IFB_#22007_Anti-Drug_Calendars.pdf

IFB #22007

GreenvilleCounty Issue Date: 09/24/2021 Procurement Services Division Opening Date: 10/01/2021

GREENVILLE COUNTY

PRINTING AND DISTRIBUTION OF ANTI-DRUG CALENDARS

GREENVILLE COUNTY IS ACCEPTING SEALED BIDS VIA THE COUNTY’S ONLINE PROCUREMENT

PORTAL @ HTTPS://SECURE.PROCURENOW.COM/PORTAL/GREENVILLECOUNTY, FROM VENDORS

TO PROVIDE PRINTING AND DISTRIBUTION OF ANTI-DRUG CALENDARS, SUBJECT TO THE

CONDITIONS AND ALL PROVISIONS SET FORTH HEREIN AND ATTACHED, UNTIL 3:30, PM, EDT, OCTOBER 1, 2021. THE SERVICE MUST BE FURNISHED AS DESCRIBED AND SPECIFIED HEREIN, AND DELIVERED TO GREENVILLE COUNTY.

THE COUNTY’S ONLINE PROCUREMENT PORTAL CLOCK IS THE OFFICIAL CLOCK FOR THE

DETERMINATION OF ALL DEADLINE DATES AND TIMES. WITHOUT EXCEPTION, RESPONSES WILL

NOT BE ACCEPTED AFTER THE SUBMISSION DEADLINE REGARDLESS OF ANY TECHNICAL

DIFFICULTIES SUCH AS POOR INTERNET CONNECTIONS. GREENVILLE COUNTY STRONGLY

RECOMMENDS COMPLETING YOUR RESPONSE WELL AHEAD OF THE DEADLINE.

ALL QUESTIONS CONCERNING THIS IFB MUST BE SUBMITTED IN WRITING VIA THE COUNTY’S

ONLINE PROCUREMENT PORTAL BEFORE 5:00 PM, EDT, SEPTEMBER 28, 2021.

PROCUREMENT SERVICES DIVISION

By: By:

Buyer Director

TABLE OF CONTENTS

I. INTRODUCTION

II. SCOPE OF WORK

III. PRE-BID MEETING

IV. PRICING

V. BONDING

VI. SUBMISSIONPROCEDURES AND REQUIREMENTS

VII. STATEMENT OF QUALIFICATIONS

VIII. INQUIRIES AND ADDENDA

IX. GENERAL INFORMATION

X. INSURANCE

XI. EVALUATIONCRITERIA

XII. ILLEGAL IMMIGRATION REFORM ACT COMPLIANCE

XIII. SAFETY, HEALTH, AND SECURITY

XIV. SAMPLE CONTRACT

NOTE: PLEASE SIGN ON FOLLOWING PAGE. AN ORIGINAL SIGNATURE IS REQUIRED. FAILURE TO DO MAY VOID YOUR RESPONSE.

County Square • 301 University Ridge • Suite 100 •Greenville, SC 29601‐3660 •Fax (864) 467‐7304

INSTRUCTIONS TO RESPONDENTS

IFB #22007 – PRINTING AND

DISTRIBUTION OF ANTI-DRUG

CALENDARS

1. Submit Electronic Responses via the County’s Online Procurement Portal @ https://secure.procurenow.com/portal/greenvillecounty.

2. RFI/RFQ/IFB/Proposals, amendments thereto or withdrawal requests received after the time advertised for opening will be void.

3. Quote prices on units specified with packing included.

4. Attach complete specificationsfor and permitted substitutions offered, or when amplification is desirable or necessary.

5. If specifications or descriptive papers are submitted with RFI/RFQ/IFB/Proposals, enter respondents name thereon.

6. If the article bid upon has a trade name or brand, show same in the RFI/RFQ/IFB/proposal.

7. When required, furnish samples, free of expense, prior to opening of RFI/RFQ/IFB/Proposals. Label each sample with respondents name and the item number. Should you wish samples returned, at your expense, when not destroyed in tests, make request for return within 10 days following bid/proposal opening.

8. Show delivery time required after order is received (see below).

CONDITIONS

1. The County Agency or Institution submitting this notice reserves the right to reject any and all RFI/RFQ/IFB/Proposals, and to waive all technicalities.

2. Unit prices will govern over extended prices, unless otherwise stated innotice.

3. Time in connection with discount offered will be computed from date of delivery of commodities to carrier, when inspecting and acceptance is at point of origin; or date of delivery at destination; or if laboratory inspection is made part of bid, from date of laboratory report.

4. In case of default of contractor, Greenville County reserves the right to purchase any or all items in default on open market, charging contractorwith any excessive costs.

5. All materials and products offered must be guaranteed to meet the requirements of the specifications indicated, given or referred to.

6. Prices bid must be based upon payment in thirty (30) days. Discounts for payment in less than thirty (30) days will not be considered inmaking award.

7. The right is reserved, in case of tie bids, to make award considered to be most advantageous to GreenvilleCounty.

8. The right is reserved to reject any RFI/RFQ/IFB/Proposal in which the delivery time indicated is considered sufficient to delay the operation for which the commodity is intended.

