IDOC - Individual in Custody Transportation Buses - 924.docx

The following information will become the contract between the awarded vendor and the Illinois Department of Corrections. Instructions and requirements to submit a bid response are found in the attachment titled “Invitation for Bid Vendor Instructions and Requirements”.

Illinois Department of Correction Contract Individual in Custody Transportation Buses

25-426DOC-CENTO-B-44545

Section I. SCOPE OF WORK

I.A. OVERVIEW AND PURPOSE

The Illinois Department of Correction (IDOC) is procuring three (3) Individual In Custody Transportation Buses/Motorcoaches. IDOC transfers thousands of individuals in custody weekly across the State of Illinois.

I.B. SUPPLIES AND/OR SERVICES REQUIRED

I.B.1. Vendor will provide three (3) brand new Individual in Custody Transportation Buses/Motorcoaches with the following minimum specifications as enumerated in the contract sections outlined below.

I.B.2. General Dimensions:

I.B.3. Axles:

I.B.3.1. Front Axle, Rectangular tube type, 16,000 Lbs. Capacity, Meritor or Equal

I.B.3.2. Rear Axle, 22,500 Lbs. Capacity, Meritor or Equal

I.B.3.3. 10,000 Lb. Tag Axle with Driver controlled unloading switch to permit transferring weight from tag axle to the drive axle for increased traction.

I.B.4. Body- Exterior:

I.B.4.1. Body and understructure shall be built as an integrated unit, designed for a minimum service life expectancy of 15 years. Body-on-chassis type construction is not acceptable.

I.B.4.2. Prior to assembly, all metal body parts shall be given an anticorrosion treatment.

I.B.4.3. Exterior side panels below side windows and above floor line shall consist of one piece, polyurethane-painted, galvanized steel.

I.B.4.4. Below floor line all exterior panels are to be 24-Gauge min. type 300 series fluted stainless steel.

I.B.4.5. Roof panels shall be Polyurethane- painted aluminum or composite material with fiberglass front and rear roof cap.

I.B.4.6. All framework members (Except the suspension area below belt rail) shall consist of 18-Gauge Min. stainless steel tubing. Suspension frame shall be corrosion- resistant, high- strength, low alloy steel.

I.B.4.7. Entire underside of coach shall be sprayed with a heavy undercoating, Tectyl 127CG or equal.

I.B.4.8. Exterior access doors shall be designed to allow ease of service to all major equipment such as engine, radiators, batteries, A/C condenser.

I.B.4.9. Lower rear engine doors, main junction box, battery, front side service and fuel doors shall include keyed locks with a new matching code.

I.B.4.10. Wheelhouses shall be corrosion- resistant stainless steel and shall not protrude through passenger floor. Rubber fenders and splash aprons are to be installed at the front and rear wheelhouses.

I.B.4.11. Front bumper shall be of an energy-absorbing rubber type and shall be hinged to allow access to spare tire compartment. Rear bumper to be energy- absorbing type.

I.B.4.12. Two (2) tow eyes are to be provided at front of vehicle under bumper. Front and rear skids shall be provided; the rear skid shall include a tow bar attachment hole for flat tow only.

I.B.4.13. Five (5) inch wide side rubber rub rails shall be provided on each side of vehicle, except over condenser compartment.

I.B.4.14. The rear roof hatch is to be located on the left-hand rear corner of the roof for emergency escape and for ventilation.

I.B.5. Body- Interior:

I.B.5.1. The center ceiling above the inmate window, the window posts, and the lower sidewall panels below the inmate windows shall be made of durable stainless steel.

I.B.5.2. The rear officer seating and the longitudinal floor air ducts shall be smooth stainless steel.

I.B.5.3. Front officer modesty panel shall include a lower stainless-steel panel mounted to stanchions with an upper clear acrylic panel.

I.B.5.4. The driver’s protective, right- side panel shall be removed to allow for maximum seat travel.

I.B.5.5. A maintenance record holder shall be provided in the driver’s area.

