This can be done administratively, with written notice from the Risk Manager and does not require a formal Contract amendment. Neither the County’s failure to obtain a required insurance certificate or endorsement, the County’s failure to object to a non-complying insurance certificate or endorsement, nor the County’s receipt of any other information from the Contractor, its insurance broker(s) and/or insurer(s), constitutes a waiver of any of the Insurance Requirements.

6. Indemnification.

6.1. To the fullest extent permitted by law, Contractor will defend, indemnify, and hold harmless Pima County and any related taxing district, and the officials and employees of each of them (collectively, "Indemnitee") from and against any and all claims, actions, liabilities, losses, and expenses (including reasonable attorney fees) (collectively, "Claims") arising out of actual or alleged injury of any person (including death) or loss or damage to tangible or intangible property caused, or alleged to be caused, in whole or in part, by any act or omission of Contractor or any of Contractor's directors, officers, agents, employees, volunteers, or subcontractor. This indemnity includes any claim or amount arising or recovered under the Workers' Compensation Law or arising out of the failure of Contractor to conform to any federal, state or local law, statute, ordinance, rule, regulation or court decree. The Indemnitee will, in all instances, except for Claims arising solely from the acts or omissions of the Indemnitee, be indemnified by Contractor from and against any and all Claims. Contractor is responsible for primary loss investigation, defense and judgment costs for any Claim to which this indemnity applies. This indemnity will survive the expiration or termination of this Contract.

6.2. All warranty and indemnification obligations under this contract shall survive expiration or termination of the Contract, unless expressly provided otherwise. The Parties agree that any indemnification provision inconsistent with A.R.S. § 34-226 is, in all cases, not void, but will be interpreted and applied as if it were consistent with A.R.S. § 34-226.

6.3. Upon request, Contractor may fully indemnify and hold harmless any private property owner granting a right of entry to Contractor for the purpose of completing the project.

7. Laws and Regulations.

7.1. Compliance with Laws. Contractor will comply with all federal, state, and local laws, rules, regulations, standards and Executive Orders, without limitation to those designated within this Contract.

7.2. Choice of Law; Venue. The laws and regulations of the State of Arizona govern the rights and obligations of the Parties under this Contract. Any action relating to this Contract must be filed and maintained in Superior Court in Pima County.

7.3. Licensing. Contractor warrants that it is appropriately licensed to provide the services under this

Contract.

8. Status of Independent Contractor. Contractor is an independent Contractor. Neither Contractor, nor any of

Contractor’s officers, agents or employees will be considered an employee of Pima County for any purpose or be entitled to receive any employment-related benefits, or assert any protections, under the Pima County Merit System. Contractor is responsible for paying all federal, state and local taxes on the compensation received by Contractor under this Contract and will indemnify and hold County harmless from any and all liability that County may incur because of Contractor’s failure to pay such taxes.

FY27 Pavement Repair and Preservation Program, SAMPLE CONTRACT Page 21

9. Contractor/Subcontractor Performance.

9.1. Performance. Contractor will perform the work with the degree of care and skill which a licensed contractor in Arizona would exercise under similar conditions. Contractor will employ suitably trained and skilled personnel to perform all required services under this Contract. Prior to changing any key personnel, especially those key personnel County relied upon in making this Contract, Contractor will obtain County’s approval.

9.2. Responsibility. Contractor is responsible for the professional quality, technical accuracy, timely completion, and the coordination of all its effort and other services furnished by Contractor under this Contract. Without additional compensation, Contractor will correct or revise any errors, omissions, or other deficiencies in all products of its efforts and other services provided.