IFB 021_24 _ Addendum 2_docx.pdf

ADDENDUM # 2

021-24 IFB Lawn Care and Maintenance Services Solicitation Released: January 30, 2024

Where any original item, term, or requirement is not specifically amended, voided or superseded by this addendum, it will remain in effect. This clarification is being provided to all known respondents.

1. Clayton County Public Schools (CCPS) has revised the Schedule of Events on Page 3 to change the Answers Posted by Addendum from Thursday, February 29, 2024 at 3:00 p.m., EST to Wednesday, March 6, 2024 at 3:00 p.m., EST. The revised Page 3 is attached hereto as Attachment 2.

2. CCPS has revised Schedule B: Submission of Response on Page 7 to change the Submission

Deadline and Bid Opening from Wednesday, March 6, 2024 at 3:00 p.m., EST to Wednesday, March 13, 2024 at 3:00 p.m., EST. The revised Page 7 is attached hereto as Attachment 3.

3. CCPS has revised the Solicitation Questions, Item Number 7, on Page 8 to change the Answers to questions from Thursday, February 29, 2024 to Wednesday, March 6, 2024 at 3:00 p.m., EST to Wednesday, March 13, 2024 at 3:00 p.m., EST. The revised Page 8 is attached hereto as Attachment 4.

Debra B. Brewer, Esq., CPPO Issue Date Director, Department of Purchasing

ACKNOWLEDGEMENT

This sheet must be completed, signed, and returned with any proposal to acknowledge receipt of this Addendum. Failure to do so may result in the rejection of any bid submitted.

The above addendum is hereby acknowledged:

Signature

Title

Company Name

Date

2/29/2024 | 2:17:55 PM EST

ATTACHMENT 2

REVISED PAGE 3

SCHEDULE OF EVENTS

EVENT DATE OR DEADLINE

Eastern Standard Time (EST)

IFB Release January 30, 2024

Pre-Bid Conference

Zoom ID # 967 8470 5379

February 13, 2024 @ 10:00 a.m.

Site Visits Week of February 15 - 20, 2024

Deadline for Submission of Questions Submit questions to:

purchasing@clayton.k12.ga.us

February 22, 2024 @ 3:00 p.m.

Answers Posted by Addendum at:

Bonfire CCPS Bids and GPR CCPS Bids

March 6, 2024 @ 3:00 p.m.

IFB Submission Deadline March 13, 2024 @ 3:00 p.m.

Bid Opening Zoom ID # 999 6306 7884

March 13, 2024 @ 3:00 p.m.

Procurement Representative Rose Tookes

RESPONSE SUBMISSION FORM

This form must be completed in its entirety and signed by the authorized representative or official submitting the response.

This completed and signed form must be returned with each response. Failure to do so may render a bid non-responsive.

Company Name:

Mailing Address:

(Street, City, State, Zip Code)

Email Address:

Phone Number:

Fax Number:

Social Security or Tax ID#:

Name of Authorized Representative:

(printed or typed only)

Title of Authorized Representative:

Signature of Authorized Representative:

Date of Signature:

mailto:purchasing@clayton.k12.ga.us

ATTACHMENT 3

REVISED PAGE 7

IFB 021-24 Lawn Care and Maintenance Services independent of this IFB. Except as stated in this IFB, successful Bidders under this IFB are not precluded from responding to such solicitations.

16.2 All interests of CCPS employees, officers or elected officials in Bidder’s firm should be listed and disclosed with Bidder’s response to this IFB.

B. SUBMISSION OF RESPONSE

1. Ownership of Responses: Each Response submitted to CCPS shall become the property of CCPS, without compensation to a Bidder, for use by CCPS, at its discretion. CCPS shall not be liable for any response preparation costs incurred by Bidders, or for any subsequent work on the response or additional documentation required by CCPS.

2. Duration: Responses submitted in to this IFB must be valid for a period of one hundred-twenty (120) calendar days from the Response Submission Deadline and must be marked as such.

3. Submission Deadline and Bid Opening: Sealed Responses to this IFB will be received by the CCPS Purchasing Department until 3:00 P.M., Eastern

Standard Time (EST) on Wednesday, March 13, 2024. The bid opening will be held via Zoom at: IFB 021-24 Lawn Care and Maintenance Services Public Bid

Opening. Zoom Meeting ID: # 999 6306 7884, Passcode # 157368. Attendance during the bid opening is voluntary for Bidders responding to this IFB; however, Bidders are encouraged to attend.

