IFB # 26-010 Addendum # 1 - Final.pdf

Roanoke Regional Airport Commission

IFB # 26-010

INTERIOR RENOVATIONS FOR ROANOKE-BLACKSBURG AIRPORT

ADMINISTRATION OFFICE

Addendum #1 June 15, 2026

The contents of this addendum represent solicitation questions and answers, notes, changes, additions or clarifications to the specifications. A conformed copy of the IFB reflecting all changes from Addendum #1 is also included as a separate attachment if needed.

I. Questions and Answers:

Q1. Will ROA provide Special Structural Inspections as will be required by Roanoke

County?

A1. Yes. ROA will contract directly for Special Structural Inspections.

Q2. Will all cubicles be removed from OPEN OFFICE 209 and 210?

A2. See note 5 on sheet AD-2. All but 5 workstations will be disposed of by the contractor.

Q3. Can contractors have access to the building again for measuring?

A3. The building will be accessible for contractor additional access on Tuesday, June

16, from 12:00 PM to 2:00 PM. Please notify Troy Philpott (troy.philpott@flyroa.com) by 10:00 AM on Tuesday if you plan to make an additional site visit.

mailto:troy.philpott@flyroa.com

Q4. The Alternate references only the partition and framing. Should associated concrete work and ceiling bulkhead also be considered a part of this alternate?

A4. The Alternate Bid includes all work associated with the construction and installation of the movable wall assembly, including:

• Required demolition work.

• Structural attachment and support of the movable wall assembly.

• Construction of the new metal stud wall (Partition Type 1).

• Construction of the ceiling bulkhead.

If the movable wall assembly is not installed, floor leveling work shall remain in the Base Bid scope to maintain a smooth floor transition between Rooms 209 and 210

Q5. Can you confirm for us that site facilities (power, water, and toilets) will be usable by Contractor for duration of construction?

A5. Yes, facilities will be available for use.

Q6. Demolition Note 6 calls for access control removal at File Room 122 – is this still accurate give that Owner will be performing other access control work?

A6. This door will not have access control as part of the project as the card reader device will be removed by the Owner. The Contractor shall remove any associated access control hardware such as card reader backbox, mounting provisions that are no longer required. Cap all wiring as necessary and patch wall surfaces to match adjacent finishes.

Q7. For the new hood/ansul system in Lounge/Lunch 101, should we plan to install venting to exterior through wall immediately behind the unit? It appears from visual inspection of the exterior in that area that the existing microwave/hood unit may be hard-ducted, but we may need to adjust that duct size or routing to accommodate the new unit.

A7. The Denlar D1036-F Series kitchen hood is a recirculating system and does not require ductwork.

Q8. Can the parking lot be used as a contractor lay down area?

A8. Yes, as long as proper measures are taken to keep the area clean and asphalt protected from damage.

II. Clarifications:

C1. Permits Required: Commercial Building permit and any associated trade permits required to perform the scope of work per the Local Authority Having Jurisdiction

(AHJ).

C2. Office furniture will remain. Contractor shall work around office furniture when painting and installing new carpeting.

C3. Sheet A1-1. Power supply is in place for the card reader on door 235. This does not need to be provided by the contractor.

C4. Existing Mechanical Units – See Photos

- Unit Type: Packaged Roof Top with Gas Heat

- Manufacturer: Internation Comfort Products

- Model Number: RSG060HDCA0AAAA

- Serial Number: G113420118

AIR HANDLING UNIT (AC-1)

- Unit Type: Split System Air Handling Unit with Gas Heat (AHU)

- Manufacturer: Heil Heating & Cooling

Products

- Model Number: EDD4X36FA2

- Serial Number: X111744377

AIR HANDLING UNIT (AC-2)

with Gas Heat (AHU)

- Manufacturer: Heil Heating & Cooling

Products

- Model Number: EDM4X30FAL1

- Serial Number: X170488310

AIR HANDLING UNIT (GF-3)

with Gas Heat (AHU)

- Manufacturer: International Comfort

Products

- Model Number: END4X48L21A1

- Serial Number: X181289238

C5. Refer to the revised Bid Form in Project Manual Section 004100 for Unit Prices clarification.

C6. Technical specifications Division 06 through Division 10 in the Project Manual were duplicated on the Contract Drawings. The revised Project Manual now includes only Division 00 and Division 01.

III. Pre-Bid Meeting Attendance Sheet:

Attached to the end of this addendum as Attachment A.

IV. Additional Attachments:

1. Project Manual for IFB NO 26-010 - Roanoke-Blacksburg Airport Administration

Office Addendum 1

2. 260612 26008.001 - Interior Renovations for Roanoke-Blacksburg Airport Administration Building - Revision 1.

End of Addendum #1

ATTACHMENT A

Roanoke Regional Airport Commission

5202 AVIATION DRIVE, N.W.

ROANOKE, VA 24012

PHONE: (540) 362-1999

ISSUE DATE: MAY 28, 2026

INVITATION FOR BID # 26-010

FOR

INTERIOR RENOVATIONS FOR

ROANOKE-BLACKSBURG AIRPORT

ADMINISTRATION OFFICE

SEALED BIDS DUE:

FRIDAY, JUNE 26, 2026

ON OR BEFORE

2:00 P.M. (LOCAL TIME)

Roanoke Airport Administrative

Offices Renovation 000101 - 1 Project Title Page

SECTION 000101

PROJECT TITLE PAGE

PROJECT MANUAL

FOR

INTERIOR RENOVATIONS TO ROANOKE-BLACKSBURG AIRPORT ADMINISTRATION OFFICE -

5240 VALLEYPARK DR. ROANOKE, VA

RRAC PROJECT NO. 26-010

ARCHITECT'S PROJECT 26008.001.

