IFB 26-01 As Needed Plumbing Maint. _ Repair Svcs.pdf

HOUSING AUTHORITY OF THE CITY OF VINELAND

INVITATION FOR

BIDS

(IFB 26-01)

AS NEEDED PLUMBING MAINTENANCE & REPAIR

SERVICES

DUE: TUESDAY, JUNE 30, 2026, 10:30 A.M.

PREVAILING TIME

INVITATION FOR BIDS

AS NEEDED PLUMBING MAINTENANCE &

REPAIR SERVICES

The Vineland Housing Authority (“VHA” or “the Authority”) is requesting bids for AS NEEDED

PLUMBING MAINTENANCE & REPAIR SERVICES at the following locations:

Location(s):

Olivio Towers 1044 E Landis Ave Vineland, NJ 08360

Kidston Towers 1040 E Landis Ave Vineland, NJ 08360

Tarkiln Acres 191 W Chestnut Ave Vineland, NJ 08360

Asselta Acres 334 Axtell Ave Vineland, NJ 08360

D’Orazio Terrace 84 S West Ave Vineland, NJ 08360

Parkview Apartments 420 N 6th Street Vineland, NJ 08360

Scattered Site Homes Varies Varies

Melrose Court Homes 35 W Almond Street Vineland, NJ 08360

Scope of Work

Provide all necessary equipment, tools, supervision, and labor for As-Needed Plumbing

Maintenance and Repair Services at various Vineland Housing Authority (VHA) properties as assigned. The contractor must submit proof of a valid New Jersey Plumbing Contractor License with their submission.

Work will consist of troubleshooting plumbing system issues; installation and/or replacement of plumbing fixtures; repair and replacement of piping, valves, drain lines, and sewer lines; clearing of drain and sewer line blockages; repair of leaks in water supply, sanitary, and waste systems;

installation, repair, and servicing of water heaters, pumps, and related plumbing components;

removal and proper disposal of damaged materials and debris generated by the work; and other general plumbing maintenance and repair services as required.

Permits, when required, shall be the responsibility of the contractor to obtain. All permit fees associated with this work shall be waived or not charged to the Housing Authority.

Contract Term

The initial term of the contract shall be for a period of one (1) year commencing on the date of contract execution by the Vineland Housing Authority (VHA).

The VHA reserves the right, at its sole discretion, subject to the availability of funding, satisfactory contractor performance, and approval by the Board of Commissioners, to renew the contract for up to two (2) additional one-year terms under the same terms, conditions, specifications, and pricing established in the original contract.

The maximum total contract duration, including all renewal options, shall not exceed three (3) years.

The Housing Authority reserves the right not to exercise any renewal option and shall provide written notice to the contractor of its intent to renew prior to the expiration of the then-current contract term.

Labor Requirements

All labor shall be subject to Davis-Bacon prevailing wage rates, applicable to building and residential classifications based on the specific work location and type of service performed.

In accordance with Section 10.10 of the HUD Procurement Handbook 7460.8 REV 2, the contractor will not be required to submit certified payrolls; however, the contractor must maintain and make available all payroll records for inspection by the Vineland Housing Authority (VHA) or the U.S. Department of Housing and Urban Development (HUD) upon request.

Failure to comply with payroll record requirements shall be the sole responsibility of the contractor and may result in penalties, legal costs, back wages, or other remedies as required under applicable federal regulations.

Contractors shall comply with all applicable Davis-Bacon prevailing wage requirements and HUD

Federal Labor Standards provisions. Applicable wage determinations, HUD Federal Labor

Standards Provisions, and related HUD-required forms and documents are included as attachments to this solicitation and are incorporated herein by reference as part of the contract documents.

Contractor Criteria / Qualifications

The contractor must have a minimum of five (5) years of experience in the plumbing trade and must possess a valid Plumbing Contractor License issued by the State of New Jersey.

The contractor must maintain all required insurance coverage, including general liability and workers’ compensation insurance, with limits acceptable to the Housing Authority and naming the

Authority as an additional insured where required.

The contractor shall be capable of providing both routine and emergency plumbing services on an as-needed basis. Emergency response services shall be available twenty-four (24) hours per day, seven (7) days per week, including weekends and holidays.

