IDVR - Wheelchair mod - Request Form to Division of Purchasing (DOP).pdf

Request Form to Division of Purchasing (DOP)

Exemption from Competition - EFC

If you have any questions please contact us at DOPHelpDesk@adm.idaho.gov

Form ID

Generated after Receipt by DOP

Year

Requestor Information

Agency Name * Idaho Division of Vocational Rehabilitation

Agency Acronym *

IDVR

Requestor Name * Ryan Waddell

Phone * 208-577-2001

E-mail * ryan.waddell@vr.idaho.gov

Property Being Purchased: * Wheelchair accessible vehicle modification conversion

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Type of Exemption Check all that apply

Type of Exemption *

A solicitation has been completed and my Agency wishes to award contracts to multiple vendors for the same or smilar property (Multiple Award Authorization)

My Agency wishes to administer or award a solicitation at a dollar amount above its normal Delegated Purchasing Authority (Limited/One-Time DPA)

The property required is available on one or more open contracts, but my Agency wishes to purchase from a different vendor. (Note: if total value is over $10,000, Agency must also check the box for exemption from competition if requesting to pruchase from a specific vendor). (Utilization of Open Contract).

A solicitation is being developed (by my Agency under its DPA or in conjunction with DOP) and my Agency wishes to limit responses to a specific manufacturer/brand name (I.e. no substitutions). (Note: this option assumes that multiple vendors can offer the identified brand name; otherwise, select the option for exemption from competition to request a Sole Source Authorization (Brand Name Only)

A solicitation has been completed and there is a need to negotiate with one or more vendors. (Authorization to Negotiate)

My Agency is seeking to purchase directly from an identified vendor without completing a solicitation OR wishes to perform a level of competition that is less formal than would typically be required. (Various exemptions-additional questions to follow) mailto:ryan.waddell@vr.idaho.gov

Additional Questions *

There is an immediate threat to public health, safety, or welfare (Emergency Purchase Authorization)

The required property can only be procured from a single supplier (sole manufacturer and distributor) (Sole Source Authorization)

There is an existing Policy Directive on the DOP website which requires authorization to be utilized (Utilization of Policy Directive)

It would be impractical, unreasonable, or disadvantageous to complete the required competitive process under the circumstances (Exemption from Competition)

Exemption from Competition

IDAPA 38.05.01.042.05 provides that the administrator may exempt an acquisition from competitive procurement if the administrator determines that bidding is impractical, disadvantageous or unreasonable under the circumstances. Examples include, but are not limited to:

special market conditions; property requiring special contracting procedures due to uniqueness; and services for which competitive solicitation procedures are impractical.

Proposed Supplier * Enter Unknown if supplier is not known

United Access, LLC

Duration *

One-Time purchase Ongoing

Anticipated Total Cost * $199,250.00

Background * Describe the circumstances

In 2022 the participant sustained a C5 spinal cord injury resulting in quadriplegia. He has an existing driver’s license but requires a modified vehicle to allow him to drive. He will drive from a manual wheelchair. This will allow for ongoing independence, as well as completion of both academic and vocational goals. A comprehensive behind-the-wheel driving evaluation with a Certified Driving Rehabilitation Specialist (CDRS) prescribed an All-Terrain Conversion (ATC) with Electronic Mobility Con

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Justification * Why would the competition be impractical, unreasonable, or disadvantageous under the circumstances?

Many vehicle modification installers do not offer both EMC and ATC modifications, therefore they would decline to accept the referral. Safety risks are posed if conversions were to be performed by suppliers that are not NMEDA certified dealers.

Description * Describe the extent to which competition is possible

Idaho based mobility equipment supplier, Access Vans, declined to accept the referral as they are not qualified to perform EMC installations.

MobilityWorks in Salt Lake City also declined, as they do not currently have an EMC certified installer on staff and do not perform ATC vehicle conversions. Due to the need for both ATC and EMC capabilities, as well as NMEDA certifications, there is limited to no provider competition available.

Agency Certification *

The information provided above is true and accurate to the best of my knowledge,and supports the need for a direct procurement of the described goods or services, in the best interest of the State.

File Upload

Mobility Works - Declined Bid.pdf 5.89KB

Request Form to Division of Purchasing (DOP).docx 14.91KB

Vehicle Needs.pdf 6.34KB

Young, Evan - Vehicle Mod Prescription - final.pdf 238.74KB https://adminrules.idaho.gov/rules/current/38/380501.pdf

E Young- United Access - Utah.pdf 30.84KB

Maximum File Size 250 MB

Agency Representative * Date of Submittal * 2025-06-16

Approval - EFC

Administrator Intends to approve (pending legal notice). *

Yes No

Optional Posting? * This exemption will be sent for posting before final approval.

Yes No

Notes Public View

This field has a 300 character limit

File Upload

Maximum File Size 250 MB

Date Time * 2025-06-24