IFB_24_25-05_Concrete_Delivery__&_PickUp_Streets.pdf

City of Sanford | Finance Department | Purchasing Division 300 N. Park Avenue Suite 236, Sanford, Florida 32771

Phone: 407-688-5028 or 5030 | Fax: 407-688-5021

Solicitation Number:

IFB 24/25-05

INVITATION TO BID (IFB)

TERM CONTRACT

Due Date:

December 3, 2024

TITLE: CONCRETE DELIVERY AND PICKUP

Issuance | Release Date: Friday, November 8, 2024

Legal Advertisement Date: Saturday, November 9, 2024 (Orlando Sentinel)

To: All Prospective Bidders

From: Marisol Ordoñez, Purchasing Manager

Dear Potential Bidder:

The City of Sanford, Florida, a municipal corporation existing under the laws of the State of Florida, herein after also referred to as the “City”, does hereby announce that it is accepting written bids from all qualified firms or individuals interested in providing the services generally described herein and as specified in the “Scope of Services” of this Invitation to Bid (IFB) document. The successful Bidder(s) must demonstrate in their submittal to be the most responsible and responsive Bidder to the solicitation with the lowest overall bid which will best meet the specifications and serve the overall needs of the city.

If you are interested in preparing a response to this IFB, please read requirements carefully and complete the bid in the manner as set forth in this IFB document. Your response is considered a binding offer to perform in the manner described in the bid response and shall remain a firm offer for a period not to exceed one hundred eighty (180) days from public opening. Also please be aware that, under the competitive process, the stipulations set forth herein are fully binding on the Bidder to the extent that you confirm acceptance by your signature on Attachment “F”, Bid Price Schedule and Acceptance of Bid Terms and Conditions.

There will not be pre-bid conference held for this project. Questions regarding this solicitation must be received in writing http://www.myvendorlink.com no later than Tuesday, November 26, 2024, at 2:00 P.M.

Local Time. Responses to those questions considered material to the solicitation shall be distributed via formal addenda and posted on VendorLink.

All Bidders are advised that under Chapter 119, Florida Statutes, all responses are deemed a public record and open to the public as provided for in said statute.

The city welcomes your response to this IFB document. Bids should be prepared in accordance with the IFB instructions and will be evaluated by the City as stated herein. The City reserves the right to waive any formalities, to reject any or all bid submittals or to re-advertise for bid submittals for these commodities/services. The city may withdraw all or part of this IFB at any time to protect the interests of the city. All bidders are asked to be thorough yet concise in their response. Failure to provide the response in the manner prescribed herein may be grounds for disqualification. Thank you for your interest in doing business with the City of Sanford, Florida.

City of Sanford, Florida | Purchasing Division

Phone: 407-688-5028 or 5030 | Fax: 407-688-5021

Solicitation Number:

IFB 24/25-05

INVITATION TO BID (IFB)

TERM CONTRACT

Due Date:

December 3, 2024

TABLE OF CONTENTS

SECTION TITLE

PAGE

NUMBER

I Instructions to Bidders 3 II Scope of Services and Technical Requirements 11 III Special Conditions 13 IV Evaluation, Rejection and Award Process 18 V General Terms and Conditions 24

ATTACHMENT TITLE

PAGE

NUMBER

A Statement of No Proposal Submittal 33 B Insurance Requirements 34 C Public Entity Crimes Statement 37 D Conflict of Interest Statement 39 E Drug-Free Workplace Certification 41 F Bid Price Schedule and Acceptance of Terms and Conditions 43 G Addendum Receipt Acknowledgement Certification 45 H Organizational Information 46 I Proposed Schedule of Subcontractor Participation 47 J Non-Collision Affidavit 48 K Compliance with Public Records Law Affidavit 49 L Certification of Non-Segregated Facilities Form 52 M Dispute Disclosure Form 53 N Unauthorized Illegal Alien Workers 54 O E- Verify Compliance Affidavit 55 P American with Disabilities Act Affidavit 57 Q References 58 R Solicitation Response Identification Label 59 Vendor Form Sample of the City of Sanford Contract

Phone: 407-688-5028 or 5030 | Fax: 407-688-5021

Solicitation Number:

IFB 24/25-05

INVITATION TO BID (IFB)

TERM CONTRACT

Due Date:

December 3, 2024

TITLE: CONCRETE DELIVERY AND PICKUP

Section I. Instructions to Bidders

A. Requesting the Solicitation Document.

The IFB documents are available on-line at no charge via My VendorLink:

http://www.myvendorlink.com. Register as a vendor to download the solicitation documents. The City is not responsible for errors and omissions occurring in the transmission or downloading of any documents from these websites. In the event of any discrepancy between information on these websites and the hardcopy specifications, the terms of the hardcopy specifications shall prevail. For more information, call the Purchasing Division at (407) 688-5030 or 5028. Important: The desire of the City to pursue bid submittals shall in no way obligate the City to compensate you for your efforts or to execute a contract with your firm.

B. On-Line Service Provider Disclaimer.

VendorLink has no affiliation with the City other than as a service that facilitates communication between the City and its vendors. VendorLink is an independent entity and is not an agent or representative of the City.

