IFB_24_25-20_NWRF_Actiflow_Refurbishment.pdf

City of Sanford | Finance Department | Purchasing Division

300 N. Park Avenue 2nd Floor Suite 236 Sanford, Florida 32771 Phone: 407.688.5028 or 5191 Fax: 407.688.5021

Solicitation Number:

IFB 24/25-20

INVITATION FOR BID (IFB)

IF ONE (1) TIME PURCHASE

Due Date:

May 29, 2025

TITLE: NWRF ACTIFLOW REFURBISHMENT

Issuance | Release Date: Monday, April 28, 2025

Legal Advertisement Date: Monday, April 28, 2025 (Orlando Sentinel)

To: All Prospective Bidders

From: Frank Mascola– Purchasing Coordinator

Dear Potential Bidder:

The City of Sanford, Florida, a City herein after also referred to as the “City”, announces that it is accepting written bids from all qualified firms or individuals interested in providing the services generally described herein and as specified in the “Scope of Services” of this Invitation for Bid (IFB) document. The successful Bidder(s) must demonstrate in their submittal responsible and responsive Bidder to the solicitation with the lowest overall bid which will best meets the specifications and serves the overall needs of the City.

If you are interested in bidding, please read all requirements carefully and complete the bid in the manner as set forth in this IFB document. Your response is considered a binding offer to perform in the manner described in the bid and shall remain a firm offer for a period of one hundred eighty (180) days from public bid opening.

Also, please be aware that, under the competitive process, the stipulations set forth herein are fully binding on the Bidder to the extent that you confirm acceptance by your signature on Attachment “F”, Bid Price Schedule and Acceptance of Bid Terms and Conditions.

A MANDATORY PRE-BID MEETING will be held on Monday, May 5, 2025 at 10:00 AM Local Time or Tuesday, May 6, 2025 at 10:00 AM Local Time, at 1201 W Seminole Blvd Sanford, Florida 32771.

Attendance on ONE of those days is mandatory, strongly encouraged. YOU MUST ATTEND THE ONE of the PRE-BID MEETING FOR YOUR BID SUBMITTAL TO BE CONSIDERED. Questions regarding this solicitation must be received in writing at the address above no later than Thursday, May 22, 2025 at 2:00 P.M. Local Time. Responses to those questions considered material to the solicitation shall be distributed via formal addenda and posted to the City of Sanford website: http://www.sanfordfl.gov

All Bidders are advised that under Chapter 119, Florida Statutes, all responses are deemed a public record and open to the public as provided for in said statute.

The City welcomes your bid. Bids must be prepared in accordance with the IFB instructions and will be evaluated by the City as stated herein. The City reserves the right to waive any formalities, to reject any or all bid submittals or to re-advertise for bid submittals for these commodities/services. The City may withdraw all or part of this IFB at any time to protect the interests of the City. All bidders are asked to be thorough yet concise in their response. Failure to provide the response in the manner prescribed herein may be grounds for disqualification. Thank you for your interest in doing business with the City.

City of Sanford, Florida | Purchasing Division http://www.sanfordfl.gov/

300 N. Park Avenue 2nd Floor Suite 236 Sanford, Florida 32771 Phone: 407.688.5028 or 5191 Fax: 407.688.5021

Solicitation Number:

IFB 24/25-20

INVITATION FOR BID (IFB)

IF ONE (1) TIME PURCHASE

Due Date:

May 29, 2025

TITLE: NWRF ACTIFLOW REFURBISHMENT

TABLE OF CONTENTS

SECTION TITLE PAGE

NUMBER

I Instructions to Bidders 3 II Scope of Services and Technical Requirements 13 III Special Conditions 29 IV Evaluation, Rejection and Award Process 35 V General Terms and Conditions 40

ATTACHMENT TITLE PAGE

NUMBER

A Statement of No Proposal Submittal 49 B Insurance Requirements 50 C Public Entity Crimes Statement 52 D Conflict of Interest Statement 54 E Drug-Free Workplace Certification 56 F Bid Price Schedule and Acceptance of Terms and Conditions 58 G Addendum Receipt Acknowledgement Certification 60 H Organizational Information 61 I Proposed Schedule of Subcontractor Participation 62 J Contractor Certification Regarding Scrutinized Companies 63 K References 64 L Non-Collusion Affidavit 65 M Compliance with the Public Records Law Affidavit 67 N Dispute Disclosure Form 69 O E-Verify Compliance Affidavit 70 P Americans with Disabilities Acts Affidavit 73 Q Solicitation Response Identification Label 75

Vendor Form Foreign County of Concern Attestation 76 Vendor Form New Vendor Packet, W-9 77

300 N. Park Avenue 2nd Floor Suite 236 Sanford, Florida 32771 Phone: 407.688.5028 or 5191 Fax: 407.688.5021

Solicitation Number:

IFB 24/25-20

INVITATION FOR BID (IFB)

IF ONE (1) TIME PURCHASE

Due Date:

May 29, 2025

TITLE: NWRF ACTIFLOW REFURBISHMENT

Section I. Instructions to Bidders

A. Requesting the Solicitation Document.

The IFB documents are available on-line at no charge at My VendorLink:

http://www.myvendorlink.com. Register as a vendor to download the solicitation documents. The City is not responsible for errors and omissions occurring in the transmission or downloading of any documents. In the event of any discrepancy between information on VendorLink the hardcopy specifications, the terms of the hardcopy specifications shall prevail. For more information, call the Purchasing Division at (407) 688-5028 or 5030. Important: The desire of the City to pursue bid submittals shall in no way obligate the City to compensate you for your efforts or to execute a contract with your firm.

B. On-Line Service Provider Disclaimer.

VendorLink has no affiliation with the City other than as a service that facilitates communication between the City and its potential vendors. VendorLink is an independent entity and is not an agent or representative of the City.

