IFB 1001A_Landscape Maintenance Services Excluding DEN_FINAL.pdf

THIS BID MUST BE SUBMITTED ELECTRONICALLY THROUGH THE ROCKY MOUNTAIN E-

PURCHASING SYSTEM (BIDNET®).

Department of General Services

ADMINISTRATION DIVISION

Phone: (720) 865-7515

City and County of Denver

Contracts Office 201 W. Colfax Ave.

Department 1110, 6th Floor Denver, CO 80202

Procurement Analyst Name: Matt Monaghan

Procurement Analyst Email: matt.monaghan@denvergov.org

Invitation for Bid For City Executed Contract

IFB No. 1001A

2025 Citywide Landscape Maintenance Services Excluding DEN

SCHEDULE OF EVENTS

• IFB Issued 5/20/2025

• Pre-Bid Conference 6/10/2025 11:00 A.M. Local Time

• Deadline to Submit Additional Questions 6/17/2025 11:00 A.M. Local Time

• Response to Written Questions 6/24/2025

• Bid Due Date 7/1/2025 2:00 P.M. Local Time

Vendor offers to furnish to the City and County of Denver the materials, supplies, products or services requested in accordance with the specifications and subject to the Terms and Conditions described herein.

VENDOR SIGN HERE

Company Name:

-Note: Vendor company name to be the legal entity that will enter into a contract with the City if awarded pursuant to this solicitation-

By:

(Printed or Typed Name)

Signature:

Signature constitutes acceptance of all Terms and Conditions listed on this form and all documents attached.

Email:

Phone:

The City contracts with Rocky Mountain E-purchasing System (BidNet®) in the advertisement and facilitation of solicitations administered by the City's General Services Administration Division; therefore, respondents must ONLY rely on documents provided on the Rocky Mountain E-purchasing System (BidNet®) website or as communicated directly from the analyst. Only rely on this web address: https://www.bidnetdirect.com/colorado

Citywide Landscape Maintenance Services Excluding DEN

GSPD TEMPLATE 1.31.2025 SD03

Table of Contents

SECTION A: GENERAL INFORMATION & IFB INSTRUCTIONS

A.1 BACKGROUND AND SCOPE:

A.2 ROCKY MOUNTAIN E-PURCHASING (BidNet®):

A.3 ELECTRONIC SUBMISSION OF BIDS:

A.4 PRE-BID CONFERENCE:

A.5 IFB QUESTIONS:

A.6 ADDENDA:

A.7 BID AND PERFORMANCE BONDS AND SURETIES:

A.8 ACCEPTANCE PERIOD:

A.9 TECHNICAL REQUIREMENTS/STATEMENT OF WORK:

A.10 IFB CONDITIONS AND PROVISIONS:

A.11 GRATUITIES AND KICKBACKS:

A.12 NON-COLLUSIVE VENDOR CERTIFICATION:

A.13 AWARDS:

A.14 EVALUATION AND AWARDS:

A.15 MWSBE REQUIREMENTS:

A.15.a Minority and Women-Owned Business Enterprise (MWBE) Participation

A.16 PRODUCT/PERFORMANCE LITERATURE:

A.17 DISCLOSURE OF CONTENTS OF BIDS:

A.18 PROOF OF REGISTRATION WITH THE COLORADO SECRETARY OF STATE:

A.19 DIVERSITY AND INCLUSIVENESS – EXECUTIVE ORDER #101:

SECTION B: SCOPE OF WORK AND TECHNICAL REQUIREMENTS:

B.1 SCOPE OF WORK/ REQUIREMENTS:

B.2 TERM:

B.3 F.O.B. POINT:

B.4 PREVAILING WAGES:

B.5 VENDOR PERFORMANCE MANAGEMENT:

B.6 COOPERATIVE PURCHASING:

SECTION C: PRICING/BID ITEMS

C.1 PRICING INFORMATION:

C.2 PRICING INSTRUCTIONS:

SECTION D: SAMPLE EXECUTED CONTRACT TERMS AND CONDITIONS

SECTION E: ADDITIONAL REQUIRED INFORMATION

E.1 REFERENCE LISTING:

E.2 VENDOR'S CHECK LIST:

E.3 CONTRACT CERTIFICATION FORM: (REQUIRED with Proposal) E.4 DENVER VENDOR SUSTAINABILITY: (Optional)

E.5 VENDOR INFORMATION:

Exhibit A – Scope of Work Attachment A – Landscape Maintenance Service Grid Attachment B – General Services Facility Service Addition Request Exhibit B – Pricing Matrix Exhibit C – Work Order Form Exhibit D – Work Order Change Form Exhibit E – Sample Contract

