IFB_25-S-044_Supply_and_Repair_of_ADA_Lifts_and_Associated_Parts.pdf

Supply and Repair of ADA Lifts and Associated Parts IFB Bid #25-S-044

SUPPLY AND REPAIR OF ADA LIFTS AND ASSOCIATED

PARTS

INVITATION FOR BID (IFB)

BID #25-S-044

The Washington Convention and Sports Authority t/a Events DC is soliciting quotes from qualified firms to provide Supply and Repair of ADA Lifts and Associated Parts

Interested parties can view a copy of the IFB by accessing Events DC’s e-procurement website at https://eventsdc.com/about/procurement.

Key Date

IFB Release Date: Thursday April 30, 2026, 5:00pm

IFB Questions Due Date: Friday May 15, 2026, 5:00pm

IFB Response Due Date: Tuesday May 26, 2026, 5:00pm

Primary Contact

Ishmael Murray Senior Procurement and System Analyst Email: Imurray@eventsdc.com Phone: 202-249-3038 https://eventsdc.com/about/procurement mailto:Imurray@eventsdc.com

SECTION A – INTRODUCTION

A.1 The Washington Convention and Sports Authority t/a Events DC (“Events DC”) is an independent authority of the District of Columbia (“District”) Government and operates as a corporate body with a legal existence separate from the District. Events DC is governed by a twelve (12)-member Board of Directors appointed in accordance with D.C. Code § 10-

1202.05. Its day-to-day operations are managed by its President/Chief Executive Officer.

A.2 Events DC has the responsibility to, among other things, promote, develop and maintain the District as a location for conventions, trade shows, meetings, concerts, sporting and entertainment events, and other special events. In that regard, it owns, manages and/or operates the Walter E. Washington Convention Center (“Convention Center”), the Carnegie Library at Mt. Vernon Square, Robert F. Kennedy Memorial Stadium and its surrounding campus (which includes the Festival Grounds, the Fields at RFK Campus, and Skate Park), the non-military portions of the District of Columbia Armory, Gateway DC, the R.I.S.E. Demonstration Center, Nationals Park, and CareFirst Arena (each a “Facility”).

A.3 The Convention Center is a 2.3 million square foot convention and meeting facility that includes seven hundred and three thousand (703,000) square feet of exhibit space, a total of seventy-seven (77) break-out rooms and the largest ballroom in the Mid-Atlantic region. The Convention Center hosts approximately two hundred (200) events per year with an average annual attendance figure of 1.2 million people.

A.4 Events DC is seeking a qualified contractor (the “Contractor”) to provide Supply and Repair of ADA Lifts and Associated Parts (the “Goods”, “Work” or “Services”) at the Convention Center and/or at any other venue owned, managed and/or controlled by Events DC. The Contractor shall provide all supervision, labor, materials, equipment and supplies required to provide the Services, meeting the specifications identified in this solicitation.

A.5 Events DC contemplates award of a Firm Fixed Price contract (“Contract”) for the Services identified herein. The Base Term of the Contract will be from October 1, 2026 through September 30, 2027, with four (4) one-year renewal options.

[End of Section A]

SECTION B – GENERAL REQUIREMENTS

B.1 CONTRACTOR QUALIFICATIONS

To be considered for award of the Contract, the Bidder must:

(a) Possess three (3) years of documented experience in providing the Goods set forth in Section C below;

(b) Possess a customer service representative with a minimum of three (3) years of experience providing the Goods set forth in Section C below;

(c) Demonstrate the capability to provide and repair Virtuoso Portable Wheelchair Lifts;

(d) Demonstrate a sound reputation for timely service, delivery, and client satisfaction, which shall be supported by three (3) references letters;

(e) Be bonded and licensed to perform all Work and be a licensed contractor in the

District; and

(f) Possess all licenses required by District, Federal and State law to provide the services set forth in Section C below.

B.2 QUESTIONS

(a) If a prospective Bidder has any questions related to this IFB, the Bidder must submit the questions in the Open Gov via the “Question and Answer” tab of the OpenGov to receive a binding answer. Any questions asked and answered outside of the Bonfire system will be considered informal and non-binding.

(b) Questions must be received no later than 5:00P.M. EST Friday May 15, 2026. Events DC will not consider any questions received after this date.

(c) Events DC will furnish responses promptly to the requesting prospective Bidder and to other prospective Bidders if deemed by Events DC to be necessary to prepare a complete and accurate proposal, or if the lack of a copy of the response would be prejudicial to any other prospective Bidder.