The City of Sanford (City) Purchasing professionals provides, from time to time, for online bidding or the response to other forms of solicitation by means of online submissions such as by the specific means of the City using VendorLink (and Internet portal where vendors can register and receive electronic email notifications of upcoming solicitations as they become available) to accomplish an array of actions during the course of City procurement activities. The City does not accept any responsibility for the failure or inability of any vendor to engage in online bidding or the submission of any response to a City procurement activity or for any loss which may arise from the online activities of the City of a vendor’s reliance on information contained on the VendorLink website. Also, untimely submissions will be deemed to be inherently non-responsive and will not be considered in evaluating the competitive bids or responses submitted during the course of a City procurement activity.

C. Solicitation Documents from Third Party Providers.

The City Purchasing Division, and its service provider My VendorLink https://www.myvendorlink.com/common/login.aspx are the only authorized sources of solicitation documents/forms. Solicitation documents/forms obtained from any other third-party source may be an incomplete set of documents. Bidders using solicitation documents/forms obtained from any other third-party source are advised to contact the City’s Purchasing Division to provide a contact name, mailing address, phone number, fax number, and email address to obtain a complete set of solicitation documents and to enable notification of required addenda.

D. Americans with Disabilities Act.

Persons with disabilities needing a special accommodation to participate in this bid should contact the Administration at Public Works Department City Hall 300 N. Park Avenue 2nd Floor, Sanford, Florida 32771, telephone 407.688.5080, not later than seven (7) days prior to the date on which the accommodation is requested.

https://www.myvendorlink.com/common/login.aspx

300 N. Park Avenue 2nd Floor Suite 236 Sanford, Florida 32771 Phone: 407.688.5028 or 5191 Fax: 407.688.5021

Solicitation Number:

IFB 24/25-20

INVITATION FOR BID (IFB)

IF ONE (1) TIME PURCHASE

Due Date:

May 29, 2025

E. Office of Record.

The City of Sanford Purchasing Division shall be the official “office of record” for all information transactions and data disbursements associated with this solicitation. The Purchasing Division may be reached Monday through Thursday between 7:00 A.M. to 5:30 P.M., Local Time via phone at

407.688.5028 or 5030 or via fax at 407.688.5021.

F. Public Records.

Under Chapter 119, Florida Statutes, all responses to this solicitation shall be considered public record subject to distribution pursuant to the request for records by any interested party in accordance with controlling law.

G. The Contractor must retain sufficient documentation to substantiate claims for payment under the Contract and all other records, electronic files, papers and documents that were made in relation to this Contract. Contractor must retain all documents related to the Contract for five years after expiration of the Contract, or, if longer, the period required by the General Records Schedules maintained by the Florida Department of State available at: http://dos.myflorida.com/library-archives/records-management/general-records-schedules/

H. IFB and/or Performance and Payment Bond.

1. IFB Security Bond: The IFB response shall be accompanied by a Bid Bond equaling five percent (5%) of the total IFB price. Failure to shall automatically render the Bidder as non-responsive.

a. The Bid Bond shall be made payable to the City of Sanford, issued by a Surety firm and through a reputable and responsible surety bond agency licensed to do business in the State of Florida.

i. The Surety must be rated as "A-”® or better as to strength by Best’s Insurance Guide, published by A. M. Best Company, Inc., located at 1 Ambest Road, Oldwick, New Jersey 08858. For the latest ratings and Insurance Guide, access www.ambest.com.

b. In lieu of a Bid Bond, the Bidder may request the deposit of another type of security, which may be acceptable in the sole discretion of the City (i.e., money order, certified or cashier’s check) drawn from a national or state bank whose deposits are insured by the Federal Deposit Insurance Corporation (FDIC), in the amount of five percent (5%) of the total Bid price. Checks must be made payable to the City of Sanford and shall accompany your bid submittal.

c. The terms of the IFB Security Bond shall be:

i. The Bidder shall enter into an Agreement if awarded a contract;

ii. The Surety (or alternate form of security forfeit) shall be responsible for the costs resulting from the failure of the Bidder to enter into an Agreement if awarded to the Bidder; including the increased costs associated with awarding to the next http://dos.myflorida.com/library-archives/records-management/general-records-schedules/ http://dos.myflorida.com/library-archives/records-management/general-records-schedules/

300 N. Park Avenue 2nd Floor Suite 236 Sanford, Florida 32771 Phone: 407.688.5028 or 5191 Fax: 407.688.5021

Solicitation Number:

IFB 24/25-20

INVITATION FOR BID (IFB)

IF ONE (1) TIME PURCHASE

Due Date:

May 29, 2025

TITLE: NWRF ACTIFLOW REFURBISHMENT

most responsive, responsible Bidder and costs associated with conducting the IFB process and letting the Agreement;

iii. To promptly enter into an Agreement to perform the work and furnish the required Performance and Payment Bond, if applicable;

iv. Any interest earned as a result of the City depositing the accepted Bid Bond into an interest bearing account shall be retained by the City; and,

d. Return of Bid Bond: As soon as the IFB responses have been evaluated, the City may, at its sole discretion, return or release the Bid Bonds, which in its sole judgment, would not likely be considered for award. All other Bid Bonds will be held until award of this project and the agreement has been executed by the successful Bidder; after which any remaining Bid Bonds will be returned to the respective Bidders. It shall be the sole responsibility of the Bidder to request in writing from the City the return of the Bid Bond or alternative form of security used.