C. Solicitation Documents from Third Party Providers.

The City of Sanford Purchasing Division, and its service provider by My VendorLink https://www.myvendorlink.com/common/login.aspx are the only authorized sources of solicitation documents/forms. Solicitation documents/forms obtained from any other third-party source may be an incomplete set of documents. Bidders using solicitation documents/forms obtained from any other third-party source are advised to contact the City’s Purchasing Division to provide a contact name, mailing address, phone number, fax number, and email address to obtain a complete set of solicitation documents and to enable notification of required addenda. Reproduction of these documents without the express permission of the city is prohibited.

D. Americans with Disabilities Act.

Persons with disabilities needing a special accommodation to participate in this proceeding should contact the Public Works Department, Sanford City Hall 300 N. Park Avenue 2nd Floor, Sanford, Florida 32771, telephone (407) 688-5080, not later than seven (7) days prior to the date on which the accommodation is requested.

E. Office of Record.

The City of Sanford Purchasing Division shall be the official “office of record” for all information transactions and data disbursements associated with this solicitation. The Purchasing Division may be reached Monday through Thursday between 7:00 A.M. to 5:30 P.M., Local Time via phone at (407) 688-5028 or 5030; or via fax at (407) 688-5021.

F. Public Records.

Under Chapter 119, Florida Statutes, all responses to this solicitation shall be considered public record subject to distribution pursuant to the request for records by any interested party.

Phone: 407-688-5028 or 5030 | Fax: 407-688-5021

Solicitation Number:

IFB 24/25-05

INVITATION TO BID (IFB)

TERM CONTRACT

Due Date:

December 3, 2024

TITLE: CONCRETE DELIVERY AND PICKUP

G. Performance and Payment Bond.

Not required.

H. Bid Bond The IFB response shall be accompanied by an IFB Security Bond equaling five percent (5%) of the total IFB price. Failure of the Bidder to supply same, in the amount and type required, shall automatically render the Bidder non-responsive resulting in the disqualification from further consideration of your IFB response.

1. The IFB Security Bond shall be submitted in the form of a Bid Bond; in the amount of five percent (5%) of the total IFB price, made payable to the City of Sanford, issued by a Surety firm and through a reputable and responsible surety bond agency licensed to do business in the State of Florida.

2. The Surety must be rated as "A+”® or better as to strength by Best’s Insurance Guide, published by A. M. Best Company, Inc., located at 1 Ambest Road, Oldwick, New Jersey 08858. For the latest ratings and Insurance Guide, access www.ambest.com.

3. The terms of the IFB Security Bind shall be:

i. The Bidder shall enter into an Agreement if awarded to the Bidder;

ii. The Surety (or alternate form of security forfeit) shall be responsible for the costs resulting from the failure of the Bidder to enter into an Agreement if awarded to the Bidder; including the increased costs associated with awarding to the next most responsive, responsible Bidder and costs associated with conducting the IFB process and letting the Agreement.

iii. To promptly enter into an Agreement to perform the work and furnish the required Performance and Payment Bond, if applicable; and

iv. Any interest earned as a result of the City depositing the accepted money order, certified or cashier’s check, or cash received as IFB Security Bond into an interest-bearing account shall be retained by the City

4. Return of IFB Security Bond: As soon as the IFB responses have been evaluated, the City may, at its sole discretion, return or release the IFB Security Bonds accompanying such IFB responses, which in its sole judgment, would not likely be considered for award. All other IFB Security Bonds will be held until award of this project and the agreement has been executed by the successful Bidder; after which any remaining IFB Security Bonds will be returned to the respective Bidders. It shall be the sole responsibility of the Bidder to request in writing from the City the return of the IFB Security Bond or alternative form of security used. IFB Security Bond or alternative form of security used shall not be returned unless requested by the Bidder in writing.

I. Cone of Silence/Lobbying Black-Out Period; Questions Regarding the IFB.

1. Lobbying is defined as any action taken by an individual, firm, association, joint venture, partnership, syndicate, corporation, and/or all other groups who seek to influence the governmental decision of a City Commission Member, the City Manager, any requesting or

Phone: 407-688-5028 or 5030 | Fax: 407-688-5021

Solicitation Number:

IFB 24/25-05

INVITATION TO BID (IFB)

TERM CONTRACT

Due Date:

December 3, 2024

TITLE: CONCRETE DELIVERY AND PICKUP

evaluating Department/Division/Office personnel and/or any member of the Evaluation Committee concerning an active solicitation during the black-out period.

2. A lobbying black-out period commences upon the issuance of this solicitation document.

a. For awards requiring City Commission approval concludes at the beginning of the meeting at which the City Commission will be presented the award(s) for approval or a request to provide authorization to negotiate a Contract(s). However, if the City Commission refers the item back to the City Manager, Purchasing Division and/or requesting Division/Department/Office for further review or otherwise does not take action on the item, the Cone of Silence / Lobbying Black-out Period will be reinstated until such time as the City Commission meets to consider the item for action.

b. For awards requiring City Manager approval concludes upon issuance of a Notice of Intent to Award.

3. Bidders, Respondents, potential Vendors, service providers, lobbyists, consultants, or Vendor representatives shall not contact any City Commission member, the City Manager, any requesting or evaluating Division/Department/Office personnel, and/or any member of the Evaluation Committee concerning an active Solicitation during the Cone of Silence / Lobbying Black-out Period.

4. All questions and inquiries concerning procedural matters shall be directed to the Purchasing Division. Any questions relating to the interpretation of specifications, or any aspect of the solicitation process shall be addressed to the Purchasing Division, in writing, at least ten (10) calendar days before the proposal opening date or prior to the specific date and time specified in this solicitation for questions.

