IFB 26-2109PU Exterior Building Improvements.pdf
PDF 2 MB Posted
- Attached to
- Exterior Building Improvements
- Solicitation number
- IFB-127335
- Issued by
- Madison County, Virginia
About this file
This is an Invitation for Bids (IFB) issued by the New Kent County Department of Public Utilities (DPU) for exterior building improvements at the Reclaimed Water Distribution Facility located at 10600 Horsemans Road in Providence Forge, Virginia. The project encompasses restoration and improvements to two separate buildings: a computer laboratory and a storage building. The scope of work includes installation of new charcoal asphalt roofing (minimum 25-year lifespan), vinyl siding, PVC fascia and soffit, and aluminum gutters with leaf guards on both structures. Additional work includes obtaining all necessary permits, providing protective measures for existing improvements, restoring any damaged areas to original condition, and continuous site cleanup throughout construction. Sealed bids must be received by 10:00 am on Thursday, October 8, 2026 at the New Kent County Administration Building, 12007 Courthouse Circle, New Kent, Virginia 23124. A self-guided site inspection is scheduled for Wednesday, September 23, 2026 from 8:30 am to 4:30 pm. The project must be completed within 90 days from the date of contract execution, with the contract remaining in effect for three years thereafter for on-call and emergency services.
All bids must be submitted in duplicate and include a completed Bid Summary Form (Appendix A), Vendor Data Sheet (Attachment B), signed Affidavit of Non-Collusion (Attachment C), and technical literature on materials to be provided. Bidders must submit a lump sum price inclusive of all labor, equipment, materials, overhead, and profit. The award will be made to the lowest responsive and responsible bidder. The DPU reserves the right to waive informalities, reject any or all bids in whole or in part, and reject conditional bids. This solicitation allows for cooperative procurement under Virginia Code Section 2.2-4304, permitting other public bodies to utilize the resulting contract if modified in writing with contractor concurrence. Contact for the IFB is J.D. Lethco, Maintenance Superintendent, at (804) 551-1558 or Jdlethco2@newkent-va.us.
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Text version
Invitation For Bids
Department of Public Utilities Exterior Building Improvements
August 27, 2026 New Kent County
Department of Public Utilities P.O. Box 130
New Kent, VA 23124
(804) 966-9678
Contact: J.D. Lethco Maintenance Superintendant
Jdlethco2@newkent-va.us Cell- (804) 551-1558 mailto:Jdlethco2@newkent-va.us
August 27, 2026 IFB# 26-2109PU Page 2 of 6 Exterior Building Improvements
New Kent County DPU
The New Kent County Department of Public Utilities (DPU) is soliciting bids from qualified firms for Exterior Building Improvements, at the Reclaimed Water Distribution Facility in Providence Forge, Virginia. Signed & sealed bids will be received by US Mail, private courier or in person until 10:00 am on Thursday, October 8, 2026 at the following location:
Administration Building 12007 Courthouse Circle New Kent, Virginia 23124
(804) 966-9678
*Note the bids will not be received at the DPU office.
Bid packages should be clearly labeled on the outside of the sealed envelope:
“SEALED BID – IFB# 26-2109PU
EXTERIOR BUILDING IMPROVEMENTS”
It is the submitting bidder’s responsibility to verify that sealed bids have been received by the time & date specified. Bids that are not received on time or appropriately identified will be returned to the submitting firm unopened. All bid packages received on time and appropriately labeled will be recorded and publicly opened immediately thereafter. Bid packages must be submitted in duplicate in the sealed & labeled envelope.
All bids received as directed above will be turned over to DPU for careful review and evaluation.
It is the intent of the IFB to award the contract to the lowest responsive and responsible bidder.
The Department of Public Utilities reserves the right to waive informalities in any bid received, to reject any or all bids in whole or in part, with or without cause. The Department reserves the right to reject any conditional bid and will normally reject any bid which makes it impossible to determine the intent of the bid.
The contact for the referenced Invitation for Bids is:
J.D. Lethco Department of Public Utilities
PO Box 130 New Kent, Virginia 23124
(804) 551-1558 Jdlethco2@newkent-va.us
Page 3 of 6 Exterior Building Improvements
New Kent County DPU
General Information Purpose
New Kent County Department of Public Utilities is receiving quotes from qualified and insured contractors for the restoration and improvements to the Reclaimed Water Distribution Facility computer lab and storage building (2 separate buildings -both located at 10600 Horsemans Road, New Kent 23124). Submitted quotes must be inclusive of all costs (labor, equipment, materials, overhead & profit).