2. Performance and Payment Bond: Upon award of this project, the successful Bidder shall furnish a Performance and Payment Bond, or alternative form of performance and payment security such as; a money order, certified or cashier’s check, cash (U.S. currency only), letter of credit;

equaling one hundred percent (100%) of the total amount awarded under this project. Receipt of said Performance and Payment Bond or alternative form of security; shall occur no later than ten

(10) calendar days after award of this project. No commencement of work shall be authorized by the City without receipt of the Performance and Payment Bond or alternative security.

a. The Performance and Payment Bond shall be submitted in the form of a Payment and Performance Bond; in the amount of one hundred percent (100%) of the total amount awarded under this project, made payable to the City of Sanford, issued by a Surety firm and through a reputable and responsible surety bond agency licensed to do business in the State of Florida.

i. The Surety must be rated as "A-”® or better as to strength by Best’s Insurance Guide, published by A. M. Best Company, Inc., located at 1 Ambest Road, Oldwick, New Jersey 08858. For the latest ratings and Insurance Guide, access www.ambest.com

b. In lieu of a Payment and Performance Bond, the successful Bidder may select one (1) of the below listed alternative methods to provide the required security:

i. A certified or cashier’s check drawn from a national or state bank whose deposits are insured by the Federal Deposit Insurance Corporation (FDIC), in the amount of one hundred percent (100%) of the total amount awarded under this project, made payable to the City of Sanford;

ii. An irrevocable Letter of Credit drawn from a national or state bank whose deposits are insured by the Federal Deposit Insurance Corporation (FDIC), in the amount of one hundred percent (100%) of the total amount awarded under this project, made payable to the City of Sanford. The irrevocable Letter of Credit shall contain the following:

The “Beneficiary” shall be stated as:

City of Sanford

300 N. Park Avenue 2nd Floor Suite 236 Sanford, Florida 32771 Phone: 407.688.5028 or 5191 Fax: 407.688.5021

Solicitation Number:

IFB 24/25-20

INVITATION FOR BID (IFB)

IF ONE (1) TIME PURCHASE

Due Date:

May 29, 2025

TITLE: NWRF ACTIFLOW REFURBISHMENT

300 N. Park Avenue Sanford, Florida 32771

The Letter of Credit shall also contain the following language:

“It is a condition of this letter of credit that it shall be deemed automatically extended without amendment for one (1) year from the present or any future expiration date of this letter of credit unless at least forty-five (45) days prior to such expiration date we notify the beneficiary by certified mail that we elect not to consider this letter of credit renewed for such additional period.”

iii. Cash (U.S. currency only).

c. The terms of the Payment and Performance Bond or alternative form of security used shall be:

i. The successful Bidder shall assure faithful performance of this project;

ii. The successful Bidder shall assure timely payments to all persons providing labor, materials and/or supplies used in the performance of the work associated with this project;

iii. Any interest earned as a result of the City depositing the accepted certified or cashier’s check received into an interest-bearing account shall be retained by the City; and,

iv. Nothing in this section shall be construed to limit the authority of the City Commission, the City Manager, or the Purchasing Manager to require other security in addition to, or in lieu of, those bonds or in circumstances other than those specified herein, when in the best interest of the City.

d. Return of Payment and Performance Bond or alternative form of security used. It shall be the sole responsibility of the successful Bidder to request in writing from the City the return of the Payment and Performance Bond or alternative form of security used. The request shall be considered no earlier than thirty (30) calendar days upon completion and final acceptance of the City, or expiration in a satisfactory manner of the awarded Agreement associated with this project. Payment and Performance Bonds or alternative form of security used shall not be returned unless requested by the successful Bidder in writing.

I. Cone of Silence/Lobbying Black-Out Period; Questions Regarding the IFB

1. Lobbying is defined as any action taken by an individual, firm, association, joint venture, partnership, syndicate, corporation, and/or all other groups who seek to influence the decision of a City Commission Member, the City Manager, any requesting or evaluating City personnel during the black-out period.

2. A lobbying black-out period commences upon the issuance of this solicitation document.

a. For awards requiring City Commission approval concludes at the beginning of the meeting at which the City Commission will be presented the award(s) for approval or a request to provide authorization to negotiate an agreement(s). However, if the City

300 N. Park Avenue 2nd Floor Suite 236 Sanford, Florida 32771 Phone: 407.688.5028 or 5191 Fax: 407.688.5021

Solicitation Number:

IFB 24/25-20

INVITATION FOR BID (IFB)

IF ONE (1) TIME PURCHASE

Due Date:

May 29, 2025

TITLE: NWRF ACTIFLOW REFURBISHMENT

Commission refers the item back to the City Manager for further review or otherwise does not take action on the item, the Cone of Silence / Lobbying Black-out Period will be reinstated until such time as the City Commission meets to consider the item for action.

b. For awards requiring City Manager approval concludes upon issuance of a Notice of Intent to Award.

3. Bidders, Respondents, potential vendors, service providers, lobbyists, consultants, or vendor representatives shall not contact any City Commission member, the City Manager, any requesting or evaluating City personnel concerning an active Solicitation during the Cone of Silence / Lobbying Black-out Period.

4. All questions and inquiries concerning procedural matters shall be directed to the Purchasing Division. Any questions relating to the interpretation of specifications or any aspect of the solicitation process shall be addressed to the Purchasing Division, in writing, at least ten (10) calendar days before the proposed opening date or prior to the specific date and time specified in this solicitation for questions.

5. Contact or communications by Bidders to any City Commission member, the City Manager, any City personnel initiated during the Cone of Silence / Lobbying Black-Out Period, may result in disqualification from the Solicitation process by the Purchasing Division.

J. Pre-Bid Conference.

A MANDATORY PRE-BID MEETING will be held on Monday, May 5, 2025, at 10:00 AM Local Time or Tuesday, May 6, 2025 at 10:00 AM Local Time, at 1201 W Seminole Blvd, Sanford, Florida 32771. Attendance on ONE of those days is mandatory, strongly encouraged. YOU MUST ATTEND ONE OF THE PRE-BID MEETINGS FOR YOUR BID SUBMITTAL TO BE CONSIDERED. Questions regarding this solicitation must be received in writing at the address above no later than Thursday, May 22, 2025, at 2:00 P.M. Local Time.