5. Contact or communications by Bidders or Respondents to any City Commission member, the City Manager, any requesting or evaluating City personnel, or any member of the Evaluation Committee, initiated during the Cone of Silence / Lobbying Black-Out Period, may result in disqualification from the Solicitation process by the Purchasing Division.

J. Pre-Bid Conference.

There will be no pre-bid conference for this project.

IMPORTANT NOTE: It is imperative that all Bidders have a clear understanding of the scope of services requirements. As such, the City reserves the right to schedule a pre-bid conference. Therefore, in the event a mandatory pre-bid conference is required and/or subsequently scheduled, attendance will be a pre-requisite for a bid submittal; and bid submittals will only be accepted from those who are represented at a mandatory pre-bid conference. Attendance at the pre-bid conference will be evidenced by the Bidder’s/representative’s signature on the attendance roster. In the event of a mandatory pre-bid conference, the time, date, and location of the meeting will be noted in the released Addendum notifying such requirement. Please plan your travel time accordingly.

K. Interpretation, Questions and Addenda.

All questions relating to this IFB document must be in writing on VendorLink or delivered electronically through email to Marisol Ordoñez, Purchasing Manager: purchasing@sanfordfl.gov no later 2:00 P.M. Local Time on Tuesday, November 26, 2024.

Phone: 407-688-5028 or 5030 | Fax: 407-688-5021

Solicitation Number:

IFB 24/25-05

INVITATION TO BID (IFB)

TERM CONTRACT

Due Date:

December 3, 2024

1. It is the Bidder’s responsibility to become familiar with and fully informed regarding the terms, conditions and specifications if this IFB solicitation. Lack of understanding and/or misinterpretation of any portions of this IFB solicitation document shall not be cause for withdrawal of your bid after opening or for subsequent protest of award. Bidders must contact the Purchasing Division prior to bid opening, should clarification be required.

2. Any interpretations, clarifications, or changes will be made in the form of written addenda issued by the Purchasing Division.

3. Any oral communication will not be authoritative and will not be binding on the city.

4. It is the sole responsibility of the Bidder to contact the Purchasing Division prior to submitting a bid submittal to ascertain if any addenda have been issued, to obtain all such addenda, and to return executed addenda with each bid submittal.

5. Addenda will be available to all Bidders on VendorLink http://www.myvendorlink.com

L. Preparation and Format.

Bid submittals should be prepared in a clear and concise manner to meet the requirements of the IFB.

Emphasis should concentrate on conformance to the IFB instructions, responsiveness to the requirements, as well as completeness and clarity of content.

M. Bid Completeness and Compliance.

Bid submittals shall contain the information as required in this solicitation. Failure to submit all information as requested, substantially incomplete or lack key information may be rejected by the city.

The following list details the appropriate proposal format:

1. All items contained in the bid must be in total compliance with the specifications of this solicitation.

2. Alternate bids will not be considered unless specifically called for in this solicitation.

3. Bidders’ attention is specifically called to the terms and conditions of this solicitation. As witnessed by the Bidder’s signature on Attachment “F”, Bid Price Schedule and Acceptance of Bid Terms and Conditions, all Bidders, without exception, will be solely responsible for all aspects of the terms, conditions, and special provisions of this solicitation.

N. Joint Ventures.

All Bidders intending to submit a bid response as a Joint Venture are required to have filed proper documents with the Florida Department of State, the Division of Professions, Construction Licensing Board and/or any other state or local licensing Agency prior to submitting a bid response. Please refer to Section 489.119 Florida Statutes.

Joint Venture Firms must provide an affidavit attesting to the formulation of a joint venture and provide either proof of incorporation as a joint venture or a copy of the formal Joint Venture Agreement between all joint venture parties, indicating their respective roles, responsibilities and levels of participation for the project.

Phone: 407-688-5028 or 5030 | Fax: 407-688-5021

Solicitation Number:

IFB 24/25-05

INVITATION TO BID (IFB)

TERM CONTRACT

Due Date:

December 3, 2024

TITLE: CONCRETE DELIVERY AND PICKUP

O. Corporate Standing and Authorized Signatory.

The Bidder must demonstrate that the company is in good standing and that the person signing this bid submittal is an Authorized Signatory on behalf of the Bidder to sign bid submittals, negotiate and/or sign contracts, agreements, amendments and related documents to which the Bidder will be duly bound. The Bidder must provide a copy of the State Certificate of Good Standing/Articles of Incorporation listing the officers of the company. In addition to the aforementioned documents the Bidder must include necessary information to verify the individual signing this bid and or any contract document has been authorized to bind the corporation. Examples include:

1. A copy of your Articles of Incorporation listing the approved signatories of the corporation.

2. A copy of a resolution listing the members of staff as authorized signatories for the company.

3. A letter from a corporate officer listing the members of staff that are authorized signatories for the company.

Failure to sign and witness the Bidder’s signature may result in a disqualification of the bid. Please be sure the bid is signed, properly witnessed, and sealed.

P. Proprietary Information.

1. In accordance with Chapter 119 of the Florida Statutes (Public Records Law); and except as it may be provided by other applicable State and Federal Law, all Bidders should be aware of the Invitation to Bid and the responses thereto are in the public domain. Bidders are requested to identify specifically any information contained in their bid submittals which they consider confidential and/or proprietary and which they believe to be exempt from disclosure, citing specifically the applicable exempting law.

