IFB 25-0403 Musical Instruments.pdf

INVITATION FOR BID

FOR

Purchase of Musical Instruments

IFB #25-0403

WALLED LAKE CONSOLIDATED SCHOOLS

Educational Services Center 850 Ladd Road, Building D

Walled Lake, Michigan 48390

I. OVERVIEW

1.1. PURPOSE

The purpose of the Invitation for Bid (“IFB”) is for Walled Lake Consolidated Schools (the “School District”) to obtain bids for the purchase of Musical Instruments, per the specifications set forth herein, or approved equivalent.

1.2. SELECTION TIMELINE

The School District’s anticipated timeline for its selection process is:

Issuance of this IFB March 20, 2025

Deadline for written Requests for Clarifications 4 p.m., March 27, 2025

DUE DATE FOR BIDS 2 p.m., April 3, 2025

PLEASE NOTE: The School District reserves the right, in its sole and absolute discretion, to make modifications to the above selection timeline as it determines to be in its best interest.

II. SUBMISSION OF BIDS

2.1. BID SUBMISSION DEADLINE AND REQUIREMENTS

The Due Date for receipt of Bids is:

Thursday, April 3, 2025 at 2:00 p.m. EDT (the “Due Date”)

2.1.1. Electronic Bid Submission: Bids shall be submitted via BidNet Direct (https://bidnetdirect.com). Each Bid must be submitted by an authorized member of the Bidder’s company. This member should be the highest-ranking officer at the local level. NO ORAL, FAX or E-MAILED Bids will be accepted. Each Bid must be submitted through BidNet Direct Electronic Bid Submission System.

2.1.2. Late Bids: Each Bidder is responsible for submission of its Bid. Bids or Bid revisions received after the Due Date will not be accepted or considered. The School District is not liable for any delivery delays. All Bids received after the Due Date will be rejected.

2.1.3. Questions or Clarifications: The School District intends to communicate with Bidders via BidNet Direct Electronic Bid Submission System (e.g., IFB clarifications and addenda). Prospective Bidders may request that the School District clarify information contained in this IFB. All such requests must be made in writing via the “Questions” feature in BidNet Direct’s Electronic Bid Submission system. The School District will not respond to any Request For Clarification received after 4 p.m. on March 27, 2025.

https://bidnetdirect.com/

2.1.4. Restrictions On Communication: From the issue date of this IFB until a Bidder is selected and the selection announced, a prospective Bidder shall not communicate about the subject of this IFB or an Bidder’s Bid with the School District, its Board of Education, or any individual member, administrators, faculty, staff, students, or employees except for additional Requests For Clarification in accordance with Paragraph 2.1.3 above, or as otherwise required by applicable law.

2.1.5. Addenda to the IFB: If it becomes necessary to revise any part of this IFB, notice of the revision will be e-mailed to all parties that requested a copy of this IFB. All addenda will be issued through the BidNet Electronic Bid Submission System and the School District’s website and all addenda shall become a part of this IFB. Each Bidder must in its Bid, to avoid any miscommunication, acknowledge all addenda which it has received, but the failure of a Bidder to receive or acknowledge receipt of any addendum shall not relieve the Bidder of the responsibility for complying with the terms thereof.

2.1.6. Sole Bidder: It is the School District’s intent that this IFB permit competition. It shall be the bidder’s responsibility to advise the School District, in writing, if any language, requirements, scope specifications, etc. or any combinations thereof, inadvertently restricts or limits the requirements stated in this IFB to a single source. The School District shall receive such notification no later than five (5) days prior to the date set for acceptance of bids.

2.1.7. IFB/Bid Information Controlling: The School District intends that all Bidders shall have equal access to information relative to this IFB, and that this IFB contains adequate information. No information communicated, either verbally or in writing, to or from a Bidder shall be effective unless confirmed by written communication contained in an addendum to this IFB, a Request For Clarification or other written response thereto, or in the Bid.

2.1.8. Finality of Decision: Any decision made by the School District, including the Bidder selection, shall be final.

2.1.9. Reservation of Rights: The School District reserves the right, in its sole and absolute discretion (for this provision and all other provisions contained in this IFB), to accept or reject, in whole or in part, any or all Bids with or without cause.