The contractor shall respond to emergency service calls within two (2) hours of notification by the

VHA. Routine, non-emergency service requests shall be responded to within twenty-four (24) to forty-eight (48) hours, unless otherwise directed by the Housing Authority.

Emergency conditions shall include, but not be limited to, active leaks, sewer backups, loss of water service, flooding, failed water heaters, clogged sanitary lines, or other plumbing conditions affecting health, safety, habitability, or property preservation.

All work shall be performed in a timely, professional, and workmanlike manner consistent with applicable plumbing codes, industry standards, and all federal, state, and local regulations.

Safety and Property Protection

The contractor shall be solely responsible for complying with all applicable Occupational Safety and Health Administration (OSHA) requirements and maintaining safe working conditions at all times while performing work on VHA property.

All contractor employees and subcontractors shall wear appropriate personal protective equipment

(PPE) and safety devices as required for the work being performed, including but not limited to

ANSI safety vests, eye protection, hearing protection, masks, respiratory protection, gloves, and other applicable safety equipment.

The contractor shall be responsible for any damage caused to Housing Authority property, buildings, grounds, utilities, or resident belongings resulting from the contractor’s operations, employees, subcontractors, or equipment. Any such damage shall be repaired or restored by the contractor at no additional cost to the Housing Authority.

The contractor must notify Jahmeelah Winfrey at 856-691-4099 ext. 5303 within twenty-four (24) hours of any damage occurring during the performance of work.

PAYMENT TERMS

1. To receive payment for services performed pursuant to this contract, the contractor shall submit a fully completed invoice to the Vineland Housing Authority (VHA) for work previously performed and approved by the Authority.

2. Payment shall be made upon satisfactory completion of the assigned work and acceptance by the VHA. Unless otherwise authorized by the VHA, there shall be one (1) payment issued per completed work assignment or service call.

3. At a minimum, each invoice shall include the following information:

a. Invoice number

b. Contractor’s name, address, and telephone number

c. Actual date(s) services were performed

d. Invoice date and/or billing period

e. Applicable contract number

f. Purchase order number

g. Description and location of services performed

h. Itemized labor and material costs, if applicable

i. Total amount being billed

4. The VHA reserves the right to reject incomplete or inaccurate invoices until all required information is provided.

Questions:

All questions regarding this solicitation shall be submitted in writing either through the Housing

Agency Marketplace eProcurement website or by email to the Purchasing Clerk, Jahmeelah

Winfrey, at jwinfrey@vha.org.

Questions must be received no later than 2:00 p.m. on Wednesday, June 17, 2026.

Procurement Method

This contract shall be awarded through a public bidding process in accordance with the New Jersey

Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq., and applicable rules and regulations. The award shall be made to the lowest responsive and responsible bidder meeting all specifications.

The Housing Authority of the City of Vineland reserves the right, at its sole discretion, to award contracts by item, in whole or in part, or to multiple bidders, whichever is in the best interest of the

Authority.

The procurement shall also comply with applicable U.S. Department of Housing and Urban

Development (HUD) requirements and all applicable Vineland Housing Authority procurement policies governing public contracts.

Instructions for Delivery of Proposal

All bids must be submitted electronically through the Housing Agency Marketplace eProcurement website at ha.internationaleprocurement.com — do not include “www”.

Registration on the Housing Agency Marketplace is free of charge.

To access and submit bids, vendors must follow the steps below:

1. Access ha.internationaleprocurement.com (no “www”).

2. Follow the listed directions.

3. If you have any problems accessing or registering on the eProcurement Marketplace, please call customer support at (866) 526-9266.

All submissions shall be completed using blue ink where applicable.

Hard copy submissions will not be accepted.

Bids for “AS NEEDED PLUMBING MAINTENANCE & REPAIR SERVICES” must be received no later than 10:30 A.M. prevailing time on Tuesday, June 30, 2026.

Late submissions will not be accepted.

SUBMISSION CHECKLIST

IFB 26-01: As Needed Plumbing Maintenance & Repair Services

CONTRACTOR’S NAME: ___________________________________________

Failure to submit the above documents shall be cause for rejection of the bid in accordance with N.J.S.A. 40A:11-23.2.