9. Unless otherwise indicated by County Agency or Institution submitting this notice, prices must be firm.

RFI/RFQ/IFB/PROPOSAL

(DATE) _

In compliance with invitation, and subject to all conditions, thereof, the undersigned offers and agrees, if this RFI/RFQ/IFB/Proposal is accepted within days from date of opening, furnish any or all items quoted on at prices as set forth after the item and unless otherwise specified, within days after receipt of order, delivered, all transportation costs included, Discount will be allowed as follows: 30 calendar days %.

FIRM NAME: ADDRESS:

BY:

RFI/RFQ/IFB/PROPOSAL MUST BE SIGNED IN WRITING

PRINT NAME:

TITLE: EMAIL:

PHONE: FAX:

PRINTING AND DISTRIBUTION OF

ANTI-DRUG CALENDARS

IFB #22007

SCHEDULE

September28, 2021 All Questions must be submitted via the County’s Online ProcurementPortal:

https://secure.procurenow.com/portal/greenvillecounty by 5:00 PM, EDT

October 1, 2021 Bids must submitted via the County’s Online Portal: https://secure.procurenow.com/portal/ greenvillecounty by 3:30 PM, EDT

Responders are required to register for an account via the County’s Online Procurement Portal hosted by ProcureNow.

Once responder has completed registration, you will receive addenda notifications to your email by clicking “Follow” on this project. Ultimately, it is sole responsibility of each responder to periodically check the site for any addenda at https://secure.procurenow.com/portal/greenvillecounty

October 1 – 7, 2021 Review of Bids*

October 7, 2021 Issue Purchase Order*

* All dates following Proposal Opening are tentative.

INVITATION FOR BIDS

PRINTING AND DISTRIBUTION OF ANTI-DRUG CALENDARS

IFB #22007

I. Introduction The County of Greenville is soliciting bids from vendors to provide Printing and Distribution of Anti-Drug Calendars to Greenville and Pickens County Schools.

Each school year, Greenville County Middle School students (grades 6 – 8), take part in an art competition in which they submit a poster depicting an anti-drug reference.

Thirteen (13) winners are chosen for their artwork to be printed in an anti-drug calendar. These calendars are then delivered to various Greenville and Pickens County Schools for distribution to students.

II. Scope of Work The vendor shall be provided with a photograph of the artwork to be included in the calendar. Vendors will print and distributed 22,250 Anti-Drug Calendars in accordance with the following services, calendar specifications, and delivery locations/quantity.

A. Services

• Graphic Design

• Proofs

• Binding

• Delivery to multiple locations

B. Calendar specifications

• 4 X 4 Gloss Varnish

• 28 Pages, plus 4 Page Cover

• Spiral Bound and Hole Punch

• Stock 100# Cover Glass Enamel

• Text 80# Gloss

• Finish size 8.5 X 11

• No overruns will be accepted

C. Delivery

Location Quantity Beck International Academy 901 Woodruff Rd.

Greenville, SC 29607 980

Location Quantity Northwest Middle School 1606 Geer Hwy Travelers Rest, SC 29690 1,000

Berea Middle School 151 Berea Middle School Rd.

Greenville, SC 29617 1,000

Northwood Middle School 710 Ikes Rd.

Taylors, SC 29687 942

Blue Ridge Middle School 2423 E. Tyger Bridge Rd.

Greer, SC 29651 877

Ralph Chandler Middle School 4231 Fork Shoals Rd.

Simpsonville, SC 29680 825

Bryson Middle School 3657 South Industrial Dr.

Simpsonville, SC 29681 968

Riverside Middle School 615 Hammett Bridge Rd.

Greer, SC 29650 1,000

Dr. Phinnize J. Fisher Middle School 700 Millennium Blvd.

Greenville, SC 29607 1,050

Sevier Middle School 1000 Piedmont Park Rd.

Greenville, SC 29609 795

Greenville Academy 339 Lowndes Ave.

Greenville, SC 29607 1,000

Sterling School Charles Townes Gifted Center 99 John McCarroll Way Greenville, SC 29607 306

Greer Middle School 3032 E. Gap Creek Rd.

Greer, SC 29651 1,080

Tanglewood Middle School 44 Merriwoods Dr.

Greenville, SC 29611 805

Hillcrest Middle School 510 Garrison Rd.

Simpsonville, SC 29681 1,022

Woodmont Middle School 325 North Flat Rock Rd.

Piedmont, SC 29673 855

Hughes Middle School 122 Deoyley Ave Greenville, SC 29605 1,117

Dacusville Middle School 899 Thomas Mill Rd.

Easley, SC 29640 272

Lakeview Middle School 3801 Old Buncombe Rd.

Greenville, SC 29617 841

R.C. Edwards Middle School 1157 Madden Bridge Rd.

Central, SC 29630 893

League Academy 125 Twin Lake Rd.

Greenville, SC 29609 863

CountySquare301UniversityRidgeSuite100Greenville,SC29601‐3660Fax (864) 467‐7304

Mauldin Middle School 1180 Holland Rd.