Exhibit F – Prevailing Wage Determination Exhibit G – Commitment to MWBE Participation Exhibit H – List of Proposed Subcontractors, Subconsultants, and/or Suppliers Exhibit I – Letter of Intent Exhibit J – DSBO Program Requirements Handbook Signature Statement

SECTION A: GENERAL INFORMATION & IFB INSTRUCTIONS

A.1 BACKGROUND AND SCOPE:

The City and County of Denver, hereinafter referred to as the City, desires to solicit bids relating to the purchase of Landscape Maintenance Services, excluding Denver International Airport.

Click HERE to go directly to the City’s detailed Scope of Work/ Requirements

A.2 ROCKY MOUNTAIN E-PURCHASING (BidNet®):

The City is collaborating with Rocky Mountain E-purchasing System (BidNet®) in the advertisement and facilitation of Formal Invitation for Bids (IFB) and Requests for Proposals (RFP) administered by the City’s General Services Purchasing Division.

It is a requirement of this IFB that interested parties familiarize themselves and register with BidNet®; vendors who do not register may be considered non-responsive.

Registration with BidNet® is available at NO CHARGE and allows vendors access to view governmental bids posted on BidNet®; they offer an additional notification service option with an associated fee. It is the responsibility of the vendor to evaluate and select the service option of their choice.

The City is not responsible for the actions or lack thereof on the part of the vendor in regards to their interaction with BidNet®, or any other third-party bid notification service in relation to this IFB.

More information is available at: www.rockymountainbidsystem.com or by calling 1-800-835-4603.

A virtual bid opening will be held on the Bid Due Date specified on the cover sheet. Submitted pricing will be shared with interested persons at that time. It is NOT a requirement to attend the virtual bid opening.

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A.3 ELECTRONIC SUBMISSION OF BIDS:

Submission of bids for this solicitation may only be done electronically through BidNet®. Bids must be submitted at www.rockymountainbidsystem.com, no later than the date and time indicated in the IFB.

Vendors who feel they are unable to prepare and submit an electronic submittal should submit a request in writing to the Analyst, no later than the Question due date, for permission and instructions for submitting a hardcopy bid.

A.4 PRE-BID CONFERENCE:

A pre-bid conference will be conducted on the date and time listed in the Schedule of Events on the cover page.

The conference will be hosted on Microsoft Teams and is accessible by the link below. The IFB terms and conditions will be reviewed and discussed at this time.

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Join the meeting now Meeting ID: 235 765 144 471 6 Passcode: wA7rn2qF

Dial in by phone +1 720-388-6219,,808504176# United States, Aurora Find a local number Phone conference ID: 808 504 176# Join on a video conferencing device Tenant key: 867521695@t.plcm.vc Video ID: 113 007 208 4 More info

A.5 IFB QUESTIONS:

The City shall not be bound by and the Vendor shall not request or rely on any oral interpretation or clarification of this IFB. Therefore, any questions regarding this IFB are encouraged and should be submitted in writing by email to:

City Procurement Analyst: Matt Monaghan E-Mail: matt.monaghan@denvergov.org

Questions received up to deadline to submit question in the Schedule of Events will be answered in writing per the Schedule of Events. Answers to questions from any Vendor will be provided to all Vendors.

All communications regarding this IFB shall only be through the City’s analyst listed above. No communication is to be directed to any other City personnel.

A.6 ADDENDA:

In the event it becomes necessary to revise, change, modify or cancel this IFB or to provide additional information, addenda will be issued and made available on BidNet®. It is the responsibility of the vendor to confirm that they have acquired all addenda related to this solicitation and they have reviewed/ complied with the requirements therein.

http://www.rockymountainbidsystem.com/ https://aka.ms/JoinTeamsMeeting?omkt=en-US https://teams.microsoft.com/l/meetup-join/19%3ameeting_MDVkNWQ1MTctODM2OC00OGVkLTgxYzItNjdlNDJiZjRhMDNh%40thread.v2/0?context=%7b%22Tid%22%3a%2239c87ab3-6612-42c0-9620-a696d12df803%22%2c%22Oid%22%3a%22abeefe6c-4ec3-43d6-a465-610991cffe88%22%7d tel:+17203886219,,808504176 https://dialin.teams.microsoft.com/88bb87a2-4d23-4cf3-9a7f-ba61883e72a8?id=808504176 mailto:867521695@t.plcm.vc https://dialin.plcm.vc/teams/?key=867521695&conf=1130072084

A.7 BID AND PERFORMANCE BONDS AND SURETIES:

Bid and performance sureties are not required in this procurement.