B.3 PRICING/COST

(a) The Contractor shall quote a firm fixed price for item(s) identified herein.

Additionally, the Contractor shall provide pricing for the Base Year and all Option Years including the pricing for labor categories, labor rates, and material percentage markup;

(b) The price shall include warranty, delivery and installation costs to the final destination identified in this solicitation; and

(c) The prices offered shall be as low as or lower than those charged to the Contractor’s most favored customer for comparable quantities, terms and conditions.

[End of Section B]

SECTION C - SCOPE OF WORK/SPECIFICATION AND OTHER REQUIREMENTS

C.1. SCOPE OF WORK

(a) The Contractor shall conduct all Work under the direction of Events DC’s designated on-site representative, the Contracting Officer’s Technical Representative (“COTR”).

Contact information for the COTR will be provided at the time of Contract award.

(b) All Work shall be done in compliance with all applicable Federal and District of Columbia laws, rules and regulations, industry standards, and with manufacturers’ recommendations and specifications.

(c) The Contractor shall provide all supervision, labor, materials, and equipment to perform the Work specified herein.

C.2 SUPPLY OF ADA LIFTS AND ASSOCIATED PARTS

(a) The Contractor shall supply and deliver ADA Lifts and/or ADA Lift Parts to include, but not limited to the following, on an as-needed basis:

Part Number Item Description

5460P Ascension Virtuoso

197224 Door Closer

110830 54" Safety Skirt u Shape

110331 Front Gate Safety Skirt 116065 Ball-Bearing Slide Replacement Kit 116165 Skirt Guard and Ball-Bearing Slide Replacement Kit 193208 Up/Down Operating Switch 115048 E-Stop Switch (Lighted) 110731 E-Stop Switch 193189 Override Key Switch 197206 Panel Cam Lock 193182 On/Off Switch 193162 Refrigerator Switch 193161 Pushbutton Switch 193181 Gate Switch 193428 Motor Relay (electromechanical) 193153 Power Supply 110717 Power Cord and GFCI 197078 Rigid Caster

197079 Swivel Caster 110320-1 Dockplate (RH) 110328 Dockplate Tether

110318-1 Dockplate Catch Plate 110373 Lower Landing Gate Window

(b) Events DC may request the Contractor to provide additional ADA Lifts and/or ADA

Lift Parts of various specifications on an as-needed basis at the Convention Center and/or any other venue owned, controlled, and/or managed by Events DC. The Contractor shall provide the COTR with a written quote, which when accepted shall be incorporated and made part of this IFB. No service shall be performed without a purchase order.

C.3. REPAIR OF ADA LIFTS

(a) The Contractor shall provide repair services on an as needed basis and as directed by the COTR. Repair is defined as the replacement of any equipment’s broken parts with manufacturer’s recommended replacement parts. If equipment parts cannot be replaced, the Contractor shall recommend upgrades or replacement of equipment to the COTR. Repair pricing shall be priced for time and materials.

i. Scope of each repair;

ii. Itemized cost to perform the Work, including materials and equipment

(the pricing shall include all applicable shipping, handling, materials, and equipment charges to the final destination identified by the COTR); and

iii. Timeframe to complete the Work.

C.4 WARRANTY

(a) The Contractor shall warrant that the Work performed, and all materials and equipment furnished to Events DC under the Contract will be free from defects for a term of no less than one (1) year for materials and ninety (90) days for labor.

(b) The Contractor shall provide the manufacturer’s warranty on materials to the COTR upon completion of any Work.

(c) During the term of the warranty, the Contractor shall, at its own expense and without any cost to Events DC, make any repairs that may be required by Events DC or made necessary by reason of defective material or workmanship, or by reason of non-compliance with the provisions of the Contract.

C.5 DELIVERY

(a) The items shall be delivered to the Convention Center’s House Dock, located at, 801 Allen Y. Lew Place, NW, Washington, DC 20001.

(b) Deliveries shall be made to the House Dock between the hours of 8:00 am and 4:00 pm Monday through Friday.

(c) At the request of the COTR, any additional goods shall be delivered to any other venue owned, controlled and/or managed by Events DC (address to be provided at the time of request).

C.6 SCHEDULE OF WORK

(a) The Contractor shall coordinate with the COTR to develop a work schedule

(“Schedule”), within the timeframe determined by the COTR. The Schedule must be approved by the COTR prior to the performance of Work. The Schedule must not interfere with the normal business of the respective Facility or disrupt any activity.

This may require that some Work be performed during late or overnight hours.

