IDVA RFQ Piano .docx

REQUEST FOR QUOTE

Quote MUST be returned by the due date listed in BidBuy

Illinois Department of Veterans Affairs is seeking bids for piano services for the Illinois Veterans Home in Manteno for Fiscal Year 2024 (July 1, 2023 – June 30, 2024)

· Must be available for Chapel services:

Tuesdays at 2pm – 3pm Thursdays at 2pm – 3pm Sundays at 9:30am – 10:30am November 10, 2023 at 1pm – 3pm (Veterans’ Day Service) May 27, 2024 at 1pm – 3pm (Memorial Day Service)

180 Hours (estimated)

· Must be able to read music

· Must be familiar with playing church hymns

· Must be able to sing and lead veterans using hymn books

· Must be able to transpose music when working with volunteer instrumental musicians.

· The Home will supply all music materials needed to perform.

· Music shall be pre-selected for each performance by the Home.

· The piano used at the Home is a Yamaha Clavinova (digital keyboard).

VENDOR QUOTE

Piano Services during Chapel Services at the Illinois Veterans Home Manteno Chapel

TOTAL

VENDOR NAME

VENDOR ADDRESS

VENDOR PHONE

VENDOR EMAIL

VENDOR FEIN #

CONTACT PERSON

DATE:

Notes to Vendor Vendor may attach separate page describing this proposal for supplies or services.

Warranty: All products will be new and will carry a minimum 1-year warranty from the date of delivery.

The quote must be valid for 90 days from date of submission and include all expenses. All prices must include shipping and handling charges. No price increases will be accepted. We reserve the right to reject all offers and to reject individual offers for failure to meet any requirement. The selected vendor must be able to provide all required supplies and services and offer the lowest price. We reserve the right to cancel up to 72 hours in advance.

“State agencies shall only accept electronic submissions for small purchase procurements via email or BidBuy. Manual submission in paper format shall not be accepted nor considered.” See also CPO 2020.06

This RFQ document is required to be completed and submitted if vendor chooses to submit a quote via email. Quote submissions must be received prior to the due date and time listed in BidBuy in order to be considered. Email quotes shall be sent to leah.thomas@illinois.gov

If vendor chooses to submit a quote directly in BidBuy, this RFQ document is NOT required to be completed or attached in BidBuy. Pricing will be submitted using the Items Tab in BidBuy.

COVID-19 PROTECTIONS:

In response to the COVID-19 pandemic, Governor J.B. Pritzker issued Executive Order 2021-22 and 2021-23. These Executive Orders mandate certain contractors shall use face coverings, have COVID-19 vaccinations, or undergo testing for COVID-19 when in indoor public places, Health Care Facilities, Schools, Institutions of Higher Education, and State-owned and operated congregate facilities. Vendor shall adhere to the requirements of these Executive Orders as applied by the Agency. The Agency may also implement vaccination or testing requirements that exceed those in the Executive Orders.

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