IFB 002_25 Addendum 2_ Small Kitchen Equipmen.pdf
PDF 300 KB Posted
- Attached to
- IFB 002-25 Small Kitchen Equipment and Supplies
- Solicitation number
- PE-63110-NONST-2025-000000044
- Issued by
- Clayton County, Georgia
About this file
This document is an Addendum to Invitation for Bids (IFB) 002-25 for Small Kitchen Equipment and Supplies issued by the Clayton County Public Schools (CCPS) in Georgia. The addendum provides clarification on questions received from potential bidders, including information about biosecurity requirements, delivery frequency, lead times, LSBE certification, product details, signature requirements, and sample submissions. The pre-bid conference agenda and sign-in sheet are also attached. The IFB seeks bids from qualified vendors to provide small kitchen equipment and supplies for the district, with responses due by 3:00 PM EST on August 8, 2024. The contract term is not specified in the addendum, but the IFB indicates the term of the agreement.
The addendum does not provide details on pricing, set-asides, incumbents, funding requirements, or other salient commercial terms. It focuses on clarifying procedural and administrative aspects of the solicitation process to ensure potential bidders have the information needed to submit responsive proposals.
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Text version
Clayton County Public Schools Division of Business Services
1058 Fifth Avenue• Jonesboro, Georgia 30236 • (770) 473-2700
DR. ANTHONY W. SMITH
Superintendent of Schools/CEO
RAMONA BIVINS
Chief Financial Officer
ADDENDUM # 2
IFB 002-25 Small Kitchen Equipment and Supplies
Solicitation Released: July 10, 2024
Where any original item, term, or requirement is not specifically amended, voided or superseded by this addendum, it will remain in effect. This clarification is being provided to all known respondents.
1. Clayton County Public Schools (CCPS) has received questions pertaining to this
IFB. The questions and their resulting answers are attached hereto.
2. The Pre-Bid Conference Agenda and Sign-in Sheet pertaining to this IFB are attached hereto as Exhibit 1.
Drexal Paulk, MBA, CPM, CPPO, CPPB Issue Date Director of Purchasing
ACKNOWLEDGEMENT
This sheet must be completed, signed, and returned with any bid to acknowledge receipt of this Addendum. Failure to do so may result in the rejection of any bid submitted.
The above addendum is hereby acknowledged:
Signature
Title
Company Name
Date
7/30/2024 | 11:39:45 AM EDT
QUESTION 1 Is bio security information required for bid? Is it applicable to our bid b/c we are not providing food?
ANSWER 1 The bio security information is not required for this IFB, however, if you have this information available, please include it with the bid.
QUESTION 2 Do you anticipate one large delivery or multiple deliveries for 3M products?
ANSWER 2 There will multiple deliveries for all of the products including the 3M products.
QUESTION 3 What is anticipated lead time of orders and delivery once bid is awarded?
ANSWER 3 The information is not available.
QUESTION 4 Would you like LSBE certification/ information to be based on state or national data?
ANSWER 4 The information should be on the state.
QUESTION 5 Are manufacturer numbers and UOM of product specified available? (This will help provide exact product and UOM.
ANSWER 5 The information is not available.
QUESTION 6 We may DocuSign the documents that do not require Notary or Witnessed. Since every page of the bid will need to be VP initialed, that is a manual initial on all pages that will need to be scanned back. Is that OK?
ANSWER 6 Yes, CCPS will accept a manual initial on all pages.
QUESTION 7 Are initials on bid required for all pages?
ANSWER 7 Yes.
QUESTION 8 We printed the original documents as PDF so we may edit the documents. With
DocuSign, we cannot edit the documents to submit a bid. Is OK if we do that?
ANSWER 8 Yes. However, the bid and all requested forms must be uploaded in the CCPS
Bonfire Portal to be considered responsive.
QUESTION 9 What is the address and contact for samples?
ANSWER 9 218-B Stockbridge Road, Jonesboro, GA 30236.
Refer to the IFB on Page 60 for the contact person email address.
QUESTION 10 What will be the order frequency once awarded? Daily, weekly, monthly etc.
ANSWER 10 After the award, CCPS will place an order for each school on an annual basis.
QUESTION 11 The documents are not letting me sign electronically. They are asking me to sign with
DocuSign. Is that a requirement?
ANSWER 11 No.
QUESTION 12 Is this a one-time purchase in bulk or broken out purchases as needed for each location(s)?
ANSWER 12 After the award, CCPS will place an annual order for each school.
QUESTION 13 What's the length of the contract/bid?
ANSWER 13 Refer to this IFB on Page 10, Term of Agreement.
EXHIBIT 1
IFB 002-25
Small Kitchen Equipment and Supplies via Zoom
PRE-BID CONFERENCE
Tuesday, July 18, 2024 at 10:00 A.M.
Clayton County Public Schools Purchasing Department
1098 Fifth Avenue Jonesboro, GA 30236
Agenda
1. Opening Remarks Rose Tookes Purchasing Buyer
Introduction of CCPS Staff Purpose of the Meeting Procurement Process Required Forms Submission of Written Questions
2. Overview and Scope of Work Imarr Mack
School Nutrition Specialist - Procurement
3. Questions and Answers Imarr Mack
Purchasing Staff
4. Conclusion and Adjournment Rose Tookes
Responses to this IFB will be received by Clayton County Public Schools (CCPS), Purchasing Department, 1098 Fifth Avenue, Jonesboro, Georgia, 30236 until 3:00 P.M., Eastern Standard Time (EST) on Thursday, August 8, 2024.
All questions or inquiries pertaining to the project are due no later than 3:00 p.m. on Thursday, July 25, 2024. Submit questions to: purchasing@clayton.k12.ga.us. All replies will be made in writing via an addendum to the CCPS website. Oral responses are not authoritative. It shall be the responsibility of each Bidder to monitor the website and obtain a copy of any addendum issued for this IFB.
mailto:purchasing@clayton.k12.ga.us
IFB 002-25
Small Kitchen Equipment and Supplies
PRE-BID CONFERENCE
Thursday, July 18, 2024 at 10:00 A.M.
Clayton County Board of Education www.c1ayton.kl2.ga.us
Name Title Company Name Contact Information
Chad Cannon NA Southeastern Paper Group NA
Stuart Carter NA ODP Business Solutions NA
Ariah Frey NA ODP Business Solutions NA
Rose Tookes Purchasing Buyer CCPS (770) 473-2700 http://www.c1ayton.kl2.ga.us/
| 2024-07-30T08:39:45-0700 | |
| Digitally verifiable PDF exported from www.docusign.com |
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