(b) The Contractor shall perform all the Work between the hours of 8:00 am and 5:00 pm, or as scheduled by the COTR. Other working hours may be considered if determined necessary by the COTR, or if a Contractor demonstrates in advance to Events DC that alternate Work hours are necessary.

(c) Should the Contractor fail to provide the Work in accordance to the agreed upon schedule, the Contractor may be liable for the cost to Events DC to acquire substitute services of similar quality. In addition, the Contractor may be liable for the difference of the cost of the substituted services and the fees that would otherwise have been due the Contractor under the Contract.

(d) Events DC reserves the right to cancel, at no cost to Events DC, any scheduled Work.

A written notice of cancellation will be given to the Contractor by the COTR with a minimum of twenty-four (24) hours’ notice prior to the scheduled Work.

C.7 QUALITY OF WORKMANSHIP AND MATERIALS

(a) The Contractor shall perform the Work, or cause the Work to be performed, to the satisfaction of Events DC, with that degree of skill, care and diligence exercised by experienced contractors performing services comparable to those specified herein.

(b) When directed in writing by the COTR, the Contractor shall promptly remove, re-perform, or correct all Work determined by the COTR to be defective or as failing to conform to the standards set forth herein, whether observed before or after completion of the Contractor’s Work and whether or not installed, or completed. The Contractor shall bear all costs associated with correcting such defective or non-conforming Work, to include all costs associated with removing any non-conforming Work, installing corrected Work and any additional services made necessary thereby.

C.8. PERSONNEL

(a) The Contractor shall provide and supervise all personnel, or subcontractors, necessary to perform the Work in accordance with the terms and conditions of the Contract.

(b) The Contractor shall take all measures necessary to comply and ensure that its employees comply with “Rules of the Jobsite for Contractors”.

(c) The Contractor’s personnel and/or subcontractors shall exercise safe and sound business practices with the requisite skill, care, and diligence shown by professionals in the fields of the Work required under the Contract.

(d) The Contractor shall at all times be an independent contractor, and the Contract shall not in any way create or form a partnership or joint venture with Events DC. No agent, servant or employee of the Contractor shall under any circumstances be deemed an agent, servant, or employee of Events DC.

(e) The Contractor shall not subcontract any of the Work to any subcontractor without the prior written consent of the COTR. Any Work or service so subcontracted shall be performed pursuant to a subcontract agreement, which the COTR will have the right to review and approve prior to its execution by the Contractor. Any such subcontract shall specify that the Contractor and the subcontractor shall be subject to every provision of the Contract. Notwithstanding any such subcontract approved by the COTR, the Contractor shall remain liable to Events DC for all Work required hereunder.

(f) The key personnel specified in the Contract are considered to be essential to the Work being performed hereunder. Prior to diverting any of the specified key personnel for any reason, the Contractor shall notify the COTR within at least thirty (30) days.

[End of Section C]

SECTION D - CONTRACT TERM, DELIVERABLES AND PERFORMANCE

D.1 TERM OF THE CONTRACT

(a) The Base Year of the Contract shall be from October 1, 2026 through September 30, 2027, with four (4), one-year renewal options.

(b) Events DC has the right to extend the term of the Contract for four (4), one-year option periods, or successive fractions thereof, by written modification to the Contract before expiration. The exercise of an Option is subject to the availability of funds at the time the Option is exercised.

(c) Work to be required will be determined at the time each Option is exercised.

(d) If Events DC exercises an Option, the Contract shall be considered to include the

Option provision.

D.2 DELIVERABLES

The Contractor shall provide, at a minimum, the deliverables set forth below.

DELIVERABLE METHOD OF

DELIVERY DUE DATE TO WHOM

Items per Section C.2 Hand Deliver to

Convention Center’s House

Dock

TBD COTR

Cost Estimate for Services Required E-mail

Within three (3) calendar days after completion of the inspection

COTR

Proposed Schedule of Work E-mail

Five (5) business days after notification of Work

COTR

Contractor’s Warranty on Required C.2 Items E-mail After acceptance of the Work COTR

Insurance E-mail

Within fourteen (14) business days of

Contract award date and annually if option year is exercised

COTR and Contracts & Procurement Analyst

Invoices E-mail Monthly COTR and Invoices@eventsdc.com

D.3 PERFORMANCE

(a) Events DC desires to obtain complete and satisfactory performance in accordance with the specifications and requirements of this IFB. To this end, Events DC is contracting for the complete performance of the Work identified in Section C above and reserves the right to assess deductions for non-performance. Events DC will mailto:Invoices@eventsdc.com consider inadequate performance to be as undesirable as non-performance, as the cost of correcting inadequate performance may equal or exceed the cost of initial performance.

