IFB 26 200 007.pdf

State of Hawaii

DEPARTMENT OF BUSINESS, ECONOMIC DEVELOPMENT, AND TOURISM

Honolulu, Hawaii

AGRIBUSINESS DEVELOPMENT CORPORATION

IFB-26-200-007

CONTRACT SPECIFICATIONS

Operation and Maintenance of Drainage Canals and Pumps at the Pacific Missile Range Facility

Kekaha, Kauai, Hawaii

June 2026

CONTENTS

NOTICE TO OFFERORS iii

OFFER FORM OF-1 to OF-17

WAGE CERTIFICATE FOR SERVICE CONTRACTS

TAX EQUALIZATION CERTIFICATE

SPECIFICATIONS S-1 to S-6

SPECIAL PROVISIONS SP-1 to SP-45

ATTACHMENT A – Facility Investment

ATTACHMENT B – Accident Prevention Plan/Activity Hazard Analysis (draft)

ATTACHMENT C – Quality Control Plan (draft)

ATTACHMENT D – Cathodic Protection O&M Data

ATTACHMENT E – Canal Maps and Kekaha Storm Ditches Map

ATTACHMENT F – Management and Administration

ATTACHMENT G – General Decision, Wage Determination No. 2005-2153

ATTACHMENT H – Facilities and Equipment Inventory, Canal Measurements, Historical Data

General Conditions (AG-008, Revised 1/10/2023) ii

NOTICE TO OFFERORS

(Chapter 103D,HRS)

COMPETITIVE BIDS for Operation and Maintenance of Drainage Canals and Pumps at the Pacific Missile Range Facility, Kekaha, Kauai, Hawaii shall be submitted to the Agribusiness

Development Corporation (ADC) through the Hawaii e-Procurement System (HIePRO) on or before July 23, 2026 at 2:00 P.M. HIePRO is accessible through the State Procurement Office website at www.spo.hawaii.gov.

The State of Hawaii General Conditions revised January 10, 2023, shall be made a part of the contract awarded.

The project site is situated on the island of Kauai at and adjacent to the Pacific Missile

Range Facility (PMRF) in Kekaha. The scope of work includes operation and maintenance, Monday to Friday, of a drainage system consisting primarily of one pump station consisting of one 100-HP pump and two 200-HP pumps, two flap gates, one flood/sluice gate and one wet well. Specialized tasks include maintaining electronic components of the motor control centers, troubleshooting pump malfunctions and maintaining electrical transmission poles and power lines. There shall also be an on-island project manager for the duration of this multi-year contract. Due to the nature of work contemplated, offerors must possess a valid State

Contractor’s license in an applicable category for this type of work as detailed by the State

Professional and Vocational Licensing Hawaii Administrative Rules. Qualified Bidders shall possess one of the following contractor licenses: General Contractor A and/or C-13, C-15, C-

37e.

Bidders are hereby notified that this scope of service will be under a subcontracted under a contract between the U.S. Navy and ADC for Solicitation N62478-26-T-2424. ADC shall comply with: 1) all applicable Federal Acquisition Regulations (FAR), including Utilization of

Small Business Concerns, 52.219-8; 2) Equal Employment Opportunity Regulations, Executive

Order 11246, as amended; and 3) the rules, regulations, and orders of the Secretary of Labor.

The Bidder shall maintain a Safety Program that complies with the U.S. Army Corps of

Engineers Safety and Health Requirements Manual, EM 385-1-1 and Public Law 91-596, Occupational Safety and Health Act. Furthermore, payment for services under this contract is subject to payment by the Navy to the ADC for approved work.

The Bidder shall employ or procure a qualified Site Safety and Health Officer and maintain a Safety Program that complies with the U.S. Army Corps of Engineers Safety and

Health Requirements Manual, EM 385-1-1 and Public Law 91-596, Occupational Safety and

Health Act.

A mandatory pre-bid meeting and site visit will be held on July 10, 2026, from 10:00 a.m. to 11:00 a.m. IMPORTANT: SECURITY CLEARANCE IS REQUIRED. In order for interested Bidders to register for security clearance, ADC must be notified by 4:00 pm on

Monday, June 29, 2026 in order to provide bidders with required registration. Bidders shall check in at the PMRF security office, starting at 9:30 a.m. In addition, on the day of the site visit, http://www.spo.hawaii.gov/ attendees must present a photo I.D. to the security office and if driving onto PMRF property, must present a current car registration and insurance. Bidders shall promptly assemble at the security office to PMRF.

In accordance with the Small Business Subcontracting Plan target goals of Solicitation

N62478-26-T-2424, IFB-26-200-007 shall be set aside, as reasonably practicable, for Small

Business concerns, certified by the Small Business Administration of Hawaii. Furthermore, preference shall be given to Small Disadvantaged Business (SDB), Historically Underutilized

Business Zone (HUB-Zone), Women-owned Small Business (WOSB), Veteran Owned Small

Business (VOSB), Service-Disable Veteran-Owned Small Business (SDVOSB).

Contract award is subject to the availability of funding. Bidders are hereby notified that upon full execution of a contract, the operation and maintenance of drainage canals and pumps at the Pacific Missile Range Facility is scheduled to commence on the Notice to

Proceed for one calendar year with the option to extend for up to four consecutive years.

Should there be any questions, please call Allston Pleus at (808) 215-1358 or email dbedt.adc@hawaii.gov.

Wendy L. Gady

Executive Director iv

OFFER FORM OF-1 IFB-26-200-007

Operation and Maintenance of Drainage Canals and Pumps At the Pacific Missile Range Facility, Kekaha, Kauai, Hawaii

Procurement Officer Agribusiness Development Corporation 235 South Beretania St., Ste. 205 Honolulu, Hawaii 96813

Dear Sir:

The undersigned has carefully read and understands the terms and conditions of the Specifications and Special Conditions specified in the Invitation for Bids attached hereto, and in the General Conditions (AG-008 January 10, 2023), which by reference is made a part hereof and attached hereto, and submits the following offer to perform the work specified herein, all in accordance with the true intent and meaning thereof.