It is the intent of the IFB to determine the lowest responsive and responsible bidder for these services.
Background
New Kent County operates the Reclaimed Water Distribution Facility on Horsemans Road to serve non-potable water customers in the Colonial Downs/Brickshire area.
Exterior siding, roofing and gutters on certain buildings dating back to the 1990s have exceeded their useful life cycle and require replacement.
Location
Reclaimed Distribution Facility computer laboratory and storage building (2 separate buildings - both located at 10600 Horsemans Road, Providence Forge)
Scope of Work
The well house improvements are shown on the attached figures and described below:
Description New roofing
(shingles - charcoal asphalt, 25 years minimum) New vinyl siding
New PVC fascia and soffit New aluminum gutters with leaf guards
The Scope-of-Work includes:
• Obtain all permits necessary.
• Provide and install new exterior finishes as described above.
• Provide protection necessary to prevent damage to existing improvements not indicated to be removed, and improvements on adjoining properties.
• Restore all improvements damaged by this Work to their original condition, and acceptable to the County and/or other parties or authorities having jurisdiction.
• Clean up debris resulting from construction operations continuously with the progress of the work.
Page 4 of 6 Exterior Building Improvements
New Kent County DPU
• Remove all waste material and debris from site.
• Keep walkways and areas adjacent to site clean and free from mud, dirt and debris at all times.
• Keep sites accessible and operational.
On-Call & Emergency Services
The agreement resulting from this IFB will also provide for related on-call services for a period of three (3) years from the date of execution.
Contract Term
The stated scope of work must be completed within a period of 90 days from the date of execution. The contract will remain in effect for a period of three (3) years from that date for on-call & emergency services.
Sealed Bid Packages
DPU has elected to use a sealed bid process. Sealed Bid Packages requirements are as follows:
All bids must be received at the location listed and prior to the date & time specified.
All bid documents must be submitted in duplicate.
Must be prepared using the Bid Summary Form, as provided in Appendix A.
Must include a completed Vendor Data Sheet, as provided in Attachment B.
Must include the signed Affidavit of Non-Collusion (Attachment C).
Must include a Data Sheet or Technical Literature on the materials to be provided, including siding, gutters and roofing.
Must state a price that is inclusive of all costs associated with the scope of work.
Must be signed by an authorized representative of the submitting firm.
Procurement
The terms and conditions of this procurement will be in accordance with the latest edition of the New Kent County Procurement Manual. https://www.newkent-va.us/272/Procurement
Cooperative Procurement
This solicitation allows for cooperative procurement, as authorized by the Code of Virginia Section 2.2-4304; which authorizes other public bodies (whom do not have to be named) to utilize cooperative procurement to satisfy requirements for goods and non-professional services. Public bodies not named specifically in this solicitation desiring to purchase from the resulting contract may do so if the contract is modified in writing with concurrence from the contractor to add the specific public body.
https://www.newkent-va.us/272/Procurement
Page 5 of 6 Exterior Building Improvements
New Kent County DPU
Site Inspection
The site will be open for inspection by prospective bidders on Wednesday, September 23, 2026 from 8:30 am to 4:30 pm. Site visits will be self-guided and unsupervised.
Site Photos
Reclaimed Water Laboratory
Page 6 of 6 Exterior Building Improvements
New Kent County DPU
Reclaimed Water Storage Building
Page 7 of 6 Exterior Building Improvements
New Kent County DPU
Reclaimed Water Storage Building
APPENDIX A
BID SUMMARY FORM
EXTERIOR BUILDING IMPROVEMENTS
NEW KENT DEPARTMENT OF PUBLIC UTILITIES
IFB #26-2109PU – August 27, 2026
Exterior Building Improvements at the Reclaimed Water Distribution Facility to include new siding, roofing & gutters, as described in the scope-of-work.
Lump Sum Price $
SUBMITTING FIRM NAME FEDERAL ID NUMBER
PRINT NAME & TITLE SIGNATURE
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