Simpsonville, SC 29681 1,150

Liberty Middle School 125 Falcon Lane Liberty, SC 29657 534

Pickens Middle School 140 Torch Lane Pickens, SC 29671 685

Pickens County Courthouse 214 E. Main St.

Pickens, SC 29671 150

Law Enforcement Center 4 McGee St.

Greenville, SC 29601 200

Just Say Something 25 Woods Lake, Suite 600 Greenville, SC 29607 200

Rudolph G. Gordon School 1507 Scuffletown Rd.

Simpsonville, SC 29681 410

Greenville Early College 225 S. Pleasantburg Dr.

Greenville, SC 29607 195

Langston Charter 1950 Woodruff Rd.

Greenville SC 29607 467

Washington Center 2 Betty Spencer Dr.

Greenville, SC 29607 225

West Greenville School 15 Endel St.

Greenville, SC 29611 83

Greenville County Courthouse 305 E. North St., Suite 325 Greenville, SC 29601 285

D. Final photographs will be provided to the vendor the week of October 18th.

Calendars must be delivered to each school listed by December 15th which is the last full day before Christmas break.

III. Pre-Bid Meeting No Pre-Bid Meeting is scheduled for this project.

IV. Pricing Using the Pricing Table (in the Procurement Portal), bidders shall submit unit cost, delivery, and tax.

V. Bonding This project does not require a Bid Bond or Performance/Payment Bond.

VI. Submission Procedures and Requirements A. All Submissions must be received via the County’s Online Procurement Portal located at https://secure.procurenow.com/portal/greenvillecounty by 3:30 PM, EDT, October 1, 2021. The County’s e-Procurement Portal Clock is the official clock for the determination of all deadline dates and times. Without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties such as poor internet connections. Greenville County strongly recommends completing your response well ahead of the deadline. Late proposal submissions will be rejected. There will be no exceptions. Responders submitting proposals shall be responsible for all cost of preparing such proposals.

B. Responders to solicitations shall closely examine the specific requirements noted herein and the attached Terms and Conditions and submit a response in accordance with the specifications contained herein. Facsimile, hard-copies, or offers communicated by telephone will not be accepted or considered.

C. License and Permits – The Contractor shall obtain all applicable licenses, and promptly pay all taxes required by the State of South Carolina, and/or Greenville County.

VII. Statement of Qualifications Vendors shall provide a Statement of Qualifications that includes the information specified below, in the following order:

A. Overview of company background B. Staffing or organizational chart showing staff that will be used for this project C. Corporate/individual qualifications and experiences, including certifications D. List of at least three (3) references including names, addresses, and telephone numbers. Vendor should include any South Carolina governmental entity reference.

VIII. Inquiries and Addenda A. All questions concerning this IFB are to be submitted via the County’s Online

Procurement Portal at https://secure.procurenow.com/portal/greenvillecountyno later than 5:00 PM, EDT, September 28, 2021. All inquiries and responses will be posted on the County’s Online Procurement Portal. The County will not be responsible for or bound by any oral instructions made by any employee(s) of the County in regard to this IFB.

B. Addenda – This IFB represents the most definite statement Greenville County will make concerning information upon which proposals are to be based. Any changes to this IFB will be in the form of an addendum, which will be published on the Online Procurement portal and notification will be sent via email to all who “Follow” this project. Once bidder has completed registration, you will receive addenda notifications to your email by clicking “Follow” on this project. Ultimately, it is sole responsibility of each bidder to periodically check the site for any addenda at:

https://secure.procurenow.com/portal/greenvillecounty.

No addenda will be issued later than five (5) working days prior to the date for receipt for bids except an addendum which, if necessary, postpones the date for receipt of proposals or cancels this IFB. Vendors shall acknowledge receipt of all addenda with their Proposal.

IX. General Information A. Proprietary Information – The County of Greenville is a public body and governed by the South Carolina Freedom of Information Act. Documents submitted to the County relating to this Solicitation are subject to requirements of the Freedom of Information Act and may be deemed public records.

B. Errors and Omissions – The Responder will not be allowed to take advantage of any errors or omissions in the Request for Proposals. Where errors or omissions appear in the IFB, the Responder shall promptly notify the County of Greenville in writing of such error or omission it discovers. Any significant error, omission and/or inconsistency in the specifications are to be reported as soon as possible but no later than five (5) days before such time the response is to be submitted.

C. Withdrawal of Proposal – Withdrawal of the proposal prior to the submission deadline is done through the Online Procurement Portal.

D. Non-Endorsement – If the County awards a contract, the successful Responder shall not issue any news release or other statement relating to the award or servicing of the agreement which state or imply the County of Greenville’s endorsement of the successful Responder’s services.

X. Insurance The contractor is responsible for and must have all required insurance listed below and shall not commence work under the associated contract until it has obtained all insurance required, and the County has approved such insurance in writing, nor shall the Contractor allow any subcontractor to commence work on its subcontract until all similar insurance required of the subcontractor has been obtained. All insurance policies shall be maintained for the life of the contract.