A.8 ACCEPTANCE PERIOD:

Proposals in response to this IFB shall indicate that they are valid for a period no less than 120 days from the closing date, and if awarded, through the initial contract period.

A.9 TECHNICAL REQUIREMENTS/STATEMENT OF WORK:

Section B of this IFB contains our proposed Scope of Work and/or Technical Requirements. This document shall form the basis of a contract covering the subject matter of this IFB. Exceptions or deviations to this IFB must not be added to the bid pages but must be on vendor's letterhead and accompany bid. Any exceptions to this documentation will be taken into consideration when evaluating bids submitted. The City reserves the right to reject any or all of your proposed modifications. The City welcomes cost saving bids which still satisfy all technical and business objectives.

A.10 IFB CONDITIONS AND PROVISIONS:

This bid must be signed by a duly authorized official of the proposing company. The completed and signed bid (together with all required attachments) must be returned to the Department of General Services on or before the time and date of the bid opening shown on page one. This bid MUST be submitted electronically through the Rocky Mountain E-purchasing System (BidNet®).

All participating vendors, by their signature hereunder, shall agree to comply with all of the conditions, requirements and instructions of this IFB as stated or implied herein. Any alteration, erasure or interlineation by the vendor in this bid shall constitute cause for rejection by the Manager of General Services. Exceptions or deviations to this IFB must not be added to the bid pages but must be on vendor's letterhead and accompany bid.

Should the City omit anything from this IFB which is necessary to a clear understanding of the work, or should it appear that various instructions are in conflict, then the vendor shall secure written instructions from the Manager of General Services at least forty-eight (48) hours prior to the time and date of the bid opening shown in page one.

Typographical errors in entering quotations on bid may result in loss of award of contract purchase order.

All vendors are required to complete all information requested in this IFB. Failure to do so may result in the disqualification of bid.

The City reserves the right to postpone or cancel this IFB, or reject all proposals, if determined to be in the best interest of the City.

Unit pricing for each item proposed on shall be shown and shall be for the unit of measurement indicated. In case of error in extension of prices, the unit price will govern.

Any omissions as to the manufacturer's brand name, code or stock number, or style that is asked for shall be considered cause to reject any or all items on bid if deemed to be in the best interest of the City to do so.

The Manager of General Services reserves the right to waive any technical or formal errors or omissions and to reject any and all proposal(s), or to award contract for the items hereon, either in part or whole, if deemed to be in the best interests of the City.

The successful vendor shall be in complete compliance with all of the specifications, terms and conditions of this IFB as outlined above. The City shall have the right to inspect the facilities and equipment of the successful vendor to ensure such compliance.

No bid shall be accepted from, and no contract will be awarded to, any person, firm or corporation that is in arrears to the City and County of Denver, upon debt or contract, or that is a defaulter, as surety or otherwise, upon any obligation to the City, or that has failed to attain or demonstrate compliance with any law, ordinance, City regulation, or contract term or condition as may be provided for or required in any City contract, or that may be deemed irresponsible or unreliable by the Manager of General Services. Vendors may be required to submit satisfactory evidence that they have a practical knowledge of the particular work bid upon and that they have the necessary financial resources to perform and complete the work outlined in this IFB.

The vendor agrees to abide by all the laws, regulations and administrative rulings of the United States, the State of Colorado and the City and County of Denver, securing all necessary licenses and permits in connection with the bids.

All materials, supplies and equipment furnished or services performed under the terms of this purchase order or contractual agreement shall comply with the requirements and standards specified in the Williams-Steiger Occupational Safety and Health Act of l970 (Public Law 9l-596) as well as with other applicable federal, state and local codes.

All merchandise furnished or service performed must comply with City and State Codes.

In the event that this IFB requires a formal contract to be prepared by the City and County of Denver, the successful vendor will properly sign and furnish necessary performance bonds, insurances, Workers' Compensation, etc., as required by the respective bid within ten (l0) days (unless a longer period is allowed) from the date of receipt of the formal contract forms.

All vendors must take into consideration that only the City’s contract documents will be used in the finalization of this agreement. This will include the total bid and the City Attorney's general form.

The City shall not be liable for any costs incurred by Vendor in the preparation of proposals or for any work performed in connection therewith or any work subsequent to the submission and prior to the execution of any contract.