The School District further reserves the right to waive any irregularity or informality in the IFB process or any Bid, and the right to award the Contract to other than the Bidder(s) submitting the best financial Bid (low bidder). The School District reserves the right to request additional information from any or all Bidders. The School District reserves the right to select one or more Bidders to fulfill the specifications of the IFB. In the event Bidder’s Bid is accepted by the School District and Bidder asserts exceptions, special considerations or conditions after acceptance, the School District, in its sole and absolute discretion, reserves the right to reject the Bid and award the Contract to another Bidder.

2.1.10. Release of Claims: Each Bidder, by submitting its Bid, releases the School District from any and all claims arising out of, and related to, this IFB process and selection of a Bidder.

2.1.11. Bidder Bears Bid Costs: A recipient of this IFB is responsible for any and all costs and liabilities incurred by it or others acting on its behalf in preparing or submitting a Bid, or otherwise responding to this IFB, or any negotiations incidental to its Bid or this IFB.

2.1.12. Irrevocability of Bids: All Bids submitted shall not be withdrawn and shall be irrevocable for a minimum period of ninety (90) calendar days following the Due Date for receipt of Bids set forth above.

2.1.13. Collusive Bidding: The Bidder certifies that its Bid is made without any previous understanding, agreement or connection with any person, firm or corporation making a Bid for the same Work and is in all respects fair, without outside control, collusion, fraud or otherwise illegal action.

2.2. BID REQUIREMENTS AND FORMAT

This outlines the information that must be provided by each Bidder and the required format for its Bid. Any Bid not providing the required information, or not conforming to the format specified, may be disqualified on that basis. Please also refer to Sections 2.1,

3.1 and 3.2 of this IFB for additional Bid requirements.

Any exceptions to the terms and conditions contained in this IFB, or any other special considerations or conditions requested or required by the Bidder MUST be specifically enumerated by the Bidder and be submitted as part of its Bid, together with an explanation as to the reason such terms and conditions of the IFB cannot be met by, or, in the Bidder’s opinion, are not applicable to, the Bidder. The Bidder shall be required and expected to meet the specifications and requirements as set forth in this IFB in its entirety, except to the extent exceptions or special considerations or conditions are expressly set forth in the Bidder’s Bid and those exceptions or special considerations or conditions are expressly accepted by the School District. All Pricing factors must be clearly indicated in the Bid Forms provided as part of the Bidder’s Bid.

Each Bid must include, at a minimum, the following:

2.2.1 A detailed list setting forth any exceptions to this IFB, or other special considerations or conditions of the Bidder, including explanations of such exceptions or the reason such terms and conditions of the IFB cannot be met by, or on the Bidder’s opinion are not applicable to, the Bidder.

2.2.2 A completed Bidder’s Bid Form provided in BidNet Direct’s Electronic Bid Submission System. Manufacturer and product specifications are provided for reference in ATTACHMENT A.

2.2.3 The price quoted on the Bid Form must be net and include all freight and miscellaneous charges including, but not limited to, shipping, handling, delivery, and fuel charges. Discounts, rebate, and allowances will be used as criteria of evaluation, but must be stated separately.

2.2.4 Unit prices should remain firm (fixed) for a period of twelve (12) months from the date of the bid award. If the Bidder, however, believes it necessary to include an economic price adjustment, the bidder shall give the maximum price increase (either % or $) and the date and/or event at which the increase would be effective.

Manufacturer price reductions must be passed on to District during the contract term.

2.2.5 Bidder shall provide disclosure if the anticipated delivery lead time for any item is expected to be greater than 30 days from the order date, taking into consideration standard lead times for the items and the expected quantity to be ordered.

2.2.6 Michigan State sales and use taxes and Federal excise taxes do not apply. Prices shall be net and not include the amount of any such tax. Exemption certificates will be furnished upon request.

2.2.7 A completed Familial Disclosure Affidavit provided as ATTACHMENT B. The signed and notarized form should be uploaded to the BidNet Direct Electronic Bid Submission System.