2. A generic notation that information is “confidential” is not sufficient. Failure to provide the Purchasing Division with a detailed explanation and justification including statutory cites and specific reference to your bid submittal detailing what provisions, if any, you believe are exempt from disclosure, may result in your entire bid submittal being subject to disclosure in accordance with Chapter 119 of the Florida Statutes.

Q. Certification of Independent Price Determination.

By submission of a response, the Bidder certifies that in connection with this bid submittal:

1. The pricing and/or fees associated with this bid submittal have been arrived at independently, without consultation, collusion, communication, or agreement for the purpose of restricting competition, as to any matter relating to such prices with any other Bidder or with any competitor.

2. Unless otherwise required by law, the prices which have been quoted on this bid have not been knowingly disclosed by the Bidder and will not knowingly be disclosed by the Bidder prior to opening, directly or indirectly to any other Bidder or to any competitor.

3. No attempt has been made or shall be made by the Bidder to induce any other person or Bidder to submit or not submit a bid for the purpose of restricting competition.

Phone: 407-688-5028 or 5030 | Fax: 407-688-5021

Solicitation Number:

IFB 24/25-05

INVITATION TO BID (IFB)

TERM CONTRACT

Due Date:

December 3, 2024

R. Bid Submittal Forms and Reproduction.

1. Bid Forms: All bids must be submitted on the City’s standard solicitation forms and must include all applicable completed attachments included herein. Bids on Bidder’s quotation forms shall not be accepted. Please ensure all applicable required submittal documents are included with your bid response.

2. Reproduction: Please submit two (2) copies of the bid submittal package, one (1) unbound original and one (1) bound copy. The submittal MUST also include a single CD-ROM or memory stick containing the entire bid submittal formatted to be read with Microsoft® software products or Adobe® PDF software.

S. Cost of Submittal.

The Bidder understands that any and all costs related to the submittal of a proposal is considered an operational cost of the Bidder and shall not be passed on to, or be borne by the City. By submission of a bid, the Bidder agrees that any and all costs associated with the preparation of the bid will be the sole responsibility of the Bidder. The Bidder also agrees that the City shall bear no responsibility for any costs associated with the preparation of the bid including but not limited to any administrative or judicial proceedings resulting from the solicitation process.

T. Improper Identification and Timeliness.

The city is not responsible for the failure of a Bidder or the Bidder’s agent to submit responses in a timely manner or for a bid submittal that is not properly addressed or identified. Bid submittals by email, telephone or fax shall be rejected as non-responsive regardless of where it is received.

U. Bid Submittal and Delivery.

1. Sealed bid submittals must be received in the City’s Purchasing Division no later than 2:00 P.M.

Local Time on Tuesday, December 3, 2024. Bid submittals received after the stated date and time will not be accepted and will be returned unopened. Under no circumstances shall bids delivered after the time specified be considered. The City shall not be responsible for any occurrence for bid submittals delivered incorrectly or to the wrong address or location. No exceptions will be made. The decision to refuse to consider a bid that was received beyond the date/time established in the solicitation shall not be the basis of a protest. Bid submittals shall be delivered to the below address in a sealed, opaque envelope or packaging material, plainly marked on the outside with the following:

City of Sanford Purchasing Division 300 N. Park Avenue Suite 243 Sanford, Florida 32771 RE: Solicitation IFB 24/25-05 Solicitation Title: Concrete Delivery and Pickup Date and time bid submittal is due.

Attention: Marisol Ordoñez, Purchasing Manager

Phone: 407-688-5028 or 5030 | Fax: 407-688-5021

Solicitation Number:

IFB 24/25-05

INVITATION TO BID (IFB)

TERM CONTRACT

Due Date:

December 3, 2024

TITLE: CONCRETE DELIVERY AND PICKUP

For your convenience, Attachment “R”, Solicitation Response Identification Label has been provided to properly identify and affix to your IFB response.

2. If submitted by mail, the bid submittal shall be enclosed in a sealed envelope addressed to the designated Purchasing Manager. Bids submitted by mail must be received by the Purchasing Division by the time specified herein for the opening thereof.

a. Please be advised that United States Postal Service (USPS) Express and Priority service class; are delivered to the city once daily. Accordingly, in order for a submission to be received by the Purchasing Division when the services of the USPS are used, a Bidder or bidder is responsible for ensuring that their submittal is transmitted in such manner as necessary for the USPS to receive, sort, and deliver to the city by the submittal due date and time.

b. The City only collects other USPS mail one (1) time per day upon opening of the local Post Office branch, which is then sorted by the City for delivery to the Purchasing Division and other City departments. Submissions arriving at the USPS after the initial pick-up by the city will be placed in the City’s call box for pick-up and will not be delivered to or received by the Purchasing Division until the next business day.

c. When using the USPS or any other mail delivery services, it is the sole responsibility of the Bidder to ensure that Proposals are received in the Purchasing Division by the due date and time. The City shall not be responsible for delays caused by any occurrence.

V. Public Opening of Bid Submittals.

Bid submittals will be announced publicly by the Purchasing Division on the due date and time or as soon thereafter as possible. The names of the respondents, their bid amounts and verification of bond submittal, if applicable, will be publicly announced. Sealed bids, proposals, or replies received by an agency pursuant to a competitive solicitation are exempt from s. 119.07(1) and s. 24(a), Article I of the State Constitution until such time as the agency provides notice of an intended decision or until 30 days after opening the bids, proposals, or final replies, whichever is earlier. All other information will be subject to Florida’s Open Government Laws to Public Contracting.