A. THE COUNTY SHALL BE NAMED AS “ADDITIONAL INSURED” FOR ITS INTEREST on all policies of insurance except Worker’s Compensation, Automobile Liability, and Professional Errors and Omissions, as regards ongoing operations, products and completed operations, and this shall be noted on the face of the Certificate of Insurance. As a part of the certificate of insurance requirement the contractor shall also include acknowledgement and acceptance of the wavier of subrogation provision granted to the County of Greenville. This acknowledgement and acceptance should be included in the same section of the Certificate of Insurance that evidences the “Additional Insured” provision.

B. Certificates for all such policies of insurance shall be provided by the Contractor's insurance agent or broker to the County within 10 working days from the date of Notice of Award.

C. All Certificates of Insurance submitted shall provide on the face of the certificate reference to County's IFB #22007.

D. Contractor will provide County a minimum of 30 days advance notice in the event the insurance policies (or an insurance policy) are canceled. Subcontractors approved to perform work on this project are subject to all of the requirements in this Section.

E. Contractor agrees to maintain and keep in force during the life of this Agreement, with a company or companies authorized to do business in South Carolina, the following insurance policies:

• Comprehensive General Liability:

$1,000,000 per occurrence - combined single limit / $2,000,000 general aggregate, to include products and completed operations.

• Automobile Liability:

$1,000,000 per occurrence - combined single limit (Coverage shall include bodily injury and property damage and cover all vehicles including owned, non-owned and hired)

• Statutory Worker's Compensation:

Coverage A - State of SC Coverage B - Employers liability

$1,000,000 Each Accident $1,000,000 Disease, Per Employee $1,000,000 Disease, Policy Limit

Policies shall contain a waiver of subrogation in favor of and/or that applies to the County of Greenville, its departments, agencies, boards, employees, and commissions for losses from work performed by or on behalf of the contractor.

No deviation from this coverage’s will be accepted unless, in the County’s sole discretion, it is more advantageous to the County, i.e., $1,000,000 - a $2,000,000 or $5,000,000 limit would be acceptable.

XI. Evaluation Criteria All bids submitted and accepted in accordance with this IFB will be evaluated based on the following criteria. This list is in no particular order.

• Responsiveness to this IFB

• Cost

• Experience with Projects of Similar Scope and Size

• References

XII. Illegal Immigration Reform Act Compliance By submitting an offer, Contractor certifies that it will comply with the applicable requirements of Title 8, Chapter 14 of the South Carolina Code of Laws (originally enacted as Section 3 of The South Carolina Illegal Immigration Reform Act, 2008 S.C.

Act No. 280) and agrees to provide upon request any documentation required to establish either: (a) the applicability of Title 8, Chapter 14 to Contractor and any subcontractors or sub- subcontractors; or (b) the compliance with Title 8, Chapter 14 by Contractor and any subcontractor or sub-subcontractor. Pursuant to Section 8- 14- 60, “A person who knowingly makes or files any false, fictitious, or fraudulent document, statement, or report pursuant to this chapter is guilty of a felony, and upon conviction, must be fined within the discretion of the court or imprisoned for not more than five years, or both.” Contractor agrees to include in any contracts with its subcontractors language requiring the subcontractors to (a) comply with the applicable requirements of Title 8, Chapter 14, and (b) include in any contracts with the sub-subcontractors language requiring the sub- subcontractor to comply with the applicable requirements of Title 8, Chapter 14. In the event any contractor, subcontractor and/or sub-subcontractor is found not to be in compliance with the SC Immigration Reform Act [hereinafter "The Act"], the contractor agrees to fully indemnify the County for any loss suffered by the County as a result of such contractor, subcontractor or sub- subcontractor's failure to comply with the Act.

XIII. Safety, Health, and Security Contractor shall be solely responsible for its activities, that of its employees on the site and activities of its consultants, contractors and/or subcontractors for maintaining a safe job site. Contractor’s activities and activities of its consultants, contractors and/or subcontractors shall comply with all local, state, and federal safety regulations and their enforcement agencies. Contractor shall at all times conduct its operations under this Contract in a manner to avoid risk of endangerment to the health and safety of persons and property. The Contractor shall have sole responsibility for implementing its safety and health programs, taking all safety and health precautions necessary and continuously inspecting all equipment, materials and work to prevent, discover, determine and correct any conditions which might result in personal injury, equipment damage or damage to property or the public. Contractor’s safety, health and security programs shall be in compliance with all regulatory requirements and shall furnish accident, incident, injury, and other records and reports required by the Occupational Safety and Health Administration, State and Local laws, or by the County.

INVITATION FOR BIDS

PRINTING AND DISTRIBUTION OF ANTI-DRUG CALENDARS

INSTRUCTIONS/TERMS AND CONDITIONS:

1. Response Opening and Award: Responses shall be publicly opened and only the names of the offerors disclosed at the opening. For IFBs, the name of the responder as well as the price will be disclosed. However, no decision will be made until Procurement Services and the user Division have had ample time to review each response. Award will be made at the earliest possible date. The County reserves the right to award in whole or in part, by item, group of items, geographic area or by section where such action serves the County’s best interest. The contract will be awarded to the response that meets the requirements and criteria set forth in the Solicitation. No response may be withdrawn for a period of sixty (60) days after the opening date. Responses must be received via Greenville County’s Online Portal by the closing time and date indicated on the solicitation. Responses received the closing time/date, will not be accepted. By submission of a response, you are guaranteeing that all goods and services meet the requirement of the solicitation during the contractperiod.