3.1 Bidders must register in Bonfire as a vendor at:

https://claytonk12ga.bonfirehub.com/portal/?tab=login in order to submit a bid prior to the submission deadline.

3.2 Bids and all required forms must be fully completed, signed in ink and uploaded in Bonfire under the correct solicitation (IFB No. 021- 24 Lawn Care and Maintenance Services).

3.3 CCPS will only accept online submissions for this IFB. Oral, telephonic, facsimile, emailed and mailed bids will not be considered.

3.4 For any technical questions or difficulties, contact Bonfire Support at https://support.gobonfire.com/hc/en-us.

4. Late Responses: Late Responses received will not be considered.

5. Pre-Bid Conference: A Non-Mandatory Pre-Bid Conference has been scheduled for Tuesday, February 13, 2024 at 10:00 a.m., EST. The Pre-Bid Conference will be via Zoom ID # 967 8470 5379, Passcode # 990688. During the Pre-Bid Conference, the https://clayton-k12-ga-us.zoom.us/j/99963067884?pwd=ZGhOWVc4SUZtU3hkS3kwcS9rdDVtQT09 https://clayton-k12-ga-us.zoom.us/j/99963067884?pwd=ZGhOWVc4SUZtU3hkS3kwcS9rdDVtQT09 https://clayton-k12-ga-us.zoom.us/j/99963067884?pwd=ZGhOWVc4SUZtU3hkS3kwcS9rdDVtQT09 https://claytonk12ga.bonfirehub.com/portal/?tab=login%20 https://support.gobonfire.com/hc/en-us

ATTACHMENT 4

REVISED PAGE 8

IFB 021-24 Lawn Care and Maintenance Services general requirements of the project will be discussed. Any questions raised by potential Bidders will be discussed. Verbal answers to questions during the Pre-Bid Conference will not be authoritative. It should be emphasized, however, that nothing stated or discussed during the course of this conference call shall be considered to modify, alter or change the requirement of the solicitation documents, unless it shall be subsequently incorporated into an addendum to the solicitation documents.

6. Site Visits: Site visits will be held the site visits the week of February 15 - 20, 2024. Please see Exhibit 3 for site visits locations and times. Bidder will meet at the front entrance of the building for the site visits.

7. Solicitation Questions: Any questions regarding this IFB should be submitted on or before Thursday, February 22, 2024 at 3:00 p.m., EST. All questions must be submitted in writing to the Director, CCPS Purchasing Department by email with the IFB name and number in the subject line to purchasing@clayton.k12.ga.us.

Questions received after the designated period may not be considered. Verbal responses are not authoritative. Answers to questions will be made by addendum posted to the CCPS website no later than 3:00 p.m., EST on Wednesday, March 6, 2024. It is the responsibility of each Bidder to obtain a copy of any Addendum issued for this solicitation by monitoring the CCPS website at:

claytonk12ga.bonfirehub.com.

8. Prohibited Contacts: All Bidders and representatives of Bidders are strictly prohibited from contacting CCPS employees, CCPS Officials, Elected Officials or any third-party representatives of CCPS on any matter having to do with this IFB.

All communications by any Bidder concerning this IFB must be made in writing to the CCPS Purchasing Department.

9. Protests: Protests dealing with specifications or the solicitation shall be filed not later than three (3) working days prior to the response due date. Other protests shall be filed no later than three (3) working days after the response due date, or if the protest is based on subsequent actions of CCPS, not later than three (3) working days after the aggrieved person knows or should have knowledge, of the facts given rise to the protest. All Protests should specify exactly what is being protested. Protests are considered filed when received by the Director of Purchasing. Protests which are not filed in a timely manner, as set forth above, will not be considered. Bidder agrees to pay for CCPS reasonable attorney’s fees and expenses of litigation for any protest arising out of this solicitation in which CCPS is a prevailing party. Only those who participated in the solicitation are eligible to protest.

mailto:purchasing@clayton.k12.ga.us https://claytonk12ga.bonfirehub.com/portal/?tab=openOpportunities https://claytonk12ga.bonfirehub.com/portal/?tab=openOpportunities

ATTACHMENT 4