The undersigned further understands and agrees that by submitting this offer, 1) he/she is declaring his/her offer is not in violation of Chapter 84, Hawaii Revised Statutes, concerning prohibited State contracts, and 2) he/she is certifying that the price(s) submitted was (were) independently arrived at without collusion.

Date: _______________________________ Respectfully submitted:

Telephone No.: _______________________ ______________________________________ Fax No.: _______________________ *Exact Legal Name of Offeror (Company Name)

Email address: _______________________

Authorized Signature Payment address, if other than street Address at right: ______________________________________ Print Name

Title Street Address (Not P. O. Box) City, State, Zip Code

Hawaii General Excise Tax License I.D. No. _____________________________________

Social Security or Federal I. D. No. _____________________________________

*If Offeror shown above is a “D.B.A.” or a “division” of a corporation, furnish the exact legal name of the corporation under which the contract, if awarded, will be executed:

Offeror is: ___ Individual ___ Partnership ___ Corporation ___ Joint Venture

State of Incorporation: Hawaii ______________ **Other __________________________

** If “Other”, is corporate seal available in Hawaii? ___ Yes ___ No

OFFER FORM OF-2 IFB-26-200-007

The following is a bid for IFB-26-200-007: Operation and Maintenance of Drainage Canals and Pumps at the Pacific Missile Range Facility, Kekaha, Kauai, Hawaii

Base Year: Period from August 1, 2026 to July 31, 2027

Item Lump Sum No. Description Total

I. Preventive Maintenance Program $ __________ (See Attachment A, Spec Item 3.2)

II. Preventive Maintenance recurring tasks:

A. Pump Operation and Maintenance (See Attachment A, Spec Item 3.2.1) $ __________

B. Kawaiele and Nohili Pump Station Infrastructure (See Attachment A, Spec Item 3.2.2) $ __________

C. Flood Gate (See Attachment A, Spec Item 3.2.3) $ __________

D. Flap Gates (See Attachment A, Spec Item 3.2.4) $ __________

E. Electric power transmission lines (See Attachment A, Spec Item 3.2.5) $ __________

F. Cathodic Protection System (See Attachment A, Spec Item 3.2.6) IMPORTANT: Note specification of labor and material limits in column “Related Information” $ __________

Base Year Estimate Subtotal Sum Bid Price – ITEMS I - II: $ __________

(For evaluation purposes only)

* Supporting cost or pricing data for Estimated Total Sum Bid Price to be completed below

SUPPORTING COST OR PRICING DATA:

A. Pump operation and maintenance

_______________ X ($______________ + $______________) = $______________ No. of hrs / mo. Wage rate (incl fringe) Overhead Per month

Materials and Supplies (describe) ___________________________ ______________________________________________Lump sum: $ ______________

Other (describe) _________________________________Lump sum: $ ______________

B. Kawaiele and Nohili Pump Station Infrastructure

No. of hrs / mo. Wage rate (incl fringe) Overhead Per month

OFFER FORM OF-3 IFB-26-200-007

Materials and Supplies (describe) ___________________________ ______________________________________________Lump sum: $ ______________

Other (describe) _________________________________Lump sum: $ ______________

C. Flood Gate

_______________ X ($______________ + $______________) = $______________ No. of hrs / mo. Wage rate (incl fringe) Overhead Per month

Materials and Supplies (describe) ___________________________ ______________________________________________Lump sum: $ ______________

Other (describe) _________________________________Lump sum: $ ______________

D. Flap Gates

No. of hrs / mo. Wage rate (incl fringe) Overhead Per month

Materials and Supplies (describe) ___________________________

E. Electric power transmission lines

No. of hrs / mo. Wage rate (incl fringe) Overhead Per month

Materials and Supplies (describe) ___________________________

F. Cathodic protection

1.33 hours X ($______________ + $______________) = $______________ Wage rate (incl fringe) Overhead Per month

Materials and Supplies $ _____500.00____

III. Additional Work: In the event work described as Non-Recurring Work in Attachment A, Spec Item 4 is deemed necessary by the ADC during the Base Year, a separate proposal shall be negotiated. Proposals shall be based on rates given above. A supplemental contract will be executed.

Option Year One: Period from August 1, 2027 to July 31, 2028

IV. Preventive Maintenance tasks:

A. Pump Operation and Maintenance (See Attachment A, Spec Item 3.2.1)

OFFER FORM OF-4 IFB-26-200-007

IMPORTANT: Note specification to include $2,000 in minor pump repair material cost and up to 32 hours of labor. $ __________

Spec Item 3.2.2) $ __________

C. Flood Gate (See Attachment A, Spec Item 3.2.3) $ __________

D. Flap Gates (See Attachment A, Spec Item 3.2.4) $ __________

E. Electric power transmission lines (See Attachment A, Spec Item 3.2.5) $ __________

F. Cathodic Protection System (See Attachment A, Spec Item 3.2.6)

Option Year One: Estimate Subtotal Sum Bid Price – ITEM IV, A-F $ __________

A. Pump operation and maintenance

_______________ X ($______________ + $______________) = $______________ No. of hrs / mo. Wage rate (incl fringe) Overhead Per month

Materials and Supplies (describe) ___________________________ ______________________________________________Lump sum: $ ______________

Other (describe) _________________________________Lump sum: $ ______________

B. Kawaiele and Nohili Pump Station Infrastructure

_______________ X ($______________ + $______________) = $______________ No. of hrs / mo. Wage rate (incl fringe) Overhead Per month

