IFB_25-3055_with_Attachments.pdf

May 13, 2026

SECURITY SYSTEM MAINTENANCE SERVICES

INVITATION FOR BID (IFB) 25-3055

NOTICE TO PROSPECTIVE BIDDERS

The California Department of Social Services (CDSS) invites you to review and respond to this Invitation for Bid (IFB), entitled IFB 25-3055 Security System Maintenance Services.

In submitting your bid, you must comply with the instructions found herein.

Note that all agreements entered into with the State of California will include by reference Department of General Services Procurement Division, INFORMATION TECHNOLOGY - GENERAL PROVISIONS CLOUD - COMPUTING SERVICES DGS PD 402-ITGP (Cloud) (Revised and Effective 2/20/2025) which may be viewed at the internet address: Required Language for Solicitations and Contracts. If you do not have Internet access, a copy can be provided by contacting the person listed below.

Public Contract Code section 10115 et seq. establishes a contract participation goal of at least three percent (3%) for Disabled Veteran Business Enterprise (DVBE). This goal applies to a state agency’s overall contracting program. State agencies have the discretion to apply the DVBE participation goal to individual contacts.

THE DEPARTMENT ELECTS TO WAIVE THE DVBE PROGRAM REQUIREMENT IN

THIS SOLICITATION, BUT OPTS TO INCLUDE THE INCENTIVE.

Responses to this IFB and any required copies must be submitted by email only, to the department contact noted below:

California Department of Social Services Contracts and Purchasing Bureau

744 P Street, M.S. 9-6-747 Sacramento, CA 95814

Robert Fisher, SSM I (Specialist) Email: ITAcquisitions@dss.ca.gov

And also cc: Robert.Fisher@dss.ca.gov

The date for bid submission is May 27, 2026 at 4:00 p.m. PT

Please note that no verbal information given will be binding upon the State unless such information is issued in writing as an official addendum.

Sincerely, Robert Fisher, Supervisor I Grants and Acquisitions Bureau

Enclosures https://www.dgs.ca.gov/PD/Resources/Page-Content/Procurement-Division-Resources-List-Folder/Required-Language-for-Solicitations-and-Contracts https://www.dgs.ca.gov/PD/Resources/Page-Content/Procurement-Division-Resources-List-Folder/Required-Language-for-Solicitations-and-Contracts mailto:ITAcquisitions@dss.ca.gov mailto:Robert.Fisher@dss.ca.gov

IFB 25-3055 Page 2 of 12

Table of Contents Page

A. Purpose and Description of Services…… B. Specifications C. Bidder Minimum Qualifications D. Bid Requirements and Information

1. Key Action Dates

2. Optional Walkthrough……………………………………………………..4

3. Contract Term

4. Subcontractors

5. Required Wages and Employee Benefits, and/or In-Lieu Cash Payment for all Covered Employees……………… …………………... 5

6. Submission of Bid

7. Bidder Questions

8. Insurance Requirements

9. Evaluation and Selection

10. Award

11. Disposition of Bids

12. Agreement Execution and Performance………………… …………...12

13. Disabled Veteran Business Enterprise (DVBE) Participation

Program Requirements

14. Recycled Product Content…………………….. ……………………….14

15. Declaration Forms……………………………………….……………… 14

16. Commercially Useful Function Questionnaire…………..……………..14

17. Darfur Contracting Act……………………………………..……………..15

18. California Civil Rights Laws Certification

19. Russia-Ukraine Conflict Economic Sanctions………………………….15

E. Attachments and Exhibits

Attachment 1 - Required Attachment Checklist Attachment 2 - Bid/Bidder Certification Sheet Attachment 3 - Cost Sheet Attachment 4 - Bidder References Attachment 5 - Subcontractor References Attachment 6 - Bidder Declaration (GSPD-05-105) Attachment 7 - Disabled Veteran Business Enterprise Declarations (STD 843) Attachment 8 - DVBE Subcontractor Agreement Attachment 9 - Darfur Contracting Act Attachment 10 - Commercially Useful Function Questionnaire Attachment 11 - Contractor Certification Clauses (CCC) 04/2017 Attachment 12 - California Civil Rights Laws Certification

Attachment 13 – California Disabled Veteran Business Enterprise (DVBE) Bid Incentive Instructions

Attachment 14 – Sample Agreement

IFB 25-3055 Page 3 of 12

A. Purpose and Description of Services

Contractor shall provide to the California Department of Social Services (CDSS) preventative and ongoing maintenance for all CDSS HQ Security Systems in accordance with the attached Attachment 14 - Sample Agreement, Exhibit A - Scope of Work.

B. Bidder Minimum Qualifications

1. Bidder must have the ability provide full software support for Software House products, including the ability to purchase software support agreements and act as the dealer of record.

2. Bidder must have the ability to provide full software support for exacqVision Enterprise systems, including authorization to purchase software support agreements and serve as the dealer of record.

3. Bidder must have the ability to provide full software support for Stopware (PassagePoint - Visitor Management) systems, including authorization to purchase software support agreements and serve as the dealer of record.

4. Bidder must provide at least one primary service technician (key staff) and documentation of current certification for C-Cure 9000 integrator for any service technicians performing work under this contract.

