IFB-2025002 Mount Rogers Community Services (Cleaning Bid).pdf

INVITATION FOR BIDS (IFB)

Mount Rogers Community Services is currently soliciting bids for cleaning services at multiple locations in Wytheville, VA

IFB No. 2025002 (Cleaning Services)

Issued: September 5, 2024

Bids are due by 4:00 p.m. on September 20th.

Site visits can be scheduled by contacting Procurement Office. Each site needs to be quoted separately

Bids should be emailed to korey.kennedy@mountrogers.org Subject must contain: IFB2025002

EACH SITE CAN BE BID ON INDIVIDUALLY

*Mount Rogers CS reserves the right to reject any or all bids.

Proposals received after deadline will be rejected.

Any questions please contact Korey Kennedy Email: korey.kennedy@mountrogers.org mailto:korey.kennedy@mountrogers.org

TABLE OF CONTENTS (Procurement File)

IFB- 2025002

1. COVERSHEET

2. TABLE OF CONTENTS

3. INVITATION FOR BIDS

4. SCOPE OF WORK/SPECIFICATIONS

5. PREBID CONFERENCE

6. IFB INSTRUCTIONS & REQUIREMENTS

7. GENERAL TERMS AND CONDITIONS

8. SPECIAL TERMS AND CONDITIONS

INVITATION FOR BIDS

(IFB-2025002)

Issue Date: 9/5/2024 IFB# 2025002

Title: Cleaning Servies

Commodity Code: 91039

Issuing Agency: Mount Rogers Community Services (MRCS)

770 West Ridge Road Wytheville, Va. 24382

Using Agency And/or Location Wytheville, VA (Multiple Locations) Where Work Will Be Performed:

Sealed Bids Will Be Received Until 4 pm, September 20th 2024

For Furnishing the Goods/Services Described Herein and Then Opened In Public.

All Inquiries for Information Should Be Directed To: korey.kennedy@mountrogers.org Phone: (276) 239-0064_____.

IF BIDS ARE MAILED, SEND DIRECTLY TO ISSUING AGENCY SHOWN ABOVE. IF BIDS ARE HAND DELIVERED, DELIVER TO: 770 West Ridge Road E.W. Cline JR 1st Main Receptionist Street Address Building Floor Room No.

In compliance with this Invitation For Bids (IFB) and all conditions imposed in this IFB, the undersigned firm hereby offers and agrees to furnish all goods and services required by this IFB at the prices indicated in the pricing schedule, and the undersigned firm hereby certifies that all information provided below and in any schedule attached hereto is true, correct, and complete.

* Virginia Contractor License No. __________________ * DSBSD-certified Small Business No. ________________ Class: __________ Specialty Codes: _______________

Name and Address of Firm:

_____________________________________________ Date: ________________________________________ _____________________________________________ By: ________________________________________ _____________________________________________ ( Signature In Ink) __________________________Zip Code: ___________ Name: ________________________________________ eVA Vendor ID or DUNS #: ______________________ (Please Print) Fax Number: (___) ____________________________ Title: _________________________________________ E-mail Address: _______________________________ Telephone Number: (___) _________________________

Note: This public body does not discriminate against faith-based organizations in accordance with the Code of Virginia, § 2.2-4343.1 or against a bidder or offeror because of race, religion, color, sex, national origin, age, disability, sexual orientation, gender identity, political affiliation, or veteran status or any other basis prohibited by state law relating to discrimination in employment. Faith-based organizations may request that the issuing agency not include subparagraph 1.e in General Terms and Condition C. Such a request shall be in writing and explain why an exception should be made in that invitation to bid or request for proposal.

SCOPE OF WORK

Issue Date: 9/5/2025

IFB# 2025002

Mount Rogers (Admin Building) 770 West Ridge Road; Wytheville, VA

Cleaning will be performed five days a week Monday thru Friday

WORK ITEM LOCATION OPERATION DAILY WEEKLY MONTHLY

ALL OFFICES & OFFICE AREAS Empty wastebaskets and replace liners x

Dust and wipe off open desk areas/door handles (as needed) x

Sweep/damp mop floors where applicable (as needed) x Dust blinds and windowsills x Dust baseboards (as needed) x

RESTROOMS Empty wastebaskets and replace liners x Check and refill as needed soap & hand dispensers x Clean sinks, toilets, mirrors, and door handles x Check and refill air fresheners as needed x Check and refill paper product dispensers (paper towels, toilet tissue, etc.) x

Sweep/damp mop floors where applicable (as needed) x Vacuum floor runners and floors where applicable x Wipe down restroom doors (as needed) x

KITCHEN Empty wastebaskets, replace liners and clean walls behind trash cans-as needed x

Clean sinks, countertops & exterior of refrigerator doors x Clean tables with cleaning agent x Sweep/damp mop floors where applicable (as needed) x

CONFERENCE/MEETING

ROOMS, HALLWAYS, LOBBY Empty wastebaskets and replace liners x

& OTHER COMMON AREAS Clean tables with cleaning agent x Dust television screens x Vacuum floor runners and floors where applicable x Clean all receptionist area windows (including any sliders) x Sweep entryways x Clean glass in entryways x Dust furniture, lamps, windowsills, blinds & baseboards x

BUILDING EXTERIOR Empty Trash Receptacles x

*Mount Rogers (Admin Building) Monthly Cost: .

Mount Rogers (Wythe/Bland CEC Building) 120 Tremough Drive; Wytheville, VA

Cleaning will be performed three days a week Tuesday, Thursday and either Friday evening or one day on the weekend.