A.11 GRATUITIES AND KICKBACKS:

It shall be a breach of ethical standards for any person to offer, give, or agree to give any employee or former employee (within six months of termination from City employment), or for any employee or former employee (within six months of termination from City employment) to solicit, demand, accept, or agree to accept from another person, a gratuity or an offer of employment in connection with any decision, approval, disapproval, recommendation, preparation of any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing, or in any other advisory capacity in any proceeding of application, request for ruling, determination, claim or controversy, or other particular matter, pertaining to any program requirement or a contract or subcontract, or to any solicitation or bid therefore.

It shall be a breach of ethical standards for any payment, gratuity, or offer of employment to be made by or on behalf of a subcontractor under a contract to the prime vendor or higher tier subcontractor or any person associated therewith, as an inducement for the award of a subcontract or order.

In the event that any gratuities or kickbacks are offered or tendered to any City and County of Denver employee, the bid shall be disqualified and shall not be reinstated.

A.12 NON-COLLUSIVE VENDOR CERTIFICATION:

By the submission of this bid, the vendor certifies that:

a) The bid has been arrived at by the vendor independently and has been submitted without collusion with any other vendor.

b) The contents of the bid have not been communicated by the vendor, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the vendor or its surety on any bond furnished herewith and will not be communicated to any such person prior to the official opening of the bid.

c) No vendor shall submit more than one bid for this purchase. It shall be the responsibility of each vendor to obtain the prior written permission of the Director of Purchasing before bid opening in every situation in which the vendor, due to corporate association or other affiliation, may be found to be impermissibly associated with another vendor. Failure to observe this requirement could result in all such affiliated bids being rejected.

A.13 AWARDS:

One award will be made on an “all or none” basis per portfolio. Contractors may be awarded multiple portfolios.

See “Exhibit A – Attachment A_Landscape Maintenance Service Grid” for a list of portfolios. Prices (Exhibit B – Pricing Matrix) must be shown for each item listed. Bids submitted without individual item prices listed will be considered as non-responsive and rejected.

A.14 EVALUATION AND AWARDS:

The criteria to be used for the bid evaluation include but are not limited to:

a) Price (Exhibit B – Pricing Matrix)

b) Specification compliance

c) Qualified, Responsible, Responsive_ {D.R.MC. Sec. 20-61-(d), (f), (g)}

d) MWSBE Requirements (Section A.15)

e) Section E forms

f) Diversity and Inclusiveness – Executive Order 101 (Section A.19)

Any award as a result of this IFB shall be contingent upon the execution of an appropriate contract. Section D of this IFB contains our proposed terms and conditions. These terms and conditions shall form the basis of a Contract covering the subject matter of this IFB. If there is contention(s) with the Terms and Conditions, a brief explanation and alternative language, if any, should be included in your response to Section D. in the provided Section E.3 CONTRACT CERTIFICATION FORM. Any exceptions to the Terms and Conditions will be taken into consideration when evaluating bids submitted. The City reserves the right to reject any or all of the proposed modifications.

A.15 MWSBE REQUIREMENTS:

A.15.a Minority and Women-Owned Business Enterprise (MWBE) Participation

Pursuant to Article V of Chapter 28 of the Denver Revised Municipal Code (D.R.M.C.) the Division of Small Business Opportunity (DSBO) has established the following participation requirement for this project:

20% Minority and Women-Owned Business Enterprise (MWBE)

The requirement must be met with certified firms, § 28-127 D.R.M.C., or through the demonstration of a sufficient good faith effort. § 28-128 D.R.M.C. and additional requirements pursuant to the D.R.M.C.

Bid Requirements

The following must be completed and submitted per the requirements detailed below.

a) Exhibit G – Commitment to MWBE Participation

b) Exhibit H – List of Proposed Subcontractors, Subconsultants, and/or Suppliers

c) Exhibit I – Letter of Intent

d) Exhibit J – DSBO Program Requirements Handbook Signature Statement

MWBE Responsiveness Requirements

The DSBO bid requirements listed below are all conditions of responsiveness. Failure to submit a responsive bid constitutes cause for rejection thereof.

1. Non-Competition

Bidder shall not restrict an MWBE from providing subconsulting quotations to other Bidders. Any Bidder who does so shall cause their bid to be rejected. § 28-129(e) D.R.M.C.

2. Joint Ventures

If Bidder is participating in a joint venture with a certified MWBE firm, bidder must submit the firm’s Joint Venture Agreement to DSBO at least 10 working days prior bid. The Joint Venture must be approved by DSBO.