2.2.8 A completed Iran Economics Sanctions Act Affidavit of Compliance provided as ATTACHMENT C. The signed and notarized form should be uploaded to the BidNet Direct Electronic Bid Submission System.

2.3. SPECIFICATIONS

2.3.1 See ATTACHMENT A for manufacturer and product specifications.

2.3.2 Bidder shall make every attempt to bid as per the specifications. In the event that a particular item must be bid differently from the specifications, the bidder shall clearly indicate such on the bid form. In the event that a bidder wishes to bid a voluntary alternate in addition to the base bid (and as a cost savings consideration for the School District), such alternate shall be submitted with the bid, on separate sheets, and labeled as such, with a brief description of the differences and rationale. Such bids will be accepted and reviewed. However, if any substitution or departure is not clearly noted and described, it will be understood that the bid intends to exactly meet the specifications.

III. BID

3.1. BID FORMS

Each Bidder shall submit its Bid using the Bidder’s Bid Form in the BidNet Direct Electronic Bid Submission System, along with any other information required by this IFB or deem necessary and appropriate by the Bidder for evaluation of its Bid.

3.2. BID CHECKLIST

In addition to the Bidder’s Bid Form and any information required under Section 3.1 above, please attach copies of the following documents to your Bid:

3.2.1. Detailed list setting forth any exceptions to the IFB or other special considerations or conditions of the Bidder, including explanations of such exceptions or the reason such terms and conditions of the IFB cannot be met by, or are not applicable to, the Bidder.

3.2.2. Bidder’s Verification of addenda to the IFB, if any.

3.2.3. A completed Familial Disclosure Affidavit, which is attached hereto as

ATTACHMENT B.

3.2.4. A completed Iran Sanctions Act Affidavit of Compliance, which is attached hereto as ATTACHMENT C.

WALLED LAKE CONSOLIDATED SCHOOL DISTRICT

ATTACHMENT A – MANUFACTURER AND PRODUCT SPECIFICATIONS

IFB #25-0403 – PURCHASE OF MUSICAL INSTRUMENTS

Line # Item Manufacturer & Model

Estimated Quantity

BAND INSTRUMENTS

1 4.5 Octave Marimba Yamaha YMRD-2900A 6 2 Alto Saxophone Yamaha YAS-480 8 3 Bari Saxophone Yamaha YBS-480 15 4 Bari Saxophone Yamaha YBS-62II 2 5 Bass Clarinet Selmer 1430LP 6 6 Bass Clarinet Yamaha YCL-622II Low C Key 2 7 Bassoon Fox Renard Model #220 4 8 Clarinet Yamaha YCL-255 14 9 Contra Alto Clarinet Leblanc 7181 1

