IFB-2025008 Mount Rogers Community Services (Cleaning Bid).pdf

INVITATION FOR BIDS (IFB)

Mount Rogers Community Services is currently soliciting bids for cleaning services at multiple locations

IFB No. 2025008 (Cleaning Services)

Issued: December 31st 2024

Bids are due by 4:00 p.m. on January 17th

Site visits can be scheduled by contacting the Procurement Office. Each site needs to be quoted separately

Bids should be emailed to korey.kennedy@mountrogers.org Subject must contain: IFB2025008

EACH SITE CAN BE BID ON INDIVIDUALLY

*Mount Rogers CS reserves the right to reject any or all bids.

Proposals received after the deadline will be rejected.

Any questions please contact Korey Kennedy Email: korey.kennedy@mountrogers.org mailto:korey.kennedy@mountrogers.org

TABLE OF CONTENTS

IFB- 2025008

1. COVERSHEET

2. TABLE OF CONTENTS

3. INVITATION FOR BIDS

4. SCOPE OF WORK/SPECIFICATIONS

5. PREBID CONFERENCE

6. IFB INSTRUCTIONS & REQUIREMENTS

7. GENERAL TERMS AND CONDITIONS

8. SPECIAL TERMS AND CONDITIONS

INVITATION FOR BIDS

(IFB-2025008)

Issue Date: December 31, 2024 IFB# 2025008

Title: Cleaning Servies

Commodity Code: 91039

Issuing Agency: Mount Rogers Community Services (MRCS)

770 West Ridge Road Wytheville, Va. 24382

Using Agency And/or Location (Multiple Locations) Where Work Will Be Performed:

Sealed Bids Will Be Received Until 4 pm, January 17th 2025

For Furnishing the Goods/Services Described Herein and Then Opened In Public.

All Inquiries for Information Should Be Directed To: korey.kennedy@mountrogers.org Phone: (276) 239-0064_____.

IF BIDS ARE MAILED, SEND DIRECTLY TO ISSUING AGENCY SHOWN ABOVE. IF BIDS ARE HAND DELIVERED, DELIVER TO: 770 West Ridge Road E.W. Cline JR 1st Main Receptionist Street Address Building Floor Room No.

In compliance with this Invitation For Bids (IFB) and all conditions imposed in this IFB, the undersigned firm hereby offers and agrees to furnish all goods and services required by this IFB at the prices indicated in the pricing schedule, and the undersigned firm hereby certifies that all information provided below and in any schedule attached hereto is true, correct, and complete.

* Virginia Contractor License No. __________________ * DSBSD-certified Small Business No. ________________ Class: __________ Specialty Codes: _______________

Name and Address of Firm:

_____________________________________________ Date: ________________________________________ _____________________________________________ By: ________________________________________ _____________________________________________ ( Signature In Ink) __________________________Zip Code: ___________ Name: ________________________________________ eVA Vendor ID or DUNS #: ______________________ (Please Print) Fax Number: (___) ____________________________ Title: _________________________________________ E-mail Address: _______________________________ Telephone Number: (___) _________________________

Note: This public body does not discriminate against faith-based organizations in accordance with the Code of Virginia, § 2.2-4343.1 or against a bidder or offeror because of race, religion, color, sex, national origin, age, disability, sexual orientation, gender identity, political affiliation, or veteran status or any other basis prohibited by state law relating to discrimination in employment. Faith-based organizations may request that the issuing agency not include subparagraph 1.e in General Terms and Condition C. Such a request shall be in writing and explain why an exception should be made in that invitation to bid or request for proposal.

PATH Crisis Stabilization Unit (Youth) 4419 E. Lee Highway, Max Meadows, VA. 24360

Cleaning will be performed three (3) days a week M, W, F (13 hrs. per week).

Item Area Duties Performed Details (*-EXTRA AS

NEEDED)

1.

8 Offices Dust, Sanitize, Sweep, Mop, Trash.

Dust and sanitize countertops, clean windows internally as needed, sweep and mop floors.

2.

3 Restrooms 3 Bathrooms

Sanitize, Sweep, Mop Trash.

Lights, air vents, walls, toilet, sink, shower, mirror, floor, trim, and fixtures.

Restock toiletries. *

3.

Reception & Lobby Clean, Dust, Sweep, Mop, Trash.

Tables, chairs, floors, and windows. We will not move any paperwork or equipment from the desk area. *

4.

