IFB 2026-081 Final.pdf

U N IO N C OU N T Y, N OR T H C A R OL I N A

D E P A R TM E N T O F P U B L I C WO R K

Invitation for Bid No. 2026-081

Judicial Center Cooling Tower Replacement

Due Date: September 22, 2026 Time: 2:00 PM Local Time Receipt Location: Union County Procurement and Contract Management 610 Patton Avenue Monroe, NC 28110

Non-Mandatory Pre-Bid Conference and Site Visit

Due Date: September 2, 2026 Time: 9:30 AM Local Time Location: Union County Judicial Center 400 North Main Street

Monroe, NC 28112

Procurement Representative:

Juan Rodriguez-Cruz Procurement Specialist Procurement and Contract Management

(704) 283-3519 Juan.Rodriguez-Cruz@unioncountync.gov

Prepared by:

James Mangum Project Manager Facilities & Fleet Management

(704) 283-3774

DOCUMENT 00 01 07 – SEALS PAGE

Designer Name Brad Bumgarner, PE IFB 2026-081 Designers Project Number #2263537 1 Judicial Center Cooling Tower Replacement 100% Construction Documents 07.15.2026 00 01 07

DOCUMENT 000107 - SEALS PAGE

1.1 DESIGN PROFESSIONALS OF RECORD

A. Corporation

1. LaBella Associates, PC

2. Corporate Engineering: C-0430

3. Corporate Architectural #: 52904

B. Engineer of Record:

1. Brad Bumgarner, PE

2. License # 030437

END OF DOCUMENT 000107

DOCUMENT 00 11 13 - ADVERTISEMENT FOR BID

Designers Project Number #2263537 1 Judicial Center Cooling Tower Replacement 100% Construction Documents 07.15.2026 00 11 13

UNION COUNTY, NORTH CAROLINA

Judicial Center Cooling Tower Replacement

IFB 2026-081

ADVERTISEMENT FOR BIDS

Sealed Bids for Judicial Center Cooling Tower Replacement will be received by Union County Procurement and Contract Management, 610 Patton Avenue, Monroe, North Carolina 28110 until 2:00 PM local time on September 22, 2026, at which time the Bids received will be publicly opened and read. Late bids will not be accepted.

If a Bid is sent by mail or other delivery system, the sealed envelope containing the Bid shall be enclosed in a separate package plainly marked on the outside with the notation “BID ENCLOSED – 2026-081” and shall be addressed to Union County Procurement and Contract Management, Attn: Juan Rodriguez-Cruz, 610 Patton Avenue, Monroe, NC 28110.

A Non-Mandatory Pre-Bid meeting will be held on September 2, 2026, at 9:30am local time at 400 North Main Street Monroe NC. Attendance at this meeting is strongly encouraged.

Scope of Work: The Judicial Center Cooling Tower has reached the end of its useful life. This project will replace the cooling tower with a new cooling tower of similar capacity. The condenser water distribution pump will be replaced with pump of similar capacity.

Bids will be received for a single prime Contract. Bids shall be on a lump sum basis as set forth in the Bid Form.

All questions about the meaning or intent of the Bidding Documents are to be submitted in writing to the Procurement contact person listed on the cover page (Juan Rodriguez-Curz@unioncountync.gov). Deadline for questions is 4:00 PM local time on September 9, 2026. Questions will be addressed via Addenda no later than 7 days prior to bid date.

The Issuing Office for the Bidding Documents is:

Union County Procurement and Contract Management 610 Patton Avenue Monroe NC 28110 Juan Rodriguez-Cruz Juan Rodriguez-Cruz@unioncountync.gov

(704) 283-3519

Prospective Bidders may examine the Bidding Documents at Union County Procurement and Contract Management at 610 Patton Avenue, Monroe, North Carolina on Mondays through Fridays between the hours of 8:00 AM and 5:00 PM and may obtain copies of the Bidding Documents from the Issuing Office as described below.

Bidding Documents are available in electronic or printed form from Duncan-Parnell via their bid room https://www.bidroom.duncan-parnell.com. Registration with Duncan-Parnell is required to obtain the bid documents.

There is no charge for registration. Printed hard copies of the Bidding Documents can be ordered and shipped for an additional fee, which will depend on the number of sets, size of Drawings, applicable taxes, and shipping method selected by the prospective Bidder. The approximate costs of the Bidding Documents and shipping are non-refundable, and are as follows:

• Download (PDF) $ 50.00 plus tax

• Printed Set and Digital Set $ 75.00 plus tax https://www.bidroom.duncan-parnell.com/

DOCUMENT 00 11 13 - ADVERTISEMENT FOR BID

Designers Project Number #2263537 2 Judicial Center Cooling Tower Replacement 100% Construction Documents 07.15.2026 00 11 13

Partial sets of Bidding Documents will not be available from the Issuing Office. Neither Owner nor Engineer will be responsible for full or partial sets of Bidding Documents, including Addenda if any, obtained from sources other than the Issuing Office or Ducan-Parnell.

Bidders must have a license to do work as a contractor in the State of North Carolina, as set forth under Article 1 chapter 87 of the North Carolina General statutes. The bidder’s North Carolina Contractor license number shall be designated on the outside of the sealed envelope containing the Bid.

Bidders are required to provide a non-collusion affidavit, as set forth in the bidding documents.

As provided by statute, a deposit of cash, cashier’s check or certified check on some bank or trust company insured by the Federal Deposit insurance Company, or a bid bond executed by corporate surety licensed under the laws of North Carolina to execute such bonds in the amount of 5% of the bid must accompany each bid. The payee shall be “Union County”. Said deposit shall guarantee that the Agreement will be entered into by the successful bidder if award is made. Such deposit may be held by Union County until the successful bidder has executed and delivered all required Contract documents to Union County.

Union County reserves the right to reject any or all bids, including without limitation, nonconforming, nonresponsive, unbalanced, or conditional Bids. Owner further reserves the right to reject the Bid and Bidder whom they find, after reasonable inquiry and evaluation, to not be responsible. Owner may also reject the Bid and Bidder if the Owner believes that it would not be in the best interest of the Project to make an award to that Bidder. Owner also reserves the right to waive all informalities and technicalities not involving price, time, or changes in the Work and to negotiate, as allowed by law, contract terms with the Successful Bidder.

Union County encourages good faith effort outreach to small business entities.

END OF DOCUMENT 00 11 13

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