Materials and Supplies (describe) ___________________________ ______________________________________________Lump sum: $ ______________

Other (describe) _________________________________Lump sum: $ ______________

C. Flood Gate

_______________ X ($______________ + $______________) = $______________ No. of hrs / mo. Wage rate (incl fringe) Overhead Per month

Materials and Supplies (describe) ___________________________

OFFER FORM OF-5 IFB-26-200-007

Materials and Supplies (describe) ___________________________

No. of hrs / mo. Wage rate (incl fringe) Overhead Per month

Materials and Supplies (describe) ___________________________

Wage rate (incl fringe) Overhead Per month

Materials and Supplies $ _____500.00____

V. Additional Work: In the event work described as Non-Recurring Work in Attachment A, Spec Item 4 is deemed necessary by the ADC during the Base Year, a separate proposal shall be

Option Year Two: Period from August 1, 2028 to July 31, 2029

VI. Preventive Maintenance tasks:

IMPORTANT: Note specification to include $2,000 in minor pump repair material cost and up to 32 hours of labor. $ __________

Spec Item 3.2.2) $ __________

C. Flood Gate (See Attachment A, Spec Item 3.2.3) $ __________

D. Flap Gates (See Attachment A, Spec Item 3.3.4) $ __________

E. Electric power transmission lines (See Attachment A, Spec Item 3.2.5) $ __________

F. Cathodic Protection System (See Attachment A, Spec Item 3.2.6)

Estimate Subtotal Sum Bid Price – ITEM VI, A-F $ __________

OFFER FORM OF-6 IFB-26-200-007

A. Pump operation and maintenance

_______________ X ($______________ + $______________) = $______________ No. of hrs / mo. Wage rate (incl fringe) Overhead Per month

Materials and Supplies (describe) ___________________________ ______________________________________________Lump sum: $ ______________

Other (describe) _________________________________Lump sum: $ ______________

B. Kawaiele and Nohili Pump Station Infrastructure

_______________ X ($______________ + $______________) = $______________ No. of hrs / mo. Wage rate (incl fringe) Overhead Per month

Materials and Supplies (describe) ___________________________ ______________________________________________Lump sum: $ ______________

Other (describe) _________________________________Lump sum: $ ______________

C. Flood Gate

_______________ X ($______________ + $______________) = $______________ No. of hrs / mo. Wage rate (incl fringe) Overhead Per month

Materials and Supplies (describe) ___________________________

No. of hrs / mo. Wage rate (incl fringe) Overhead Per month

Materials and Supplies (describe) ___________________________

No. of hrs / mo. Wage rate (incl fringe) Overhead Per month

Materials and Supplies (describe) ___________________________

OFFER FORM OF-7 IFB-26-200-007

Wage rate (incl fringe) Overhead Per month

Materials and Supplies $ _____500.00____

VII. Additional Work: In the event work described as Non-Recurring Work in Attachment A, Spec Item 4 is deemed necessary by the ADC during the Base Year, a separate proposal shall be

Option Year Three: Period from August 1, 2029 to July 31, 2030

VIII. Preventive Maintenance tasks:

IMPORTANT: Note specification to include $2,000 in minor pump repair material cost and up to 32 hours of labor. $ __________

B. Kawaiele and Nohili Pump Station Infrastructure (See Attachment A, Spec Item 3.2.2) $ __________

C. Flood Gate (See Attachment A, Spec Item 3.2.3) $ __________

D. Flap Gates (See Attachment A, Spec Item 3.2.4) $ __________

E. Electric power transmission lines (See Attachment A, Spec Item 3.2.5) $ __________

F. Cathodic Protection System (See Attachment A, Spec Item 3.2.6)

Estimated Subtotal Sum Bid Price – ITEMS VIII- A-F: $ __________

_______________ X ($______________ + $______________) = $______________ No. of hrs / mo. Wage rate (incl fringe) Overhead Per month

Materials and Supplies (describe) ___________________________ ______________________________________________Lump sum: $ ______________

Other (describe) _________________________________Lump sum: $ ______________

B. Kawaiele and Nohili Pump Station Infrastructure

OFFER FORM OF-8 IFB-26-200-007

Materials and Supplies (describe) ___________________________ ______________________________________________Lump sum: $ ______________

Other (describe) _________________________________Lump sum: $ ______________

C. Flood Gate

_______________ X ($______________ + $______________) = $______________ No. of hrs / mo. Wage rate (incl fringe) Overhead Per month

Materials and Supplies (describe) ___________________________

No. of hrs / mo. Wage rate (incl fringe) Overhead Per month

Materials and Supplies (describe) ___________________________

No. of hrs / mo. Wage rate (incl fringe) Overhead Per month

Materials and Supplies (describe) ___________________________

Wage rate (incl fringe) Overhead Per month

Materials and Supplies $ _____500.00____

IX. Additional Work: In the event work described as Non-Recurring Work in Attachment A, Spec Item 4 is deemed necessary by the ADC during the Base Year, a separate proposal shall be

Option Year Four: Period from August 1, 2030 to July 31, 2031

X. Preventive Maintenance tasks:

OFFER FORM OF-9 IFB-26-200-007

IMPORTANT: Note specification to include $2,000 in minor pump repair material cost and up to 32 hours of labor $ __________

B. Kawaiele and Nohili Pump Station Infrastructure (See Attachment A, Spec Item 3.2.2) $ __________

C. Flood Gate (See Attachment A, Spec Item 3.2.3) $ __________

D. Flap Gates (See Attachment A, Spec Item 3.2.4) $ __________

E. Electric power transmission lines (See Attachment A, Spec Item 3.2.5) $ __________

F. Cathodic Protection System (See Attachment A, Spec Item 3.2.6) $ __________

Estimated Subtotal Sum Bid Price – ITEMS X, A-F: $ __________

_______________ X ($______________ + $______________) = $______________ No. of hrs / mo. Wage rate (incl fringe) Overhead Per month