A Joint Venture is an association of an MWBE firm and one or more other firms to carry out a single, for-profit business enterprise, for which the parties combine their property, capital efforts, skills and knowledge, and in which the MWBE is responsible for a distinct, clearly defined portion of the work of the contract and whose share in the capital contribution, control, management, risks, and profits of the joint venture are commensurate with its ownership interest.

DSBO will count a portion of the total dollar value of the joint venture contract toward the MWBE requirement equal to the distinct, clearly defined portion of the work that the MWBE performs with its own forces in a NAICS code in which the firm is MWBE certified. The joint venture agreement MUST specify the services, dollar value, reporting structure, and details of the MWBE’s performance requirements associated with their percent of the joint venture ownership.

3. Commitment to MWBE Participation

Bidder shall include with their bid a completed DSBO form entitled “Commitment to MWBE Participation” (Exhibit G), stating their committed MWBE participation percent on this project. The committed participation level will be inserted into any resulting contract and the Consultant must comply with that committed participation amount during the term of the contract.

In determining whether a bidder’s committed level of participation meets the stated MWBE requirement, DSBO shall base its calculation of applicable dollar amounts and percentages on the total base bid amount. If a bid contains alternates, participation contained in any alternate will not count towards satisfaction of the requirement at time of bid opening.

4. Letter of Intent

Bidder shall include with their bid a completed DSBO form entitled “Letter of Intent” (“LOI”) (Exhibit H). The LOI evidences Bidder’s understanding that they will enter into a contractual relationship with the listed MWBE firm or that Bidder’s subcontractor(s), subconsultant(s), and/or supplier(s) will do so. A separate LOI is required for each MWBE subcontractor, subconsultant, and/or supplier at all tiers. Additionally, an MWBE Prime Bidder must submit a LOI for itself for self-performed work. The MWBE Prime Bidder must be City and County of Denver MWBE-certified in the relevant NAICS code(s) by the bid submission deadline for the self-performed work included in the LOI to count towards Bidder’s committed MWBE participation percentage. The collective LOI amounts must be consistent with the total committed MWBE participation percent stated on the Commitment to MWBE Participation form.

5. List of Proposed Subcontractors, Subconsultants, and/or Suppliers

Bidder shall include with their bid a completed DSBO form entitled “List of Proposed Subcontractors, Subconsultants, and/or Suppliers” (Exhibit I), which is a comprehensive list of all firms (MWBE and non-MWBE) with whom Bidder will contract for this project, at all tiers. Each MWBE firm’s “contract value” listed on this form must be consistent with the amount listed on that firm’s corresponding LOI.

6. DSBO Program Requirements Handbook (DSBO Handbook) – Signature Statement

Bidder must submit the completed and signed Signature Statement of the DSBO Program Requirements Handbook (Exhibit J) with their bid documents to be found responsive. The signed Signature Statement evidences Bidder’s review and agreement to comply with the requirements outlined in the DSBO Handbook.

7. Accurate, Complete, Consistent, and Executed

Bidder is urged to carefully review their DSBO forms before submission to ensure that the forms are accurate, complete, consistent as between one-another, and executed by the appropriate parties. Only the MWBE firms identified on the above-listed required DSBO forms and MWBE certified in relevant NAICS codes at the time of bid opening, and the precise levels of participation listed for each, will be considered in determining whether Bidder has committed to meet the designated MWBE requirement.

Additional MWBE participation submitted after bid opening will not be considered in determining responsiveness.

8. Good Faith Effort

If Bidder cannot meet the MWBE requirement established by DSBO or is able to only meet part of the requirement, they shall furnish to DSBO, with their bid, a comprehensive statement of their good faith efforts to meet the requirement, along with supporting documentation demonstrative thereof. This means that Bidder must show that they took all necessary and reasonable steps to achieve the MWBE requirement which, by their scope, intensity, and appropriateness to the objective, could reasonably be expected to obtain sufficient MWBE participation, even if they were not fully successful.

The statement of good faith efforts should address each of the categories outlined in the DSBO Ordinance, § 28-128 D.R.M.C., and any additional criteria established by rule or regulation. As part of their good faith efforts, Bidders are encouraged to solicit the support and assistance of DSBO by contacting the procuring agency’s Contract Administrator (CA)/Buyer with specific questions; the CA/Buyer will coordinate with DSBO to reply thereto. All good faith efforts information must be complete, accurate, adequately documented, and submitted with the bid. Good faith efforts must be demonstrated to be substantive and not merely for formalistic compliance with the DSBO Ordinance.