5. Bidder must have a minimum of five (5) years of experience installing and/or maintaining access control systems.

C. Bid Requirements and Information

1. Key Action Dates

Event Date Time

IFB Available to Prospective Bidders May 13, 2026 10:00 a.m PT Required Pre- Bid Onsite Walkthrough May 18,2026 11:00 a.m PT Written Question Submittal Deadline May 22, 2026 4:00 p.m. PT

(Questions are to be emailed to Robert.Fisher@dss.ca.gov Final Date for Bid Submission May 27, 2026 4:00 p.m. PT

(Bids are to be emailed to Robert.Fisher@dss.ca.gov Notice of Intent to Award May 28, 2026 Proposed Start Date of Agreement June 10, 2026

2. Required Pre-Bid Walkthrough

a. A required Pre-Bid Walkthrough is scheduled for May 18, 2026 at 11:00 am.

PT at CDSS Headquarters, 744 P Street, Sacramento, CA 95814 for the purpose of viewing the site where the services are to be provided.

b. In the event a potential prime Contractor is unable to attend the required Pre- Bid Walkthrough an authorized representative may attend on their behalf. The representative may only sign-in for one (1) bidder. Subcontractors may not represent a potential prime Contractor at a Pre-Bid Walkthrough.

IFB 25-3055 Page 4 of 12

c. For Contractors in need of assistance due to a physical impairment, a reasonable accommodation will be provided by the CDSS upon request for the Pre-Bid Walkthrough. The Contractor must call Greg Damian at (916) 869-0832 no later than the fifth (5th) working day prior to the scheduled date and time of the Pre-Bid Walkthrough to arrange for a reasonable accommodation.

3. Contract Term

The anticipated term of the resulting Agreement is June 10, 2026, or upon final approval by CDSS, whichever occurs later, through June 30, 2028. The State, at its discretion, during the term of the Agreement may add funds or time to complete the identified tasks at the originally agreed upon service rate.

4. Subcontractors

a. Any subcontractor that the bidder chooses to use in fulfilling the requirements of this solicitation must also meet all the requisites of this IFB including the minimum qualifications and insurance requirements. Subcontractor may not perform more than 49% of the required services. If bidder proposes the use of a subcontractor, the bidder must also submit a list of references, Attachment 5

– Subcontractor References, on behalf of the subcontractor.

b. For any DVBE subcontractor, in addition to section a. above, bidder must submit a completed DVBE Subcontractor Agreement – Attachment 8, for each DVBE subcontractor identified in their bid. Only the bidder shall fill out this Agreement and either mail, fax, or email the Agreement to the selected DVBE(s) for signature.

c. Bidder may not substitute any proposed subcontractor without advance written consent of the CDSS.

d. Nothing contained in the Agreement or otherwise shall create any contractual relationship between CDSS and any subcontractors, and no subcontractor shall relieve the Contractor of its responsibilities and obligations hereunder. The Contactor agrees to be fully responsible to CDSS for the acts and omissions of its subcontractors and of persons either directly or indirectly employed by any of them as it is for the acts and omissions of persons directly employed by the Contractor. The Contractor’s obligation to pay its subcontractors is an independent obligation from the obligation of CDSS to make payments to the Contractor. As a result, CDSS shall have no obligation to pay or to enforce the payment of any moneys to any subcontractor.

6. Submission of Bid

a. Bids must be e-mailed to Robert Fisher at Robert.Fisher@dss.ca.gov by the “Final Date for Bid Submission” listed in the Key Action Dates on page 4.

b. Bidders may contact ONLY the individual identified above and shall not contact any other CDSS personnel for meetings, conferences or technical discussion related to this IFB. No questions may be answered by other

IFB 25-3055 Page 5 of 12

CDSS staff. If bidders are discovered to have contacted other CDSS personnel, CDSS may reject their proposal.

c. All bids shall include documents identified in Attachment 1, Required

Attachment Check List. Bids not including the proper “required attachments” shall be deemed non-responsive. A non-responsive bid is one that does not meet the basic bid requirements.

d. All documents requiring a signature must bear an original signature of a person authorized to bind the bidding firm.

e. Bids must be submitted for the performance of all the services described herein. Any deviation from the work specifications will not be considered and will cause a bid to be rejected.

f. A bid may be rejected if it is conditional or incomplete, or if it contains any alterations of form or other irregularities of any kind. CDSS may reject any or all bids and may waive an immaterial deviation in a bid. The CDSS’ waiver of an immaterial deviation shall in no way modify the IFB document or excuse the bidder from full compliance with all requirements if awarded the Agreement.

f. Costs incurred for developing bids and in anticipation of award of the

Agreement are entirely the responsibility of the bidder and shall not be charged to the State of California.

h. An individual who is authorized to bind the bidder contractually shall sign Attachment 2, Bid/Bidder Certification Sheet. The signature should indicate the title or position that the individual holds in the firm. An unsigned bid may be rejected.

i. A bidder may modify a bid after its submission by withdrawing its original bid and resubmitting a new bid prior to the bid submission deadline.

Bidder modifications offered in any other manner, oral or written, will not be considered.

j. A bidder may withdraw its bid by submitting a written withdrawal request to CDSS, signed by the bidder or an authorized agent. A bidder may thereafter submit a new bid prior to the bid submission deadline. Bids may not be withdrawn without cause subsequent to bid submission deadline.

k. CDSS may modify the IFB prior to the date fixed for submission of bids by the issuance of an addendum to all parties who received a bid package.

l. CDSS reserves the right to reject all bids. CDSS is not required to award an Agreement.

m. Before submitting a response to this solicitation, bidders should review, correct all errors and confirm compliance with the IFB requirements.