Materials and Supplies (describe) ___________________________ ______________________________________________Lump sum: $ ______________

Other (describe) _________________________________Lump sum: $ ______________

B. Kawaiele and Nohili Pump Station Infrastructure

_______________ X ($______________ + $______________) = $______________ No. of hrs / mo. Wage rate (incl fringe) Overhead Per month

Materials and Supplies (describe) ___________________________ ______________________________________________Lump sum: $ ______________

Other (describe) _________________________________Lump sum: $ ______________

C. Flood Gate

_______________ X ($______________ + $______________) = $______________ No. of hrs / mo. Wage rate (incl fringe) Overhead Per month

Materials and Supplies (describe) ___________________________

OFFER FORM OF-10 IFB-26-200-007

Materials and Supplies (describe) ___________________________

No. of hrs / mo. Wage rate (incl fringe) Overhead Per month

Materials and Supplies (describe) ___________________________

F. Collect bi-weekly NPDES water samples

No. of hrs / mo. Wage rate (incl fringe) Overhead Per month

Materials and Supplies (describe) ___________________________

G. Cathodic protection

Wage rate (incl fringe) Overhead Per month

Materials and Supplies $ _____500.00____

XI. Additional Work: In the event work described as Non-Recurring Work in Attachment A, Spec Item 4 is deemed necessary by the ADC during the Base Year, a separate proposal shall be

TOTAL SUM BID PRICE – ITEMS I – XI: $

(Award shall be based on this TOTAL SUM BID PRICE; however, award of the contract will be given for the Base Year only, with the option to extend for up to four consecutive years (Option Years One to Four). See Award of Contract on page SP-5.

BIDDER

COMPANY NAME

OFFER FORM OF-11 IFB-26-200-007

LISTING JOINT CONTRACTORS OR SUBCONTRACTORS (HRS, 103D-302)

It is the sole responsibility of the bidder to review the requirements of this project and determine the appropriate specialty contractor's licenses that are required to complete the project. The bidder acknowledges that as a general contractor ('A' or 'B' license) the bidder is prohibited from undertaking any work solely or as part of a larger project, which would require the bidder ('A' or 'B' general contractor) to act as a specialty ('C' license) contractor in any area in which the bidder ('A' or 'B' general contractor) has no specialty contractor's license. The bidder ('A' or 'B' general contractor) must have the appropriate 'C' specialty contractor's licenses either obtained on its own or obtained automatically under HAR §16-77-32.

General Engineering ‘A’ Contractors automatically have these ‘C’ specialty contractor’s licenses: C-3, C-9, C-10, C-17, C-24, C-31a, C-32, C-35, C-37a, C-37b, C-38, C-43, C-49, C- 56, C-57a, C-57b, and C-61.

General Building 'B' Contractors automatically have these 'C' specialty contractor's licenses: C-5, C-6, C-10, C-12, C-24, C-25, C-31a, C-32a, C-42a, and C-42b.

Bidder agrees the completed listing of joint contractors or subcontractors is required for the project and that the bidder, together with the listed joint contractors and subcontractors, have all the specialty contractor’s licenses to complete the work.

Joint Contractors or Subcontractors List

Instructions to complete the Joint Contractors or Subcontractors List:

1. Determine the specialty Contractor classification(s) required for this project and provide the complete firm name and license number of the joint Contractor or Subcontractor in the respective columns. If the bidder is a general Contractor and providing the work of the required specialty Contractor classification, fill in the Bidder’s (general Contractor’s) license number and name.

2. List only one joint Contractor or Subcontractor per required specialty Contractor’s classification.

3. The table is from the Department of Commerce and Consumer Affairs’ (DCCA) website www.state.hi.us/dcca/har/index.html. Bidders are directed to the DCCA web site for the latest updated list.

Class

Specialty Contractor Classification Description

License Number

Complete Firm Name Joint Contractor or Subcontractor

OFFER FORM OF-12 IFB-26-200-007

BIDDER SHALL COMPLETE THE FOLLOWING:

Kauai office address:

On-island Project Manager:

Telephone, Mobile and Fax Nos.

E-mail Address:

Alternate Kauai emergency after hours, weekend, and holiday point of contact:

Name and Telephone No. _____ ___________

Contractor License No. (attach a copy to the Bid).

List two (2) companies or government agencies for whom bidder has provided or is currently providing related services as specified herein. (Name, address, contact person, telephone number, facsimile number and e-mail address):

Company Address

Contact Person Telephone no. Fax no. Email

Company Address

Contact Person Telephone no. Fax no. Email

Insurance Coverages (if applicable):

Carrier Policy No. Agent Commercial General Liability Worker’s Compensation

Temporary Disability

Prepaid Health Care

Unemployment Insurance: State of Hawaii Labor No.

OFFER FORM OF-13 IFB-26-200-007

SMALL BUSINESS CONCERN

Bidders who qualify as a Small Business shall be certified by the U.S. Small Business Administration as a Small Business. Since October 2008, small businesses can self-represent their status as a small disadvantaged business (SDB). You do not have to submit an application to SPA for SDB status.

For SBA eligibility criteria for SDBs, go to http://www.sba.gov/content/disadvantaged-businesses. To self-represent as an SDB, Bidder shall register its business in the System for Award Management.

Bidder represents as part of its offer that:

[ ] It is not a small business concern because the contract it is submitting this bid for is for a total price of under $500,000 or under $1,000,000 if this is a construction contract.

If Bidder represents as part of its offer that it is a small business concern, please complete the following and refer to FAR 52-219-9. For further information or questions about these representations, please call ADC at (808) 586-0186.