PROJECT LOCATION

5240 VALLEYPARK DR.

ROANOKE, VA 24019

DATE: MAY 28, 2026

PREPARED BY:

HUGHES ASSOCIATES ARCHITECTS & ENGINEERS

END OF SECTION

000102 - 1 Project Information

SECTION 000102

PROJECT INFORMATION

PART 1 GENERAL

1.01 PROJECT IDENTIFICATION

A. Project Name: Interior Renovations to Roanoke-Blacksburg Airport Administration Office, located at 5240 Valleypark Dr. Roanoke, VA 24019.

B. Architect's Project 26008.001.

C. Architect's Project Manager: Alan Downie

1. 3800 Electric Road, Suite 300

2. Roanoke, VA 24018

3. Phone: 540-342-4002

4. E-mail: adownie@hughesae.com

Project Location

5240 Valleypark Dr.

Roanoke, Virginia 24019

D. The Owner, hereinafter referred to as Owner: Roanoke Regional Airport Commission

E. Owner's Project Manager: Sarah Glenn.

1.02 NOTICE TO PROSPECTIVE BIDDERS

A. These documents constitute an Invitation for Bid to General Contractors for the construction of the project described below.

1.03 PROJECT DESCRIPTION

A. Summary Project Description: Interior renovations to an existing office building located at 5240 Valleypark Drive in Roanoke County. The Work is indicated on the Construction Documents.

Generally, The Work includes an Existing Building Level 2 Alteration consisting of an interior renovation and selective finishes replacement throughout the building, the addition of a moveable glass wall system on the main floor, and the replacement of an existing cooktop with a new range and an exhaust hood in the break room.

B. Contract Scope: Construction, demolition, renovation, and facility operations during occupancy.

C. Contract Terms: Lump sum (fixed price, stipulated sum).

1.04 PROCUREMENT TIMETABLE

A. Non-Mandatory Pre-Bid Site Tour: 2:00PM on June 8, 2026 at 5240 Valleypark Dr. Roanoke, VA 24019.

B. Last Request for Information Due: 5:00PM on June18, 2026.

C. Bid Due Date: June 26, 2026, before 2 PM local time.

D. Bid Opening: Same day.

E. Bids May Not Be Withdrawn Until: 30 days after due date.

F. The Owner reserves the right to change the schedule or terminate the entire procurement process at any time.

1.05 PROCUREMENT DOCUMENTS

A. Availability of Documents: Complete sets of procurement documents may be obtained:

1. From a digital link provided by, Troy Philpott, Procurement & Contracts Manager, Roanoke Regional Airport Commission, troy.philpott@flyroa.com, 540-362-1999 Ext. 283.

2. RRAC website: https://flyroa.com/current-bids-and-proposals

3. eVA: https://eva.virginia.gov/

000102 - 2 Project Information

1.06 BID SECURITY

A. Bids shall be accompanied by a security deposit as follows:

1. Bid Bond of a sum no less than 5 percent of the Bid Amount .

2. Bid Security shall be a certified check, cash escrow, or a Bid Bond payable to Roanoke Regional Airport Commission.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION - NOT USED

000110 - 1 Table of Contents

SECTION 000110

TABLE OF CONTENTS

PROCUREMENT AND CONTRACTING REQUIREMENTS

1.01 DIVISION 00 -- PROCUREMENT AND CONTRACTING REQUIREMENTS

A. 000101 - Project Title Page

B. 000102 - Project Information

C. 001100 – Table of Contents

D. 002113 - Instructions to Bidders

E. 004100 - Bid Form

F. 005100 – General Contract Terms and Conditions

SPECIFICATIONS

2.01 DIVISION 01 -- GENERAL REQUIREMENTS

A. 011000 - Summary

B. 012000 - Price and Payment Procedures

C. 012100 - Allowances

D. 012300 - Alternates

E. 013000 - Administrative Requirements

F. 016000 - Product Requirements

G. 017000 - Execution and Closeout Requirements

002113 - 1 Instructions to Bidders

SECTION 002113

INSTRUCTIONS TO BIDDERS

SUMMARY

1.01 DOCUMENT INCLUDES

A. Invitation for Bid

1. Bid Submission

2. Intent

3. Work Identified in Contract Documents

4. Contract Time

B. Bid Documents and Contract Documents

1. Definitions

2. Availability

3. Examination

4. Inquiries/Addenda

C. Site Assessment

1. Site Examination

2. Prebid Conference

D. Bid Submission

1. Submission Procedure

2. Bid Ineligibility

E. Bid Enclosures/Requirements

1. Bid Guarantee

2. Performance Assurance

3. Fees for Changes in the Work

4. Bid Form Signature

F. Offer Acceptance/Rejection

1. Duration of Offer

2. Acceptance of Offer

INVITATION TO BID

2.01 BID SUBMISSION

A. Bid must be submitted on the Bid Form. The Bid Form is to be completed, signed, sealed and dated. Bid will be received at the office of Roanoke Regional Airport Commission, Administrative Offices, at 5202 Aviation Drive, Roanoke, VA 24012 before 2:00 p.m. local standard time on June 26, 2026.

B. Bids may be submitted in a sealed opaque envelope before the bid due date and time. The outside of the envelope shall be clearly identified with the Bidders's Name and the Project name - "Bid No. 26-010 for Interior Renovations to ROA Administration Office - 5240 Valleypark Dr. Roanoke, VA". No other information to be included on the outside of the envelope.