IFB 25-3055 Page 6 of 12

n. The State does not accept alternate contract language from a prospective contractor. A bid with such language will be considered a counter proposal and be rejected. The State’s General Terms and Conditions (GTC) are not negotiable.

o. No oral understanding or Agreement shall be binding on either party.

p. Where applicable, bidder should carefully examine work sites and specifications. Bidder shall investigate conditions, character, and quality of surface or subsurface materials or obstacles that might be encountered. No additions or increases to the Agreement amount will be made due to a lack of careful examination of work sites and specifications.

7. Bidder Questions

Bidders must submit questions about this IFB in writing, via email to Robert.Fisher@dss.ca.gov no later than the “Written Question Submittal Deadline” in the key action dates on page 4. Additionally, all questions and responses will be submitted via email to all bidders.

8. Insurance Requirements

Within five (5) days of the tentative award of the Agreement or before work under the Agreement begins, Contractor shall furnish to the State of California, Department of Social Services, at his/her own expense, a certificate of insurance, see Attachment 14, Sample Agreement, Exhibit E – Additional Provisions for a complete list of insurance requirements. Contractor shall maintain the following insurance coverage:

a. Commercial General Liability – Contractor shall maintain general liability on an occurrence form with limits not less than $1,000,000 per occurrence for bodily injury and property damage liability combined with a $2,000,000 annual policy aggregate. The policy shall include coverage for liabilities arising out of premises, operations, independent contractors, products, completed operations, personal and advertising injury, and liability assumed under an insured contract. This insurance shall apply separately to each insured against whom claim is made or suit is brought subject to the Contractor’s limit of liability.

The policy must include California Department of Social Services, State of California, its officers, agents, employees and servants as additional insureds, but only with respect to work performed under the contract.

This endorsement must be supplied under form acceptable to the Office of Risk and Insurance Management. In the case of Contractor’s utilization of subcontractors to complete the contracted scope of work, contractor shall include all subcontractors as insureds under Contractor’s insurance or supply

IFB 25-3055 Page 7 of 12 evidence of insurance to the State equal to policies, coverages and limits required of Contractor.

b. Automobile Liability – Contractor shall maintain motor vehicle liability with limits not less than $1,000,000 combined single limit per accident. Such insurance shall cover liability arising out of a motor vehicle including owned, hired and non-owned motor vehicles.

The policy must be endorsed to include the State of California, its officers, agents, employees and servants as additional insured, but only with respect to work performed under the contract. The additional insured endorsement is to be provided with the certificate of insurance.

c. Workers Compensation and Employers Liability – Contractor shall maintain statutory worker’s compensation and employer’s liability coverage for all its employees who will be engaged in the performance of the Contract.

Employer’s liability limits of $1,000,000 are required.

Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the State. The waiver of subrogation endorsement is to be provided with the certificate of insurance.

d. Certificates evidencing Contractor's insurance coverage shall be filed with CDSS prior to execution of this Agreement.

e. Upon award, Contractor shall submit the Certificates(s) of Insurance to the

State at the address below:

Contracts and Purchasing Bureau

Robert Fisher 744 P Street, MS 9-6-747 Sacramento, CA 95814

To expedite, email certificate to Robet.Fisher@dss.ca.gov

f. General Provisions Applying to All Insurance Policies

1. Coverage Term – Coverage needs to be in force for the complete term of the contract. If insurance expires during the term of the contract, a new certificate must be received by the State at least ten (10) days prior to the expiration of this insurance. Any new insurance must still comply with the original terms of the contract.

2. Policy Cancellation/Termination & Notice of Non-Renewal – Contractor shall provide to the State within five business days a copy of any notice of Cancellation/Termination or Non-renewal received by contractor for any of the required insurance policies. In the event Contractor fails to keep in effect at all times the specified insurance coverage, the State may, in mailto:Robet.Fisher@dss.ca.gov

IFB 25-3055 Page 8 of 12 addition to any other remedies it may have, terminate this Contract upon the occurrence of such event, subject to the provisions of this Contract.

3. Deductible – Contractor is responsible for any deductible or self-insured retention contained within their insurance program.

4. Primary Clause – Any required insurance contained in this contract shall be primary, and not excess or contributory, to any other insurance carried by the State.

5. Insurance Carrier Required Rating – All insurance companies must carry a rating acceptable to the Office of Risk and Insurance Management. If the Contractor is self-insured for a portion or all of its insurance, review of financial information including a letter of credit may be required.

6. Endorsements – Any required endorsements requested by the State must be physically attached to all requested certificates of insurance and not substituted by referring to such coverage on the certificate of insurance.

7. Inadequate Insurance – Inadequate or lack of insurance does not negate the contractor’s obligations under the contract.

9. Evaluation and Selection

a. One (1) bid may be awarded as a result of this IFB.

b. At the time of bid opening, each bid will be checked for the presence or absence of required information in conformance with the submission requirements of this IFB.

c. The CDSS will evaluate each bid to determine its responsiveness to the published requirements.

d. Bids that contain false or misleading statements, or (if applicable) which provide references, which do not support an attribute or condition claimed by the bidder, may be rejected.

e. The final selection will be made on the basis of the lowest responsive responsible bidder as indicated in Attachment 3, Cost Sheet. In the event there are tie bids by more than one (1) responsive bidder, each bidder will be contacted by the CDSS contact person regarding a date and time for a flip of a coin. The bidder whose bid was received first will make the call. Bidders or their authorized representative(s) are allowed to be present for the flip of the coin.

f. The winning bidder may be required to submit evidence that they have available sufficient resources to meet the requirements of this IFB.