IMPORTANT NOTE: It is imperative that all Bidders have a clear understanding of the scope of services requirements. Attendance at the pre-bid conference will be evidenced by the Bidder’s/representative’s signature on the attendance roster. In the event of a mandatory pre-bid conference, the time, date, and location of the meeting will be noted in the released Addendum notifying such requirement. Please plan your travel time accordingly.

K. Interpretation, Questions and Addenda.

All questions relating to this IFB document must be in writing on VendorLink electronically https://www.myvendorlink.com/common/login.aspx no later 2:00 P.M. Local Time on May 22, 2025.

1. It is the Bidder’s responsibility to become familiar with and fully informed regarding the terms, conditions and specifications if this solicitation. Lack of understanding and/or misinterpretation of any portions of this solicitation document shall not be cause for withdrawal of bid after opening or for subsequent protest of award. Bidders must contact the Purchasing Division prior to bid opening, should clarification be required.

2. Any interpretations, clarifications, or changes will be made in the form of written addenda issued by the Purchasing Division.

3. Any oral communications will not be authoritative and will not be binding on the City.

300 N. Park Avenue 2nd Floor Suite 236 Sanford, Florida 32771 Phone: 407.688.5028 or 5191 Fax: 407.688.5021

Solicitation Number:

IFB 24/25-20

INVITATION FOR BID (IFB)

IF ONE (1) TIME PURCHASE

Due Date:

May 29, 2025

TITLE: NWRF ACTIFLOW REFURBISHMENT

4. It is the sole responsibility of the Bidder to contact the Purchasing Division prior to submitting a bid submittal to ascertain if any addenda have been issued, to obtain all such addenda, and to return executed addenda with each bid submittal.

5. Addenda will be available to all Bidders on http://www.myvendorlink.com

L. Preparation and Format.

Bid submittals must be prepared in a clear and concise manner to be responsive. Emphasis should concentrate on conformance to the IFB instructions, responsiveness to the requirements, as well as completeness and clarity of content.

M. Bid Completeness and Compliance.

Bid submittals shall contain the information as required in this solicitation. Failure to submit all information as requested, substantially incomplete or lack key information may be rejected by the City.

The following list details the appropriate proposal format:

1. All items contained in the bid must be in total compliance with the specifications of this solicitation.

2. Alternate bids will not be considered unless specifically called for in this solicitation.

3. Bidders’ attention is specifically called to the terms and conditions of this solicitation. As witnessed by the Bidder’s signature on Attachment “F”, Bid Price Schedule and Acceptance of Bid Terms and Conditions. All Bidders, without exception, will be solely responsible for all aspects of the terms, conditions, and special provisions of this solicitation.

N. Joint Ventures.

All Bidders intending to submit a bid response as a joint venture are required to have filed proper documents with the Florida Department of State, the Division of Professions, Construction Licensing Board and/or any other State or local licensing Agency prior to submitting a bid response. Please refer to Section 489.119 Florida Statutes.

Joint venture firms must provide an affidavit attesting to the formulation of a joint venture and provide either proof of incorporation as a joint venture or a copy of the formal Joint Venture Agreement between all joint venture parties, indicating their respective roles, responsibilities and levels of participation for the project.

O. Legal Entity States and Authorized Signatory.

The Bidder must demonstrate that the he/she/it is in good standing and authorized to conduct business in the State of Florida that the person signing this bid submittal is an Authorized Signatory on behalf of the Bidder to sign bid submittals, negotiate and agreements and related documents to which the Bidder will be duly bound. The Bidder must provide a print out of the status of the business whether sole proprietor, corporation, etcetera from the state of organization and its management personnel. In addition to the aforementioned documents the Bidder must include necessary information to verify the individual signing this bid and or any contract document has been authorized to bind the corporation. Examples include:

http://www.myvendorlink.com/

300 N. Park Avenue 2nd Floor Suite 236 Sanford, Florida 32771 Phone: 407.688.5028 or 5191 Fax: 407.688.5021

Solicitation Number:

IFB 24/25-20

INVITATION FOR BID (IFB)

IF ONE (1) TIME PURCHASE

Due Date:

May 29, 2025

TITLE: NWRF ACTIFLOW REFURBISHMENT

Please be sure the bid is signed, properly witnessed, and sealed. Failure to so may result in disqualification.

P. Proprietary Information.

1. In accordance with Chapter 119 Florida Statutes (Public Records Law); and except as it may be provided by other applicable State and Federal Law, all Bidders should be aware the Bid documents are public records. Bidders must identify specifically any information contained in the bid submittals which they consider confidential or proprietary which are assertion to be exempt from disclosure, citing the applicable exempting law.

2. A generic notation that information is “confidential” is not sufficient. Failure to provide the Purchasing Division with a detailed explanation and justification including statutory cites and specific reference to your bid submittal assertion what provisions, if any, you believe are exempt from disclosure, may result in all documents being subject to disclosure in accordance with Chapter 119, Florida Statutes.

Q. Certification of Independent Price Determination.

By submission of a response, the Bidder certifies that in connection with this bid submittal:

1. The pricing associated with this bid submittal have been arrived at independently, without consultation, collusion, communication, or agreement for the purpose of restricting competition, as to any matter relating to such prices with any other Bidder or with any competitor.

2. Unless otherwise required by law, the prices which have been quoted on this bid have not been knowingly disclosed by the Bidder, and will not knowingly be disclosed by the Bidder, prior to opening, directly or indirectly to any other Bidder or to any competitor.

3. No attempt has been made or shall be made by the Bidder to induce any other person or Bidder to submit or not submit a bid for the purpose of restricting competition.

R. Bid Submittal Forms and Reproduction.

1. Bid Forms: All bids must be submitted on the City’s forms and must include all applicable completed attachments included herein. Bids on Bidder’s quotation forms shall not be accepted.