C. Bids may be submitted electronically by emailing Troy Philpott, Procurement and Contracts Manager Roanoke Regional Airport Commission at procurement@flyroa.com PRIOR to the date and time stated above. The Subject line of the email MUST state "Bid for Interior Renovations to ROA Administration Office - 5240 Valleypark Dr. Roanoke, VA". The bid must be submitted as a .pdf attached to the email. Neither the email nor the name of the .pdf can identify any information about the amount of the bid. The .pdf must be received, not just be sent, before the deadline.

D. Oral, telephonic and telegraphic, bids will not be considered.

E. Bids submitted after the above time may be automatically disqualified and will not be considered.

002113 - 2 Instructions to Bidders

F. Bids will be opened publicly after the time for receipt of bids.

2.02 INTENT

A. The intent and purpose of this Invitation for Bid is to establish a STIPULATED SUM Contract with a qualified source that can provide Interior Renovations to ROA Administration Office, 5240 Valleypark Dr. Roanoke, VA, per the contract documents.

B. The Owner encourages bidders to identify questions or concerns during the bidding phase so that they may be addressed by addendum prior to bid submission.

2.03 WORK IDENTIFIED IN THE CONTRACT DOCUMENTS

A. Work of this proposed Contract comprises building construction, renovation, and demolition, including general construction, mechanical, and electrical Work.

B. Project Location:

Project Location Address: 5240 Valleypark Drive

Roanoke, Virginia 240149

2.04 CONTRACT TIME

A. Bidder to identify Contract Time in the Bid Form. The completion date in the Agreement shall be the Contract Time added to the commencement date.

BID DOCUMENTS AND CONTRACT DOCUMENTS

3.01 DEFINITIONS

A. Bid Documents: Contract Documents supplemented with Instructions to Bidders, Bid Form

B. Contract Documents: Drawings, Specifications, General/Supplemental/Special Conditions, Addenda, Change Orders, Agreements.

C. Bid, Offer, or Bidding: Act of submitting an offer.

D. Bid Amount: Monetary sum identified by the Bidder in the Bid Form.

E. Contract Sum: The stipulated sum identified in the Contract for which the Contractor will perform, furnish, and install all of the Work required for the Project.

F. Work: The term "Work" means the construction and services required by the Contract Documents, whether completed or partially completed, and includes all other labor, materials, equipment, supplies, and services reasonably inferable from the Contract Documents as necessary to be provided by the Contractor to fulfill its obligations under the Contract Documents to complete the Project, and all other labor, materials, services, and items required to produce fully connected, complete, code-compliant, operational and functional systems and finishes. The Work may constitute the whole or a part of the Project.

3.02 AVAILABILITY

A. Bid documents are available from a Digital Link provided by the Airport Commission. Request this link by emailing or calling Troy Philpott, troy.philpott@flyroa.com, 540-362-1999 Ext. 283.

Bid documents are also available on the Commission website, https://flyroa.com/current-bids-and-proposals, and eVA, https://eva.virginia.gov/.

B. Bid Documents are made available only for the purpose of obtaining offers for this project. Their use does not grant a license for other purposes.

3.03 EXAMINATION

A. Upon receipt of Bid Documents verify that documents are complete. Notify the Airport Commission, Troy Philpott, should the documents be incomplete.

B. Immediately notify the Airport Commission, Troy Philpott, upon finding discrepancies or omissions in the Bid Documents.

C. Owner and Architect are not responsible for errors or omissions by contractor or vendors who do not receive and examine complete sets of drawings or the Project Manual.

002113 - 3 Instructions to Bidders

D. The Bidder waives any claim, defense, or objection arising from a failure to examine, identify, and notify the Owner or Architect of any such ambiguity, inconsistency, or error.

3.04 INQUIRIES/ADDENDA

A. Direct questions to Troy Philpott, troy.philpott@flyroa.com, 540-362-1999 Ext. 283.

B. Addenda may be issued during the bidding period. All Addenda become part of Contract Documents. Include resultant costs in the Bid Amount.

C. Verbal answers are not binding on any party.

D. Clarifications requested by bidders must be in writing not later than 5:00 PM on June 18, 2026.

The reply will be in the form of an Addendum, a copy of which will be forwarded to known recipients.

SITE ASSESSMENT

4.01 SITE EXAMINATION

A. Examine the project site before submitting a bid.

B. Each Bidder is responsible for examining carefully the site of the Work and the Contract Documents relating to the Work. By submitting a Bid, the Bidder represents that it has examined and considered the conditions to be encountered at the Project site, the character, quality, and quantities of Work to be performed, the material to be furnished, and other requirements of the Contract Documents. The Bidder waives any claims, defense, or objection arising from a failure to have done any such examination, from failures in the performance of any such examination, or based on site conditions.

C. Bidder's signature on the Bid Form certifies that you have either inspected the job site or voluntarily declined the inspection, are aware of the conditions under which the work must be accomplished, that you are aware of and understand the requirements for the Project, and that you fully understand the solicitation. It is the responsibility of each Bidder to inquire about and clarify any requirements of this solicitation that are not understood. Failure to understand the requirements of this solicitation will not relieve the Contractor of any responsibilities under any contract. Claims, as a result of failure to inspect the job site or failure to obtain clarification of requirements, will not be considered by the Owner.

4.02 PREBID CONFERENCE

A. A non-mandatory pre-bid conference will be held at 2:00 p.m. on the 8th day of June, 2026 at 5240 Valleypark Drive, Roanoke, VA 24019.