IFB 25-3055 Page 9 of 12

10. Award

a. All Bidders will receive written notification of contract award.

b. Prior to award of the Agreement, Contractor shall complete and submit to the awarding agency the Payee Data Record (STD 204), to determine if the Contractor is subject to state income tax withholding pursuant to California Revenue and Taxation Code sections 18662 and 26131. No payment shall be made unless a completed STD 204 has been returned to the awarding agency. This form can be found on the Internet at:

https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf

c. Prior to award of the Agreement, Contractor must sign and submit to the awarding agency, page one (1) of the Contractor Certification Clauses (CCC) which can be found on the Internet at:

https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal- Services-Resources-List-Folder/Standard-Contract-Language. This document is only required if the bidder has not submitted this form to the awarding agency within the last three (3) years.

11. Disposition of Bids

a. Upon bid opening, all documents submitted in response to this IFB will become the property of the State of California, and will be regarded as public records under the California Public Records Act (Government Code section 6250 et seq.) and subject to review by the public.

b. Bid packages may be returned only at the bidder's expense, unless such expense is waived by CDSS.

12. Agreement Execution and Performance

a. Performance shall start not later than five (5) days, or on the express date set by the CDSS and the Contractor, after all approvals have been obtained and the Agreement is fully executed. Should the Contractor fail to commence work at the agreed upon time, the CDSS, upon five days written notice to the Contractor, reserves the right to terminate the Agreement. In addition, the Contractor shall be liable to the State for the difference between the Contractor’s bid price and the actual cost of performing work by the second lowest bidder or by another contractor.

b. All performance under the Agreement shall be completed on or before the termination date of the Agreement.

https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language

IFB 25-3055 Page 10 of 12

13. Disabled Veteran Business Enterprise (DVBE) Participation Program Requirements

a. Subject to exceptions in the Government Code and pursuant to regulations, State law requires awarding agencies to have an annual participation goal of three percent for disabled veteran-owned business enterprises.

The CDSS elects to waive the DVBE Program Requirements in this solicitation, but opts to include the DVBE incentive.

b. For more information about the DVBE incentive refer to Attachment 13, California DVBE Bid Incentive Instructions (8/19/13).

c If for this agreement contractor made a commitment to achieve disabled veteran business enterprise (DVBE) participation, then contractor must within 60 days of receiving final payment under this agreement (or within such other time period as may be specified elsewhere in this agreement) certify in a report to the awarding department: (1) the total amount the prime contractor received under the contract; (2) the name and address of the DVBE(s) that participated in the performance of the contract; (3) the amount each DVBE received from the prime contractor; (4) that all payments under the contract have been made to the DVBE(s); and (5) the actual percentage of DVBE participation that was achieved. A person or entity that knowingly provides false information shall be subject to a civil penalty for each violation. (Military & Veterans Code (M&VC) §999.5(d)).

d. Contractor understands and agrees that should award of this contract be based in part on their commitment to use the Disabled Veteran Business Enterprise (DVBE) subcontractor(s) identified in their bid or offer, per Military and Veterans Code 999.5Code 999.5 (e), a DVBE subcontractor may only be replaced by another DVBE subcontractor and must be approved by the Department of General Services (DGS). Changes to the scope of work that impact the DVBE subcontractor(s) identified in the bid or offer and approved DVBE substitutions will be documented by contract amendment.

e. Failure of Contractor to seek substitution and adhere to the DVBE participation level identified in the bid or offer may be cause for contract termination, recovery of damages under the rights and remedies due to the State, and penalties as outlined in M&VC § 999.9; Public Contract Code (PCC) § 10115.10, or PCC § 4110 (applies to public works only).

15. Declaration Forms

All bidders must complete the Bidder Declaration GSPD-05-105, Attachment 6, and include it with the bid response. When completing the declaration, bidders must identify all subcontractors proposed for participation in the contract.

Bidders awarded a contract are contractually obligated to use the subcontractors for the corresponding work identified unless the State agrees to a substitution and it is incorporated by amendment to the contract.

IFB 25-3055 Page 11 of 12

Bidders who have been certified by California as a DVBE (or who are bidding rental equipment and have obtained the participation of subcontractors certified by California as a DVBE) must also submit a completed form(s) STD. 843 (Disabled Veteran Business Enterprise Declaration), Attachment 7. All disabled veteran owners and disabled veteran managers of the DVBE(s) must sign the form(s). Should the form not be included with the solicitation, contact the State contracting official or obtain a copy at the following website:

https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/pd_843.pdf. The completed form should be included with the bid response.

At the State’s option prior to award, bidders may be required to submit additional written clarifying information. Failure to submit the requested written information as specified may be grounds for bid rejection.

16. Commercially Useful Function Questionnaire

The Department of General Services (DGS), Procurement Division (PD), is the entity responsible for statewide implementation of Small Business/DVBE program regulations resulting from legislative mandates passed into law. Under Government Code and Military and Veterans Code any California certified Small (SB), Micro (MB) or Disabled Veteran Business Enterprise (DVBE) Suppliers doing business with the state must perform a Commercially Useful Function (CUF). Subsequently, each department’s buyer is held responsible for its CUF compliance procedures and evaluation of a bidder’s activities in response to department solicitations. This applies to Suppliers responding to the department’s solicitations whether prime or subcontractor. CUF must be established prior to making final contract or purchase order award.

All SB and DVBE applicants must include the completed Commercially Useful Function (CUF) form, Attachment 10, with their submittal.

