IFB 005_25 Addendum 1_ Shelf Stable Milk for.pdf

ADDENDUM # 1

IFB 005-24 Shelf Stable Milk for School Nutrition

Solicitation Released: July 26, 2024

Where any original item, term, or requirement is not specifically amended, voided or superseded by this addendum, it will remain in effect. This clarification is being provided to all known respondents.

1. Clayton County Public Schools (CCPS) has received questions pertaining to this IFB. The questions and their resulting answers are attached hereto.

2. The Pre-Bid Conference Agenda and Sign-in Sheet pertaining to this IFB are attached hereto as Exhibit 1.

3. CCPS has replaced the Bid Cost Form, Attachment B, in its entirety for this IFB. The revised Bid Cost Form is attached hereto as Attachment 1.

Drexal Paulk, MBA, CPM, CPPO, CPPB Issue Date Director, Department of Purchasing

ACKNOWLEDGEMENT

This sheet must be completed, signed, and returned with any bid to acknowledge receipt of this Addendum. Failure to do so may result in the rejection of any bid submitted.

The above addendum is hereby acknowledged:

Signature

Title

Company Name

Date

8/22/2024 | 10:27:55 AM EDT

QUESTION 1: The shelf stable milk we are quoting is produced with 13-month shelf life. We cannot guarantee delivery with 12 months shelf life. Will Clayton county accept a “minimum of” 9 months shelf life? We will need to have inventory on hand for accurate order fulfillment, the additional time will secure accuracy.

ANSWER 1 CCPS will accept the nine-month shelf life for the stable milk if it is delivered to the School Nutrition Warehouse within that time period.

QUESTION 2: Deliveries Page 61: Will the deliveries be warehouse or direct delivery to all schools daily? The bid reads daily deliveries during ELBC Learning Days, but the school calendar only shows two ELBC days.

ANSWER 2 All deliveries will be direct shipped to the School Nutrition Warehouse.

QUESTION 3 Minimum Requirements: 3 years’ experience delivering shelf stable milk to schools.

Mayfield started delivering shelf stable milk to schools this year, but has over 80 years’ experience delivering fresh milk to schools. Will our experience make us qualified to bid?

ANSWER 3 Yes.

QUESTION 4 Samples. When and where do we deliver alternate samples?

ANSWER 4 Samples must be delivered to 218-B Stockbridge Road, Jonesboro GA 30236, by Tuesday, August 27, 2024.

QUESTION 5: Please confirm if the Unit Price stated in the Excel Spreadsheet (Column J) as well as in the bid document (page 64, attachment B) means price per CASE. Thank you

ANSWER 5 CCPS has replaced the Bid Cost Form, Attachment B, in its entirety for this IFB.

The Revised Bid Cost Form is attached hereto as Attachment 1.

QUESTION 6 Do you plan to award the bid to one vendor or do you plan to award the bid by line?

We are asking as there is one item in the bid that we might not be able to bid on.

Please advise thank you

ANSWER 6a CCPS intends to make one (1) award; however, CCPS reserves the right to make one

(1) award, multiple awards or no award for IFB No: 005-25 Shelf Stable Milk for School Nutrition.

ANSWER 6b CCPS will award the bid by line item.

QUESTION 7 The bid reads daily deliveries, are the deliveries required to each school or one warehouse drop?

ANSWER 7 Deliveries will be shipped to the School Nutrition Warehouse unless stated otherwise.

QUESTION 8 On page 61 of the IFB (2.1 Delivery) – deliveries shall be made daily Monday to Friday.

There are also two pages of school locations listed in pages 65-66 of the bid. So are you looking for daily deliveries to each locations? or will you consider accepting deliveries to the central warehouse instead? Thank you.

ANSWER 8 Deliveries will be direct shipped to the School Nutrition Warehouse unless stated otherwise.

QUESTION 9 Are the volumes listed annual (12 month) or school year volume 180 days?

ANSWER 9 The volumes listed are annual (12 months).

QUESTION 10 If we are unable to use any SLBE subcontractor, then do we still need to complete any part of the following documents? Will you allow us to put N/A on all of these documents? 1. SLBE Subcontractor/Supplier Utilization Plan

2. Letter of Intent to Perform as Subcontractor/Supplier Providing Materials or Services 3. SLBE Subcontractor/Supplier Contact Form Thank you.

ANSWER 10 Yes.

QUESTION 11 I am looking at the bid specs and see you require the Dairy Pure and TruMoo packaging. I have access to these products but am currently carrying Modern Pantry shelf stable. Can I provide samples to see you folks would entertain a bid on this brand shelf stable milk?

Also, just curious, we can bid on fresh milk for Clayton County, would love to do so.

ANSWER 11a Yes.

ANSWER 11b Yes, when a bid is advertised for fresh milk for Clayton County.