B. All general contract bidders and suppliers are invited.

C. Representatives of the Architect and Owner will be in attendance.

D. Information relevant to the Bid Documents will be recorded in an Addendum, issued to Bid Document recipients.

BID SUBMISSION

5.01 SUBMISSION PROCEDURE

A. Bidders shall be solely responsible for the delivery of their bids in the manner and time prescribed in 2.01 Bid Submission.

B. Bid must be submitted upon the Bid Form. Except as may be otherwise noted, the blank spaces in the Bid Form must be completed. Bid Forms shall be completed and signed in ink.

C. Any alterations to the Bid must be made on the Bid Form in the spaces provided. The alterations must be made prior to Bid submittal and the sealing of the bid envelope. Alterations shall be dated and signed. Bids containing any conditions, omissions, unexplained erasures, alterations or items not called for in the bid documents, or irregularities of any kind, may be rejected by the Owner as being incomplete and/or non-responsive. NO ALTERATIONS MADE

TO THE BID BY NOTATIONS ON THE OUTSIDE OF THE ENVELOPE WILL BE

002113 - 4 Instructions to Bidders

CONSIDERED IN THE REVIEW AND TABULATION OF BIDS OR FOR ANY OTHER

PURPOSE.

D. Each Bidder shall submit: (i) a signed and completed Bid Form; (ii) a Bid Bond or guarantee of five percent (5%) of the amount of the bid, which shall be a certified check, cash escrow, or bid bond payable to Roanoke Regional Airport Commission.

E. All Bid Forms shall be signed by a person on behalf of the responding Bidder who is authorized to do so. The printed name of that authorized person should be shown as well. Any Bid submitted should be in the complete legal name of the Bidder responding. No Bid shall be considered from any Bidder not properly licensed as may be required by law. All Bids submitted shall be deemed to incorporate by reference the terms, conditions, provisions, and requirements of the Contract Documents. Bidder agrees that its Contract performance shall be in strict conformance with the Contract Documents.

F. Owner will not be responsible for the premature opening of improperly addressed, labeled or misidentified Bids.

G. Improperly completed information, may be cause for Owner not to open the Bid and/or to declare the bid invalid.

H. The Bidder certifies that this Bid has been arrived at independently, without consultation, communication, or agreement with any other Bidder concerning any matter relating to this Bid.

I. The Bidder may amend or withdrawal a bid prior to the Opening

5.02 BID INELIGIBILITY

A. Bids that are unsigned, improperly signed or sealed, conditional, illegible, obscure, contain arithmetical errors, erasures, alterations, or irregularities of any kind, may at the discretion of the Owner, be declared unacceptable.

B. Bid Forms, Appendices, and enclosures that are improperly prepared may, at the discretion of Owner, be declared unacceptable.

BID ENCLOSURES/REQUIREMENTS

6.01 BID GUARANTEE

A. Bids must be accompanied by a bid guarantee as follows:

1. Bid Bond of a sum no less than 5 percent of the Bid Amount, which shall be a certified check, cash escrow, or a bid bond payable to Roanoke Regional Airport Commission.

B. The bid bond will be returned after delivery to the Owner of the required Performance and Payment Bond(s) by the accepted Bidder.

C. If no contract is awarded, all security deposits will be returned.

6.02 PERFORMANCE ASSURANCE

A. Accepted Bidder: A Performance Bond and a Labor and Materials Payment Bond each in the amount of one hundred percent (100%) of the Contract Sum must be furnished by the successful Bidder with the Roanoke Regional Airport Commission as obligee.

B. Should the successful Bidder fail or refuse to execute the Contract or furnish the required Performance Bond and Labor and Material Payment Bond, or other securities, within the stipulated time, the Bid or other security shall be due and paid to the Owner and the Owner shall be entitled to collect the Bid Bond or other security. In addition, the Owner may pursue any and all other remedies available to it at law or in equity against

6.03 FEES FOR CHANGES IN THE WORK

A. Include in the Bid Form, the overhead and profit fees on own Work and Work by subcontractors, applicable for Changes in the Work, whether additions to or deductions from the Work on which the Bid Amount is based. .

6.04 BID FORM SIGNATURE

A. The Bid Form shall be signed by a person authorized to sign on behalf of the bidder, as follows:

002113 - 5 Instructions to Bidders

1. Sole Proprietorship: Signature of sole proprietor in the presence of a witness who will also sign. Insert the words "Sole Proprietor" under the signature.

2. Partnership: Signature of all partners in the presence of a witness who will also sign. Insert the word "Partner" under each signature.

3. Limited Liability Company: Signature of a duly authorize member or manager. Insert the individual's name and title.

4. Corporation: Signature of a duly authorized signing officer(s) in their normal signatures. Insert the officer's capacity in which the signing officer acts, under each signature.

6.05 SELECTION AND AWARD OF ALTERNATES

A. Indicate variation of bid price for Alternates listed on the Bid Form. Unless otherwise indicated, indicate Alternates as a difference in bid price by adding to or deducting from the base bid price.

B. Bids will be evaluated on the base bid price. After Determination of a successful bidder, consideration will be given to Alternates and bid price adjustments.