WORK ITEM

LOCATION OPERATION DAILY WEEKLY MONTHLY

ALL OFFICES & OFFICE

AREAS Empty wastebaskets and replace liners x

Dust and wipe off open desk areas/door handles (as needed) x

Sweep/damp mop floors where applicable (as needed) x

Dust blinds and windowsills x Dust baseboards (as needed) x

RESTROOMS Empty wastebaskets and replace liners x

Check and refill as needed soap & hand dispensers x

Clean sinks, toilets, mirrors, and door handles x

Check and refill air fresheners as needed x Check and refill paper product dispensers

(paper towels, toilet tissue, etc.) x

Vacuum floor runners and floors where applicable x

Wipe down restroom doors (as needed) x

KITCHEN Empty wastebaskets, replace liners and clean walls behind trash cans-as needed x

Clean sinks, countertops & exterior of refrigerator doors x

ROOMS, HALLWAYS,

LOBBY Empty wastebaskets and replace liners x

& OTHER COMMON

AREAS Clean tables with cleaning agent x Dust television screens x

Clean all receptionist area windows (including any sliders) x

Sweep entryways x Clean glass in entryways x

Dust furniture, lamps, windowsills, blinds & baseboards x

BUILDING EXTERIOR Empty Trash Receptacles x

*Mount Rogers (Wythe/Bland CEC Building) Monthly Cost: .

Mount Rogers (Lighthouse) 675 West Main Street Wytheville, VA 24382

Cleaning will be performed twice per month

WORK ITEM

LOCATION OPERATION DAILY WEEKLY MONTHLY

Dust and wipe off open desk areas/door handles

Sweep/damp mop floors where applicable (as

Dust blinds and windowsills x

Clean sinks, toilets, mirrors, and door handles x Check and refill air fresheners as needed x

Wipe down restroom doors (as needed) x

KITCHEN Empty wastebaskets, replace liners and clean walls behind trash cans-as needed x

CONFERENCE/MEETIN

G ROOMS, HALLWAYS,

LOBBY Empty wastebaskets and replace liners x

& OTHER COMMON

Clean all receptionist area windows (including any sliders) x

BUILDING EXTERIOR Empty Trash Receptacles (if applicable) x

*Mount Rogers (Lighthouse) Monthly Cost: .

Wythe House 2095 North Fourth Street Wytheville, VA 24382

Cleaning will be performed two days a week Tuesday & Friday.

WORK ITEM LOCATION OPERATION DAILY WEEKLY MONTHLY

Dust and wipe off open desk areas/door handles (as needed) x

Dust blinds and windowsills x

Clean sinks, toilets, mirrors, and door handles x Check and refill air fresheners as needed x

Wipe down restroom doors (as needed) x

KITCHEN Empty wastebaskets, replace liners and clean walls behind trash cans-as needed x

ROOMS, HALLWAYS,

LOBBY Empty wastebaskets and replace liners x

& OTHER COMMON

Clean all receptionist area windows (including any sliders) x x BUILDING EXTERIOR Empty Trash Receptacles (if applicable) x NOTE: All areas need to be stocked with supplies needed (toilet paper, paper towels, tissues, soap, etc.)

*Mount Rogers (Lighthouse) Monthly Cost: .

PREBID CONFERENCE

Issue Date: September 5th, 2025 IFB# 2025002

PREBID CONFERENCE: NO.

NO PREBID Conference will be held for this procurement. Contractors can schedule a visit to the MRCS site by contacting the Procurement Office: Korey Kennedy korey.kennedy@mountrogers.org Office: (276)223-3279 Cell: 276-239-0064

Signature:_____________________________________________

Bid Instructions:

Required Attachments:

1. Instruction for Bids/Coversheet (signed/initialed).

8. Attachments

Questions:

Signature:

3. Scope of Work/Specifications (signed/initialed).

2. Invitation for Bids IFB-2025001 (signed/initialed).

1. All items listed under required attachments need to be included in bid packet.

Please make sure all items have been signed that require a signature or initial.

3. Bids must be firm, with no qualifications. If a Bid is submitted with conditions or exceptions not in accordance with the IFB, it shall be rejected.

2. Bids shall be submitted in a suitable mailing envelope and addressed/label appropriately(see cover sheet).

IFB INSTURCTIONS & REQUIREMENTS

Signing below signifies all attachments are included. If you have excluded any of the attachments (1-8) please list which ones and the reason why below.

Any questions concerning conditions and specifications shall be directed to the bid officer via email: korey.kennedy@mountrogers.org

4. Pre-Bid Conference (signed/initialed).

5. Invitation for Bids Instructions & Requirements (signed/initialed).

Not Included in bid package:

a. Copy of Workers Compensation Insurance

b. Copy of General Liability Insurance.

c. Job References (2 present, 1 past). Please include all contact information.

6. General Terms & Conditions (signed/initialed).

7. Special Terms & Conditions (signed/initialed).

GENERAL TERMS & CONDITIONS

GENERAL TERMS & CONDITIONS: NOT INCLUDED IN BID PACKET.

General Terms and conditions can be provided upon request or can be obtained from link below:

https://dgs.virginia.gov/procurement/policy-consulting--review/policy/

SPECIAL TERMS & CONDITIONS

SPECIAL TERMS & CONDITIONS: NOT INCLUDED IN BID PACKET.

General Terms and conditions can be provided upon request or can be obtained from link below:

mailto:Email:%20%20korey.kennedy@mountrogers.org