I.B.5.6. An appropriate 24” W x 48”H x12” D cabinet area on sidewall behind driver will allow the mounting of two (2) rifles, hooks with rubber backing to be mounted on wall to accommodate leg irons, handcuffs, and two (2) 50’ chains.

I.B.5.7. The interior cage partition package shall include a front wall-to-wall partition with hinged door and minimum 20-inch clear opening and small access door as defined within.

I.B.5.8. Partition construction shall be as follows:

I.B.5.8.1. Frame angles shall include a minimum 1-1/2” x 1-1/2” x 3/16” steel angle iron permanently welded together.

I.B.5.8.2. Lower partition to include a Min. 12-gauge, solid steel panel which shall be welded or securely fastened to the framing from the window line down.

I.B.5.8.3. The upper partition shall be constructed of Min. 14-gauge, sheet steel with a series of 1” round hole perforations cut into the material and welded or securely fastened to the frame of the partition.

I.B.5.8.4. The upper portion of the front-most (officer side) and rear-most (officer side) partition, excluding the hinged door, shall include a Min ¼” thick, scratch-resistant, clear acrylic shield, securely fastened to the perforated steel mesh with tamper-proof fasteners. The shield shall terminate within 6” from the ceiling for ventilation.

I.B.5.8.5. The partition is to extend from wall-to-wall and be permanently anchored to the stainless-steel ceiling and floor tracks with tamper proof fasteners.

I.B.5.8.6. The wall-to-wall partition shall include a hinged-type door with retaining brackets to hold door in the open position, constructed similarly to the partition and shall open outward.

I.B.5.8.7. In addition, the wall-to-wall partition shall include an approximate 9” x 18” lockable (from outside) access door to allow passage of necessary items.

I.B.5.8.8. The width of the hinged door openings shall be approximately 20” for increased accessibility.

I.B.5.8.9. A similar constructed partition shall be provided surrounding the rear officer area. The hinged door shall swing into the rear officer area with the size access door as described.

I.B.5.8.10. Each hinged door shall include Schlage cylinder-type locks with dead bolt keyed to the same code assigned by the manufacturer.

I.B.5.8.11. All fasteners to have Loctite applied to them to prevent them from coming loose.

I.B.5.8.12. The partition is to be painted with black powder coat paint to minimize graffiti.

I.B.6. Interior Insulation:

I.B.6.1.1. Roof and sidewalls shall be insulated with minimum 2” thick, medium-density fiberglass compressed on installation. Condensation drain tubes shall be provided in the frame.

I.B.6.1.2. Complete rear lounge seat area shall be heavily insulated with fiberglass blankets for both noise and heat protection. The entire rear interior wall shall include a Min. 22-gauge stainless steel panel for increased security.

I.B.6.1.3. Front dash panel, upper portion of entrance door and panel to left of driver shall be made of durable, fiberglass reinforced plastic.

I.B.7. Windows:

I.B.7.1. The inmate side window areas, at positions 2 through 7 on each side, shall include a stainless-steel interior panel permanently mounted for maximum security. Exterior paneling shall be either aluminum or galvanized steel with foam or fiberglass insulation sandwiched between the panels. A 5 ½” H x 52” W, ½” thick clear acrylic window shall be mounted in a black anodized aluminum frame at the top-most portion of the inmate window opening. This window shall be covered with a perforated interior screen mounted with tamper-proof fasteners. The window-retaining rubber shall be covered with a steel bracket riveted to the window frame for security except at the window corners.

I.B.7.2. The officer windows at position 1 on each side shall be ½” acrylic without perforated screen for maximum visibility. These two windows shall be interchangeable with nominal clear glass opening of 32” x 51” with Bronze tint of approximately 10% per manufacturer’s standard tolerances.

I.B.7.3. The windshield shall be made of two-piece curved, ¼” nominal Solex AS-1 or equal glass to allow interchangeability left to right.

I.B.7.4. The driver side window shall be double-glazed. The lower portion shall include an approximate 12-inch-high sliding section for signaling and mirror adjustment.