OFFER ACCEPTANCE/REJECTION

7.01 DURATION OF OFFER

A. Bids shall remain open to acceptance for a period of thirty (30) days after the bid closing date.

7.02 ACCEPTANCE OF OFFER

A. Owner reserves the right to accept or reject any or all offers.

004100 - 1 Bid Form

SECTION 004100

BID FORM

THE PROJECT AND THE PARTIES

TO:

Roanoke Regional Airport Commission 5202 Aviation Drive Roanoke, Virginia 24012

FOR:

Project: Interior Renovations to Roanoke-Blacksburg Airport Administration Office, 5240 Valleypark Dr. Roanoke, VA

Architect's Comm. Number: 26008.001

5240 Valleypark Dr.

Roanoke, Virginia 24019

DATE: ________________________________________________(BIDDER TO ENTER DATE)

SUBMITTED BY: (BIDDER TO ENTER NAME AND ADDRESS)

Bidder's Full Name ____________________________________________________________

Address ____________________________________________________________________

City, State, Zip________________________________________________________________

Licensed Class A Virginia Contractor No. _________________ Exp. ____________________

OFFER

Having examined the Place of The Work and the Bid Documents prepared by Hughes Associates Architects & Engineers for the above-mentioned project, we, the undersigned, hereby offer to enter into a Contract to perform the Work for the Sum of:

_________________________________________________________ dollars

($______________________), in lawful money of the United States of America.

ALTERNATE 1 BID (FOLDING GLASS PARTITION SYSTEM AND FRAMING BETWEEN

ROOMS 209 AND 210)

____________________________________________________________ dollars

($______________________), in lawful money of the United States of America.

We have included the required performance assurance bonds in the Bid Amount as required by the Instructions to Bidders.

The cost of the required performance assurance bonds is ______________________dollars ($__________________), in lawful money of the United States of America.

004100 - 2 Bid Form

All applicable federal taxes are included and Commonwealth of Virginia taxes are included in the Bid Sum.

All Allowances described in Section 012100 - Allowances are included in the Bid Sum.

ACCEPTANCE

This offer shall be open to acceptance for thirty days from the bid closing date.

CONTRACT TIME

If this Bid is accepted, we will:

Complete the Work in _____________________ calendar weeks from Notice to Proceed. (Bidder to enter number of weeks.)

UNIT PRICES

We have incorporated the following quantities for specific portions of the Work in our bid as Allowance. The Allowance at the indicated unit price below for the quantity below is included in the Bid Sum. Unit prices indicated below will be used to adjust the allowance for actual costs.

Replacement of Raised Access Floor Tile in Server Rm. 220: 80 sq. feet Unit Price $ _______________/s.f.

CHANGES TO THE WORK

When Architect establishes that the method of valuation for Changes in the Work will be net cost plus a percentage fee in accordance with General Conditions, our percentage fee will be:

______ percent overhead and profit on the net cost of our own Work;

______ percent on the cost of work done by any Subcontractor.

On work deleted from the Contract, our credit to Owner shall be Architect-approved net cost plus _________ of the overhead and profit percentage noted above.

ADDENDA

The following Addenda have been received. The modifications to the Bid Documents noted below have been considered and all costs are included in the Bid Sum.

Addendum # __________ Dated ________________.

Addendum # __________ Dated ________________.

Addendum # __________ Dated ________________.

BID FORM SIGNATURE(S)

(Authorized signing officer, Title)

SECTION 005100

ROANOKE REGIONAL AIRPORT COMMISSION

GENERAL CONTRACT TERMS AND CONDITIONS

(Non-AIP)

GC-1 COMPLIANCE WITH LAWS AND LICENSING REQUIREMENTS

A. Contractor covenants and warrants that it has all licenses and permits necessary to perform the Work and that it shall maintain all such licenses and permits as may be required by Federal, State and local agencies during the term of the Contract.

B. Contractor expressly warrants that in performance of the Work it shall comply with all applicable laws, codes, regulations, standards, etc., which may be required of it by all applicable local, state and federal jurisdictions and their respective agencies, offices, bureaus, and other administrative/regulatory entities.

GC-2 SUBCONTRACTING AND ASSIGNMENT

Contractor shall not assign this Contract or any of its rights or duties hereunder, nor shall Contractor subcontract any of the Work hereunder, without the prior written consent of the Commission's Executive Director.

The Commission will not recognize any subcontractor on the Work. The Contractor shall at all times, when work is in progress, be represented either in person or by a qualified superintendent or foreman from its staff. The qualified representative shall be duly authorized to receive and execute orders of the Commission and/or its representative.

The Contractor may only replace or add subcontractors with the prior written consent of the Commission.

Upon Commission’s request(s), Contractor shall provide a listing of all subcontractors for the projects, including name, contact, address, phone, work to be performed by the respective subcontractor, contract price, and amount actually paid.

GC-3 PERFORMANCE REQUIREMENTS

A. General

(1) The Work shall be performed in a good, workmanlike and safe manner, consistent with accepted industry practices and techniques, and subject to all applicable laws and regulations.

(2) Contractor shall protect the property of the Commission, airport tenants and private property Commissions from any and all damage caused by Contractor's operations.

(3) Contractor agrees to furnish its best skill and judgment in furtherance of the interest of the Commission. Contractor agrees to furnish at all times an adequate supply of trained and qualified workmen, materials and equipment to perform the Work in the best way and in the most expeditious, economic and safe manner consistent with the interest of the Commission.

(4) All services shall be performed with due diligence and with minimal interference to the Commission and private property Commission(s) in the use of the/their property.

(5) Contractor shall maintain the work area in a neat, clean and safe condition at all times. Recognizing the Foreign Object Debris (FOD) could severely damage aircraft and jeopardize the lives of passengers, Contractor shall vigilantly comply with the requirements in the Contract Documents related to the clean-up and removal of demolition/removal debris and waste materials.

B. Character of Workers, Methods, and Equipment

The Contractor shall, at all times, employ sufficient labor and equipment for prosecuting the Work to full completion in the manner and time required by the Contract Documents.