2. Rights Reserved by Greenville County: Greenville County reserves the right to reject any and all responses, any portion thereof, and waive any technicalities. Accordingly, the right is reserved to make awards in the best interest of the County. Integrity, reputation, experience and past performance will be heavily weighted in response evaluation. This solicitation does not commit the County of Greenville to award a contract, to pay any costs incurred in the preparation of the response, or to procure or contract for goods or services listed herein.

3. Responders Qualification: Responders must, upon request of the County, furnish satisfactory evidence of their ability to furnish products or services in accordance with the terms and conditions of these specifications. The County reserves the right to make the final determination as to the responder’s ability to provide the products or services requested herein.

4. Responders Responsibility: Each responder shall be fully acquainted with the conditions relating to the scope and restrictions attending the execution of the work under the conditions of this response. It is expected that this will sometimes require on-site observation. The failure or omission of a responder to be acquainted with existing conditions shall in no way relieve the responder of any obligations with respect to this response or to any contract as a result of this response.

5. References: The County requires responders to list at least three (3) references, names, addresses, telephone numbers, and email addresses of contact persons for companies with whom the bidder has performed or provided similar work, service or product.

6. Waiver: The County reserves the right to waive any Instructions to Responders, General or

Special Terms and Conditions, specifications, or technicalities when it is deemed to be in the best interest of the County to do so.

7. Rejection: Greenville County reserves the right to reject any response that contains prices for individual items or services that are inconsistent or unrealistic when compared to pricing of like responses; or ambiguous responses which are uncertain as to terms, delivery, quantity, or compliance with specifications may be rejected or otherwise disregarded if such action is in the best interest of the County.

8. Response Signature and Solicitation Alterations: The responder shall sign his response correctly or the response may be rejected. If the response shows any omissions, alteration of form, unauthorized additions, a conditional response or any irregularities of any kind, the response may be rejected.

9. Questions: All questions concerning this IFB are to be submitted via the County’s Online

Procurement Portal at https://secure.procurenow.com/portal/greenvillecounty.

10. Bid Bond: If required per solicitation, bidders shall submit with their proposal, a Bid Bond in the amount of 5% of the bid price. This bond may be in the form of Bid Bond from the American Institute of Architects, Certified Check, Cashier’s or Bank Money Order of any national or state bank and shall be made payable to Greenville County. Proposals submitted without being accompanied by any of the foregoing as required, may be considered informal and may be rejected. Any proposal accompanied by a bid bond not properly executed in the opinion of the County Attorney, may be rejected. The bond will be forfeited to the County by the successful bidder as liquidated damages in case a proposal award is made to that bidder and the contract and bond are not promptly and properly executed.

11. Return of Bid Bond: If required per solicitation and after proposals are awarded, the

Procurement Services Division will return immediately all checks, except that of the successful bidder. The check of the successful bidder will be returned upon compliance with the performance and payment bond requirements.

12. Performance and Payment Bond: If required per solicitation, the successful bidder, within fifteen (15) working days after acceptance of the bidder’s offer by the County, shall furnish a satisfactory performance and payment bonds in the amount of the total bid price. The performance and payment bonds must be received by the county prior to issuance of an executed contract and Notice to Proceed. The fifteen (15) working days may be extended upon written approval by the Procurement Director. A copy of the written approval shall be transmitted to the successful bidder stating the terms of any extension. In the event that the bidder fails to deliver to the County Procurement Services Division the performance and payment bonds in said period of fifteen (15) working days after acceptance of the bidder’s offer by the County, then the bid bond of the bidder shall be retained by the County in its entirety and the award will be withdrawn from the bidder.The successful bidder shall have as surety a corporate surety authorized to act as surety in South Carolina. The Performance and Payment Bonds will insure that the successful bidder will promptly make payments to all persons supplying labor or materials to the bidder; and shall guarantee to indemnify and save the County, its officers, divisions, and employees harmless from all costs, damages, and expenses growing out of or by reason of the successful bidder’s failure to comply and perform the work and complete the contract in accordance with the specifications in the matter of making, furnishing and/or delivering said work or supplies. The Performance and Payment Bonds will be in effect for one year after completion of the contract.

13. Availability of Bonding Agency: If bonding is required per the solicitation, the bonding company must have an agent available to meet with County officials to clarify and explain the County’s responsibility in maintaining the integrity of the bond.

14. Specification Changes, Additions and Deletions: All changes in specifications shall be in writing in the form of an addendum and furnished to all responders. The County of Greenville shall not be responsible for any verbal information given by any employees of the County of Greenville in regard to this Proposal.

15. Number of Response Copies: Submissions must be received via the County’s Online

ProcurementPortalathttps://secure.procurenow.com/portal/greenvillecounty

16. Response Changes: Responses, amendments thereto or withdrawal requests received after the advertised time for response opening, shall be void regardless of when they were submitted.