W. Sub-Contractors.

Bidders must list any subcontractors that shall be used to accomplish the scope of services. Please complete and submit Attachment “I”, Schedule of Proposed Subcontractor Participation. If no subcontractors are going to be used, check the box for “No Subcontracting (of any kind) will be utilized on this project” at the top of the form.

X. W-9 Form.

Bidders that have not done business with the City or have not provided a W-9 within the last two (2) years must submit a W-9 with their bid submittal.

Y. Withdrawal of Bid Submittals.

Bid submittals may not be withdrawn for a period of one hundred eighty days (180) days after the public opening date. In the event an award is not made by the City within one hundred eighty days (180) from the public opening date, the Bidder may withdraw their bid submittal or provide a written extension of their bid submittal.

Phone: 407-688-5028 or 5030 | Fax: 407-688-5021

Solicitation Number:

IFB 24/25-05

INVITATION TO BID (IFB)

TERM CONTRACT

Due Date:

December 3, 2024

Z. Ownership of Documents.

All documents resulting from this IFB solicitation shall become the sole property of the City. All bid submittals received from Bidders in response to the IFB solicitation will become the property of the City and will not be returned to Bidders. In the event of an award, all documentation produced as part of the Contract will become the exclusive property of the City.

AA Failure to Comply with Bid Instructions.

Failure to comply with any of the foregoing instructions, provide a bid submittal in the manner prescribed herein or any other essential element of this Invitation to Bid (IFB) may be grounds for disqualification of your bid submittal.

THE REMAINDER OF THIS PAGE LEFT INTENTIONALLY BLANK

Phone: 407-688-5028 or 5030 | Fax: 407-688-5021

Solicitation Number:

IFB 24/25-05

INVITATION TO BID (IFB)

TERM CONTRACT

Due Date:

December 3, 2024

TITLE: CONCRETE DELIVERY AND PICKUP

Section II. Scope of Services and Technical Requirements

A. SCOPE OF SERVICES

The city is requesting a local company within fifteen (15) miles or less of the City of Sanford for city staff to pick up six (6) cubic yards of wet concrete, and delivery by the company of various amounts wet concrete to various city locations. The Contractor shall provide all labor, materials, equipment, tools and vehicles necessary to perform the duties of this solicitation if awarded a contract. The city will not make available its employees, equipment, tools, vehicles or storage areas for the contractor’s use.

B. The City intends to award a primary and a secondary vendor for this contract. The City reserves the right to contact the secondary contractor if the work requires immediate service and the primary contractor is already engaged under a previous Work Order.

I. Concrete delivery and pick up services.

a. Pick up location must be within a fifteen-mile radius or less from 300 N. Park Avenue

Sanford, FL 32771.

b. Delivery: Delivery dates and times will be as needed basis and will be coordinated by

Pete Wilson, Streets Superintendent at 407.688.5000 ext. 5403

c. Concrete delivery.

i. 2500 PSI Regular Mix

ii. 3000 PSI Regular Mix

iii. 3000 PSI Pump Mix

iv. 3500 PSI Regular Mix

v. 4000 PSI Regular

d. If and when the vendor is delivering concrete the services will be delivered to various City of Sanford locations instructions will be provided by Pete Wilson, Streets Superintendent.

II. Fuel and environmental fees to be calculated into the cubic yards.

a. Bid Price shall include environmental fees, fuel chargers, and all other fees.

III. Pick up from plant six (6) (maximum) cubic yards. Density 145 lb./ft3 11.75 US Tons.

a. 2500 PSI Regular Mix

b. 3000 PSI Regular Mix

c. 3000 PSI Pump Mix

d. 3500 PSI Regular Mix

e. 4000 PSI Regular

IV. Emergency Concrete: If any emergency arises the vendor will provide concrete services within a minimum of three (3) business days or sooner.

V. Bid will not include the following.

a. State Sales Tax or Federal Excise Tax.

Phone: 407-688-5028 or 5030 | Fax: 407-688-5021

Solicitation Number:

IFB 24/25-05

INVITATION TO BID (IFB)

TERM CONTRACT

Due Date:

December 3, 2024

TITLE: CONCRETE DELIVERY AND PICKUP

b. Supplier must be able to deliver the ordered product within 7 business days form the date of the order.

c. All bidders on State Certified concrete shall be currently listed on the Florida Department of Transportation’s Qualified Products List.

VI. Disqualification of Bids:

a. Failure to mark envelope as required.

b. Failure to submit notarized forms and required forms.

c. Failure to submit insurance.

***concrete with fiber in it is not to be included in the bid pricing***

Phone: 407-688-5028 or 5030 | Fax: 407-688-5021

Solicitation Number:

IFB 24/25-05

INVITATION TO BID (IFB)

TERM CONTRACT

Due Date:

December 3, 2024

Section III. Special Conditions

A. Qualifications of Bidder.

This bid will be awarded to a responsible, responsive bidder, qualified by experience to provide the work specified. In order to be considered, the firm must meet all of the following criteria:

1. Qualifications of Bidder:

a. The Bidder must be a provider currently doing business with the general public, currently serving a minimum of three (3) commercial accounts equal in size and scope to this bid/project and be properly licensed to do business in the State of Florida.

b. The Bidder, under its current business name, must also have a minimum of three (3) consecutive year of verifiable experience servicing governmental or commercial accounts equal in size and scope to this bid/project.