17. Darfur Contracting Act

All bidders must address the requirements of the Darfur Contracting Act of 2008, Attachment 9, for the reason described in Public Contract Code section 10475-10481. Any scrutinized companies are ineligible to, and cannot, bid on or submit a proposal for contract with a State agency for goods or services. A scrutinized company is defined in Public Contract Code section 10476.

However, bids may be submitted by scrutinized companies if permission is obtained first from the Department of General Services according to the criteria set forth in Public Contract Code section 10477(b).

18. California Civil Rights Laws Certification

Prior to bidding on, submitting a proposal or executing an agreement or renewal for a State of California contract over $100,000 on or after January 1, 2017, the bidder or proposer must certify compliance with the Unruh Civil Rights Act (Section 51 of the Civil Code) and the Fair Employment and Housing Act https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/pd_843.pdf

IFB 25-3055 Page 12 of 12

(Section 12960 of the Government Code), Attachment 12, California Civil Rights Laws Certification; and if a Contractor has an internal policy against a sovereign nation or peoples recognized by the United States government, the Contractor certifies that such policies are not used in violation of the Unruh Civil Rights Act (Section 51 of the Civil Code) or the Fair Employment and Housing Act (Section 12960 of the Government Code).

19. Russia-Ukraine Conflict Economic Sanctions

Contractor(s) shall ensure compliance with economic sanctions imposed by the U.S. government in response to Russia's actions in Ukraine, as well as any sanctions imposed under state law (collectively, economic sanctions) including by refraining from new investments in, and financial transactions with, Russian institutions or companies that are headquartered or have their principal place of business in Russia (Russian entities), and not transferring technology to Russia or Russian entities. Contractor(s) are further notified that they will be subject to additional reporting requirements pursuant to Executive Order (N-6-22) issued by Governor Gavin Newsom on March 4, 2022.

IFB 25-3055 Attachment 1 California Department of Social Services Page 1 of 1

BIDDER NAME: ___________________________________________________________

REQUIRED ATTACHMENT CHECKLIST

A complete bid or bid package will consist of the items identified below.

Complete this checklist to confirm the items in your bid. Place a check mark or “X” next to each item that you are submitting to CDSS. For your bid to be responsive, all required attachments must be submitted. This checklist should be returned with your bid package also.

Attachment Attachment Name/Description

_____ Attachment 1 Required Attachment Checklist

_____ Attachment 2 Bid/Bidder Certification Sheet

_____ Attachment 3 Cost Sheet

_____ Attachment 4 Bidder References

_____ Attachment 5 Subcontractor References (if applicable)

_____ Attachment 6 Bidder Declaration (GSPD-05-105)

_____ Attachment 7 Disabled Veteran Business Enterprise Declarations (STD 843)

_____ Attachment 8 DVBE Subcontractor Agreement (if applicable)

_____ Attachment 9 Darfur Contracting Act

_____ Attachment 10 Commercially Useful Function Questionnaire

_____ Attachment 11 California Civil Rights Laws Certification (if applicable)

_____ Attachment 12 Contractor Certification Clauses (CCC) 04/2017

Additional Documentation that must be submitted:

_____ Copy of active State of California Small Business Certification

_____ Copy of a valid driver’s license issued by the State of California for each driver connected with the performance of this agreement.

_____ Copy of active business license issued by the California Secretary of State

IFB 25-3055 Attachment 2 California Department of Social Services Page 1 of 2

BID/BIDDER CERTIFICATION

This Bid/Bidder Certification Sheet must be signed and returned along with all the "required attachments" as an entire package with original signatures. The bid must be transmitted in a sealed envelope in accordance with IFB instructions.

Do not return Section C, Bid Requirements and Information (pages 3 through 14) nor the “Sample Contract” at the end of this IFB.

A. Our all-inclusive bid is submitted as detailed in Attachment 3, Cost Worksheet.

B. All required attachments are included with this Bid/Bidder Certification Sheet.

C. The signature affixed hereon and dated certifies compliance with all the requirements of this bid document. The signature below authorizes the verification of this certification.

An Unsigned Bid/Bidder Certification Sheet May Be Cause For Rejection

1. Company Name 2. Telephone Number 2a. Fax Number

2b. Email Address

3. Address

Indicate your organization type:

4. Sole Proprietorship 5. Partnership 6. Corporation

Indicate the applicable employee and/or corporation number:

7. Federal Employee ID No. (FEIN) 8. California Corporation No.

9. Indicate applicable license and/or certification information:

10. Bidder’s Name (Print) 11. Title

12. Signature 13. Date

14. Are you certified with the Department of General Services, Office of Small Business and Disabled Veteran Business Enterprise Services (OSDS) as:

a. California Small Business

Yes No If yes, enter certification number:

b. Disabled Veteran Business Enterprise Yes No If yes, enter your service code below:

NOTE: A copy of your Certification is required to be included if either of the above items is checked “Yes”.

Date application was submitted to OSDS, if an application is pending:

IFB 25-3055 Attachment 2 California Department of Social Services Page 2 of 2

Completion Instructions for Bid/Bidder Certification Sheet

Complete the numbered items on the Bid/Bidder Certification Sheet by following the instructions below.

Item Numbers

Instructions

1, 2, 2a, 2b, 3

Must be completed. These items are self-explanatory.

Check if your firm is a sole proprietorship. A sole proprietorship is a form of business in which one person owns all the assets of the business in contrast to a partnership and corporation. The sole proprietor is solely liable for all the debts of the business.

Check if your firm is a partnership. A partnership is a voluntary agreement between two or more competent persons to place their money, effects, labor, and skill, or some or all of them in lawful commerce or business, with the understanding that there shall be a proportional sharing of the profits and losses between them. An association of two or more persons to carry on, as co-owners, a business for profit.