QUESTION 12 Do you have direct ship capability or do you need to go through Sutherland’s or GFS?

ANSWER 12 CCPS has direct ship capabilities.

EXHIBIT 1

IFB 005-24

SHELF STABLE MILK FOR SCHOOL NUTRITION

Pre-Bid Conference Thursday, August 8, 2024 at 10:30 A.M.

Via Zoom

IFB 005-25 Shelf Stable Milk for School Nutrition Pre-Bid Conference

Meeting ID: 922 5114 5651 Passcode: 798610

One tap mobile +14703812552,92251145651# US (Atlanta)

Clayton County Public Schools Purchasing Department

1098 Fifth Avenue Jonesboro, GA 30236

Agenda

1. Opening Remarks Rose Tookes

Purchasing Buyer

Introduction of CCPS Staff Purpose of the Meeting Procurement Process Required Forms Submission of Written Questions

2. Overview and Scope of Work Keiza Hunt

Coordinator, School Nutrition

Imarr Mack

School Nutrition Specialist – Procurement

3. Questions and Answers Keiza Hunt

Purchasing Staff

4. Conclusion and Adjournment Rose Tookes

Responses to this IFB will be received by Clayton County Public Schools (CCPS), Purchasing Department, 1098 Fifth Avenue, Jonesboro, Georgia, 30236 until 3:00 P.M., Eastern Standard Time (EST) on Thursday, August 29, 2024.

All questions or inquiries pertaining to the project are due no later than 3:00 p.m. on Thursday, August 15, 2024.

Submit questions to: purchasing@clayton.k12.ga.us . All replies will be made in writing via addendum to the CCPS website. Oral responses are not authoritative. It shall be the responsibility of each Bidder to monitor the website and obtain a copy of any addendum issued for this IFB.

mailto:purchasing@clayton.k12.ga.us

IFB 005-24

SHELF STABLE MILK FOR SCHOOL NUTRITION

Pre-Bid Conference

Clayton County Public Schools 1098 Fifth Avenue

Jonesboro, GA 30236

Questions

Please print your question (s) below. Any question not answered today will be answered by addendum as stated below*

Name: Title:

Company/Firm:

Email Address:

*Attendees will be permitted to ask questions during the pre-bid conference, however, any oral responses to questions are not authoritative and may not be relied upon for any matter. It shall be the responsibility of each Bidder to monitor the CCPS website and obtain a copy of any addendum issued for this RFP. Please do not contact the end user department for questions.

IFB 005-25

SHELF STABLE MILK FOR SCHOOL

PRE-BID CONFERENCE

ATTENDANCE SHEET

Name Title Company Name Contact Information

Carlton Bates Food Service Manager Mayfield Dairy Farms NA

Keiza Hunt

Coordinator, School Nutrition

CCPS

NA

School Specialist - Procurement

CCPS

Rose Tookes Purchasing Buyer CCPS (770) 473-2700

ATTACHMENT 1

IFB 005-25

REVISED SHELF STABLE MILK FOR SCHOOL NUTRITION

Bidder will provide Shelf Stable Milk for School Nutrition as listed in this IFB and on the Bid Cost Form for the Total Cost as stated below. All costs listed on the

Excel Spreadsheet Bid Cost Form are inclusive, F.O.B. The District will not be responsible for charges that are not included on this Bid Cost Form.

Please enter brand bidding in the designated area. If bidding an "equal brand," submit manufacturer's specifications.

ITEM

NO.

DESCRIPTION

UNIT OF ISSUE

ESTIMATED

QUANTITY

BRAND BIDDING

UNIT COST

TOTAL ANNUAL COST

Fat Free Chocolate Shelf Stable Cows’ Milk, Half Pint, 8 ounce, case.

Grade A milk product. No corn syrup, include Vitamin A Palmitate, and Vitamin D3. Approved Brand: TruMoo Fat Free Chocolate Shelf Stable Table Milk, pack size case 27/8 ounce cartons or approved equal, Samples Required.

Case 6,482 0.00 0.00

1% Low Fat Shelf Stable Cows' Milk, Half Pint, 8 ounce, case.

Grade A milk product. Unflavored low fat milk with Vitamin A Palmitate and Vitamin D3. Approved Brand: Dairy Pure 1% Low Fat Milk, pack size case 27/8 ounce cartons or approved equal, Samples Required.

Case 6,482 0.00 0.00

1% Lowfat Lactose Free Shelf Stable Cows' Milk, Half Pint, 8 ounce, case. Grade A milk product. Unflavored low fat lactose free milk with Vitamin A Palmitate, Lactase Enzyme, and Vitamin D3. Approved Brand: Dairy Pure 1% Lowfat Lactose Free Milk, pack size case 27/8 ounce cartons or approved equal, Samples Required.

Case 400 0.00 0.00