2. The Bidder shall submit the following information with their bid submittal:

a. List and provide a brief description of similar work satisfactorily completed with location, dates of contract, names, addresses, email addresses and telephone numbers of owners by completing Attachment “Q”, References.

b. List of equipment and facilities available to do the work.

c. List of personnel, by name and title, contemplated to perform the work. All delivery personnel shall have a valid Florida Driver’s License.

The determination on whether a Bidder is responsible or not shall be at the sole discretion of the City.

Although the City may request submission of a minimum number of contracts similar to the requirements of this solicitation with certain minimum dimensions, quantities, dollar values, etcetera;

the City’s determination of a Bidder’s responsibility shall not solely be based on the number of similar procurements the Bidder provides but the entirety of the Bidder’s qualifications.

The Bidder shall provide proof of the above minimum qualification by furnishing copies of letters, certificates, etcetera (as applicable); which clearly document said qualifications. Failure to provide said documentation may be the cause for deeming your bid submittal unresponsive and removing it from further consideration. This is a non-negotiable item.

B. Proprietary/Restrictive Specifications, Brand Name or Equal/Deviations.

Specifications listed herein describe the expected minimum standards. These specifications are intended to be descriptive in nature and are not intended to eliminate any Bidder from submitting a bid response.

Unless otherwise specified, the mention of a particular manufacturer’s brand name or number in the specifications does not imply that this particular good is the only one (1) that will be considered for purchase. This reference is intended solely to designate the type or quality of goods that will be acceptable. If a Bidder considers the specification contained herein to be proprietary or restrictive in nature, thus potentially resulting in reduced competition, they are urged to contact the Purchasing

Phone: 407-688-5028 or 5030 | Fax: 407-688-5021

Solicitation Number:

IFB 24/25-05

INVITATION TO BID (IFB)

TERM CONTRACT

Due Date:

December 3, 2024

TITLE: CONCRETE DELIVERY AND PICKUP

Division prior to the bid due date and time. Specifications which are unrelated to performance may be considered for deletion via addendum to the IFB solicitation document.

1. Equal offers will be considered and must include descriptive literature and/or specifications.

Failure to provide descriptive literature and/or specifications with equal offers will result in disqualification of the bid.

2. The determination as to whether any alternate good or service is or is not equal shall be made solely by the City and such determination shall be final and binding upon all bidders. The City reserves the right to request and review additional information to make such a determination.

Although the City provides for the consideration of alternate bids, it reserves the right to make an award in the best interest of the City. An award may not necessarily be given to the lowest bid offered.

3. The Bidder shall be responsible for reading very carefully, and understanding completely, the requirements and specifications of the items bid upon. Unless the bid is in response to a Brand Name or Equal” requirement, deviations from the specifications will only be considered if requested in writing prior to the date and time specified for receipt of bids. Deviations, if accepted, will be specifically addressed in writing via an issued addendum to this IFB solicitation. Any goods or services that are not in compliance with the specifications will not be accepted.

C. Bidder’s Specifications and Not Bidding.

1. Each Bidder shall make accurate and clear statements in their bid response.

2. Where more than one (1) item is listed, any items not bid upon shall be indicated as “NO BID”.

D. Firm Prices.

Prices for goods and/or services covered in the specifications shall be firm; net delivered to the ordering Department/Division/Office, Free On-Board (F.O.B.) Destination, with the Bidder paying all delivery costs, and shall remain firm for the period of any agreement reached as a result of this solicitation. No additional fees or charges shall be accepted.

E. Estimated Quantities.

This IFB contains estimated quantities for the purpose of determining bid pricing cost for evaluation purposes only. The City cannot guarantee that such volume and/or transactions will be the actual amount required and/or purchased. Actual quantities may be more or may be less and the estimated number of volume and/or transactions contained herein in no way shall obligate the City to commit to said volume and/or transactions.

F. Term of the Agreement.

The agreement, upon award, shall be for a set term of three years (3) with an option to renew with two

(2) additional one (1) year renewal not to exceed five (5) years, but pricing for orders over time will be flexible as set forth as follows: At the commencement of the Agreement, pricing shall be based on the pricing bid in by the vendor in the response to the original solicitation. Those prices shall be in effect for 90 days. However, at any time after the first 30 days of the agreement, the vendor may place the City on written notice stating that a new price structure shall be applicable in 60 days from the date of the notice.

Phone: 407-688-5028 or 5030 | Fax: 407-688-5021

Solicitation Number:

IFB 24/25-05

INVITATION TO BID (IFB)

TERM CONTRACT

Due Date:

December 3, 2024

TITLE: CONCRETE DELIVERY AND PICKUP

Within the 60-day notice period, the vendor and the City shall attempt to negotiate a new pricing structure that would begin at the end of the 60-day period. If negotiations fail to attain a mutually agreeable price, the vendor shall be under no obligation to fulfill any further orders by the City. In the course of the negotiations, the vendor and the City shall consider the “Producer Price Index - Concrete and related products (not seasonally adjusted data)” published by the United States Bureau of Labor Statistics, Mid-Atlantic Information Office” as part of their negotiations, but shall not be bound by such Index.