The Bidder represents that it [ ] is [ ] is not a small disadvantaged business concern as defined in 13 CFR 124.1002.

The Bidder represents as part of its offer that it [ ] is [ ] is not a women-owned small business concern.

The Bidder represents as part of its offer that it [ ] is [ ] is not a veteran-owned small business concern.

The Bidder represents as part of its offer that it [ ] is [ ] is not a service-disabled veteran-owned small business concern.

The Bidder represents, as part of its offer, that it [ ] is [ ] is not a HUBZone small business concern listed, on the date of this representation, on the List of Qualified HUBZone Small Business Concerns maintained by the Small Business Administration, and no material change in ownership and control, principal office, or HUBZone employee percentage has occurred since it was certified by the Small Business Administration in accordance with 13 CFR part 126; and it [ ] is [ ] is not a joint venture that complies with the requirements of 13 CFR part 126, and the representation above of this provision is accurate of the HUBZone small business concern or concerns that are participating in the joint venture. Each HUBZone small business concern participating in the joint venture shall submit a separate signed copy of the HUBZone representation.

BIDDER

COMPANY NAME

http://www.sba.gov/content/disadvantaged-businesses http://www.sba.gov/content/disadvantaged-businesses

9/19/00

WAGE CERTIFICATE

FOR SERVICE CONTRACTS

(See Special Provisions)

Subject: IFB No.: IFB-26-200-007

Title of IFB: Operation and Maintenance of Drainage Canals and Pumps at the Pacific Missile Range Facility, Kekaha, Kauai, Hawaii

Pursuant to Section 103-55, Hawaii Revised Statutes (HRS), I hereby certify that if awarded the contract in excess of $25,000, the services to be performed will be performed under the following conditions:

1. All applicable laws of the federal and state governments relating to workers' compensation, unemployment compensation, payment of wages, and safety will be fully complied with; and

2. The services to be rendered shall be performed by employees paid at wages or salaries not less than the wages paid to public officers and employees for similar work, with the exception of professional, managerial, supervisory, and clerical personnel who are not covered by Section 103-55, HRS.

I understand that failure to comply with the above conditions during the period of the contract shall result in cancellation of the contract, unless such noncompliance is corrected within a reasonable period as determined by the procurement officer. Payment in the final settlement of the contract or the release of bonds, if applicable, or both shall not be made unless the procurement officer has determined that the noncompliance has been corrected; and

I further understand that all payments required by Federal and State laws to be made by employers for the benefit of their employees are to be paid in addition to the base wage required by section 103-55, HRS.

Bidder

Signature

Title

Date

WAGE CERTIFICATE

9/20/00

(See Special Provisions)

Subject: IFB No.: ____IFB-26-200-007_____________________________________

Title of IFB: _Operation and Maintenance of Drainage Canals and Pumps at the

_Pacific Missile Range Facility, Kekaha, Kauai, Hawaii (To be filled in by prospective Offeror)

Out-of-state Offerors not possessing a Hawaii General Excise Tax (hereinafter "GET") license must answer all questions:

Yes No (check only one)

1. Does your business have an office, inventory, property, employees, or other representation in the State of Hawaii (hereinafter "SOH")? __

2. Does the contract to be awarded require your business to have an office, inventory, property, employees, or other representation in the SOH? __

3. Does your business provide services in conjunction with the sales of property, such as training, installation, or repairs in the SOH? __

4. Will your business provide any services in the SOH under the contract to be awarded? *

*If the entire services are to be subcontracted, subject to the State's approval, provide the names of the subcontractor(s): ______________________________________________

If you answered "Yes" to any question, then you have sufficient presence in the State and are advised that the gross receipts derived from this solicitation are subject to the GET imposed by Chapter 237, Hawaii Revised Statutes (hereinafter "HRS"), at the current 4% rate, and where applicable to tangible property imported into the SOH for resale, subject to the current 1/2% use tax imposed by Chapter 238, HRS.

If you answered "No" to all questions, then the taxpayer preference provision described in Section 103-1008, HRS, applies to you.

Offeror

Signature

Title

Date

SPECIFICATIONS S-1 IFB-26-200-007

SPECIFICATIONS

SCOPE OF WORK

The Contractor shall provide labor, equipment and materials as required to operate and maintain the Kawaiele and Nohili pump stations and associated infrastructure, located within and adjacent to Pacific Missile Range Facility (PMRF) for Agribusiness Development Corporation, under direction from the U.S. Navy, Naval Facilities Engineering Command, Hawaii (NAVFAC). In addition, the Contractor shall perform, as needed and as approved by the State, major repairs such as pump and pump motor repairs, discharge pipe repairs; and rainstorm preparatory and recovery work such as opening of specific discharge canals. The objective of the scope of work is to safely and continuously maintain the drainage pumps and infrastructure while keeping flood prevention components at PMRF in good operational condition.

The Specifications described in 1502000 – Facility Investment (Attachment A), prepared by NAVFAC, are hereby made a part of the Scope of Work and shall supersede any discrepancies found in paragraphs I to II below.

Operation and Maintenance of Drainage Canals and Pumps at Pacific Missile Range Facility

Kekaha, Kauai, Hawaii

I. The Contractor shall submit a Preventive Maintenance (PM) Program within 15 days following award. The PM shall address ongoing preventive maintenance of all pumps and pump motors within the Kawaiele and Nohili pump stations, the associated infrastructure such as pump station platforms and drainage pipes, flood gate, flap gates, electric power poles and transmission lines, and cathodic protection.

II. Operation and maintenance of Kawaiele and Nohili pump stations and associated infrastructure such as canals, access roads and power poles. The PMP shall be used as a guide when scheduling routine work as specified below.

The Contractor shall follow safety regulations and precautions described in the U.S.