Check if your firm is a corporation. A corporation is an artificial person or legal entity created by or under the authority of the laws of a state or nation, composed, in some rare instances, of a single person and his successors, being the incumbents of a particular office, but ordinarily consisting of an association of numerous individuals.

Enter your federal employee tax identification number

Enter your corporation number assigned by the California Secretary of State’s Office. This information is used for checking if a corporation is in good standing and qualified to conduct business in California.

Complete, if applicable, by indicating the type of license and/or certification that your firm possesses and that is required for the type of services being procured.

10, 11, 12, 13

Must be completed. These items are self-explanatory.

If certified as a California Small Business, place a check in the "Yes" box, and enter your certification number on the line. If certified as a Disabled Veterans Business Enterprise, place a check in the "Yes" box and enter your service code on the line. If you are not certified to one or both, place a check in the "No" box. If your certification is pending, enter the date your application was submitted to OSDS.

IFB 25-3055

California Department of Social Services ATTACHMENT 3 - COST SHEET

PART#

Year One 1 Services Hours 50 Security System Maintenance & Repair $ - NO 1 Services Hours 50 Additional Services $ - NO

Travel Costs $ - Fingerprinting Fees $ -

100 Year One Total NO Year Two

1 Services Hours 500 Security System Maintenance & Repair $ - NO 1 Services Hours 250 Additional Services $ - NO

Travel Costs $ - Fingerprinting Fees $ -

750 Year Two Total NO Year Three

1 Services Hours 500 Security System Maintenance & Repair $ - NO 1 Services Hours 250 Additional Services $ - NO

Travel Costs $ - Fingerprinting Fees $ -

750 Year Three Total NO

SUBTOTAL $ -

TAX N/A

GRAND

TOTAL $ -

ELECTRONIC DELIVERY (if applicable)

COMPANY NAME:

COMPANY ADDRESS:

Signature: ___________________________ Date: ___________________

TAXABLE

YES OR NOQTY DESCRIPTION UNIT PRICE EXTENSIONUNIT

IFB 25-3055 Attachment 4

BIDDER REFERENCES

Submission of this attachment is mandatory. Failure to complete and return this attachment with your bid will cause your bid to be rejected and deemed nonresponsive.

List below three references for services performed within the last five years, which are similar to the scope of work to be performed in this contract. References must reflect at least three (3) years of experience.

All fields must be completed and verifiable. Include separate references for all subcontractors.

REFERENCE 1

Name of Firm

Street Address

City State Zip Code

Contact Person Telephone Number

Dates of Service Value or Cost of Service

Brief Description of Service Provided

REFERENCE 2

Street Address

City State Zip Code

Contact Person Telephone Number

REFERENCE 3

Street Address

City State Zip Code

Contact Person Telephone Number

IFB 25-3055 Attachment 5

SUBCONTRACTOR REFERENCES (If applicable)

List below three references for services performed within the last five years, which are similar to the scope of work to be performed in this contract. References must reflect at least three (3) years of experience.

All fields must be completed and verifiable. Include separate references for all subcontractors.

SUBCONTRACTOR NAME:

REFERENCE 1

Name of Firm

Street Address

City State Zip Code

Contact Person Telephone Number

REFERENCE 2

Street Address

City State Zip Code

Contact Person Telephone Number

REFERENCE 3

Street Address

City State Zip Code

Contact Person Telephone Number

IFB 25-3055 Attachment 6

State of California—Department of General Services, Procurement Division

GSPD–05–105 (REV 08/09)

BIDDER DECLARATION

1. Prime bidder information (Review attached Bidder Declaration Instructions prior to completion of this form):

a. Identify current California certification(s) (MB, SB, NVSA, DVBE): or None (If “None”, go to Item #2)

b. Will subcontractors be used for this contract? Yes No (If yes, indicate the distinct element of work your firm will perform in this contract e.g., list the proposed products produced by your firm, state if your firm owns the transportation vehicles that will deliver the products to the State, identify which solicited services your firm will perform, etc.). Use additional sheets, as necessary.

c. If you are a California certified DVBE: (1) Are you a broker or agent? Yes No

(2) If the contract includes equipment rental, does your company own at least 51% of the equipment provided in this contract (quantity and value)? Yes No N/A

2. If no subcontractors will be used, skip to certification below. Otherwise, list all subcontractors for this contract. (Attach additional pages if necessary):

Subcontractor Name, Contact Person, Phone Number & Fax Number

Subcontractor Address & Email Address

CA Certification (MB,SB, NVSA, DVBE or None)

Work performed or goods provided for this contract

Corresponding % of bid price

Good Standing?

51% Rental?

CERTIFICATION: By signing the bid response, I certify under penalty of perjury that the information provided is true and correct.

Page of

IFB 25-3055 Attachment 6

State of California—Department of General Services, Procurement Division GSPD–05–105 (REV 08/09) Instructions

BIDDER DECLARATION Instructions All prime bidders (the firm submitting the bid) must complete the Bidder Declaration.

1.a. Identify all current certifications issued by the State of California. If the prime bidder has no California certification(s), check the line labeled “None” and proceed to Item #2. If the prime bidder possesses one or more of the following certifications, enter the applicable certification(s) on the line:

• Microbusiness (MB)

• Small Business (SB)

• Nonprofit Veteran Service Agency (NVSA)

• Disabled Veteran Business Enterprise (DVBE)

1.b. Mark either “Yes” or “No” to identify whether subcontractors will be used for the contract. If the response is “No”, proceed to Item #1.c. If “Yes”, enter on the line the distinct element of work contained in the contract to be performed or the goods to be provided by the prime bidder. Do not include goods or services to be provided by subcontractors.