G. Option to Extend or Renew.

The performance period of any contract or purchase order awarded as a result of this solicitation may be extended upon mutual agreement between the Bidder and the City with no change in terms or conditions. Any extension of the performance period under this provision shall be in the City’s best interest and sole discretion. Any agreement or amendment to the contract or purchase order awarded as a result of this solicitation shall be subject to fund availability and mutual agreement between the City and the successful Bidder.

H. Exercise of Option to Extend Term of Contract.

If the City wishes to enter into an option period, the City shall request a written statement of desire to enter into an extension of the performance period from the Bidder.

I. Probationary Period.

The first ninety (90) days of the contract are to be considered a “probationary” period. At the City’s discretion, the successful Bidder’s contract may be terminated based on the performance of the Bidder, and a new award may be granted without another formal bid.

J. Supervision.

The City shall not exercise any supervision or control over the Bidder’s employees performing services under an agreement. Said employees shall be accountable not to the City, but solely to the Bidder, who, in turn, is responsible to the City.

K. Inadequate Service.

In cases where materials, goods or services are not properly delivered, performed and/or installed, the Bidder will either remedy the defect to the satisfaction of the city or be responsible for reimbursement of the difference to the City for the subsequent contractor selected to remedy the defect. Acceptance of materials, goods or services shall remain in the City’s sole discretion.

L. Failure of Performance and/or Delivery.

If the successful Bidder fails to perform as required per these specifications or fails to deliver the item(s) or perform the work specified in these specifications, it shall compensate the City for any damages caused by the Bidder’s failure to perform as stated.

M. Protection of Property.

At all times, the successful Bidder shall guard from damage or loss of property of the City, or of other Bidders or contractors, and shall replace or repair any loss or damage unless such damage is caused by the City, other Bidders, or contractors. The City may withhold payment, or make such deductions as it

Phone: 407-688-5028 or 5030 | Fax: 407-688-5021

Solicitation Number:

IFB 24/25-05

INVITATION TO BID (IFB)

TERM CONTRACT

Due Date:

December 3, 2024

TITLE: CONCRETE DELIVERY AND PICKUP

might deem necessary, to insure reimbursement for loss or damage to property through negligence of the successful Bidder or the Bidder’s agents.

N. Unsatisfactory Work.

Unsatisfactory work shall be corrected by the Bidder within twenty-four (24) hours of notification by the City.

O. Service Requirements.

The successful Bidder shall provide sufficient staff, resources, and facilities to ensure that the City’s business is handled in a timely manner. If the Bidder is unable to perform the work in a timely manner as agreed upon, the City shall have the right to rescind the purchase order and award the project to another Bidder.

P. New Product.

Any and all products provided under this bid shall be new and unused.

Q. Compliance with Occupational Safety and Health.

By submission of a bid in response to this solicitation, the Bidder certifies that all material, equipment, etcetera; contained in the bid submittal meets all OSHA requirements. Bidder further certifies that if they are the successful Bidder, and the material, equipment, etcetera; delivered is subsequently found to be deficient in any OSHA requirements in effect on the date of delivery, all costs necessary to bring the material, equipment, etcetera; into compliance with the aforementioned requirements shall be borne by the successful Bidder.

R. Warranty.

The Bidder agrees that the goods or services furnished under any award resulting from this solicitation shall be covered by the most favorable commercial warranties the contractor gives any customer for such goods or services and that the rights and remedies provided therein are in addition to and do not limit those available to the City by any other clause of the solicitation. A copy of this warranty and all applicable manufacturers’ warranties shall be furnished with the response.

S. Inspection/Title/Acceptance of Goods/Services.

Inspection and acceptance of goods/services will be at the destination, unless otherwise stipulated. Title and risk of loss or damage to all items shall be the responsibility of the successful Bidder until accepted by the requesting Division/Department/Office of the City, unless loss or damage results from negligence by the City or the requesting Division/Department/Office.

Receipt of goods/service shall not constitute acceptance. Final acceptance and authorization of payment shall be given only after a thorough inspection indicates that the performance meets the specifications and/or all conditions. Should the delivered goods/services differ in any respect from the specifications, payment will be withheld pursuant to section 218.70, Florida Statutes, until such time as the successful Bidder takes necessary corrective action. If the proposed corrective action is not acceptable to the City, the City may refuse final acceptance of the goods/services.

T. Most Favored Customer.

Phone: 407-688-5028 or 5030 | Fax: 407-688-5021

Solicitation Number:

IFB 24/25-05

INVITATION TO BID (IFB)

TERM CONTRACT

Due Date:

December 3, 2024

TITLE: CONCRETE DELIVERY AND PICKUP

The city seeks and demands to be the most favored customer of each Bidder who does business with the city. The most favored customer is a customer or category of customers that receives the best discounts from the Bidder’s commercial price list when procuring quantities comparable to the City’s under similar terms and conditions. The successful Bidder agrees to provide the city discounts from the Bidder’s commercial price list that are equal to or greater than the Bidder’s most favored customer is receiving.

U. Price Reduction Clause.

The City will invoke the price reduction clause if the successful Bidder violates the contractually agreed upon pricing/discount relationship by offering a (better) discount to the most favored customer. The City shall request a price reduction from the date that the violation took place. The successful Bidder will owe the city a discount proportionately equal to that given the most favored customer.