Army Corps of Engineers Safety and Health Requirements (latest edition) (EM 385-1-1), as applicable to the work being performed and shall complete forms and reports as directed in the Accident Prevention Plan/Accident Hazard Analysis (APP/AHA), (Attachment B). The APP/AHA attached hereto is a draft, is subject to change, and the final must be approved by

NAVFAC.

All operation and maintenance work shall be reported on QC Daily Inspection Logs found in the Quality Control Plan (QC Plan) (Attachment C). The QC Plan attached hereto is a draft, is subject to change and must be approved by NAVFAC. The Contractor shall perform the following maintenance work and record measurements, observations and activities.

A. Operate the pumps daily at both the Kawaiele and Nohili stations to maintain water level at -1.5 ft to -2.0 ft mean sea level (MSL). Activities may include: determine the number of pumps to run at each station depending on the weather condition; remove debris at the filter screens to ensure that the water is flowing freely; control wasps and wasp nets, keep the pump stations free of trash and debris; communicate with

SPECIFICATIONS S-2 IFB-26-200-007

ADC of any actions that may affect PMRF and farmer activities. Record daily measurements and observations on “QC Daily Inspection Logs” (subject to revision) found in the QC Plan (subject to revision) and send them to ADC’s Quality Assurance Manager (QAM) by Monday of each week.

B. Perform preventive maintenance on three drainage pumps and their motors, consisting of two 200 hp and one 100 hp at Kawaiele pumping station, according to manufacturer’s instructions, and maintain motor control center (MCC) structures.

Maintain the pumps in a rust-free state. Cycle all pumps at each pumping station, for at least 20 minutes weekly. Replace packing of one pump every other month (bi-monthly). Include all preventive maintenance tasks on a maintenance schedule.

Report preventive maintenance work on QC Daily Inspection Logs. Maintain the pump station infrastructure in a rust-free state. This may include periodic application of rust proofing or painting the pumps, pipes, transformers, pump station platforms and other components.

Perform minor repairs (less than $2,000 in material and supplies and labor up to 32 hours per year) to drainage pumps, discharge pipes, related structures and accessories, station platforms, culverts, floodgate, flap gates, and power lines and poles, with objective to keep flood prevention components at PMRF in good operational condition. Report minor repairs on QC Daily Inspection Logs. Keep a separate log of such minor repair work and copies of expenses for inspection upon request.

C. Dry ditch floodgate. Operate wheel monthly. Paint, grease, prevent rust at floodgate.

Remove debris as needed

D. Flap gates: Check for blockage on both sides of the flap gates at Dry Ditch and Kinikini

Ditch. Lubricate and test flap gates’ proper operation

E. Power and transmission poles. Check for termite damage. Repair and maintenance of power lines that supply electricity to the pump stations must be done by licensed electricians. Control vegetation around poles, trim tree branches from power lines as needed.

F. Cathodic Protection. Maintain, inspect and test the cathodic protection system per the Cathodic Protection Operation and Maintenance Data.

III. Additional Work. As needed and authorized by ADC, perform non-recurring work as defined in Attachment A, such as major repairs to drainage pumps and pump motors, discharge pipes, related structures and accessories, station platforms, culverts, floodgate, flap gates, and power lines and poles; and rain recovery and other canal work such as removal and replacement of embankments at discharge openings. All Additional Work shall be approved by ADC prior to performance and shall be submitted under a separate proposal.

A. Pump Repair Work. Payment to the Contractor for repair (exclusive of routine maintenance expenses up to $2,000 in material and supplies, and labor up to 32 hours per year, as described in II.B. above) is allowed provided that the Contractor must first submit a proposal in writing (supporting cost to include labor, material, and equipment) and obtain prior Agribusiness Development Corporation (ADC) approval before proceeding with the work. ADC

SPECIFICATIONS S-3 IFB-26-200-007

has the right to reject the proposal and procure a third party to do the repairs or maintenance.

The Contractor shall guarantee all repairs against defects in the materials and workmanship for a period of at least one year after completion of the repair.

B. Rain Recovery and Other Canal Work (Rain and Canal Work). Upon authorization from

ADC or its designated representative, provide emergency on-call services in response to Kauai County Civil Defense storm warnings by removing embankments at Dry Ditch, Kinikini Ditch and Nohili Ditch, as needed, to facilitate the drainage of floodwater.at PMRF. The Contractor shall provide at least two responsible contact persons, including their home and cell phone numbers, who may be called in case of a storm event. Upon authorization from ADC or its designated representative, coordinate removal of accumulated silt from wet wells that is affecting the pump operations. Historically, there are two (2) storm events each year, however the Contractor shall be prepared to respond, as needed and authorized by the ADC, to any storm should it occur.

1. Storm Event: In case of storm events, the Storm Operating Procedure in the Accident Prevention Plan shall be followed.

A. At PMRF, the Contractor shall

1. Operate pumps, floodgate, and flap gates to facilitate drainage of floodwater.

2. If necessary and upon receiving authorization from ADC, remove sand berms and remove flap gates to open channel outlets at Kinikini Ditch and Dry Ditch to allow floodwater to flow into the ocean. See Attachment E for location of ditches.

3. Clean up flood debris at pump stations and dispose of properly.

4. Replace sand berms and flap gates.

B. Around Kekaha Town, the Contractor shall:

1. As authorized by ADC or designated representative, communicate and coordinate, with the Kekaha Agriculture Association (KAA) opening of Cox drain, 1st ditch, and/or 2nd ditch, as specified. See Attachment E for location of ditches.

C. The Contractor shall submit a completed Storm Conditions Operations Log (subject to revision) to the ADC, found in the QC Plan (subject to revision)..

It shall be noted that the Contractor shall take action in response to storm events, ONLY upon instruction from ADC or its designated representative.

Performance of unapproved work may not be compensated.

