IFB 119-07232026 Pest Control Services Addendum 1- questions and answers.pdf

This document is a Solicitation Addendum containing questions and answers for Robeson Community College's pest control services procurement under IFB 119-07232026. The IFB seeks bids for integrated pest management services across multiple college-owned and leased facilities, including the Main Campus in Lumberton (18 buildings), COMTech Campus in Pembroke (1 building), A.S. Thomas Center and Barber Shop in Pembroke, Emergency Training Grounds in Lumberton (1 building), and Green Grove Training Facility in Fairmont (3 buildings). Services encompass initial inspections and treatment of all facilities, monthly preventive pest control for interior and exterior areas, crawl space treatment, comprehensive rodent monitoring with minimum four smart monitoring/trapping boxes, removal of wasp and dirt dauber nests, and treatment of recurring infestations. The Culinary Department requires twice-monthly preventive service, and maximum response time for service requests during normal business hours is 24 hours. All personnel must maintain required North Carolina Structural Pest Control Commission licenses. Written questions were due August 18, 2026 at 5:00 p.m., with responses provided by August 24, 2026. Bids are due September 3, 2026 at 2:00 p.m. ET. The contract term is one year from execution, with options to renew for up to two additional one-year terms upon written notice provided no later than 60 days before the end of each term.

The addendum clarifies that termites are not included in the IFB scope and specifies that vendors must document in Section 5.1 Vendor's Response table that their proposed pest control services meet all specifications outlined in the solicitation, including required service, treatment, reporting, personnel, and safety requirements. This is an indefinite delivery, indefinite quantity (IDIQ) contract to be awarded as a blanket purchase order, with award made to the responsive bid offering the lowest price meeting all specifications. Pricing must be submitted for year one, year two, and year three on both monthly and annual bases. Vendors must be registered with the North Carolina Secretary of State and the eVP portal, and no subcontracting is permitted without prior written State consent. Failure to return the bid addendum in accordance with instructions may subject a bid to rejection on affected items.