Please ensure all applicable required submittal documents are included with your bid response.

2. Reproduction: Please submit two (2) copies of the bid submittal package, one (1) unbound original and one (1) bound copy. The submittal MUST also include a single CD-ROM or memory stick containing the entire bid submittal formatted to be read with Microsoft® software products or Adobe® PDF software.

S. Cost of Submittal.

A costs related to the submittals are an operational cost of the Bidder and shall not be passed on to, or be borne by the City. Any and all costs associated with the preparation of the bid will be the sole responsibility of the Bidder. The City shall bear no responsibility for any costs associated with the preparation of the bid including, but not limited to, any administrative or judicial proceedings resulting from the solicitation process.

300 N. Park Avenue 2nd Floor Suite 236 Sanford, Florida 32771 Phone: 407.688.5028 or 5191 Fax: 407.688.5021

Solicitation Number:

IFB 24/25-20

INVITATION FOR BID (IFB)

IF ONE (1) TIME PURCHASE

Due Date:

May 29, 2025

T. Improper Identification and Timeliness.

The City is not responsible for the failure of a Bidder or the Bidder’s agent to submit responses in a timely manner or for a bid submittal that is not properly addressed or identified. Bid submittals by email, telephone or fax shall be rejected as non-responsive regardless of where it is received.

U. Bid Submittal and Delivery.

1. Sealed bid submittals must be received in the City’s Purchasing Division no later than 2:00 P.M.

Local Time on May 29, 2025 Bid submittals received after the stated date and time will not be accepted and will be returned unopened. Under no circumstances shall bids delivered after the time specified be considered. The City shall not be responsible for any occurrence for bid submittals delivered incorrectly or to the wrong address or location. No exceptions will be made. The decision to refuse to consider a bid that was received beyond the date/time established in the solicitation shall not be the basis of a protest. Bid submittals shall be delivered to the below address in a sealed, opaque envelope or packaging material, plainly marked on the outside with the following:

City of Sanford Purchasing Division 300 N. Park Avenue Suite 243 Sanford, Florida 32771 RE: Solicitation IFB 24/25-20 Solicitation Title: NWRF Actiflow Refurbishment

Attention: Marisol Ordoñez, Purchasing Manager

For your convenience, Attachment “K”, Solicitation Response Identification Label has been provided to properly identify and affix to your IFB response.

2. If submitted by mail, the bid submittal shall be enclosed in a sealed envelope addressed as above.

Bids submitted by mail must be received by the Purchasing Division by the time specified herein for the opening thereof.

a. Please be advised that United States Postal Service (USPS) Express and Priority service class; are delivered to the City in accordance with their own schedule. Each Bidder is responsible for ensuring that their submittal is transmitted in such manner as necessary for deliver to the City as required.

b. The City only collects other USPS mail one (1) time per day upon opening of the local Post Office branch, which is then sorted by the City for delivery to the Purchasing Division and other City departments. Submissions arriving at the USPS after the initial pick-up by the City will be placed in the City’s call-box for pick-up and will not be delivered to or received by the Purchasing Division until the next business day.

c. When using the USPS or any other mail delivery services, it is the sole responsibility of the Bidder to ensure that Proposals are received in the Purchasing Division by the due date and time. The City shall not be responsible for delays caused by any occurrence.

300 N. Park Avenue 2nd Floor Suite 236 Sanford, Florida 32771 Phone: 407.688.5028 or 5191 Fax: 407.688.5021

Solicitation Number:

IFB 24/25-20

INVITATION FOR BID (IFB)

IF ONE (1) TIME PURCHASE

Due Date:

May 29, 2025

TITLE: NWRF ACTIFLOW REFURBISHMENT

V. Public Opening of Bid Submittals.

Bid submittals will be announced publicly by the Purchasing Division on the due date and time or as soon thereafter as possible. The bidders name, their bid amounts and verification of bond submittal, if applicable, will be publicly announced. Sealed bids, proposals, or replies received by an agency pursuant to a competitive solicitation are exempt from public disclosure such time as the agency provides notice of an intended decision or until thirty (30) days after opening the bids, proposals, or final replies, whichever is earlier. All other information will be subject to Florida’s Open Government Laws.

W. Sub-Contractors.

Bidders must list any sub-contractors that are proposed to be used to accomplish the scope of services.

Please complete and submit Attachment “I”, Schedule of Proposed Subcontractor Participation. If no subcontractors are going to be used, check the box for “No Subcontracting (of any kind) will be utilized on this project” at the top of the form. The proposed subcontractors must be responsible in their own xxx.

X. W-9 Form.

Bidders that have not done business with the City or have not provided a W-9 within the last two (2) years must submit a W-9 with their bid submittal.

Y. Withdrawal of Bid Submittals.

Bid submittals may not be withdrawn for a period of one hundred eighty days (180) days after the public opening date. In the event an award is not made by the City within one hundred eighty days (180) from the public opening date, the Bidder may withdraw their bid submittal or provide a written extension of their bid submittal.

Z. Ownership of Documents.

All documents resulting from this IFB solicitation shall become the sole property of the City. All bid submittals received from Bidders in response to the IFB solicitation will become the property of the City and will not be returned to Bidders. In the event of an award, all documentation produced as part of the Contract will become the exclusive property of the City.

AA. Failure to Comply with Bid Instructions.

Failure to comply with any of the bid instructions in a manner prescribe herein or failure to adhere to the City’s purchasing policy and procedures may be grounds for disqualification of your bid submittal.