All workers shall have sufficient skill and experience to perform properly the work assigned to them. Workers engaged in special work or skilled work shall have sufficient experience in such work and in the operation of the equipment required to perform the work satisfactorily. Neither Contractor nor its employees, agents, invitees or subcontractors shall bring any firearms or other weapons onto the work sites; nor shall any person come onto or remain upon the work sites while under the influence of alcohol or illegal drugs.

Any person employed by the Contractor or by any subcontractor including the project superintendent, who, in the opinion of the Commission, does not perform his work in a proper and skillful manner or is intemperate or disorderly shall, at the written request of the Commission, be removed forthwith by the Contractor or subcontractor employing such person, and shall not be employed again in any portion of the Work without the consent of the Commission.

Should the Contractor fail to remove such person or persons or fail to furnish suitable and sufficient personnel for the proper prosecution of the Work, the Commission may suspend the Work by written notice until compliance with such orders.

C. Equipment

All equipment used by Contractor shall be of sufficient type and size and in such mechanical condition as is necessary to meet the requirements of the work. Contractor warrants that such equipment shall be of such type as to cause no hazard or reasonably foreseeable danger to Commission employees, or members of the public.

D. Inspection

A representative of the Commission and/or Consultant shall have the right at all times to examine the supplies, materials, equipment and methods used by Contractor; to observe the operations of the Contractor and its employees; to verify the activities being performed; and to do any act or thing which the Commission may be obligated or have the right to do under this Contract.

E. Clean-Up

Contractor shall clean up daily the work sites, access ways or exit routes from the work site.

F. Damage and Repair.

Contractor shall be responsible for and shall repair, or make financial and other arrangements for the repair, of any and all damages to the property of the Commission or others which may arise from its actions and the Work under this contract.

GC-4 HAZARDOUS AND OTHER WASTES, MATERIAL AND SUBSTANCES

A. Contractor shall not dispose of or release any wastes of any kind, whether hazardous or not, on Commission property.

B. Contractor shall remove from Commission property all waste and debris arising from its work and shall dispose of it properly, in accordance with all applicable laws. In particular, Contractor shall properly handle and remove all solvents and cleaners, and rags, cloths, containers, etc. used in conjunction with the Work.

C. Contractor shall not bring or allow or permit to be brought onto the Commission property and shall not dispose of or release onto or from the Commission property any hazardous, toxic or petroleum material, substance, or waste.

Compliance with all environmental laws shall be Contractor's sole responsibility at its sole cost. Contractor shall immediately furnish to the Commission’s Executive Director written notice of any and all releases of hazardous wastes, materials or substances whenever such releases are required to be reported to any federal, state or local authority, and pay for all clean up and removal costs. Such written notice shall identify the substance released, the amount released, and the measures undertaken to clean up and remove the released material and any contaminated soil or water, and shall further certify that no contamination remains. Contractor shall also provide Commission with copies of any and all reports resulting from tests on Commission’s property or made to any governmental agency which relate to property.

D. Environmental Indemnification: Regardless of Commission's acquiescence and in addition to indemnification provisions contained elsewhere in this

Contract, Contractor shall defend, indemnify, and hold harmless the Commission, and all of its officers, agents, and employees, from all costs, liabilities, fines or penalties, including attorney's fees, resulting from or arising out of violation of this section. Contractor also agrees to reimburse said parties for any and all costs and expenses incurred in eliminating or remedying such violations. Contractor further agrees to reimburse Commission and hold harmless the Commission, and all of its officers, agents and employees from any and all costs, expenses, attorney's fees and all penalties or civil judgments obtained against the Commission as a result of Contractor's use, release or disposal of any petroleum product, hazardous substance, material, or waste onto the ground or into the water or air.

GC-5 INVOICES

A. Payment will be made in accordance with Contractor's bid for the Work, plus the cost of any additional services agreed to in advance, in writing by Commission, within thirty (30) days after the satisfactory completion of the Work, as determined by Commission, and Contractor's presentation of a proper invoice.

A detailed invoice, including the dates, on which the services were performed, shall be sent to the:

Payables@flyroa.com Roanoke Regional Airport Commission Department of Finance 5202 Aviation Drive Roanoke, VA 24012

B. Contractor shall pay all applicable taxes, including sales tax on materials supplied. Contractor agrees that the Commission may withhold and/or offset payment to Contractor when property of the Commission, Commission’s tenant/subtenant or adjoining private property is damaged or destroyed by poor performance or defective equipment or materials employed by Contractor, or for unsatisfactory performance under this Contract. Contractor also agrees that it shall be liable to the Commission for actual damages for replacement or repair of property, materials, or services caused by this damage or destruction to the Commission or Tenant’s property, or for unsatisfactory performance.

C. Prior to receiving any payments under this Contract, if the Contractor is an individual, the Contractor shall provide its social security number to the Commission and if the Contractor is a proprietorship, partnership, or corporation, the Contractor shall provide its federal employer identification number (“EIN”) to the Commission.

D. ACH Vendor Payments

The Roanoke Regional Airport Commission pays its vendors electronically rather than by paper check. All payments to Contractor shall be deposited into the checking account of Contractor’s choice. In addition to having the money deposited electronically, Contractor will also be notified of the deposit by email. The email will provide Contractor with all the information that would normally be on Contractor’s check stub. To receive payments electronically Contractor must print, and complete the ACH form, include a voided check and return both with this executed signed Contract to finance@flyroa.com

By signing the form, Contractor authorizes the Roanoke Regional Airport Commission to initiate credit entries and if necessary, debit entries and adjustments for any credit entries in error to Contractor’s checking account.