Required Submission Initials

1. Bid Security (if applicable): Proposal Bond (original only), or a certified check or cashier’s check in the required amount

2. Consent of Surety (if applicable): Consent of Surety for Performance, Labor, Materials Payment, and Maintenance Bonds

3. Acknowledgement of Addenda (enclosed)

4. Stockholder / Statement of Ownership Disclosure (enclosed)

5. New Jersey Business Registration Certificate (BRC)

6. Political Contribution Disclosure Form (Chapter 271) (enclosed)

7. Russia–Belarus & Iran Investment Activities Disclosure (attached)

8. W-9 Form

9. Vendor Questionnaire Certification Form (attached)

10. Professional License(s) and/or Trade Certification(s), as applicable to the scope of work

11. Public Works Certificate or Proof of Registration

12. Subcontractor Listing / Utilization Form (if applicable) (enclosed)

13. Notice of Intent to Subcontract (if applicable) (enclosed)

14. Insurance Certificate and Proof of Required Coverage (General Liability, Workers’ Compensation, etc.; must name HACV as Additional Insured)

15. HUD Forms 5369, 5369-B, 5369-C, 5370-C, 2554, 2992 (attached)

16. Affirmative Action Compliance (Certificate, AA-302, or Federal Approval Letter) (attached)

17. Affirmative Action Questionnaire (attached)

18. Non-Collusion Affidavit - Notarized (enclosed)

PRICING SUBMISSION

All pricing must be submitted exclusively through the Housing Agency Marketplace eProcurement portal. No separate pricing sheets, attachments, or hard copies will be accepted or evaluated.

CERTIFICATION

I certify that all required documents have been submitted and that all information provided is true and accurate. I acknowledge receipt of all addenda issued for this solicitation.

SIGNATURE OF BIDDER (REQUIRED): _____________________________ DATE: ____________

BUSINESS REGISTRATION CERTIFICATE

BUSINESS REGISTRATION CERTIFICATE TO BE INCLUDED IN PROPOSAL

PACKET

Pursuant to N.J.S.A. 52:32-44 Housing Authority of City of Vineland(“Contracting Agency”) is prohibited from entering into a contract with an entity unless the bidder/proposer/contractor, and each subcontractor that is required by law to be named in a bid/proposal/contract has a valid

Business Registration Certificate on file with the Division of Revenue and Enterprise Services within the Department of the Treasury. Prior to contract award or authorization, the contractor shall provide the Contracting Agency with a proof of business registration and that of any named subcontractor(s). Subcontractors named in a bid or proposal shall provide proof of business registration to the bidder, who in turn, shall provide it to the Contracting Agency prior to the time of contract, purchase order, or other contracting document is awarded or authorized.

During the course of contract performance:

1. The contractor shall not enter into a contract with a subcontractor unless the subcontractor first provides the contractor with a valid proof of business registration.

2. The contractor shall maintain and submit to the Contracting Agency a list of subcontractor’s and their addresses that may be updated from time to time.

3. The contractor and subcontractor providing goods or performing services under the contract, and each of their affiliates, shall collect and remit, and shall notify all subcontractors and their affiliates that they must collect and remit to the Director of the Division of Taxation in the

Department of Treasury, the use tax due pursuant to the Sales and Use Tax Act, (N.J.S.A.

54:32B-1 et seq.) on all taxable sales of tangible personal property delivered into the State. Any questions in this regard can be directed to the Division of Taxation at (609) 292-6400. Form NJ-

REG can be filed online at www.state.nj.us/treasury/revenue/busregcert.shtml

Before final payment is made under the contract, the contractor shall submit to the Contracting

Agency a complete and accurate list of all subcontractors used and their addresses.

http://www.state.nj.us/treasury/revenue/busregcert.shtml

INSURANCE CERTIFICATE

PROOF OF INSURANCE CERTIFICATE TO BE INCLUDED IN PROPOSAL PACKET

1. Provide your firm’s insurance coverage as below:

a. Workers Compensation & Employer’s Liability – Statutory coverage for

New Jersey, $500,000

b. General Liability - $1,000,000 per occurrence for bodily injury and property damage. The Housing Authority of City of Vineland shall be named as additional insured with respect to general liability.

c. Auto Liability - $1,000,000 per occurrence. This coverage is required if the operation of any vehicle is required in the performance of the services detailed herein (including but not limited to the use of a vehicle to make any on-site visits).

d. Error & Omissions Insurance - $1,000,000 per occurrence.

