IFB_24-003_Addendum_2.pdf

Date: December 26, 2024

IFB NO.: 24-003

Title: Search Warrant Builder

The following changes have been made to the IFB:

California Department of Cannabis Control

ADDENDUM 2 IFB No.: 24-003

3. Bid Requirements and Information

A. Key Action Dates

It is recognized that time is of the essence. All bidders submitting bids are hereby advised of the following schedule and will be expected to adhere to the required dates and times.

IFB available to prospective bidders ............................................................. November 25, 2024

Emailed questions must be received by 2:00 PM...........................................December 5, 2024

Response to Written Questions no later than 5:00 PM...................................January 7, 2025 January 28, Final Date for Bid Submission no later than 5:00 PM .....................................January 7, 2025 February 4, Opening of Cost Proposal ..............................................................................January 14, 2025 February 4, Expected Start Date of Contract ....................................................................February 11, 2025 March 11, Notice of Proposed Award Date to occur 1-5 workdays after “Opening of Cost Proposal”

B. Contract Period

The term of this agreement is February 11, 2025 through February 10, 2026 March 11, 2025 through March 10, 2026. DCC reserves the right to renew this agreement for an additional maximum of two (2) years, if needed, with the successful bidder at the end of the agreement term, provided the funding to do so is appropriated for this purpose in subsequent budgets. Proposed renewals are assessed annually for approval by the California Department of General Services and

DCC according to the program direction, funding, consistency of price and scope of work continuity.

1. Contract Insurance Requirements

Prime Contractor Insurance Requirements

Contractor shall display on an Acord certificate of insurance evidence of the following coverages:

Commercial General Liability Insurance Contractor shall maintain general liability on an occurrence form with limits not less than $1,000,000 per occurrence for bodily injury and property damage liability. The policy shall include coverage for liabilities arising out of premises, operations, independent contractors, products, completed operations, personal and advertising injury, and liability assumed under an insured contract. This insurance shall apply separately to each insured against whom claim is made or suit is brought subject to the Contractor’s liability.

The policy must be endorsed to name The State of California, its officers, agents, employees, and servants as additional insureds, but only with respect to work performed under this contract.

Automobile Liability Insurance Contractor shall maintain automobile liability insurance for limits not less than $1,000,000 combined single limit.

Such insurance shall cover liability arising out of a motor vehicle owned, hired and non-owned vehicles.

Workers Compensation Insurance The Contractor shall have and maintain, for the term of this agreement, workers’ compensation insurance and shall furnish to the State a certificate of insurance evidencing workers’ compensation insurance and employer’s liability presently in effect with limits not less than $1,000,000 by an insurance carrier licensed to underwrite workers’ compensation insurance in California. Such certificate shall include the name of the carrier, policy inception and expiration dates. If the Contractor is self-insured for workers’ compensation, a certificate must be presented evidencing Contractor is a qualified self-insurer in the State of California.

By signing this agreement, the Contractor hereby warrants that its carriers workers’ compensation insurance on all of its employees who will be engaged in the performance of this agreement. If staff provided by the Contractor is defined as independent contractors, this clause does not apply.

The insurer waives any right of recovery the insurer may have against the State because of payments the insurer makes for injury or damage arising out of the work done under contract with the State. The waiver of Subrogation or Right to Recover endorsement in favor of the State of California must be attached to certificate.

Fidelity Bond/Crime Insurance – Contractor shall maintain Crime coverage in the amount not less than $2,000,000.00 protecting the money and securities of the State in their care, custody and/or control. Such coverage shall include at a minimum: employee theft, forgery or alteration, theft of money and securities – inside, theft of money and securities – outside. The policy shall list the State of California as Loss Payee.