Common Area Sanitize, Dust, Sweep, Mop, Trash.

Sanitize chairs, countertop, sweep and mops floors, remove trash, sanitize water dispenser.

5.

Kitchen Sweep, Mop, Trash. Sweep and mop floors, remove trash as needed. *

6.

Outdoor patio Sweep, Sanitize, Dust Sweep Floor, dust and sanitize surfaces. *

7.

Laundry Room Dust, Sweep, Mop, Sanitize.

Dust and sanitize countertops, clean outside of appliances. Sweep and mop floors. Remove trash as needed. We do not tamper with or move any appliances.

8.

Floors Sweep, Mop. Sweep and mop all floors except for resident bedrooms.

Note: Extra cleaning as needed cleaning top and outside of appliances, wipe down cabinet doors, dust ceiling for webs, maintain internal facility front windows, etc.

7,528 SQ. FT

Wythe IDC Day Support Services 255 George James Dr. Wytheville, VA 24382

Cleaning will be performed five (5) days a week (M-F/Afternoons,10 hrs. per week).

Item Area Duties Performed Details (*-EXTRA AS NEEDED)

1.

2 Offices Dust, Sanitize, Sweep, Mop, Trash.

Dust and sanitize countertops, clean windows internally as needed, sweep and mop floors.

We do not tamper with or move any paperwork or appliances.

2 Restrooms Sanitize, Sweep, Mop

Trash.

Lights, air vents, walls, toilet, sink, mirror, floor, trim, and fixtures.

Restock toiletries. *

2 Common Areas Sanitize, Dust, Sweep, Mop, Trash.

Sanitize tables & chairs, countertops, sweep and mop floors, remove trash. Clean touch monitor.

Kitchenette Sweep, Mop, Trash. Sanitize countertops, sweep & mop floors, remove trash and clean dishes as needed. Clean outside of appliances, please note we do not tamper with or move any appliances.

Windows Clean Clean windows, doors, and office vision panels. (internal)

Floors Sweep, Mop, Vacuum. Sweep and mop all floors. Vacuum carpet at entrance.

Note: Extra cleaning as needed cleaning top and outside of appliances, wipe down cabinet doors, dust ceiling for webs, maintain internal facility front windows, etc.

2,650 square feet

PREBID CONFERENCE

PREBID CONFERENCE: NO.

NO PREBID Conference will be held for this procurement. Contractors can schedule a visit to the MRCS sites by contacting the Procurement Office: Korey Kennedy korey.kennedy@mountrogers.org Office: (276)223-3279 Cell: 276-239-0064

Signature:_____________________________________________

Bid Instructions:

Required Attachments:

1. Instruction for Bids/Coversheet (signed/initialed).

8. Attachments

Questions:

Signature:

4. Pre-Bid Conference (signed/initialed).

5. Invitation for Bids Instructions & Requirements (signed/initialed).

Not Included in bid package:

a. Copy of Workers Compensation Insurance

b. Copy of General Liability Insurance.

c. Job References (2 present, 1 past). Please include all contact information.

6. General Terms & Conditions (signed/initialed).

7. Special Terms & Conditions (signed/initialed).

Signing below signifies all attachments are included. If you have excluded any of the attachments (1-8) please list which ones and the reason why below.

Any questions concerning conditions and specifications shall be directed to the bid officer via email: korey.kennedy@mountrogers.org

3. Scope of Work/Specifications (signed/initialed).

2. Invitation for Bids IFB-2025008 (signed/initialed).

1. All items listed under required attachments need to be included in bid packet.

Please make sure all items have been signed that require a signature or initial.

3. Bids must be firm, with no qualifications. If a Bid is submitted with conditions or exceptions not in accordance with the IFB, it shall be rejected.

2. Bids shall be submitted in a suitable mailing envelope and addressed/label appropriately(see cover sheet).

IFB INSTURCTIONS & REQUIREMENTS

GENERAL TERMS & CONDITIONS

GENERAL TERMS & CONDITIONS: NOT INCLUDED IN BID PACKET.

General Terms and conditions can be provided upon request or can be obtained from link below:

https://dgs.virginia.gov/procurement/policy-consulting--review/policy/

SPECIAL TERMS & CONDITIONS

SPECIAL TERMS & CONDITIONS: NOT INCLUDED IN BID PACKET.

General Terms and conditions can be provided upon request or can be obtained from link below:

mailto:Email:%20%20korey.kennedy@mountrogers.org