10 Contra Bass Clarinet Leblanc 7182 1 11 Cymbals Zildjian A ZMAC 18" 6 12 Drum Kit Cart Pageantry Innovations DK-20 1 13 Euphonium King 2280SP 2 14 Euphonium Yamaha YEP-321 4-Valve 2 15 Flute Yamaha YFL-222 Standard Flute Offset G C-Foot 14 16 French Horn Holton H181 Farkas 5 17 Line Array Speakers RCF HDL 6-A 8 18 Marching Baritone Yamaha YBH-301MS 22 19 Marching Bass Drum 16" Yamaha MB-8316-W 2 20 Marching Bass Drum 18" Yamaha MB-8318-W 2 21 Marching Bass Drum 20" Yamaha MB-8320-W 2 22 Marching Bass Drum 22" Yamaha MB-8322-W 2 23 Marching Bass Drum 24" Yamaha MB-8324-W 2 24 Marching Bass Drum 28" Yamaha MB-8328-W 2 25 Marching Bass Drum Carrier Yamaha YAM-RM-ABSF-B 12 26 Marching Bass Drum Case 16" Yamaha YAM-PCH-MB16 2 27 Marching Bass Drum Case 18" Yamaha YAM-PCH-MB18 2 28 Marching Bass Drum Case 20" Yamaha YAM-PCH-MB20 2 29 Marching Bass Drum Case 22" Yamaha YAM-PCH-MB22 2 30 Marching Bass Drum Case 24" Yamaha YAM-PCH-MB24 2 31 Marching Bass Drum Case 28" Yamaha YAM-PCH-MB28 2 32 Marching Bass Drum Stand Yamaha YAM-RM-MASH-B 12 33 Marching Snare Carrier Yamaha ABS Flip Posto 5 34 Marching Snare Drum black/chrome Yamaha MS-9414CH 8 35 Marching Snare Drum Carrier Yamaha YAM-RM-ABSF-S 15 36 Marching Snare Drum Case Yamaha YAM-PCH-MS14 15 37 Marching Snare Drum Stand Yamaha YAM-RM-MASH-S 15 38 Marching Snare Drum white/chrome Yamaha MS-9414CH 7 39 Marching Tenor Carrier Yamaha ABS Flip Posto 3 40 Marching Tenor Drum Carrier Yamaha YAM-RM-MASH-S 8 41 Marching Tenor Drum Case Yamaha YAM-PCH-MQLD 8 42 Marching Tenor Drum Stand Yamaha YAM-RM-MASH-Q 8 43 Marching Tenor Drums black/chrome Yamaha YAM-MQTLF-680234W 4 44 Marching Tenor Drums white/chrome Yamaha YAM-MQTLF-680234W 4 45 Matador Whisky Barrel Conga 11 3/4" M752S-WB 1 46 Matador Whisky Barrel Conga 11" M750S-WB 1 47 Mellophone Yamaha YMP-204S 16 48 Oak Hybrid Drumset Yamaha LH2F40UCS 2 49 Piccolo Pearl PFP-105 Grenaditte Piccolo 2 50 Piccolo Yamaha YPC-62 wave style headjoint 1 51 Subwoofers RCF 8004-AS 2 52 Synth Cart Pageantry Innovations KC-30 2 53 Tenor Saxophone Yamaha YTS-480 6 54 Tenor Saxophone Yamaha YTS-62III 4 55 Timpani (set of 5) Yamaha TP-7300R Set 1 56 Timpani Set of 4 - 23", 26", 29", 32" Yamaha TP-7300R 1 57 Trombone Yamaha YSL-448G 20

Attachment A, Page 1 of 2

WALLED LAKE CONSOLIDATED SCHOOL DISTRICT

ATTACHMENT A – MANUFACTURER AND PRODUCT SPECIFICATIONS

IFB #25-0403 – PURCHASE OF MUSICAL INSTRUMENTS

Line # Item Manufacturer & Model

Estimated Quantity

58 Trombone Yamaha YSL-882OR Xeno F-Attachment 6 59 Trumpet Yamaha YTR-8335IIS Xeno 15 60 Trumpet Yamaha YTR-8335S Xeno 6 61 Tuba Yamaha YBB-321WC 4-Valve 4/4 Tuba Lacquer 8 62 Vibraphone Yamaha YVRD-2700GG 7 63 Xylophone Yamaha YXRD-500F 1 64 Yamaha Dante Stage Boxes Yamaha TIO1608-D2 3 65 zildjian 18” a custom chinas Zildjian A20529 6 66 zildjian 18” classic orchestral cymbals Zildjian A0419 8 67 zildjian 18” k constantinople crash cymbals Zildjian K1032 1 68 zildjian 18” symphonic viennese Zildjian A0447 1 69 zildjian 20” a custom chinas Zildjian A20530 6 70 zildjian 20” classic orchestral cymbals Zildjian A0421 12 71 zildjian 20” k constantinople crash cymbals Zildjian K1010 1 72 zildjian 40” orchestral gong Zildjian P0502 1 73 zildjian high octave crotales Zildjian P0615 1 74 zildjian low octave crotales Zildjian P0625 1