Sub-Contractor Insurance Requirements Contractor shall display on an Accord Certificate of insurance evidence of the following coverages:

Commercial General Liability Insurance Contractor shall maintain general liability on an occurrence form with limits not less than $1,000,000 per occurrence for bodily injury and property damage liability. The policy shall include coverage for liabilities arising out of premises, operations, independent contractors, products, completed operations, personal and advertising injury, and liability assumed under an insured contract. This insurance shall apply separately to each insured against whom claim is made or suit is brought subject to the Contractor’s liability.

The policy must be endorsed to name The State of California, its officers, agents, employees, and servants as additional insureds, but only with respect to work performed under this contract

Automobile Liability Insurance Contractor shall maintain automobile liability insurance for limits not less than $1,000,000 combined single limit. Such insurance shall cover liability arising out of a motor vehicle including owned, hired, and non- owned motor vehicles.

Workers Compensation Insurance The Contractor shall have and maintain, for the term of this agreement, workers’ compensation insurance and shall furnish to the State a certificate of insurance evidencing workers’ compensation insurance and employer’s liability presently in effect with limits not less than $1,000,000 by an insurance carrier licensed to underwrite workers’ compensation insurance in California. Such certificate shall include the name of the carrier, policy inception and expiration dates. If the Contractor is self-insured for workers’ compensation, a certificate must be presented evidencing Contractor is a qualified self-insurer in the State of California.

By signing this agreement, the Contractor hereby warrants that its carriers workers’ compensation insurance on all its employees who will be engaged in the performance of this agreement. If staff provided by the Contractor is defined as independent contractors, this https://2,000,000.00 clause does not apply.

The insurer waives any right of recovery the insurer may have against the State because of payments the insurer makes for injury or damage arising out of the work done under contract with the State. The waiver of Subrogation or Right to Recover endorsement in favor of the State of California must be attached to certificate.

Fidelity Bond/Crime Insurance – Contractor shall maintain Crime coverage in the amount not less than $2,000,000.00 protecting the money and securities of the State in their care, custody and/or control. Such coverage shall include at a minimum: employee theft, forgery or alteration, theft of money and securities – inside, theft of money and securities – outside. The policy shall list the State of California as Loss Payee.

https://2,000,000.00

REQUIRED DOCUMENTS

The following documentation must be submitted for your bid to be considered responsive.

Attachment A, Cost Proposal Bid Sheet

Attachment B, Contract Certification Clauses – CCC – 4/2017

Attachment C, Contractor Status Form

Attachment D, STD. 843 Disabled Veteran Business Enterprise Declarations

Attachment E, GSPD-05-105 Bidder Declaration

Attachment F, Commercially Useful Function

Attachment G, Recycling Content Certification

Attachment H, Darfur Contracting Act

Attachment I, California Civil Rights Laws Attachment

References (minimum of 2), name of organization, contact name, email and phone number.

Copy of Business License, professional certifications, or other credentials

If corporation, proof that business is in good standing and qualified to conduct business in California.

If a nonprofit organization, proof of nonprofit status

If claiming "Small Business Certification" please attach certification

All required Standard (Std.) forms may be obtained at the following Department of General Services website: https://www.dgs.ca.gov/PD/Forms https://www.dgs.ca.gov/PD/Forms

Attachment A

COST PROPOSAL

IFB NO. # 24-003

Complete this form and submit in accordance with the requirements of this IFB. Bidder proposes that the services required in this IFB shall be provided to DCC for the following cost:

Contract Period Quantity Unit Cost Annual Cost

February 11, 2025 – February 10, 37 x $ = $ 2026 March 11, 2025 – March 10, 2026

February 11, 2026 – February 10, 37 x $ = $ 2027 March 11, 2026 – March 10, 2027

February 11, 2027 – February 10, 37 x $ = $ 2028 March 11, 2027 – March 10, 2028

Total Contract Cost $

I hereby certify that I am authorized to sign this Cost Sheet and warrant that the cost shown above is accurate and represents an unconditional offer to the California Department of Cannabis Control:

Submitted By

Company Name

Company Address

Telephone Number

Authorized Official and Title

By (Authorized Signature) Date