17. Response Price: The price presented as a result of these specifications shall be for the contract period. The response shall be acceptable for sixty (60) days from the date of opening. All prices and notations shall be printed in ink or typewritten. Errors should be crossed out, corrections entered and initialed by the person signing the response. Erasures or use of typewriter correction fluids may be cause for rejection. No response shall be altered or amended after specified time for opening.

18. Federal, State and Local Laws: The contractor assumes full responsibility and liability for compliance with any and all local, state and federal laws and regulations applicable to the contractor and his employees including, but not limited to, compliance with the EEO guidelines, the Occupational Safety and Health Act of 1970, and minimum wage guidelines.

19. Tie Bids: In the case of tie bids, the County reserves the right to make the award based on the factors outlined in Section 7-305(9) of the Greenville County Code of Ordinance (Chapter 7, Article VIII), or in what it considers to be in the best interest of the County.

20. Deduction and Holdbacks: In addition to the County’s right of termination, the County shall be entitled to full reimbursement for any costs incurred by the County by reason of the contractor’s failure to perform or to satisfactorily perform its responsibilities and duties. Such costs may include, but are not limited to, the cost of using the County’s employees or employees of any other entity to perform the obligations of the contract. The County may obtain any such reimbursement by deduction from payments otherwise due to the contractor or by any other proper and lawful means. All deductions from any money due the contractor are to be as liquidated damages and not as a penalty. It is the County’s intent to give the contractor a reasonable opportunity whenever practicable, to correct any such failure to perform or satisfactorily perform its responsibilities and duties. In no circumstances shall any uncorrected situation extend for more than five days. The County will make the following deductions from the contract sum in the event that the contractor fails to perform any of the required work within the required time limits in the event the County carries out the work using its forces or another contractor:

A. For use of County’s forces – actual cost involved.

B. For use of another contractor – the amount charged by said contractor.

The County reserves the right to hold back and/or withhold part of complete payments for unsatisfactory work, deficiencies, etc. until said defects are satisfactorily corrected or cleared.

21. Evaluation Criteria:

All bids submitted and accepted in accordance with this IFB will be evaluated based on the following criteria. This list is in no particular order.

• Responsiveness to this IFB

• Cost

• Experience with Projects of Similar Scope and Size

• References

22. Quality: Unless otherwise indicated in this solicitation it is understood and agreed that any items offered or shipped on this solicitation shall be new and in first class condition unless otherwise indicated herein.

23. MBE/WBE Participation – Affirmative Action:

A. MBE/WBE – Vendors submitting responses are encouraged to solicit MBE/WBE participation in fulfilling their contract. Indicate in your response any MBE/WBE areas of involvement for monitoring purposes.

B. The successful vendor will take affirmative action in complying with all Federal and State requirements concerning fair employment and treatment of all employees, without regard or discrimination by reason of race, color, religion, age, sex, national origin or physical handicap.

24. Default: In case of default by vendor the County may procure the item or services from other sources and may recover the loss occasioned thereby from any unpaid balance due the vendor or by proceeding against the vendor’s performance bond, if any, and/or by suit against vendor.

25. Termination for Cause: Any awarded contract is subject to termination for failure to comply with the specifications, terms and conditions by the County or the contractor upon written notice by registered mail. Such termination will be effective not less than ten (10) days nor more than sixty (60) days after receipt of such notice from the County nor less than thirty (30) days nor more than sixty (60) days after receipt by the County from the contractor. Receipt of notice by one party to terminate the contract will nullify any subsequent reciprocal notice by the receiving party prior to the announced termination date. In the event of termination, the County shall be responsible to pay the contractor only for work satisfactorily completed upon the effective date of termination and shall not be responsible for any other charges.

26. Termination for Convenience: Greenville County may terminate for convenience any contract resulting from this solicitation by providing sixty (60) calendar days advance written notice to the vendor.

27. Non-Appropriation: Any contract entered into by the County resulting from this solicitation shall be subject to cancellation without damages or further obligation when funds are not appropriated or otherwise made available to support continuation of performance in a subsequent fiscal period or appropriated year.

28. Incorporation of Proposal into Contract: The terms, conditions, and specifications of this IFB and the selected firm’s response are to be incorporated, in total, into the contract.

29. S.C. Law Clause: Upon award of contract under this response, the person, partnership, association or corporation to whom the award is made must comply with the laws of South Carolina which require such person or entity to be authorized and/or licensed to do business with this State. Notwithstanding the fact that applicable statutes may exempt or exclude the successful bidder from requirements that it be authorized and/or licensed to do business in this State, by submission of this signed response, the responder understands and agrees to be bound to the jurisdiction and process of the courts of the State of South Carolina, as to all matters and conflicts or future conflicts under the contract and the performance thereof, including any questions as to the liability for taxes, licenses, or fees levied by the State.