STATEMENT OF OWNERSHIP DISCLOSURE

N.J.S.A. 52:25-24.2 (P.L. 1977, c.33, as amended by P.L. 2016, c.43)

This statement shall be completed, certified to, and included with all bid and proposal submissions. Failure to submit the required information is cause for automatic rejection of the bid or proposal.

Name of Organization:

Organization Address:

Part I Check the box that represents the type of business organization:

Sole Proprietorship (skip Parts II and III, execute certification in Part IV)

Non-Profit Corporation (skip Parts II and III, execute certification in Part IV)

For-Profit Corporation (any type) Limited Liability Company (LLC)

Partnership Limited Partnership Limited Liability Partnership (LLP)

Other (be specific):

Part II

The list below contains the names and addresses of all stockholders in the corporation who own 10 percent or more of its stock, of any class, or of all individual partners in the partnership who own a 10 percent or greater interest therein, or of all members in the limited liability company who own a 10 percent or greater interest therein, as the case may be. (COMPLETE

THE LIST BELOW IN THIS SECTION)

OR

No one stockholder in the corporation owns 10 percent or more of its stock, of any class, or no individual partner in the partnership owns a 10 percent or greater interest therein, or no member in the limited liability company owns a 10 percent or greater interest therein, as the case may be. (SKIP TO PART IV)

(Please attach additional sheets if more space is needed):

Name of Individual or Business Entity Address

Part III DISCLOSURE OF 10% OR GREATER OWNERSHIP IN THE STOCKHOLDERS, PARTNERS

OR LLC MEMBERS LISTED IN PART II

If a bidder has a direct or indirect parent entity which is publicly traded, and any person holds a 10 percent or greater beneficial interest in the publicly traded parent entity as of the last annual federal Security and Exchange Commission (SEC) or foreign equivalent filing, ownership disclosure can be met by providing links to the website(s) containing the last annual filing(s) with the federal Securities and Exchange Commission (or foreign equivalent) that contain the name and address of each person holding a 10% or greater beneficial interest in the publicly traded parent entity, along with the relevant page numbers of the filing(s) that contain the information on each such person. Attach additional sheets if more space is needed.

Website (URL) containing the last annual SEC (or foreign equivalent) filing Page #’s

Please list the names and addresses of each stockholder, partner or member owning a 10 percent or greater interest in any corresponding corporation, partnership and/or limited liability company (LLC) listed in Part II other than for any publicly traded parent entities referenced above. The disclosure shall be continued until names and addresses of every noncorporate stockholder, and individual partner, and member exceeding the 10 percent ownership criteria established pursuant to N.J.S.A. 52:25-24.2 has been listed. Attach additional sheets if more space is needed.

Stockholder/Partner/Member and Corresponding Entity Listed in Part II

Address

Part IV Certification

I, being duly sworn upon my oath, hereby represent that the foregoing information and any attachments thereto to the best of my knowledge are true and complete. I acknowledge: that I am authorized to execute this certification on behalf of the bidder/proposer; that the <name of contracting unit> is relying on the information contained herein and that I am under a continuing obligation from the date of this certification through the completion of any contracts with <type of contracting unit> to notify the <type of contracting unit> in writing of any changes to the information contained herein; that I am aware that it is a criminal offense to make a false statement or misrepresentation in this certification, and if I do so, I am subject to criminal prosecution under the law and that it will constitute a material breach of my agreement(s) with the, permitting the <type of contracting unit> to declare any contract(s) resulting from this certification void and unenforceable.