300 N. Park Avenue 2nd Floor Suite 236 Sanford, Florida 32771 Phone: 407.688.5028 or 5191 Fax: 407.688.5021

Solicitation Number:

IFB 24/25-20

INVITATION FOR BID (IFB)

IF ONE (1) TIME PURCHASE

Due Date:

May 29, 2025

THE REMAINDER OF THIS PAGE LEFT INTENTIONALLY BLANK

300 N. Park Avenue 2nd Floor Suite 236 Sanford, Florida 32771 Phone: 407.688.5028 or 5191 Fax: 407.688.5021

Solicitation Number:

IFB 24/25-20

INVITATION FOR BID (IFB)

IF ONE (1) TIME PURCHASE

Due Date:

May 29, 2025

TITLE: NWRF ACTIFLOW REFURBISHMENT

Section II. Scope of Services and Technical Requirements

2.01 GENERAL INFORMATION

A. The contractor shall be responsible for the complete rehabilitation work on the existing ACTIFLO train(s). This includes the installation of gearboxes, pumps, motors, instrumentation, chemical feed systems, spare parts, or otherwise for the existing ACTIFLO® Package Plant(s) as manufactured by Veolia Water Technologies.

B. Number of Trains to be refurbished: 1

2.02 ACTIFLO® SUPPLIER SCOPE OF WORK

1. ACTIFLO® Supplier is responsible for equipment sizing, selection, and procurement required for the ACTIFLO® system. The equipment will be designed and supplied in accordance with the Specifications as described herein. ACTIFLO® Supplier scope of work does not include any engineering, selection, procurement, installation, or operation of any equipment, materials or other services not specifically defined in this Specification. ACTIFLO® Supplier’s offering does not include any liability for successful completion of Performance Testing, Performance Guarantees, or Operation of the ACTIFLO System.

2. ACTIFLO® Supplier is supplying refurbishment equipment and parts as specified herein.

ACTIFLO® Supplier will provide all necessary design, installation and operating information for equipment within its stated scope of supply. ACTIFLO® Supplier is not responsible for the design, selection, installation, operation or maintenance of any materials, equipment or services supplied by others.

3. ACTIFLO® Supplier will provide the following documentation:

a. Shop drawings for all equipment supplied by Supplier

b. Installation Details

c. Electrical and Controls Diagram(s)

2.03 QUALITY ASSURANCE

The equipment and process supply shall conform to the latest version of the following codes and regulations:

1. American Society of Mechanical Engineers (ASME)

2. Canadian Standards Association (CSA)

3. Standard Methods for the Examination of Water and Wastewater (SMEWW)

4. National Electric Manufacturers Association (NEMA)

5. National Electric Code (NEC)

6. Institute of Electrical and Electronics Engineers (IEEE)

7. Electrical Equipment Manufacturers Association of Canada (EEMAC)

8. American Gear Manufacturers Association (AGMA)

9. American Society for Testing and Materials (ASTM)

10. American National Standard Institute (ANSI)

2.04 SUBMITTALS

Supplier shall furnish one electronic copy of each Submittal. Submittals shall include at least the following information and documents:

300 N. Park Avenue 2nd Floor Suite 236 Sanford, Florida 32771 Phone: 407.688.5028 or 5191 Fax: 407.688.5021

Solicitation Number:

IFB 24/25-20

INVITATION FOR BID (IFB)

IF ONE (1) TIME PURCHASE

Due Date:

May 29, 2025

TITLE: NWRF ACTIFLOW REFURBISHMENT

Descriptive literature, bulletins and/or catalogs of the equipment.

1. Data on the characteristics, features and performance of the equipment.

2. Electrical Schematics, panel layouts, field wiring diagrams, instrumentation sheets and product data sheets for all electrical equipment.

3. The weight of all equipment including the weight of the single largest item.

4. A complete bill of materials for all equipment.

5. Complete motor drive data.

2.05 PRODUCT HANDLING

1. When an ACTIFLO® Supplier is responsible for freight, equipment, including spares (if applicable) will be shipped when the equipment is ready and available for shipment. The Contractor will be responsible for receiving, unloading and properly storing the equipment in accordance with Supplier’s instructions. Promptly upon the arrival of any equipment components at the job site or first shipping destination, the Contractor will prepare a Supplier’s receiving report and submit a copy thereof to the Supplier. The receiving report is to note equipment receipt and all evidence of damage in transit, if any. Confirmation of inspection will be no later than 10 days after receipt of delivery.

2. Prior to shipment, equipment surfaces shall be properly protected to prevent rust, corrosion and damage. Precautions shall be taken to prevent carbon steel contamination of all stainless-steel components.

3. During Storage and Installation, it is required at all times to protect the stainless-steel equipment from cross contamination. The use of iron/carbon steel equipment, chains, tools, fasteners etc.

will cause rust to form on the stainless-steel equipment. Use non-iron tools such as stainless steel, wood or plastic. Coated steel tools may be deemed acceptable. It is the responsibility of the installer to ensure all tools and rigging are not contaminated with iron/carbon steel from prior work. Installer is responsible to protect equipment from damage that may occur from contact with machinery or tools, sparks and dust from welding or grinding, and any other intentional or unintentional contact during site construction.

4. If equipment is not installed upon receipt, the Contractor shall contact the ACTIFLO® Supplier for the long-term storage procedures.

2.06 WARRANTY

1. Subject to the following sentence, “Supplier warrants to Purchaser that the Equipment shall materially conform to the description in Supplier’s RFP and shall be free from defects in material and workmanship. Supplier shall have no other liability to Purchaser under warranty, tort or any other legal theory. If the Purchaser gives the Supplier prompt written notice of breach of this warranty within ninety days (90) on electrical supplies, one (1) year on mechanical supplies from delivery, (the "Warranty Period"). Supplier shall, at its sole option and as Purchaser’s sole remedy, repair or replace the subject parts or refund the purchase price thereof.