IV. The Contractor shall provide a Project Manager “PM” who shall be ON-ISLAND during the Government’s regular working hours and shall be available on-site within two (2) hours after the Government’s regular working hours.

V. The Contractor shall provide a “Competent Person” (CP) who is experienced in irrigation and drainage systems, and who shall perform the duties described herein.

The CP shall complete quality control, monitoring and safety reports for submittal to ADC. The CP is responsible for conducting routine site inspections, as well as any repair inspections (such as pump repairs), and shall submit completed reports to the Quality Assurance Manager (QAM). The CP is responsible for conducting

SPECIFICATIONS S-4 IFB-26-200-007

operations to prevent flooding in the event of major storms, and shall submit completed reports to the QAM. The Contractor shall provide the name and contact number of any other designated employee who may be designated as an alternate CP. The PM and the CM can not be the same person.

PERMITS

As applicable, the Contractor shall procure all permits, pay all fees and taxes, and give all proper notices necessary and incidental to the due and lawful prosecution of the work at the Contractor's own cost. No extra compensation will be provided as such costs shall be considered incidental to the contract price.

PROTECTION AND RESTORATION OF PROPERTY

The Contractor shall be responsible for the preservation of all public and private property.

A. The Contractor shall be responsible for all damages or injuries to property of any character during the prosecution of its work, resulting from any act, omission, neglect, or misconduct in the Contractor's manner or method of executing the work, or due to the Contractor's defective work or materials.

B. When or where any direct or indirect damage or injury occurs to public or private property by or on account of any act, omission, neglect, or misconduct by the Contractor, its employees, or agents, the Contractor shall, at its own expense, restore, repair, or rebuild such property to a condition similar or equal to that existing before such damage or injury occurred, or make restitution in an acceptable manner.

C. The following are requirements for pollution control during the performance of all work activities:

1. Rubbish Disposal

a. No burning or burying of debris and/or waste materials shall be permitted on the project site.

b. All unusable debris and waste materials shall be hauled to an appropriate off-site dump area which meets the requirements of local ordinances and regulations applicable to refuse disposal. During loading operations, debris and waste materials shall be watered down to allay dust.

c. Cleanup shall also include the collection and removal of all waste paper and wrapping materials, cans, bottles, construction waste materials, and other objectionable materials. Cleanup shall be done on a regular schedule; however, the frequency of cleaning shall increase when more rubbish/debris is produced due to inclement weather.

2. Dust

a. Dust shall be kept within acceptable levels at all times including non-working hours, weekends, and State holidays in conformance with Chapter 60, SPECIFICATIONS S-5 IFB-26-200-007

Hawaii Administrative Rules, entitled "Air Pollution Control", as amended by the State Department of Health Administrative Rules (DOH-AR).

b. The method of dust control and all costs incurred therefore shall be the responsibility of the Contractor.

c. The Contractor shall be responsible for all damage claims due to negligence on the part of the Contractor.

3. Noise

a. Noise shall be kept within acceptable levels at all times in conformance with Title 11, DOH-AR, and Chapter 43, Hawaii Administrative Rules, entitled "Community Noise Control for Oahu", Department of Health (DOH). The Contractor shall obtain and pay for a community noise permit from the DOH when equipment or other devices emit noise at levels exceeding allowable limits.

b. All internal combustion engine powered equipment shall have mufflers to minimize noise and shall be properly maintained to reduce noise to acceptable levels.

4. Erosion

During any erosion prevention or clearing operation, the grade of the land shall be maintained so as to preclude any damages to adjoining property from water and eroding soil. Temporary berms, cut-off ditches, and other provisions which may be required due to the Contractor's method of operation shall be installed at no cost to the State. Drainage outlets and silting basins as may be required shall be constructed and maintained to minimize erosion and pollution of waterways during construction.

5. Others

a. Wherever trucks and/or vehicles exit the site and enter paved streets, the Contractor shall prevent any material from being spilled or dropped onto the pavement.

b. Trucks hauling debris shall be covered as required by Public Utilities Commission regulations.

c. Except in an emergency, such as a mechanical breakdown, vehicle and equipment fueling and maintenance shall be done in a designated area. A temporary earthen berm shall be constructed around the area when runoff may cause problems.

6. Suspension of Work

a. Violation of any of the above provisions or any other pollution control requirements shall be cause for suspension of the work creating such violation.

No additional compensation will be made for remedial measures to correct the violation. Further, no extension of contract time will be granted for delays caused by such suspension.

SPECIFICATIONS S-6 IFB-26-200-007

b. If no corrective action is taken by the Contractor within seventy-two hours after a suspension is ordered by the CA, the State reserves the right to take whatever action is necessary to correct the situation and deduct all costs incurred by the State in taking such action from monies due the Contractor.

LAWS TO BE OBSERVED

The Contractor shall at all times observe and comply with all federal, state, and County of Hawaii laws, ordinances, rules and regulations which, in any manner, affect those engaged or employed in the work, materials used in the work, and conduct of the work. The Contractor shall also comply with all such orders and decrees of bodies or tribunals having any such jurisdiction of authority over the work. Any reference to such laws, ordinances, rules, and regulations shall include any amendments thereto.

SPECIAL PROVISIONS SP-1 IFB-26-200-007

SPECIAL PROVISIONS

TERMS AND ACRONYMS USED HEREIN

Procurement Officer = The Chairperson for the Board of Agriculture State = All agencies, including schools, participating in this agreement.

SPO = State Procurement Office of the State of Hawaii, located at 1151

Punchbowl Street, Room 416, Honolulu, Hawaii 96813, P.O. Box 119, Honolulu, Hawaii 96810-0119.

ADC = Agribusiness Development Corporation, located at 235 South Beretania Street, Suite 205, Honolulu, Hawaii 96813.