GC-6 SUBCONTRACTOR AND OTHER PAYMENT CONDITIONS; CLAIMS

A. The Contractor shall take one of the two following actions within seven days after receipt of amounts paid to the Contractor by the Commission for work performed by any subcontractor under this contract:

a. Pay the subcontractor for the proportionate share of the total payment received from the Commission attributable to work performed by the subcontractor under the contract; or

b. Notify the Commission and the subcontractor, in writing, of Contractor’s intention to withhold all or a part of the subcontractor's payment with the reason for nonpayment.

B. The Contractor shall pay interest to any subcontractor on all amounts owed by the Contractor that remain unpaid after seven days following receipt by the Contractor of payment from the Commission for work performed by the subcontractor under the contract, except for amounts withheld as allowed under paragraph “5b” above.

Unless otherwise provided under the terms of this contract, interest shall accrue at the rate of one percent per month.

C. The Contractor shall include in its subcontracts a provision requiring each subcontractor to include or otherwise be subject to the same payment and interest requirements with respect to each lower-tier subcontractor.

D. Contractual claims, disputes and other matters relating to the acceptability of the work, the interpretation or the requirements of the Contract, or the performance or furnishing or the work, including without limitation, Engineer’s or Commission’s denial of Contractor’s request for a change order for additional money and/or an increase in time, shall be submitted in writing together with all supporting data and evidence and a request for a formal decision to the Commission’s Executive Director. Contractor shall deliver the written notice with supporting data and evidence for each such claim, dispute or other matter promptly, but in no event later than ten (10) calendar days after the start of the occurrence of the event giving rise to the claim. Contractor’s failure to submit written notice of such claim, dispute or other matter with the supporting data and evidence to Commission’s Executive Director within the time specified shall be deemed to be and shall constitute a waiver by Contractor of any and all claims for such matters and shall be an absolute bar to any future claim or suit against Commission for damages or relief of any kind based upon such occurrence or event. In reviewing any such claim or dispute, Commission’s Executive Director may request any additional information or documentation from Contractor or other parties, and may utilize appropriate assistance from other sources.

Any final decision in writing by the Commission’s Executive Director shall be issued to Contractor within ninety (90) calendar days from the later of: I.)

receipt of the written claim; or ii.) receipt of any additional information requested from the Contractor. Failure by the Commission’s Executive Director to render a decision within ninety (90) calendar days shall be deemed a final decision by the Roanoke Regional Airport Commission denying the claim, and shall not result in the Contractor being awarded the relief claimed or in any other relief or penalty.

GC-7 INDEMNIFICATION

Contractor shall defend, indemnify and hold harmless the Commission, its officials, officers, board members, agents, and employees, against any and all loss, cost, or expense, including reasonable attorney's fees, resulting from any claim, whether or not reduced to judgment, and for any liability of any nature whatsoever, that may arise out of or result from the Work or its performance by Contractor or its subcontractor(s) or the violation of any of the terms and conditions of this Contract, including, without limitation, fines and penalties, violations of federal, state or local laws or regulations promulgated hereunder, personal injury, wrongful death or property damage claims, or damage to or vandalism of the Contractor's equipment or personal property used to perform the Work. Should Contractor inadequately remedy or fail to remedy a violation of this Contract after notification by Commission, Commission shall be authorized to take whatever corrective action Commission deems necessary to eliminate the violation, at the sole expense of Contractor.

Contractor's obligation to indemnify shall not be affected, waived or diminished by the negligence of any party indemnified hereunder that in part contributes to the loss, cost, or expense, nor shall it be limited by any limitation on the amount or types of damages, compensation or benefits payable by or for Contractor or any subcontractor under worker compensation acts, disability benefit acts or other employee benefit acts.

GC-8 INSURANCE REQUIREMENTS

The following terms and conditions related to Insurance shall apply:

Liability Insurance Requirements.

The Contractor shall maintain general liability insurance, on a per occurrence basis, with a quality company authorized to do business in Virginia during the life of the Contract and furnish Commission Certificates of Insurance, or other appropriate evidence of coverage as may be required by Commission, naming the Contractor as insured and its subcontractors, Commission, and Commission’s officers, officials, agents, board members, employees and volunteers as additional insureds, providing coverage against any and all claims for property damages or bodily injury (including death) incurred in connection with the services to be provided under this Contract. Minimum limits of liability shall be as indicated below:

Commercial General Liability: $1,000,000.00 Combined Single Limit to include Contractual, Commissions and Contractors Protective, and Personal Injury (Libel, Slander, Defamation of Character, etc.)

Automobile Liability: $1,000,000.00 Combined Single Limits, such insurance shall be “any auto” type coverage or is equivalent.

The above amounts may be met by an umbrella liability policy following the form of the underlying primary coverage in a minimum amount of Two Million Dollars ($2,000,000).

Workers' Compensation Requirements the Contractor will obtain and maintain during the life of the Contract the statutory Workers' Compensation and Employer's Liability Insurance for all of its employees engaged in work on the Project under Contract. The Contractor shall require similar coverage by all subcontractors.

Notice of Cancellation The policy or policies required hereunder shall contain substantially the following special provision, unless otherwise agreed by Commission: "The Company agrees that thirty (30) days prior to cancellation or reduction of the insurance afforded by this policy, with respect to the contract involved, written notice will be sent by certified mail to the Executive Director, Roanoke Regional Airport Commission."