ORCHESTRA INSTRUMENTS

75 Bass - 3/4 Size Shar Music LB1134 Carlow Lamberti Sonata Bass 3/4 Size 1 76 Bass - 3/4 Size Baroque Violin Shop Master Huadong Bass 3/4 Size 5 77 Bow - Bass Shar Music Pernambuco Bass Bows (French) 3 78 Bow - Bass Shar Music Presto Audition Bass Bows (French) 2 79 Bow - Bass Shar Music Presto Audition Carbon Fiber Bass Bow 24

80 Bow - Bass Shar Music Presto Audiiton Carbon Fiber Bass Bow (French) 24

81 Bow - Bass (German) Shar Music BB634G Meinel Pernambuco Double Bass Bow 3/4 Size German

82 Bow - Bass (German) Shar Music CPB126X34G Presto Audition Carbon Fiber Double Bass Bow 3/4 Size German

83 Bow - Cello Shar Music DNC4 CodaBow Diamond NX Cellow Bow 4/4/ Size 7

84 Bow - Cello Shar Music CB45 Guy Laurent Pernambuco 1 Star Cello Bow - 4/4 Size - Silver Mounted

85 Bow - Cello Shar Music Presto Audition Carbon Fiber Cello Bow 24

86 Bow - Viola Shar Music CPA126X44 Presto Audition Carbon Fiber Viola Bow - Full Size

87 Bow - Viola Shar Music VOB7544 Fleur-de-lis Pernambuco Viola Bow - Silver - Size 4/4

88 Bow - Violin Shar Music CPV126X44 Presto Audition Carbon Fiber Violin Bow 4/4 Size

89 Bow - Violin Shar Music VB7544 Fleur-de-lis Pernambuco Violin Bow Silver 4/4/ Size

90 Case - Cello Shar Music Super Hybrid Mobile Cello Case (Black) 24 91 Cello Baroque Violin Shop Dan Wall Cello 4/4 Size 15 92 Cello Shar Music Teacher's Studio Hoffman Concert Cello 4/4 24 93 Viola Shar Music LVA1114 Carlo Lamberti Sonata Viola 4

94 Violin Baroque Violin Shop Shop Model B, 4/4 size (full size) violin 6

95 Violin Shar Music LV1144 Carlo Lamberti Sonata Violin 4/4/ Size 1

Attachment A, Page 2 of 2

ATTACHMENT B

FAMILIAL DISCLOSURE AFFIDAVIT

The undersigned, the owner or authorized officer of ________________________ (the “Bidder”), pursuant to the familial disclosure requirement provided in the Walled Lake Consolidated School District’s (the “School District”) Invitation for Bids for the Purchase of Musical Instruments, hereby represents and warrants that, except as provided below, no familial relationships exist between the owner or any employee of the Bidder, and any member of the Board of Education of the School District or the Superintendent of the School District. A list of the School District’s Board of Education Members and its Superintendent may be found at http://www.wlcsd.org.

List any Familial Relationships:

BIDDER:

By:

Its:

STATE OF )

) ss.

COUNTY OF ____________ )

This instrument was acknowledged before me on the _____ day of ____________, 20__, by

, Notary Public

______________ County, My Commission Expires:

Acting in the County of:

ATTACHMENT C

IRAN ECONOMIC SANCTIONS ACT AFFIDAVIT OF COMPLIANCE

Michigan Public Act No. 517 of 2012

The undersigned, the owner or authorized officer of the below-named Bidder (“Bidder”), pursuant to the compliance certification requirement provided in the Walled Lake Consolidated School District’s (the “School District”) Invitation for Bids for the Purchase of Musical Instruments (the “IFB”), hereby certifies, represents and warrants that the Bidder (including its officers, directors and employees) is not an “Iran linked business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event Bidder is awarded a contract as a result of the aforementioned IFB, the Bidder will not become an “Iran linked business” at any time during the course of performing any Work under the Contract.

The Bidder further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the School District’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a request for bid for three (3) years from the date the it is determined that the person has submitted the false certification.

BIDDER:

Name of Bidder

By:

Its:

Date:

STATE OF )

) ss.

COUNTY OF ____________ )

This instrument was acknowledged before me on the _____ day of ____________, 20__, by

, Notary Public

______________ County, My Commission Expires:

Acting in the County of