To award a contract to a bidder that has failed to meet the MWBE requirement, DSBO will determine whether Bidder made good faith efforts to actively, effectively, and aggressively seek MWBEs to meet the MWBE requirement prior to bid submission. Failure of Bidder to show good faith efforts shall render their bid ineligible for further consideration with the City.

9. Authority

The DSBO Ordinance and rules and regulations promulgated pursuant thereto apply to this project and are incorporated into these solicitation documents by reference. Compliance with those, and any additional requirement contained herein, are conditions of responsiveness. The DSBO Ordinance, its accompanying rules and regulations, and additional MWBE guidance are available here:

https://www.denvergov.org/dsbo. Bidder is encouraged to contact the procuring agency/Buyer with specific questions related to compliance therewith, who will coordinate with DSBO to reply to Bidder’s questions.

A.16 PRODUCT/PERFORMANCE LITERATURE:

The undersigned vendor shall agree to furnish, upon the written request of the City’s Analyst, any additional information needed to substantiate or clarify the design and/or performance characteristics of the materials he proposes to furnish.

https://www.denvergov.org/dsbo

A.17 DISCLOSURE OF CONTENTS OF BIDS:

The contents of all bids become a matter of public record and a “Record” under the Colorado Open Records Act, § 24-72-201, et seq., C.R.S. (“CORA”). Upon request to the City, the disclosure of Records is mandatory, with the exception of those Records under CORA which are excluded from disclosure sometimes identified as business or trade secrets or proprietary matters (“Protected Items”). Protected Items so marked may not be disclosed unless disclosure is otherwise required under CORA. If a request is made under CORA for Records , the City will use reasonable efforts to notify the Vendor of the request, and it will be the responsibility of the Vendor to appropriately redact Protected Items from its submittal to the City. If a Vendor does not respond to the City to redact Protected Items as requested all Records may be disclosed by the City. If necessary, a Vendor shall seek a court order to protect their Protected Items, and will defend, indemnify, and hold harmless the City from any claim or action related to the City’s withholding of Protected Items.

A.18 PROOF OF REGISTRATION WITH THE COLORADO SECRETARY OF STATE:

Successful vendors are required to furnish a Certificate of Good Standing from the Colorado Secretary of State’s Office, as proof that they are properly registered to do business in the State of Colorado, prior to finalization of award and contracting.

A.19 DIVERSITY AND INCLUSIVENESS – EXECUTIVE ORDER #101:

Definitions

Diversity: Diversity refers to the extent to which a vendor has people from diverse background or communities working in its organization at all levels, is committed to providing equal access to business opportunities and achieving diversity in procurement decisions for supplies, equipment, and services, or promotes training and technical assistance to diverse businesses and communities such as mentoring and outreach programs and business engagement opportunities.

Inclusiveness: Inclusiveness, for purposes of Executive Order No. 101, includes the extent to which a contractor/consultant invites values, perspectives and contributions of people from diverse backgrounds and integrates diversity into its hiring and retention policies, training opportunities, and business development methods to provide an equal opportunity for each person to participate, contribute and succeed within the organization’s workplace. Inclusiveness also includes the extent to which businesses have an equal opportunity to compete for new business opportunities and establish new business relationships in the private and public sector.

Requirements

Using the attached form, entitled “Diversity and Inclusiveness in City Solicitations Information Request Form”, please state whether you have a diversity and inclusiveness program for employment and retention, procurement and supply chain activities, or customer service, and provide the additional information requested on the form.

The information provided on the Diversity and Inclusiveness in City Solicitations Request Form will provide an opportunity for City contractors/consultants to describe their own diversity and inclusiveness practices.

Contractors/Consultants are not expected to conduct intrusive examinations of their employees, managers, or business partners in order to describe diversity and inclusiveness measures. Rather, the City simply seeks a description of the contractor/consultant’s current practices, if any.

Diversity and Inclusiveness information provided by City contractors/consultants in response to City solicitations for services or goods will be collated, analyzed, and made available in reports consistent with City Executive Order No. 101. However, no personally identifiable information provided by or obtained from contractors/consultants will be in such reports.