2. If Supplier determines that any claimed breach is not, in fact, covered by this warranty, Purchaser shall pay Supplier its then customary charges for any repair or replacement made by Supplier and there shall be a thirty-five percent (35%) restocking charge. Supplier’s warranty is conditioned on Purchaser’s (a) operating and maintaining the Equipment in accordance with Supplier’s instructions, (b) not making any unauthorized repairs or alterations, and (c) not being

300 N. Park Avenue 2nd Floor Suite 236 Sanford, Florida 32771 Phone: 407.688.5028 or 5191 Fax: 407.688.5021

Solicitation Number:

IFB 24/25-20

INVITATION FOR BID (IFB)

IF ONE (1) TIME PURCHASE

Due Date:

May 29, 2025

TITLE: NWRF ACTIFLOW REFURBISHMENT

in default of any payment obligation to Supplier. Supplier’s warranty does not cover damage caused by chemical action or abrasive material, misuse or improper installation.

3. THE WARRANTIES SET FORTH IN THIS SECTION ARE SUPPLIER’S SOLE AND

EXCLUSIVE WARRANTIES AND ARE SUBJECT TO THE LIMITATION OF LIABILITY

BELOW. A SUPPLIER MAKES NO OTHER WARRANTIES OF ANY KIND, EXPRESS OR

IMPLIED, INCLUDING WITHOUT LIMITATION, ANY WARRANTY OF

MERCHANTABILITY OR FITNESS FOR PURPOSE.

2.07 PATENTS

The Supplier shall assume all costs of patent fees or licenses for equipment or processes, and shall safeguard and save harmless the Owner and their agents from damages, judgments, claims and expenses arising from license fees or claimed infringements or any letters of patent or patent right, or because of royalty or fee for the use of any equipment or process, structural feature or arrangement of any of the component parts of the installation; and the price stipulated for all such patent fees, licenses, or other costs pertaining thereto.

2.08 PRODUCTS

1. ACCEPTABLE MANUFACTURERS

a. VEOLIA, no substitutions allowed.

2.09 GENERAL

1. The equipment covered by these Specifications is intended to be standard process equipment of proven ability as manufactured by reputable concerns having long experience in the production of such equipment. The equipment furnished shall be designed, constructed and installed in accordance with the best practices and methods and shall operate satisfactorily when installed as shown on ACTIFLO® Supplier drawings.

2. All parts shall be so designed and proportionated as to have liberal strength and stiffness and to be especially adapted for the work to be done. Ample room and facilities shall be provided for inspection, repairs and adjustment as shown in Outline and Connection drawing.

3. The nameplate ratings for the motors shall not be exceeded, nor shall the design service factor be reduced when its piece of equipment is operating at any point on its characteristic curve. The location, size, and type of all piping shall be as shown on the Drawings, or as required by the equipment, if size not shown.

300 N. Park Avenue 2nd Floor Suite 236 Sanford, Florida 32771 Phone: 407.688.5028 or 5191 Fax: 407.688.5021

Solicitation Number:

IFB 24/25-20

INVITATION FOR BID (IFB)

IF ONE (1) TIME PURCHASE

Due Date:

May 29, 2025

TITLE: NWRF ACTIFLOW REFURBISHMENT

2.10 EQUIPMENT MANUFACTURER’S SCOPE OF SUPPLY

ACTIFLO System General Equipment

Quantity Per Train (Details)

Mixing Equipment

Top Entering Mixer Motor: TEFC 460/3/60 premium efficient – severe duty - AC induction motor.

3 (Coagulation Injection

Maturation) Microsand Recycle Circuits Microsand Recirculation Pump Motor: TEFC, 460/3/60 premium efficient – severe duty – AC induction motor 2

Microsand Recirculation Pumps Gland 2 Microsand Recirculation Pumps V-Belts 2 sets Microsand Recirculation Pump discharge pressure switch assembly, complete with pressure gauge, isolation valve and diaphragm seal.

Hydrocyclone Recycle Equipment Hydrocyclones: Urethane body, rubber liner 1 duty + 1 standby Hydrocyclone Support Stand Rubber Liner 1 Hydrocyclone pressure gauge assembly, complete with diaphragm seals and isolation valves. 1

Lamella Settler Set Lamella Settler Set: Polystyrene tube modules 1

Actiflo Control Panel - Quantities Per Train Qty Description Manufacturer 1 500VA 120VAC Back UPS APC 1 Window Kit for Operator Interface (SCE-HWK1212SS) Saginaw 1 6” Color Touchscreen Operator Interface w/ Ethernet

(PFXGP4301TAD)

Xycom/Pro-Face

a. Kruger/Veolia will replace the existing Operator Interface with the current equivalent.

Kruger/Veolia will download the existing screens into the new HMI’s. Programming changes to the PLC program and/or screens are NOT a part of this proposal.

b. No other Instruments, Control Panel Components (PLC or other components) will be supplied unless they are explicitly listed in this Scope of Supply.

300 N. Park Avenue 2nd Floor Suite 236 Sanford, Florida 32771 Phone: 407.688.5028 or 5191 Fax: 407.688.5021

Solicitation Number:

IFB 24/25-20

INVITATION FOR BID (IFB)

IF ONE (1) TIME PURCHASE

Due Date:

May 29, 2025

Field Instruments - Quantities Per Train Qty Description Manufacturer 1 Insertion Solitax Turbidity Probe for Actiflo Influent

(LXV424.99.00100)

*Utilize existing mounting hardware

Hach

1 Insertion pH Probe for Actiflo Influent (DPD2P1) *Utilize existing mounting hardware

Hach

1 Immersion pH Probe Actiflo Effluent (DPD1P1) *Utilize existing mounting hardware

1 TU5300 Turbidity Analyzer for Actiflo Effluent

(LXV445.99.10112)

Hach

4 SC4500 Transmitters for Actiflo Influent & Effluent

(LXV525.99.A11551)

Sunshield with UV Protection (LXV524.99.00005)

Hach

1 12” Magnetic Flow Meter for Actiflo Influent

(7ME6310-5DJ11-1AA2)

Siemens

1 Converter/Display for Magnetic Flow Meter

(7ME6920-1AA10-1AA0)

Sunshield (A5E01209496)

Siemens

1 High Level Float Switch (F7-PP) Dwyer

a. Kruger/Veolia will calibrate, and start-up instruments supplied by Kruger/Veolia. Instruments supplied by others will require calibration and start-up by others.

