IFB_199-VSP-2023-038_Lake Anna Flooring Amendment 1 and sign in2.pdf

COMMONWEALTH OF VIRGINIA

DEPARTMENT OF CONSERVATION AND RECREATION (DCR)

600 East Main Street, Richmond, VA 23219

Invitation for Bids (IFB) 199-VSP-2023-038

Amendment #1

Amendment Date: December 12, 2023

Title: Lake Anna State Park Flooring

Commodity Code: 36000 – Floor covering installation and removal equipment and supplies

Issuing Agency: Department of Conservation and Recreation 600 East Main Street • Richmond VA 23219

Location where work will be performed: 6800 Lawyers Rd., Spotsylvania, VA 22551

Sealed Bids Will Be Received until: 2:00PM local time, December 29, 2023, for furnishing the goods/services described herein and then opened in public. No late bids will be accepted.

Bid Open Date: December 29 2023, at 3:00PM EST virtually.

A signed acknowledgment of this addendum must be received either prior to the bid due date and hour or attached to your bid. I acknowledge this addendum and the changes herein made:

Name: _______________________ Signature: ________________________________________

Title: _________________________

Note: This public body does not discriminate against faith-based organizations in accordance with the Code of Virginia, § 2.2-4343.1 or against a bidder because of race, religion, color, sex, national origin, age, disability, or any other basis prohibited by state law relating to discrimination in employment.

IFB# 199-VSP-2023-038

I. PURPOSE: The purpose of this Invitation for Bids (IFB) is to establish a contract with a qualified vendor to repair/replace material at and around the side entry door and repair/replace existing flooring throughout ten (10) cabins at Lake Anna State Park.

II. SCOPE OF WORK AND SPECIFICATIONS: Cabins #1, #2, #3, #4, #5, #6 #7, #8, #9 & #10 have experienced moisture related issues at the interior floor area adjacent to the side exterior door. The accumulation of moisture in these isolated areas over time has compromised the subfloor. The objective of this project is to remove any compromised materials from floors of the cabins and replace with a system that will mitigate future moisture related issues. Another goal of this project is to upgrade flooring throughout the cabins.

The contractor shall provide all materials, labor, equipment, and supervision necessary to remove and to replace flooring throughout the cabin facilities, per the specifications below. The contractor shall be responsible for true and accurate measurements related to this project; any provided measurements are approximations.

A. General Requirements

1. Attendance at the mandatory pre-bid meeting and site visit is

REQUIRED prior to bidding. Contact Suzanne Swinson, via email

(suzanne.swinson@dcr.virginia.gov) or phone (804-786-5460 office or 804-

944-5227 cell) to be included on the contractor list in advance of the meeting. All bidders must sign in to have their site visit recorded. This meeting will take place on December 12, 2023, at 10:00AM local time at the

Lake Anna State Park office.

2. Work Dates and Time: The work must be scheduled no later than ten (10) calendar days after receipt of award purchase order. The cabins will be closed for service during the performance of the work and must be completed within twenty (20) days of starting to minimize cabin closure time according to the schedule below:

Cabin #1, 2, 3, 7, 9 January 5 to January 23, 2024

Cabin #4, 5, 6, January 15 to February 14, 2024

Cabin #8 January 19 to February 14, 2024

Cabin #10 January 15 to February 14, 2024

All services shall be performed, unless mutually agreed upon by the

Contractor and the Park Representative, during normal business hours, between the hours of 8:00 A.M. TO 6:30 P.M., Monday through Friday, except for State & Federal Holidays. Crews will not be allowed to stay in the cabins while completing the work.

3. Park Representative is Baine Self, office phone 540-854-5503 email

Baine.self@dcr.virginia.gov. Any deviation from the schedule described above must be approved in advance by the park.

B. Scope for Services Cabins 1-9

1. Remove and dispose of all existing laminate flooring throughout the cabin including living room, kitchen, hall, and bedroom(s). Remove exterior side entry door. Identify any areas of compromised subfloor sheathing with park staff. Replace any damaged subfloor sheathing with AdvanTech sheathing of similar dimensions. Ensure that the subfloor in the area surrounding the exterior side entry door is treated with SEMCO Liquid Membrane or equivalent pre-approved product. To help prevent future moisture infiltration install Sill Pan Flashing or equivalent pre-approved product. An inspection with park staff of the flashing and sill pan should occur prior to reinstalling the exterior door. Contractor will use existing door hardware.

Any drywall damage whether from the flooring installation or the door installation is the responsibility of the contractor. Park staff will be responsible for painting the new door slab and any adjacent trim.

2. Install to manufactures specifications Homedepot.com/p/Lifeproof-Trail-

Oak-22-MIL-x-8-7-in-W-x-48-in-L-Click-Lock-Waterproof-Luxury-Vinyl-

Plank-Flooring-20-1-sqft-case-(model I96713LP/ internet SKU: 311573425) or agency approved equivalent Luxury Vinyl Plank flooring along with cove/base throughout entire cabin except bathrooms. Color to be approved by park staff.

3. Prior to the job closure an inspection of the crawl space in the affected areas needs to be conducted to ensure that scrap materials have been removed along with reinstallation of the insulation in the area.

*Any waterproofing membrane/caulk used on this project must be pre-approved and signed off on prior to application.