I.B.7.5. The upper portions of the windshields and the driver side window shall include black masking and a fold down visor.

I.B.7.6. The upper entrance door window shall be double-glazed; the lower shall be ½” acrylic for improved driver visibility.

I.B.8. Doors:

I.B.8.1. A one-piece, sedan type entrance door shall be located ahead of the right front wheel, minimum 27” wide by 84.5” high clear opening area.

I.B.8.2. Door shall have a welded stainless-steel frame with a stainless-steel fluted panel riveted on the outside with fiberglass on the inside.

I.B.8.3. Door shall be equipped with key lock utilizing Schlage deadbolt with key code to match partition lock.

I.B.8.4. Door control shall be air-operated with rocker type switch from the driver’s area. Exterior door control shall also be provided.

I.B.8.5. An emergency escape door, 47” x 31”, shall be located at the driver side rear vehicle corner and shall open outwards. The door shall have two types of locking mechanisms, including a slam latch with handle and a Schlage deadbolt lock, both accessible from inside and out.

I.B.8.6. A. series of exterior steps and grab rails recessed into the vehicle body shall provide a safe and easy access to the rear officer area.

I.B.9. Interior Lighting:

I.B.9.1. A minimum of Fourteen (14) ceiling-mounted, 24-volt/ 110-volt incandescent dome lights shall be installed seven (7) on each side of vehicle, located at the corner of the sidewall and ceiling. Lights shall also include an exterior 110-volt plug-in for maintenance use when the vehicle is not in operation. Lights shall be spaced front-to-rear, controlled by a 3-position switch on the driver switch panel. Switch positions shall be 14 on, 7 on staggered front to rear, and off.

I.B.9.2. Interior inmate lights shall be covered with a protective perforated mesh and secured with tamper- proof fasteners.

I.B.9.3. The front and rear officer positions shall include a 24-volt, 21 candlepower, ceiling mounted, incandescent light, mounted above each officer position with a separate switch. Each position shall also include a 110-volt and 12-volt plug-ins.

I.B.9.4. Two (2) entrance doorstep well lamps, 6 candlepower and 21 candlepower min., cove type, shall be provided.

I.B.10. Exterior Lighting:

I.B.10.1. Two (2), 12-volt, sealed beam, halogen headlights at 1000-hour rating shall be provided.

I.B.10.2. Front, side and rear directional signals with steering column control shall be provided.

I.B.10.3. The rear exterior lamp assemblies shall be 24-volt, double filament, replaceable bulb type.

I.B.10.4. Roof marker lights shall be LED type in accordance with FMVSS regulations.

I.B.10.5. Two (2), 4”, square red and blue strobe lights shall be mounted above headlights and two (2) above the taillights. All of these lights shall be switched together. Roof mounted lights are not acceptable.

I.B.10.6. A total of six (6), 32 candlepower docking type lights shall be provided, two (2) on each side of vehicle. Also, one (1) light shall be mounted above the front entry door and one (1) above the rear exit door. The sidelights shall be pointed inward so that their beams cross. Three (3) separate switches shall be provided in the driver compartment to allow independent control of the left and right sidelights and the front and rear entry/ exit lights.

I.B.11. Wheels and Tires:

I.B.11.1. Nine, (9), hub mounted steel wheels with powder coated finish to be in a color to match the Department of Corrections’ exterior color scheme, Black/ White.

I.B.11.2. Front and trailing wheels and tires shall be spin- balanced.

I.B.11.3. Wheels shall be fully interchangeable with single front and trailing axle.

I.B.11.4. Nine (9) tires, size 315/80R22.5, Michelin XZA2 or equal, shall be provided and installed.

I.B.11.5. An Engler or equal hubodometer shall be provided and mounted to the right-hand rear drive wheel.

I.B.12. Mirrors:

I.B.12.1. Two (2) Ramco 6002 series or equal, fully adjustable, exterior rear-view mirrors with 8” x 12” flat glass, electrically- controlled via switch in driver compartment shall be provided.