30. Illegal Immigration Reform Act Compliance: By submitting an offer, Contractor certifies that it will comply with the applicable requirements of Title 8, Chapter 14 of the South Carolina Code of Laws (originally enacted as Section 3 of The South Carolina Illegal Immigration Reform Act , 2008 S.C. Act No. 280) and agrees to provide upon request any documentation required to establish either: (a) the applicability of Title 8, Chapter 14 to Contractor and any subcontractors or sub- subcontractors; or (b) the compliance with Title 8, Chapter 14 by Contractor and any subcontractor or sub-subcontractor. Pursuant to Section 8-14-60, “A person who knowingly makes or files any false, fictitious, or fraudulent document, statement, or report pursuant to this chapter is guilty of a felony, and upon conviction, must be fined within the discretion of the court or imprisoned for not more than five years, or both.”

Contractor agrees to include in any contracts with its subcontractors language requiring the subcontractors to (a) comply with the applicable requirements of Title 8, Chapter 14, and (b) include in any contracts with the sub-subcontractors language requiring the sub-subcontractor to comply with the applicable requirements of Title 8, Chapter 14. In the event any contractor, subcontractor and/or sub-subcontractor is found not to be in compliance with the SC Immigration Reform Act [hereinafter "The Act"], the contractor agrees to fully indemnify the County for any loss suffered by the County as a result of such contractor, subcontractor or sub-subcontractor's failure to comply with the Act.

31. Assignment Clause: Successful responder will be required to give the County ninety (90) days’ notice in the event of a change in the ownership of this contract. The County is under no obligation to continue this contract with an assignee. No contract or its provisions may be assigned, sublet, or transferred without the written consent of the County.

32. Indemnification: The contractor agrees to indemnify and save harmless the County of

Greenville and all County officers, agents and employees from any and all claims, suits, actions, legal proceedings, damages, costs, expenses & attorney fees of every name and description, arising out of or resulting from the use of any materials furnished by the contractor, or any work done in the performance of the contract arising out of a willful or negligent act or omission of the provider, its officers, agents and employees; provided that such liability is not attributable to a willful or negligent act or omission on the part of the County, its officers, agents and employees.

33. Deviations from Specifications: Any deviation from specifications indicated herein must be clearly pointed out; otherwise, it will be considered that items offered are in strict compliance with these specifications, and successful responder will be held responsible therefore.

Deviations must be explained in detail on separate attached sheet(s). The listing of deviations, if any, is required but will not be construed as waiving any requirements of the specifications. Deviations found in the evaluation of the response and not listed may be cause for rejection. Responders offering substitute or equal items must provide information sufficient enough to determine acceptability of item offered.

34. Minor Deviations: The County reserves the right to negotiate minor deviations from the prescribed terms, conditions and requirements with the selected vendor.

35. Contractor License Requirement: The contractor shall procure all permits and licenses, and pay all charges and fees necessary and incidental to the lawful conduct of his business. He shall keep himself fully informed of existing and future Federal, State, and Local Laws, ordinances and regulations which in any manner affect the fulfillment of his contract and shall comply with the same.

36. Conflict of Interest Statement: The contractor may become involved in situations where a conflict of interest could occur due to individual or organizational activities within the County.

The vendor, by submitting a response, is in essence assuring the County that his company, and/or subcontractors, is in compliance with all federal, state, and local conflict of interest laws, statutes, and regulations.

37. Insurance:

The contractor is responsible for and must have all required insurance listed below and shall not commence work under the associated contract until it has obtained all insurance required, and the County has approved such insurance in writing, nor shall the Contractor allow any subcontractor to commence work on its subcontract until all similar insurance required of the subcontractor has been obtained. All insurance policies shall be maintained for the life of the contract.

A. THE COUNTY SHALL BE NAMED AS “ADDITIONAL INSURED” FOR ITS INTEREST on all policies of insurance except Worker’s Compensation, Automobile Liability, and Professional Errors and Omissions, as regards ongoing operations, products and completed operations, and this shall be noted on the face of the Certificate of Insurance. As a part of the certificate of insurance requirement the contractor shall also include acknowledgement and acceptance of the wavier of subrogation provision granted to the County of Greenville. This acknowledgement and acceptance should be included in the same section of the Certificate of Insurance that evidences the “Additional Insured” provision.

B. Certificates for all such policies of insurance shall be provided by the Contractor's insurance agent or broker to the County within 10 working days from the date of Notice of Award.

C. All Certificates of Insurance submitted shall provide on the face of the certificate reference to County's IFB #22007.

D. Contractor will provide County a minimum of 30 days advance notice in the event the insurance policies (or an insurance policy) are canceled. Subcontractors approved to perform work on this project are subject to all of the requirements in this Section.

E. Contractor agrees to maintain and keep in force during the life of this Agreement, with a company or companies authorized to do business in South Carolina, the following insurance policies.

• Comprehensive General Liability:

1,000,000 per occurrence - combined single limit / $2,000,000 general aggregate, to include products and completed operations.