Additional Insureds Prior to execution of this Contract by Commission, the Contractor shall provide the Executive Director with an exact copy of the additional insured endorsement naming the entities listed above as additional insureds, and a copy of the declaration sheet for every insurance policy required hereunder. Such documents shall as to form, coverage, carrier and limits be satisfactory and approved by the Commission's Executive Director. If at any time the coverage, carrier or limits on any policy shall become unsatisfactory to such Executive Director, or the Commission's General Counsel, the Contractor shall forthwith provide a new policy meeting the requirements of said persons. The additional insured coverage provided under the Consultant’s insurance policy shall be primary with respect to the Contractor’s general liability, notwithstanding other insurance covering the Commission.

Insurance not to be a Limit on Liability Nothing contained in the insurance requirements is to be construed as limiting the liability of the Contractor, and/or its subcontractors, or their insurance carriers may have under this Contract, including without limitation the indemnification provision contained herein.

The Commission does not in any way represent that the coverages or limits of insurance specified are sufficient or adequate to protect the Contractor’s interest or liabilities, but are merely minimums. The obligation of the Contractor, and its subcontractors, to purchase insurance shall not in any way limit the obligations of the Contractor in the event that the Commission or any of those named above should suffer any injury or loss in excess of the amount actually recoverable through insurance. Furthermore, there is no requirement or obligation for the Commission to seek any recovery against the Contractor’s insurance company before seeking recovery directly from the Contractor.

Insurance Company Insurance coverage shall be in a form and with an insurance company approved by the Commission, which approval shall not be unreasonably withheld. Any insurance company providing coverage under this contract shall be authorized to do business in the Commonwealth of Virginia.

Notice to Commission Contractor shall immediately notify the Commission in writing of any changes, modifications, expiration and/or termination of any insurance coverages and/or policies required by this Contract.

Umbrella Policy The required limits of insurance for this Contract may be achieved by combining underlying primary coverage with an umbrella liability coverage to apply in excess of the general and automobile liability policies, provided that such umbrella liability policy follows the form of the underlying primary coverage.

Insurance Company Insurance coverage shall be in a form and with an insurance company approved by the Commission, which approval shall not be unreasonably withheld. Any insurance company providing coverage under this contract shall be authorized to do business in the Commonwealth of Virginia.

No Exclusions The Contractor’s insurance policies and/or coverages shall not contain any exclusion for the Contractor’s sub-contractors.

Maintenance of Insurance The continued maintenance of the insurance policies and coverages required by this Contract during the time that the Contractor is working for the Commission is a continuing obligation, and the lapse and/or termination of any such policies or coverages without approved replacement policies and/or coverages being obtained shall be grounds for termination of the Contractor for default.

GC-9 REQUIREMENTS IMPOSED BY STATE and FEDERAL LAW

A. NON-DISCRIMINATION

1. During the performance of this contract, the Contractor agrees as follows:

(a.) The Contractor will not discriminate against any employee or applicant for employment because of race, religion, color, sex or national origin, except where religion, sex or national origin is a bona fide occupational qualification reasonably necessary to the normal operation of the Contractor.

The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause.

(b.) The Contractor, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, will state that such Contractor is an equal opportunity employer.

(c.) Notices, advertisements and solicitations places in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section.

2. The Contractor will include the provisions of the foregoing paragraphs 1, 2, and

3. In every subcontract or purchase order of over $10,000.00, so that the provisions will be binding upon each subcontractor or vendor.

3. The Roanoke Regional Airport Commission does not discriminate against faith-based organizations.

B. DRUG FREE WORKPLACE

During the performance of this Contract, the Contractor agrees to (I) provide a drug-free workplace for the Contractor’s employees; (ii) post in conspicuous places, available to employees and applicants for employment, a statement notifying employees that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana is prohibited in the contractor’s workplace and specifying the actions that will be taken against employees for violations of such prohibition; (iii) state in all solicitations or advertisements for employees placed by or on behalf of the Contractor that the Contractor maintains a drug-free workplace; and, (iv) include the provisions of the foregoing clauses in every subcontract or purchase order of over $10,000.00 so that the provisions will be binding upon each such subcontractor or vendor.

C. EMPLOYMENT OF UNAUTHORIZED ALIENS PROHIBITED

The Contractor covenants that it does not, and shall not during the performance of the contract for goods and services in the Commonwealth, knowingly employ an unauthorized alien as defined in the Federal Immigration Reform and Control Act of 1986.

D. EVIDENCE OF AUTHORITY TO TRANSACT BUSINESS IN VIRGINIA

Pursuant to 2.2-4311.2 (A) of the Code of Virginia (1950), as amended, if the Contractor is organized as a stock or non-stock corporation, limited liability company, business trust, or limited partnership or registered as a registered limited liability partnership, the Contractor shall provide documentation acceptable to Commission establishing that the contractor is authorized to transact business in the Commonwealth as a domestic or foreign business entity if so required by Title 13.1 or Title 50 of the Code of Virginia (1950), as amended, or as otherwise required by law. The Contractor shall not allow its existence or its certificate of authority or registration to transact business in the Commonwealth to lapse if so required under Title 13.1 or Title 50, or to be revoked or cancelled at any time during the term of the contract. The Commission may void this contract if the Contactor fails to remain in compliance with the provisions of this section.

GC-10 CODE OF FEDERAL REGULATIONS 41 CFR 60-300.5(a) and 41 CFR 60- 741(a) REQUIRED EEO CLAUSE:

The Contractor and subcontractor shall abide by the requirements of 41 CFR

60-300.5(a) and 41 CFR 60-741(a). These regulations prohibit discrimination against qualified individuals and protected veterans on the basis of disability or veteran…