Bidders certified as MB, SB, NVSA, and/or DVBE must provide a commercially useful function as defined in Military and Veterans Code Section 999 for DVBEs and Government Code Section 14837(d)(4)(A) for small/ microbusinesses.

Bids must propose that certified bidders provide a commercially useful function for the resulting contract or the bid will be deemed non-responsive and rejected by the State. For questions regarding the solicitation, contact the procurement official identified in the solicitation.

Note: A subcontractor is any person, firm, corporation, or organization contracting to perform part of the prime’s contract.

1.c. This item is only to be completed by businesses certified by California as a DVBE.

(1) Declare whether the prime bidder is a broker or agent by marking either “Yes” or “No”. The Military and Veterans Code Section 999.2 (b) defines “broker” or “agent” as a certified DVBE contractor or subcon- tractor that does not have title, possession, control, and risk of loss of materials, supplies, services, or equipment provided to an awarding department, unless one or more of the disabled veteran owners has at least 51-percent ownership of the quantity and value of the materials, supplies, services, and of each piece of equipment provided under the contract.

(2) If bidding rental equipment, mark either “Yes” or “No” to identify if the prime bidder owns at least 51% of the equipment provided (quantity and value). If not bidding rental equipment, mark “N/A” for “not applicable.”

2. If no subcontractors are proposed, do not complete the table. Read the certification at the bottom of the form and complete “Page of ”on the form.

If subcontractors will be used, complete the table listing all subcontractors. If necessary, attach additional pages and complete the “Page of ”accordingly.

2. (continued) Column Labels

Subcontractor Name, Contact Person, Phone Number & Fax Number—List each element for all subcontractors.

Subcontractor Address & Email Address—Enter the address and if available, an Email address.

CA Certification (MB, SB, NVSA, DVBE or None)—If the subcontractor possesses a current State of California certification(s), verify on this website (www.eprocure.pd.dgs.ca.gov).

Work performed or goods provided for this contract—Identify the distinct element of work contained in the contract to be performed or the goods to be provided by each subcontractor. Certified subcontractors must provide a commercially useful function for the contract. (See paragraph 1.b above for code citations regarding the definition of commercially useful function.) If a certified subcontractor is further subcontract-ing a greater portion of the work or goods provided for the resulting contract than would be expected by normal industry practices, attach a separate sheet of paper explaining the situation.

Corresponding % of bid price—Enter the corresponding percentage of the total bid price for the goods and/or services to be provided by each subcontractor. Do not enter a dollar amount.

Good Standing?—Provide a response for each subcontractor listed. Enter either “Yes” or “No” to indicate that the prime bidder has verified that the subcontractor(s) is in good standing for all of the following:

• Possesses valid license(s) for any license(s) or permits required by the solicitation or by law

• If a corporation, the company is qualified to do business in California and designated by the State of California Secretary of State to be in good standing

• Possesses valid State of California certification(s) if claiming MB, SB, NVSA, and/or DVBE status

51% Rental?—This pertains to the applicability of rental equipment. Based on the following parameters, enter either “N/A”(not applicable),“Yes” or “No” for each subcontractor listed.

Enter “N/A” if the:

• Subcontractor is NOT a DVBE (regardless of whether or not rental equipment is provided by the subcontractor) or

• Subcontractor is NOT providing rental equipment (regardless of whether or not subcontractor is a

DVBE)

Enter “Yes” if the subcontractor is a California certified DVBE providing rental equipment and the subcontractor owns at least 51% of the rental equipment (quantity and value) it will be providing for the contract.

Enter “No” if the subcontractor is a California certified DVBE providing rental equipment but the sub-contractor does NOT own at least 51% of the rental equipment (quantity and value) it will be providing.

Read the certification at the bottom of the page and complete the “Page of ” accordingly.

Attachment 7

STATE OF CALIFORNIA – DEPARTMENT OF GENERAL SERVICES PROCUREMENT DIVISION

DISABLED VETERAN BUSINESS ENTERPRISE DECLARATIONS

STD. 843 (Rev. 5/2006) Instructions: The disabled veteran (DV) owner(s) and DV manager(s) of the Disabled Veteran Business Enterprise (DVBE) must complete this declaration when a DVBE contractor or subcontractor will provide materials, supplies, services or equipment [Military and Veterans Code Section 999.2]. Violations are misdemeanors and punishable by imprisonment or fine and violators are liable for civil penalties. All signatures are made under penalty of perjury.

SECTION 1

Name of certified DVBE: DVBE Ref. Number:

Description (materials/supplies/services/equipment proposed):

Solicitation/Contract Number: SCPRS Ref. Number:

(FOR STATE USE ONLY)

SECTION 2

APPLIES TO ALL DVBEs. Check only one box in Section 2 and provide original signatures.

I (we) declare that the DVBE is not a broker or agent, as defined in Military and Veterans Code Section 999.2 (b), of materials, supplies, services or equipment listed above. Also, complete Section 3 below if renting equipment.

Pursuant to Military and Veterans Code Section 999.2 (f), I (we) declare that the DVBE is a broker or agent for the principal(s) listed below or on an attached sheet(s). (Pursuant to Military and Veterans Code 999.2 (e), State funds expended for equipment rented from equipment brokers pursuant to contracts awarded under this section shall not be credited toward the 3-percent DVBE participation goal.)