4. Specifications/cut sheets shall be submitted with the bid. Any alternate product bid must meet or exceed the specifications for the above make and model. Failure to provide Product Information may eliminate your company’s bid from evaluation for award.

C. Scope for Services Cabin 10 https://www.homedepot.com/p/Lifeproof-Trail-Oak-22-MIL-x-8-7-in-W-x-48-in-L-Click-Lock-Waterproof-Luxury-Vinyl-Plank-Flooring-20-1-sqft-case-I96713LP/311573425 https://www.homedepot.com/p/Lifeproof-Trail-Oak-22-MIL-x-8-7-in-W-x-48-in-L-Click-Lock-Waterproof-Luxury-Vinyl-Plank-Flooring-20-1-sqft-case-I96713LP/311573425 https://www.homedepot.com/p/Lifeproof-Trail-Oak-22-MIL-x-8-7-in-W-x-48-in-L-Click-Lock-Waterproof-Luxury-Vinyl-Plank-Flooring-20-1-sqft-case-I96713LP/311573425

1. Remove and dispose of all existing tile flooring in bathroom and assess moisture damage with designated Park Staff. Remove any moisture damaged material. Replace subfloor sheathing with AdvanTech sheathing of similar dimensions. If needed, remove and replace bottom cope tiles.

Replace with like Dal-Tile material, color to be approved by park.

Ensure that prior to installation of finished flooring material that the threshold where the shower stall meets the subfloor is thoroughly caulked with 3M Marine Adhesive/Sealant or equivalent pre-approved product.

Ensure that the subfloor in bath area is treated with SEMCO Liquid

Membrane or equivalent pre-approved product especially in area where the subfloor meets the front of the fiberglass shower stall.

Remove and dispose of all existing laminate flooring throughout the cabin including living room, kitchen, hall, and bedroom(s).

2. Install to manufactures specifications 12 x 12 ceramic floor tile in bathroom, Dal-Tile product shown during pre-bid meeting. Color to be approved by park staff.

Install to manufactures specifications Homedepot.com/p/Lifeproof-Trail-

Oak-22-MIL-x-8-7-in-W-x-48-in-L-Click-Lock-Waterproof-Luxury-Vinyl-

Plank-Flooring-20-1-sqft-case-(model I96713LP/ internet SKU: 311573425) or agency approved equivalent Luxury Vinyl Plank flooring along with cove/base throughout rest of cabin. Color to be approved by park staff.

3. Prior to the job closure an inspection of the crawl space in the affected areas needs to be conducted to ensure that scrap materials have been removed along with reinstallation of the insulation in the area.

*Any waterproofing membrane/caulk used on this project must be pre-approved and signed off on prior to application.

4. Specifications/cut sheets shall be submitted with the bid. Any alternate product bid must meet or exceed the specifications for the above make and model. Failure to provide Product Information may eliminate your company’s bid from evaluation for award.

D. Contractor Requirements

1. Contractor is responsible for maintaining all necessary insurance and licenses as required and provide documentation before work can begin. All contractor personnel shall be fully qualified and trained.

https://www.homedepot.com/p/Lifeproof-Trail-Oak-22-MIL-x-8-7-in-W-x-48-in-L-Click-Lock-Waterproof-Luxury-Vinyl-Plank-Flooring-20-1-sqft-case-I96713LP/311573425 https://www.homedepot.com/p/Lifeproof-Trail-Oak-22-MIL-x-8-7-in-W-x-48-in-L-Click-Lock-Waterproof-Luxury-Vinyl-Plank-Flooring-20-1-sqft-case-I96713LP/311573425 https://www.homedepot.com/p/Lifeproof-Trail-Oak-22-MIL-x-8-7-in-W-x-48-in-L-Click-Lock-Waterproof-Luxury-Vinyl-Plank-Flooring-20-1-sqft-case-I96713LP/311573425

2. Contractor shall be legally qualified and licensed by the Virginia Department of Professional and Occupational Regulation, Board for Contractors, to perform all work included in the scope of the contract.

3. Contractor shall maintain a Class B or higher contractor license.

4. Contractor registration is required in accordance with Section 54.1-1103 of the Code of Virginia.

5. The Contractor shall ensure that all OSHA safety regulations are followed throughout the course of the project. The area shall be clearly marked with

“work in progress signs” and/or caution tape. Proper signage usage when working in a public right-of-way or where the safety of the public must be maintained.

6. The Contractor shall maintain a clean work site continuously throughout the duration of the project.

7. Contractor shall be responsible for moving furniture prior to installation and replacing after installation. Contractor is responsible for replacing broken items, fixtures, etc. if damage occurs during moving. If items need to be removed from inside, contact park staff.

8. The Contractor shall be responsible for removal and disposal of all debris as a result of this project. The Contractor shall be responsible for removing all discarded or unused material, trash and debris off the park’s premises.

9. Contractor shall provide warranty information including contact name and phone number for the product(s) supplied and workmanship with their bid.

10. No portion of this work shall be sublet to subcontractors without first securing written consent of the Department

Questions and Answers not addressed above:

1. Can contractor provide storage unit for furniture while work is being performed? Yes if they wish to do so. Location TBD by designated Park Staff and Contractor.

2. Can contractor provide dumpsters and where can they place them? Yes. Placement can be arranged with park representative.

3. Pre-bid sign in sheet attached.