• Automobile Liability:

$1,000,000 per occurrence - combined single limit (Coverage shall include bodily injury and property damage and cover all vehicles including owned, non- owned and hired)

• StatutoryWorker's Compensation:

Coverage A – State of SC Coverage B - Employers liability $1,000,000 Each Accident $1,000,000 Disease, Per Employee $1,000,000 Disease, Policy Limit

Policies shall contain a waiver of subrogation in favor of and/or that applies to the County of Greenville, its departments, agencies, boards, employees, and commissions for losses from work performed by or on behalf of the contractor.

No deviation from these coverages will be accepted unless, in the County’s sole discretion, it is more advantageous to the County, i.e., $1,000,000 - a $2,000,000 or $5,000,000 limit would be acceptable.

38. Contracts: The County reserves the option to prepare and negotiate its own contract with the vendor, giving due consideration to the stipulations of the vendor’s contracts and associated legal documents. Vendors should include with their submittal a copy of any proposed standard contract.

39. Contractor Liability: The contractor assumes full responsibility for all injuries to, or death of any person and for all damage to property, including property and employees of the County and for all claims, losses or expense which may in any way arise out of the performance of the work, whether caused by negligence or otherwise; and the contractor shall indemnify and save the County harmless from all claims, losses, expense, or suits for any such injuries, death or damages to property, and from all liens, losses, expenses, claims or causes of action of any sort which may arise out of the performance of the work, and shall defend, on behalf of the County and suit brought against the County for attorney’s fees and for all other expenses incurred by the County in connection with or as a result of any such suit, claims, or loss. Under no circumstances and with no exception will Greenville County act as arbitrator between the contractor and any subcontractor. The contractor will be solely responsible for compliance with building code requirements, all dimensions, and all conditions relating to his work under this contract. Workmanship shall be first quality in every respect. All measures necessary to ensure a first class job shall be taken.

40. Sub-Contracting: The contractor shall not subcontract any portion of this contract without proper written approval from the County.

41. Non-Collusion: The contractor expressly warrants and certifies that neither the Contractor nor its employees or associates has directly or indirectly entered into any agreement, participated in any collusion or otherwise taken any action in restraint of free competitive bidding in conjunction with this response.

42. Prohibition of Gratuities: Neither the contractor nor any person, firm or corporation employed by the contractor in the performance of the contract shall offer or give, directly or indirectly, to any employee or agent of the County, any gift, money, or anything of value, or promise any obligations, or contract for future reward or compensation at any time during the term of this contract.

43. Publicity Releases: Contractor agrees not to refer to the award of this contract in commercial advertising in such a manner as to state or imply that the products or services provided are endorsed or preferred by the user. The contractor shall not have the right to include the County’s name in its published list of customers without prior approval of the County. With regard to news releases, only the name of the County, type and duration of contract may be used and then only with prior approval of the County. The contractor also agrees not to publish, or cite in any form, any comments or quotes from the County Staff unless it is a direct quote from the Public Information Officer.

44. Public Record: The County of Greenville is a public body and governed by the South Carolina

Freedom of Information Act. Documents submitted to the County relating to this Solicitation are subject to requirements of the Freedom of Information Act and may be deemed public records.

45. Precedence: In the event of conflict between the terms and conditions and the specifications, the more restrictive instruction shall take precedence unless stated otherwise in the specifications.

46. Compliance With Prison Rape Elimination Act (PREA): By submitting an offer, Contractor certifies that it will comply with the applicable requirements of The Prison Rape Elimination Act of 2003 and agrees to provide or submit the needed information to (a) examine the criminal history of Contractor or any subcontractor who will perform services, which result in contact with inmates and (b) Contractor agrees to disclose any information regarding past history of allegations of sexual harassment or sexual abuse by Contractor or any subcontractor. Contractor and subcontractor agree to complete Training provided by the County and sign an acknowledgement of understanding of PREA requirements. In the event the Contractor or any subcontractor is found not to be in compliance with PREA, the Contractor agrees to fully indemnify the County for any loss suffered by the County as a result of such Contractor or subcontractor’s failure to comply with the Act.

47. Americans with Disabilities Act - All work shall be compliant with the full intent of all ADA (Title

II) guidelines for accessibility, play components and design. The Department of Justice's regulation implementing Title II, subtitle A, of the ADA applies to State and local government entities, and protects qualified individuals with disabilities from discrimination on the basis of disability in services, programs, and activities provided by State and local government entities.

Further, all Local and County code compliances regarding ADA must be met. For additional information on ADA compliance, refer to (ADA.gov).

48. Asbestos Management Plan: Contractor, contractor’s employees or any subcontractors will not introduce asbestos containing materials into any County of Greenville facility and will certify at the end of project that all materials used are free and clear of asbestos containing materials. Further, will provide a MSDS for all products utilized and installed in County of Greenville facilities.

It is the responsibility of the contractor to:

A. Review the Asbestos Inspection Reports for the facilities for which they are providing services, provide contractor’s employees and subcontractors notification of ACM

B. Provide proof of asbestos training, medical examinations, proper PPE (when necessary)

C. Provide proper licenses, permits, and certifications D. Comply with all federal, state and local regulations E. Provide proof of and/or copies of required records upon request of the County of

Greenville when necessary F. Provide a Safety Data Sheet (SDS) for all products installed in County Facilities.