V. Bid Submittal Use by Other Agencies.

All Bidders submitting a response to this IFB document agree that such response may also constitute a bid submittal to other governmental agencies within the State of Florida, under the same terms, conditions, price for the same effective period as this bid submittal. Each governmental agency desiring to accept this bid submittal, and make an award thereof, shall do so independently of the City and/or any other governmental agency. Each governmental agency shall be responsible for its own purchases and each shall be liable only for materials and/or services ordered and received by it, and no governmental agency assumes any liability by virtue of this bid submittal. This agreement in no way restricts or interferes with the right of any governmental agency to competitively procure any or all items.

W. Public Emergencies.

It is hereby made a part of this proposal that before, during, and after a public emergency, disaster, hurricane, tornado, flood, or other acts of God, the City of Sanford shall require a “First Priority” for goods and services. It is vital and imperative that the health, safety, and welfare of the citizens of Sanford are protected from any emergency situation that threatens public health and safety as determined by the city. The Bidder agrees to rent/sell/lease all goods and services to the City or governmental entities on a “first priority” basis. The city expects to pay contractual prices for all products and/or services under the awarded Agreement in the event of a disaster, emergency, hurricane, tornado, flood, or other acts of God. Should the Bidder provide the City with products and/or services not under the awarded Agreement, the City expects to pay a fair and reasonable price for all products and/or services rendered or contracted in the event of a disaster, emergency, hurricane, tornado, flood, or other acts of God.

Phone: 407-688-5028 or 5030 | Fax: 407-688-5021

Solicitation Number:

IFB 24/25-05

INVITATION TO BID (IFB)

TERM CONTRACT

Due Date:

December 3, 2024

TITLE: CONCRETE DELIVERY AND PICKUP

Section IV. Evaluation, Rejection, and Award Process

A. Responsibility of Bidder.

By submitting a bid response, the Bidder certifies that the Bidder has fully read and understands this IFB document and has full knowledge of the scope, nature, quantity, and quality of work to be performed;

the detailed requirements of the services to be provided; and the conditions under which the services are to be performed.

B. Determining Responsibility.

1. In determining responsibility, the following qualifications will be considered:

a. The Bidder's ability, capacity, and skill to perform the contract or provide the service within the time specified;

b. The reputation, judgement, and experience of the Bidder;

c. The quality of performance of previous contracts or services including previous performance with the City;

d. Previous and existing compliance by the Bidder with laws and ordinances relating to the contract or service;

e. Financial resources of the Bidder to perform the contract or provide the service;

f. Ability to provide future maintenance and service for the use of the subject of the contract;

and,

g. Whether the Bidder is in arrears to the City on a debt or a contract; whether the Bidder is in default on surety to the City; or whether the Bidder's taxes are delinquent.

The determination of whether a Bidder is responsible or not shall be at the sole discretion of the City. Although the City may request submission of a minimum number of contracts similar to the requirements of this solicitation with certain minimum dimensions, quantities, dollar values, etcetera; the City’s determination of a Bidder’s responsibility shall not solely be based on the number of similar Purchasing the Bidder provides but the entirety of the Bidder’s qualifications.

By this reference the items listed below are hereby understood to be incorporated into the solicitation documents as if physically attached and fully set forth therein verbatim. A sample of the standard contract used by the City and terms and conditions applicable to City issued purchase orders. This information is available at;

a. Contract and terms and conditions https://sanfordfl.gov/wp-content/uploads/2023/03/Contract-T-C_Web-Based.pdf

C. Use of the Words “Shall”, “Must”, “Will”.

The City of Sanford has established certain requirements with respect to proposals to be submitted by prospective Bidders. The use of "shall", "must" or "will" (except to indicate simple futurity) in the Invitation to Bid (IFB) indicates a requirement or condition, which must be met. The City of Sanford may, at its sole discretion, waive these requirements or conditions if the conditions are determined to be not material. A deviation from a requirement is material if the deficient response is not in substantial accord with the IFB requirements, provides an advantage to one Bidder over other Bidders, or has a

Phone: 407-688-5028 or 5030 | Fax: 407-688-5021

Solicitation Number:

IFB 24/25-05

INVITATION TO BID (IFB)

TERM CONTRACT

Due Date:

December 3, 2024

TITLE: CONCRETE DELIVERY AND PICKUP

potentially significant effect on the delivery, quantity or quality of items proposed amount paid to the Bidder, or for the cost to City of Sanford. Material deviations cannot be waived.

D. Right to Cancel or Reject.

1. A solicitation may be canceled, or any or all submittals in response to a solicitation issued by the City may be rejected, by the Purchasing Manager, in whole or in part, without recourse, when it is in the best interest of the City in accordance with the Section 5.14 of City of Sanford Purchasing Policy. As the best interests of the City of Sanford may require, the right is reserved to make award(s) by individual items, group of items, all or none, or a combination thereof, with one or more suppliers. The Bidder agrees that the City has the right to reject, for any reason and without penalty, any and/or all proposal packages or any part of a proposal package, prior to and after the rankings are made by the City, and that the City has the right, for any reason and without penalty, to terminate any contract negotiations commenced with any Bidder. The City also reserves the right to re-advertise and solicit new bids/proposals or to abandon the project in its entirety without reason and without penalty.

2. The City reserves the right to accept or reject any or all Bids/Proposals, or to waive any formalities, technicalities, irregularities, or immaterial variation.

3. The City also reserves the right to reject the bid submittal from a Bidder who has previously failed to perform properly, or complete on time contracts of a similar nature, or who investigation shows is not in a position to perform the contract.

E. Additional Information.

The City reserves the right to request…