Full Name (Print):

Title:

Signature:

Date:

NON-COLLUSION AFFIDAVIT

State of New Jersey

County of ss:

I, _ residing in

(name of municipality) in the County of and State of

(name of affiant) of full age, being duly sworn according to law on my oath depose and say that:

I am of the firm of

(title or position)

(firm name) the bidder making this Proposal for this IFB entitled As Needed Plumbing Maintenance & Repair Services, and that I executed the said proposal with full authority to do so that said bidder has not, directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free, competitive bidding in connection with the above named project; and that all statements contained in said proposal and in this affidavit are true and correct, and made with full knowledge that the

City of Vineland Housing Authority relies upon the truth of the statements contained in said

Proposal and in the statements contained in this affidavit in awarding the contract for the said project.

I further warrant that no person or selling agency has been employed or retained to solicit or secure such contract upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, except bona fide employees or bona fide established commercial or selling agencies maintained by City of Vineland Housing Authority.

Subscribed and sworn to before me this day

Signature

, 2_

(Type or print name of affiant under signature)

Notary public of

My Commission expires

(Seal)

A. 271 POLITICAL CONTRIBUTION DISCLOSURE FORM

Contractor Instructions

Business entities (contractors) receiving contracts from a public agency that are NOT awarded pursuant to a “fair and open” process (defined at N.J.S.A. 19:44A-20.7) are subject to the provisions of P.L. 2005, c.

271, s.2 (N.J.S.A. 19:44A-20.26). This law provides that 10 days prior to the award of such a contract, the contractor shall disclose contributions to:

• any State, county, or municipal committee of a political party

• any legislative leadership committee*

• any continuing political committee (a.k.a., political action committee)

• any candidate committee of a candidate for, or holder of, an elective office:

o of the public entity awarding the contract o of that county in which that public entity is located o of another public entity within that county o or of a legislative district in which that public entity is located or, when the public entity is a county, of any legislative district which includes all or part of the county

The disclosure must list reportable contributions to any of the committees that exceed $300 per election cycle that were made during the 12 months prior to award of the contract. See N.J.S.A. 19:44A-8 and

19:44A-16 for more details on reportable contributions.

N.J.S.A. 19:44A-20.26 itemizes the parties from whom contributions must be disclosed when a business entity is not a natural person. This includes the following:

• individuals with an “interest” ownership or control of more than 10% of the profits or assets of a business entity or 10% of the stock in the case of a business entity that is a corporation for profit

• all principals, partners, officers, or directors of the business entity or their spouses

• any subsidiaries directly or indirectly controlled by the business entity

• IRS Code Section 527 New Jersey based organizations, directly or indirectly controlled by the business entity and filing as continuing political committees, (PACs).

When the business entity is a natural person, “a contribution by that person’s spouse or child, residing therewith, shall be deemed to be a contribution by the business entity.” [N.J.S.A. 19:44A-20.26(b)] The contributor must be listed on the disclosure.

Any business entity that fails to comply with the disclosure provisions shall be subject to a fine imposed by ELEC in an amount to be determined by the Commission which may be based upon the amount that the business entity failed to report.

The enclosed list of agencies is provided to assist the contractor in identifying those public agencies whose elected official and/or candidate campaign committees are affected by the disclosure requirement. It is the contractor’s responsibility to identify the specific committees to which contributions may have been made and need to be disclosed. The disclosed information may exceed the minimum requirement.

The enclosed form, a content-consistent facsimile, or an electronic data file containing the required details

(along with a signed cover sheet) may be used as the contractor’s submission and is disclosable to the public under the Open Public Records Act.

The contractor must also complete the attached Stockholder Disclosure Certification. This will assist the agency in meeting its obligations under the law. NOTE: This section does not apply to Board of

Education contracts.

N.J.S.A. 19:44A-3(s): “The term "legislative leadership committee" means a committee established, authorized to be established, or designated by the President of the Senate, the Minority Leader of the Senate, the Speaker of the

General Assembly or the Minority Leader of the General Assembly pursuant to section 16 of P.L.1993, c.65

(C.19:44A-10.1) for the purpose of receiving contributions and making expenditures.”

Check here if the information is continued on subsequent page(s)

C. 271 POLITICAL CONTRIBUTION DISCLOSURE FORM

Required Pursuant To N.J.S.A. 19:44A-20.26

Part I – Vendor Information Vendor Name:

Address:

City: State: Zip:

The undersigned being authorized to certify, hereby certifies that the submission provided herein represents compliance with the provisions of N.J.S.A. 19:44A-20.26 and as represented by the Instructions accompanying this form.