(b) The average daily rate calculated on a time and materials basis for repair and replacement services of the Contractor as set forth in the Contract shall be used to calculate deductions. This rate shall be multiplied by the number of productive and administrative days needed by Events DC to complete the task as determined by the

COTR.

[End of Section D]

SECTION E - STANDARD CONTRACT PROVISIONS

E.1 STANDARD CONTRACT PROVISIONS

Events DC’s Standard Contract Provisions are located under the Public File Tab (Attachment B) of the bid. In the event of a conflict between this IFB and the Standard Contract Provisions, the prevailing document shall be this IFB.

[End of Section E]

SECTION F - EVALUATION OF RESPONSES

F.1 EVALUATION

(a) Events DC intends to make a single award to the responsive Bidder whose responses conform to the solicitation and is most advantageous to Events DC.

(b) All quotations received in response to this IFB will be evaluated based on the lowest price.

(c) Price will be evaluated in terms of the lowest aggregate overall price over the life of the Contract.

F.2 DEPARTMENT OF SMALL AND LOCAL BUSINESS DEVELOPMENT

(DSLBD) PREFERENCE CRITERIA

Any Bidder seeking to receive preferences for this solicitation must submit at the time of, and as part of its bid or proposal, evidence of the Bidder’s or joint venture’s certification by the DSLBD.

F.3 CERTIFIED BUSINESS ENTERPRISE (CBE) PREFERENCE POINTS: 12

POINTS MAXIMUM

Events DC will allocate a maximum of twelve (12) preference points to qualified vendors in accordance with D.C. Code § 2-218.43 as follows:

(a) Three (3) points for a small business enterprise (“SBE”)

(b) Five (5) points for a resident-owned business (“ROB”).

(c) Five (5) points for a longtime resident business (“LRB”).

(d) Two (2) points for a local business enterprise (“LBE”).

(e) Two (2) points for a local business enterprise with its principal office located in an enterprise zone (“DZE”).

(f) Two (2) points for a disadvantaged business enterprise (“DBE”).

(g) Two (2)points for a veteran-owned business enterprise (“VOB”).

(h) Two (2) points for a local manufacturing business enterprise (“LME”).

(i) Five (5) points for an equity impact enterprise (“EIE”).

[End of Section F]

SECTION G - SUBMISSION INSTRUCTIONS

G.1 Responses must be submitted electronically, via the e-procurement system, to be considered for award(See Section G.2). Bids are due no later than Tuesday May 26, 2026, 5:00pm, and shall consist of the following:

(a) Completion of the Quote Form at Attachment A, including confirmation that you have received Events DC’s Standard Contract Provisions;

(b) A copy of the Bidder’s W-9 form;

(c) Tax Certification Affidavit;

(d) OCPS Disclosure Form;

(e) Automated Clearing House (ACH) Form;

(f) First Source Employment Agreement;

(g) Representatives and Certifications Form;

(h) A Clean Hands Report;

(i) A copy of the Bidder’s most recent Dun and Bradstreet Report;

(j) Bidder’s General Services Administration (GSA)/DC Supply Schedule Contract (if applicable);

(k) Bidder’s current DSLBD CBE Certification Letter (if applicable); and

(l) Three (3) customer references letters (references must provide at a minimum a satisfactory rating) in support of the Bidder’s ability to provide the required Work as identified within this solicitation.

G.2 Bids must be signed by an official authorized to bind the Bidder and shall contain a statement that the quote is firm for a period of ninety (90) calendar days. Questions and responses shall be submitted electronically in the e-Procurement system.

PRIMARY POINT OF CONTACT

Ishmael Murray

Senior Procurement and Systems Analyst

Email: Imurray@eventsdc.com

Phone: 202-322-9744

[End of Section G] https://eventsdc-my.sharepoint.com/personal/imurray_eventsdc_com/Documents/RFQ%20Ish/Ethernet%20Network%20upgrade/Imurray@eventsdc.com

SECTION H – AMENDMENTS

H.1 AMENDMENTS

Any amendments to this IFB, including changes in the due date or scope of work, will be issued via the e-procurement system and will appear on the Amendments Tab of the bid.

Enclosures: Attachment A – Quote Form

Attachment B – Event DC’s Standard Contract Provisions

Attachment C – Rules of the Jobsite for Contractors

[End of Section H]