Bidder or Offeror = Any individual, partnership, firm, corporation, joint venture, or other entity submitting directly or through a duly authorized representative or agent, a bid for the good, service, or construction contemplated.

Kauai Coordinator = An ADC agent who is a resident of Kauai and is authorized to act as ADC’s representative

CA = Contract Administrator FAR = Federal Acquisition Regulations HRS = Hawaii Revised Statutes HAR = Hawaii Administrative Rules GC = General Conditions (AG-008, Revised January 10, 2023) IFB = Invitation for Bids RFP = Request for Proposals GET = General Excise Tax NAVFAC = Naval Facilities Engineering Command, Hawaii PMRF = Pacific Missile Range Facility, Kekaha, Kauai, Hawaii

In addition, Definitions and Acronyms in ATTACHMENT F (SPEC ITEM 2.1) are used herein.

SCOPE OF WORK

The Scope of Work is under contract as specified in Solicitation N62478-26-T-2424, issued by Naval Facilities Engineering Command, Hawaii (NAVFAC). As such, the Scope of Work shall be in accordance with the Special Provisions herein, the attached Specifications and General Conditions (GC), and Federal Acquisition Regulations (FAR), included in full text or by reference, and available at the ADC Office. See 0200000-Management and Administration, (ATTACHMENT F) prepared by NAVFAC, for general descriptions of the scope of work.

CONTRACT ADMINISTRATOR

For the purpose of this contract, the ADC Contract Manager is designated as the Contract Specialist by the Executive Director of Agribusiness Development Corporation. The telephone number at which he may be reached is (808) 215-1358, or general delivery email:

dbedt.adc@hawaii.gov. Include “NAVFAC N62478-26-T-2424” in the subject line.

mailto:dbedt.adc@hawaii.gov

SPECIAL PROVISIONS SP-2 IFB-26-200-007

TERM OF CONTRACT

Contractor shall enter into a contract for furnishing these services commencing from the official start date specified on the Notice to Proceed and terminating on or before July 25, 2027 (Base Period).

Unless terminated as provided for in the State’s General Conditions, and at ADC’s sole option, the contract may be extended for four (4) consecutive twelve-month periods (Option Period) or parts thereof without rebidding, upon mutual agreement in writing at least sixty (60) days prior to each expiration, provided the contract price shall remain the same or lower than the initial bid price for the Option Period. The ADC may terminate any extended contract period at any time upon ninety (90) days prior written notice.

BIDDER QUALIFICATION

In addition to meeting legal and other requirements of this IFB, Bidder shall meet the following qualification requirements to be considered for award:

1. Bidder shall have at least three (3) years of experience at the time of bid opening in the operation and maintenance of irrigation and/or drainage systems. Bidder shall submit with offer, documented operations and maintenance and repair experience to substantiate three (3) consecutive years of experience requirement.

2. Bidder shall have a Project Manager on the island of Kauai. Bidder shall complete on

Offer Form, page OF-1 the information requested on local office and/or responsible individual who can be contacted by ADC on matters concerning this contract.

3. Bidder shall furnish a minimum of two (2) references for which bidder is either providing or has provided operation and maintenance services of irrigation systems. The State reserves the right to contact these references to verify Bidder’s work performance.

Reference information shall be provided on the appropriate OFFER FORM page and shall include the contract names and numbers of the references.

Bidder shall possess in accordance with Chapter 444, HRS, a Contractor’s License that is an appropriate category for electrical and/or electronics, mechanical and pump maintenance, irrigation line, pumps installation— General Contractor A and/or C-13, C-15, C-37e.

CERTIFICATION OF INDEPENDENT COST DETERMINATION

By submission of a bid in response to this IFB, Bidder certifies as follows:

1. The costs in this IFB have been arrived at independently, without consultation, communication, or agreement with any other bidder, as to any matter relating to such costs for the purpose of restricting competition.

2. Unless otherwise required by law, the costs which have been quoted in this IFB have not been knowingly disclosed by the bidder prior to award, directly or indirectly, to any other bidder or competitor prior to the award of the contract.

SPECIAL PROVISIONS SP-3 IFB-26-200-007

3. No other attempt has been made or will be made by the bidder to indicate any other person or firm to submit or not to submit for the purpose of restricting competition.

RESPONSIBILITY OF OFFERORS

Bidder is advised that if awarded a contract under this solicitation, Bidder shall, upon award of the contract, furnish proof of compliance with the requirements of §3-122-112, HAR:

1. Chapter 237, tax clearance;

2. Chapter 383, unemployment insurance;

3. Chapter 386, workers’ compensation;

4. Chapter 392, temporary disability insurance;

5. Chapter 393, prepaid health care; and

6. One of the following:

a. Be registered and incorporated or organized under the laws of the State (hereinafter referred to as a “Hawaii business”); or

b. Be registered to do business in the State (hereinafter referred to as a “compliant non-Hawaii business”).

Refer to the Award of Contract provision herein for instructions on furnishing the documents that are acceptable to the State as proof of compliance with the above-mentioned requirements.

SITE INSPECTION

Prior to submittal of an offer, Bidders shall inspect the location to be aware of the site limitations, and thoroughly familiarize themselves with existing conditions, rules and regulations, and the extent and nature of work to be performed. A mandatory site inspection has been scheduled for July 10, 2026 and will start at 10:00 a.m. IMPORTANT: SECURITY CLEARANCE IS REQUIRED. In order for interested Bidders to register for security clearance, ADC must be notified by xxx so that bidders can be required with required registration applications. In addition, on the day of the site visit, attendees must present a photo I.D. to the security office and if driving onto PMRF property, must present a current car registration and insurance. Bidders shall check in at the PMRF security office, starting at 9:00 a.m.

Submission of an offer shall be evidence that the Bidder understands the scope of the project and shall comply with specifications herein, if awarded the contract.