All DV owners and managers of the DVBE (attach additional pages with sufficient signature blocks for each person to sign):

(Printed Name of DV Owner/Manager) (Signature of DV Owner/ Manager) (Date Signed)

(Printed Name of DV Owner/Manager) (Signature of DV Owner/Manager) (Date Signed)

Firm/Principal for whom the DVBE is acting as a broker or agent:

(If more than one firm, list on extra sheets.)

(Print or Type Name)

Firm/Principal Phone:

Address:

SECTION 3

APPLIES TO ALL DVBEs THAT RENT EQUIPMENT AND DECLARE THE DVBE IS NOT A BROKER.

Pursuant to Military and Veterans Code Section 999.2 (c), (d) and (g), I am (we are) the DV(s) with at least 51% ownership of the DVBE, or a DV manager(s) of the DVBE. The DVBE maintains certification requirements in accordance with Military and Veterans Code Section 999 et. seq.

The undersigned owner(s) own(s) at least 51% of the quantity and value of each piece of equipment that will be rented for use in the contract identified above. I (we), the DV owners of the equipment, have submitted to the administering agency my (our) personal federal tax return(s) at time of certification and annually thereafter as defined in Military and Veterans Code 999.2, subsections (c) and (g). Failure by the disabled veteran equipment owner(s) to submit their personal federal tax return(s) to the administering agency as defined in Military and Veterans Code 999.2, subsections

(c) and (g), will result in the DVBE being deemed an equipment broker.

Disabled Veteran Owner(s) of the DVBE (attach additional pages with signature blocks for each person to sign):

(Printed Name) (Signature) (Date Signed)

(Address of Owner) (Telephone) (Tax Identification Number of Owner)

Disabled Veteran Manager(s) of the DVBE (attach additional pages with sufficient signature blocks for each person to sign):

(Printed Name of DV Manager) (Signature of DV Manager) (Date Signed)

Page of

IFB 25-3055 Attachment 8

DVBE SUBCONTRACTOR AGREEMENT

PART A: NAMED PARTIES

This Agreement is entered into between Contractor: , hereinafter referred (Contractor Name) to as Bidder, and DVBE subcontractor: , hereinafter referred (DVBE Subcontractor Name) to as Subcontractor, on: , consisting of the following conditions:

(Date)

1. Bidder has bid or intends to bid on a solicitation issued by the State of California, Department of Social Services, hereinafter referred to as CDSS. The CDSS will enter into a contract (the primary agreement) with the Bidder if the Bidder is awarded the contract.

2. Bidder has proposed the Subcontractor as a disabled veteran business enterprise subcontractor in the bid; and Bidder intends to employ the subcontractor to perform certain work or services under the primary agreement if the Bidder is awarded the CDSS contract.

3. Subcontractor intends to provide certain work or services or products/goods under the primary agreement if the contract is awarded to the Bidder.

PART B:

The State requires the Bidder to provide, prior to the contract award, a written agreement signed by the Bidder and each disabled veteran business enterprise subcontractor proposed by the Bidder in the bid proposal submitted to the State, to include certain terms and conditions specified below. These written agreements shall become null and void if the Bidder is not awarded a contract as result of this bid invitation.

Bidder and the Subcontractor agree that, in the event the CDSS awards the primary agreement to the Bidder, the Bidder will employ the Subcontractor to provide goods and/or services in accordance with the following terms and conditions:

1. The term of this Agreement is: . The parties estimate that the goods and/or services will be provided/performed by the Subcontractor within the contract term.

2. The parties estimate that the goods and/or services will be provided/performed by the Subcontractor commencing on: / / and completed by: / /

3. The rate and conditions of payment by the Bidder to the Subcontractor are:

4. The percentage of the entire primary contract to be awarded to the Subcontractor is: %.

(Must commit at least 3% of the entire bid amount unless otherwise specified within the solicitation.)

5. Description of services and/or goods to be performed/supplied by the DVBE Subcontractor:

(Attach Additional Sheets If Necessary)

This Agreement has been executed by the parties identified below:

Bidder’s Company Name:

Subcontractor’s Company Name:

By (Authorized Signature):

Date Signed:

By (Authorized Signature):

Date Signed:

Printed Name and Title of Person Signing:

Printed Name and Title of Person Signing:

IFB 25-3055 Attachment 8

DVBE PROGRAM REQUIREMENTS SUPPLIER CHECKLIST

Please do not submit this checklist with your bid. It is provided for your use only. Checking every box of your elected compliance option does not guarantee that your bid will be evaluated compliant.

ITEM

Bidder Declaration & Subcontractor/Supplier List included with bid.

STD 843 included with bid (Note: This is only applicable if you are Certified DVBE bidder)

Attached completed DVBE Subcontractor Agreement(s) (Note: If you are a certified DVBE bidder this is only applicable if you intend to utilize a DVBE subcontractor).

Listed at least one California certified DVBE subcontractor.

Checked the box(es) for “Yes”.

Listed specific goods and/or services DVBE(s) agrees to provide.

Proposed DVBE contract performance is a “commercially useful function” relevant to the contract.

Listed the percentage of contract for the DVBE’s participation.

Proposed DVBE participation meets the 3% requirement (unless a different percentage is specified).

Provided proof of DVBE certification for each DVBE identified via a printout from the DGS/OSDS Cal eProcure website.

IFB 25-3055 Attachment 9

DARFUR CONTRACTING ACT CERTIFICATION

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