Chemical Feed Systems Quantities per Train (Details)

Auto Liquid Polymer Preparation and Feed Systems Liquid polymer processing system, skid mounted packaged assembly, motor, metering pump, motorized activation/wetting chamber, calibration column, pressure switch, rotameter, valves, fittings and control panel.

Auto Coagulant Metering Pumps Volumetric metering pumps, Diaphragm type, corrosion resistant skid mounted, complete with pump bases, variable speed drives, and associated ancillary equipment (valves, piping and fittings)

1 duty + 1 standby

300 N. Park Avenue 2nd Floor Suite 236 Sanford, Florida 32771 Phone: 407.688.5028 or 5191 Fax: 407.688.5021

Solicitation Number:

IFB 24/25-20

INVITATION FOR BID (IFB)

IF ONE (1) TIME PURCHASE

Due Date:

May 29, 2025

TITLE: NWRF ACTIFLOW REFURBISHMENT

2.11 SETTLING ZONE

1. Kruger/Veolia will supply one set of lamella settling equipment for one (1) train. The lamella settling equipment shall be made of lamella settling tubular modules constructed of polypropylene or HIPS. The modules shall be installed in the settling tank area and supported underneath by members attached to the structure of the unit. The modules shall have an incline of 60° from the horizontal.

2. If two (2) trains are to be refurbished, a second set of lamella settling equipment shall be provided by the Owner.

2.12 MICROSAND RECIRCULATION SYSTEM

1. Replacement motors: the electric motor shall be sized to be non-overloading at the design operating point on the pump performance curve with a minimum service factor of 1.15. Motor enclosure shall be TEFC with class F insulation and class B temperature rise above 40º C ambient. Motors shall be premium efficiency type and rated for severe duty. Efficiency shall be determined in accordance with IEEE 112, Test Method B. All motors shall comply with manufacturers’ standard design, construction and testing procedures as defined by applicable IEEE, NEMA, and ANSI standards. The motor shall be inverter duty

2. Replacement V-BELTS

3. Replacement mechanical gland seal(s).

2.13 OPTIONAL

1. The recirculation pump shall be designed to operate at maximum possible efficiency throughout the duty range. The pump should not cause motor overload under any normal operating conditions. The pump shall be capable of continuous operation and shall have a continuously falling head/capacity characteristic curve from no flow to maximum flow conditions to ensure satisfactory parallel operation.

a. Pumps shall be driven by V-belts and sheaves to obtain the required pump speed. Provision shall be made for adjusting belt tension. A fully enclosed, steel belt guard shall be provided in compliance with OSHA requirements. A variable frequency inverter (VFD) shall be provided for tuning pump speed at commissioning time without adjusting mechanical parts.

b. The pump casings shall be cast iron radially split type, for easy maintenance, fitted with replaceable abrasion resistant rubber liners pressure molded to the backing plate and secured to the casing externally by heavy-duty studs and nuts. Rubber liners shall extend through casing nozzles to form natural gaskets between flanges and piping. It shall be provided with a dry gland mechanical seal. All bearings to be heavy duty anti-friction type completely enclosed in grease lubricated cast iron cartridge assembly.

c. The electric motor shall be sized to be non-overloading at the design operating point on the pump performance curve with a minimum service factor of 1.15. Motor enclosure shall be TEFC with class F insulation and class B temperature rise above 40º C ambient. Motors shall be premium efficiency type and rated for severe duty. Efficiency shall be determined in accordance with IEEE 112, Test Method B. All motors shall comply with manufacturers’ standard design, construction and testing procedures as defined by applicable IEEE, NEMA, and ANSI standards.

The motor shall be inverter duty

d. The pump and motor shall be painted with the manufacturer’s standard paint.

e. A Hand Off Auto (HOA) local selector shall be provided close to each pump.

300 N. Park Avenue 2nd Floor Suite 236 Sanford, Florida 32771 Phone: 407.688.5028 or 5191 Fax: 407.688.5021

Solicitation Number:

IFB 24/25-20

INVITATION FOR BID (IFB)

IF ONE (1) TIME PURCHASE

Due Date:

May 29, 2025

TITLE: NWRF ACTIFLOW REFURBISHMENT

2. The pumps shall be manufactured by McLanahan Corp. or ACTIFLO® Supplier approved equal.

2.14 REPLACEMENT HYDROCYCLONES.

1. The Hydrocyclones shall be sized according to the pump nominal recirculation flow. Hydrocyclone system is mounted on a support installed directly on top of the unit's flocculation basin. The clean Microsand separated from the sludge falls by gravity from the Hydrocyclone underflows directly into the flocculation basin for continuous reuse. The overflow of the Hydrocyclone shall be sent by gravity flow to the sludge handling facility (piping supplied by others) from the Hydrocyclone flange. A graduated sampling cone, integrated to the Hydrocyclone assembly, shall be provided to measure the Microsand concentration in the ACTIFLO® system.

2.15 MIXERS

1. MIXER MOTORS: the electric motor drivers shall be suitable for operating in a humid outdoor environment with class F insulation, a 1.15 service factor and TEFC enclosure. The motors shall be squirrel cage induction motors for operation on 3 phase, 60 hertz, 480-volt current with synchronous speed of 1800 RPM or less. The motor shall be Premium Efficiency type.

2. OPTIONAL GEARBOXES: Each mixer assembly shall consist of a heavy-duty speed reducer, high efficient electric motor, baseplate, solid agitator shaft, and mixing impellers. The mixer gear drive shall be built in accordance with the current AGMA Standards. The AGMA calculated drive HP rating shall be stamped on the drive nameplate.