A completed and signed copy of the “Diversity and Inclusiveness in City Solicitations Request Form” must be included with your IFB response. Failure to include this form will render your IFB non-responsive. The required document is available at: https://us.openforms.com/Form/57f3a8ea-39b7-4115-be17-1770f38d3cf6 https://us.openforms.com/Form/57f3a8ea-39b7-4115-be17-1770f38d3cf6

SECTION B: SCOPE OF WORK AND TECHNICAL REQUIREMENTS:

B.1 SCOPE OF WORK/ REQUIREMENTS:

a) See Exhibit A for Scope of Work including:

i. Attachment A – Landscape Maintenance Service Grid

ii. Attachment B – for General Services Facility Service Addition Request

b) See Exhibit C for Work Order Form

c) See Exhibit D for Work Order Change Form

d) See Exhibit F for Prevailing Wage Determination

B.2 TERM:

The effective period of the contract(s) resulting from this IFB shall be three (3) years from date of City execution. The City and the vendor may mutually agree to renew and continue this agreement for additional periods of one year. However, no more than two (2) yearly extensions shall be made to the original agreement.

B.3 F.O.B. POINT:

All prices quoted must be quoted at a firm price F.O.B. Denver, Colorado, delivered to multiple City locations.

B.4 PREVAILING WAGES:

This project is subject to prevailing wage. See Exhibit F (“Prevailing Wage Determination”) and section 25 of Exhibit E (“Sample Contract”) for requirements.

B.5 VENDOR PERFORMANCE MANAGEMENT:

The City may administer a performance management program as part this proposal and resulting contract. The purpose of this program is to create a method for documenting and advising the City of exceptional performance or any problems related to the purchased goods and services.

Awarded vendors may be required to furnish a performance report to the analyst on an annual basis, no later than the anniversary date of the applicable Master Purchase Order or City Contract, providing at a minimum the following information:

Awarded contractors may be required to furnish a performance report to the analyst on an annual basis, no later than the anniversary date of the applicable City Contract, providing at a minimum the following information:

FOR SERVICES

• Total dollar value of purchases per City Agency

• Total number of transactions per City Agency

• Average response time after receipt of call from the City

• Average time for job completion

Contractor may also be required to provide additional specific reporting/data as required.

B.6 COOPERATIVE PURCHASING:

The City and County of Denver encourages and participates in cooperative purchasing endeavors undertaken by or on behalf of other governmental jurisdictions, pursuant to Denver Revised Municipal Code Sec. 20-64.5. To the extent other governmental jurisdictions are legally able to participate in cooperative purchasing endeavors, the City and County of Denver supports such cooperative activities. Further, it is a specific requirement of this proposal or Request for Proposal that pricing offered herein to the City and County of Denver may be offered by the vendor to any other governmental jurisdiction purchasing the same products.

Vendor(s) must contract directly with any interested governmental agency concerning the matters within this IFB.

SECTION C: PRICING/BID ITEMS

C.1 PRICING INFORMATION:

This section shall include a description of the proposed costs and prices. All pricing information shall be limited solely to this section of your bid. This section should address all requirements set forth in Section B as well as any other items pertinent to your bid pricing such as additional discounts for increased quantities, etc. The requirements have been developed to allow the City to uniformly evaluate prices submitted for the work.

Accordingly, you should follow these instructions carefully and provide all data requested in the formats specified herein and in any referenced attachments.

Any omissions in this bid shall be identified by each Vendor and incorporated into their bid including any omissions for software, hardware, support etc. which is necessary to the success of the project and must be identified as a separate line item with pricing and included as part of this bid. The City will not increase the contract or any purchase order (either dollar amount or time) for items not included in the submitted bid documents. The City reserves the right to purchase part or the entire bid.

C.2 PRICING INSTRUCTIONS:

Complete and submit Exhibit B – Pricing Matrix with proposal for all services described in Exhibit A (“Scope of Work”) and Exhibit A – Attachment A (“Landscape Maintenance Service Grid”).

See Exhibit A (“Scope of Work”) for pricing update information.

SECTION D: SAMPLE EXECUTED CONTRACT TERMS AND CONDITIONS

This section shall include your response to our proposed terms and conditions included in this Section D and shall form the basis for the preparation of a Contractual Agreement covering the subject matter of this IFB.

You shall respond in your bid either that all terms and conditions are acceptable or that some are acceptable and some are not. Underline or highlight those words, phrases, sentences, paragraphs, etc. that are not satisfactory and note any exceptions by referencing the appropriate article number, a brief explanation and alternative language, if any, and submit same on a separate typewritten sheet. Any exceptions will be taken into consideration when evaluating your bid.

See Exhibit E for Sample Contract.

SECTION E: ADDITIONAL REQUIRED INFORMATION

E.1 REFERENCE LISTING:

Vendors shall furnish the names, addresses and telephone numbers of a minimum of three (3) firms or government organizations for which the vendor is currently furnishing or has, in the past, completed service for:

Company Name

Address

Reference

Reference Email Address

Telephone Number

Contract Value ($)

E.2 VENDOR'S CHECK LIST:

The following check list should be used to ensure required documentation is attached to the bid. If a document is not required for your bid, write n/a in the blank.