Signature Printed Name Title

Part II – Contribution Disclosure

Check here if disclosure is provided in electronic form.

Contributor Name Recipient Name Date Dollar Amount

This form or its permitted facsimile must be submitted to the local unit no later than 10 days prior to the award of the contract.

Disclosure requirement: Pursuant to N.J.S.A. 19:44A-20.26 this disclosure must include all reportable political contributions (more than $300 per election cycle) over the 12 months prior to submission to the committees of the government entities listed on the form provided by the local unit.

ACKNOWLEDGEMENT OF ADDENDA

Solicitation No. & Title: IFB 26-01 As Needed Plumbing Maintenance & Repair Services

Bidder acknowledges receipt of the following addenda issued for this solicitation and certifies that each was reviewed and considered in the preparation of this proposal:

Addendum No. _______ Date: __________

(Use additional sheets if necessary)

Bidders Name: ______________________________________________________________________

Authorized Signature: ________________________________________________________________

Printed Name & Title: ________________________________________________________________

Date: _____________________

HOUSING AUTHORITY OF THE CITY OF VINELAND

Notice of Intent to Subcontract

THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. FAILURE TO

SUBMIT MAY BE CAUSE FOR REJECTION AS NON-RESPONSIVE.

Solicitation No. & Title: ___________________________________________

Proposal Opening Date: _____________________________________________

Respondent Name & Address: _______________________________________

Subcontract Intent (Check One)

☐ The Respondent intends to utilize subcontractors.

If awarded, Respondent shall submit a Subcontractor Utilization Plan prior to any subcontractor performance.

☐ The Respondent does not intend to utilize subcontractors.

If subcontractors become necessary after award, Respondent agrees to submit a Subcontractor Utilization

Plan to the Housing Authority of the City of Vineland for approval prior to engagement.

Authorized Signatory: _______________________________________

Title: ___________________________ Date: ______________

Subcontractor Utilization Plan

Instructions

This form must be completed by all respondents intending to utilize subcontractors. failure to submit may result in rejection as non-responsive.

(Attach additional sheets if necessary)

Solicitation No. & Title: ___________________________________________

Respondent Name: _________________________________________________

Contact Person / Phone: ___________________________________________

Subcontractor Listing:

Subcontractor Name, Address, Phone Scope of Work Estimated Value

I certify that all subcontractors listed have been notified of their inclusion and have consented, and that I will notify each subcontractor in writing upon award.

I further certify that all information provided is true and accurate and acknowledge that the Housing

Authority of the City of Vineland will rely on this information in awarding the contract.

Authorized Signatory: _______________________________________

Title: ___________________________ Date: _______________

Subcontractor / Specialty Trade Disclosure

Instructions to Bidders

Pursuant to N.J.S.A. 40A:11-16, bidders must identify subcontractors or indicate in-house capability for the specialty trades listed below. Failure to complete may result in rejection as non-responsive.

All contractors and subcontractors must be registered as Public Works Contractors at time of bid opening.

If not applicable, write “NONE.” If performed in-house, write “IN-HOUSE.”

Specialty Trades:

1. Plumbing & Gas Fitting

Name: ___________________________________________

Address: _________________________________________

License No. (if applicable): ________________________

Status (Sub / In-House): ___________________________

2. HVAC / Heating, Ventilation & Refrigeration

Address: _________________________________________

License No.: ______________________________________

Status: ___________________________________________

3. Electrical Work (incl. fire alarm, security, telecom)

Address: _________________________________________

4. Structural Steel / Ornamental Iron

Address: _________________________________________

Plumbing Compliance Notice

All plumbing work must comply with N.J.S.A. 45:14C-1 et seq. and N.J.A.C. 13:32-1.4 et seq. Plumbing work may only be performed by entities in which a licensed master plumber holds the required ownership interest under New Jersey law.

Certification

I certify that all information provided herein is true, complete, and accurate and understand it will be relied upon in awarding the contract.

Authorized Signatory: _______________________ Title: _______________________ Date: ________