1.

Have you signed the front page of the bid?

2.

Have you reviewed all bid prices, checked unit costs, extensions and totals?

3.

Have you responded to or completed and included in your response all of the City’s requirements, questions, forms, including the vendor sustainability form and other city requests (where applicable)?

4.

Have you completed and included the XO-101 Diversity and Inclusivity Information Request Form (see A.19)?

5.

Have you completed and included all required MBE, WBE, SBE documentation (see A.15)?

E.3 CONTRACT CERTIFICATION FORM: (REQUIRED with Proposal)

CITY AND COUNTY OF DENVER

DEPARTMENT OF GENERAL SERVICES

Bid #1001A_______________________________________________________

NOTICE: ANY PROPOSED MODIFICATIONS TO THE LANGUAGE OF THE CITY’S SAMPLE

AGREEMENT (EXHIBIT E) MUST BE CONTAINED IN THE PARAGRAPHS BELOW OR ON A

REDLINED VERSION OF THE SAMPLE AGREEMENT. ANY VENDOR MODIFICATION THAT DOES

NOT INCLUDE SPECIFIC LANGUAGE CHANGES MAY BE CONSIDERED NON-RESPONSIVE BY THE

CITY AND VENDOR WAIVES ANY RIGHTS TO NEGOTIATE THE SAMPLE AGREEMENT

LANGUAGE AT A LATER TIME. THE FOLLOWING TERMS OF THE AGREEMENT ARE NON-

NEGOTIABLE:

• Governing Law and Venue

• Discrimination in Employment

• Examination of Records

• Defense and Indemnification

THE FOLLOWING TERMS OF THE AGREEMENT ARE ONLY NEGOTIATED IN EXCEPTIONAL

CIRCUMSTANCES:

• Payment

• Termination for Convenience

I, on behalf of the vendor identified below, hereby certify that I have read a copy of the sample contract attached to the IFB. I further hereby certify that it is the vendor’s intent to agree to, and comply with each and every term and provision contained in the sample contract and propose no modifications to the sample contract except as follows:

☐ Put checkmark in box if no proposed modifications.

1) 2) 3)

I understand that the language modification(s) stated above, if any, are offered for discussion purposes only and that the City and County of Denver reserves the right to accept, reject or further negotiate any and all proposed modification to the sample contract. Vendor expressly agrees to all sample contract language where no modifications are proposed.

Company Name:

Authorized Signature (Required):

Name (please print):

Title: ____________________________________________________________________ Date:____________________________________________________________________

E.4 DENVER VENDOR SUSTAINABILITY: (Optional)

The City encourages vendors to demonstrate a commitment to and experience in environmental sustainability and public health protection practices applicable to its line of products and/or services being procured in this IFB. See Section A of this IFB for the Sustainable Denver Policy and Guidance. The following are areas that may be addressed.

Explain how your products and/or service supports the City’s goal of environmentally preferable purchasing.

• Manufacturing Process

• Product Content

• Transportation

• Packaging

• Performance

• End of Life

• Third Party Certification (Green Seal, Eco Logo, Design for the Environment, etc.)

• Other

To aid the City in future bids for this good/service, the City is seeking information from the vendor community on what changes may affect this request in the area of environmentally preferable specifications. The City reserves the right to review and incorporate the information provided in future specifications/scopes of work.

E.5 VENDOR INFORMATION:

In fo rm at io n

Vendor

Business Name Tax ID # (TIN or SSN)

Business Address Telephone Number

City, State Zip Fax Number

Order Address (If different from above) Email

City, State, Zip Ordering Email (If different from above) Vendor Entity Type (check one) Remittance Name Individual LLP/LLC Remittance Address Partnership Sole Proprietor Corporation Government City, State, Zip Exempt/Non-Profit Employee

Dun & Bradstreet Number

SIC Code and/or NAICS Code

Disadvantaged Business Enterprise (DBE) Yes No

Certification Source

Type (check all that apply) DBE Disadvantage Business Enterprise

Certification Number MBE Minority Business Enterprise

WBE Women Business Enterprise SBE Small Business Enterprise Certification

Beginning Date SBEC Small Business Enterprise Concessions ACDBE Airport Concession Disadvantage Business Enterprise

Certification Expiration Date

Other:

Awardee(s) will be required to provide copies of organizational documents.

(e.g., articles of organization/incorporation)