I.B.12.2. Four-inch high, trapezoid style convex FF750 series or equal spot type mirror shall be bracket-mounted on top of Ramco mirrors.

I.B.12.3. Two (2), 6” x 30” rectangular, Acme or equal rear-view mirrors shall be provided. One shall be for driver’s view of coach interior; the other shall be installed over the right-hand windshield for the front officer’s use.

I.B.13. Package Racks and Underfloor Storage:

I.B.13.1. Interior package racks and all related hardware shall be deleted.

I.B.13.2. Three (3), full-width, underfloor baggage compartments shall be provided between the front and rear drive axles.

I.B.13.3. A solid aluminum or stainless-steel bulkhead shall separate each compartment.

I.B.13.4. The compartment doors shall be one-piece, vertical list, pantograph type constructed of corrosion-resistant, stainless steel.

I.B.13.5. Doors shall be spring counter-balanced for ease of operation.

I.B.13.6. Doors are to include air locks with separate controls for each side to be located in the driver area.

I.B.13.7. Total baggage compartment capacity shall be 325 cubic feet, minimum.

I.B.13.8. The floor of the baggage compartments shall be corrugated aluminum.

I.B.13.9. Each compartment shall be pressurized by coach heat and A/C blowers to help keep out dust and dirt.

I.B.14. Floor and Stepwell:

I.B.14.1. Floor shall be a minimum ½” thick, exterior grade, 5-ply plywood, sealed on the underside and the edges.

I.B.14.2. Floor shall be flat throughout with no wheelhouse protrusions in passenger floor and single step-up riser at front.

I.B.14.3. Altro or equal black floor covering with integral skid resistance shall be installed throughout the vehicle, extending to the edges of the plywood. Stainless steel trim molding shall be applied at floor covering edges, heating ducts, and base of rear cross-seat.

I.B.14.4. The driver’s compartment floor shall include an aluminum floor plate.

I.B.14.5. The stepwell shall be constructed entirely from stainless steel with top surface flooring. A Warm Welcome or equal electric heated stepwell pad shall be mounted under the floor of the first two step treads, wired to the driver’s defroster system.

I.B.15. Instrument Panels and Control System:

I.B.15.1. Driver instrument panel shall be constructed of fiberglass reinforced plastic and shall include:

I.B.15.1.1. 150 psi air gauge

I.B.15.1.2. Speedometer with odometer

I.B.15.1.3. Oil pressure and water temp gauges

I.B.15.1.4. Fuel gauge and voltmeter

I.B.15.2. Panel to include telltale lights to indicate:

I.B.15.2.1. Stop lights on

I.B.15.2.2. Headlight High/Low beam: headlights shall be separately switched for wigwag flashing capability.

I.B.15.2.3. Stop Engine (W/ audible warning alarm)

I.B.15.2.4. Low air pressure (W/ audible warning alarm)

I.B.15.2.5. Check Engine

I.B.15.2.6. Directional signals

I.B.15.2.7. Alternator not Charging

I.B.15.2.8. Air Conditioner malfunction

I.B.15.2.9. Parking/ emergency Brake

I.B.15.2.10. Hazard flasher

I.B.15.2.11. Low Coolant (Warning & Shutdown)

I.B.15.2.12. Rear Emergency Door (W/ audible warning alarm)

I.B.15.2.13. Rear office emergency escape/ vent (W/ audible warning alarm)

I.B.15.3. Control switches shall be rocker type or Rheostat design with legends for easy identification as follows:

I.B.15.3.1. Passenger heat and air conditioning

I.B.15.3.2. Fast idle

I.B.15.3.3. 3-speed driver’s heater- defroster motor

I.B.15.3.4. Ignition key to be keyed to a new code

I.B.15.3.5. Emergency engine override (Push button)

I.B.15.3.6. Driver’s light

I.B.15.3.7. Marker lights

I.B.15.3.8. Headlamps

I.B.15.3.9. Hazard warning lights

I.B.15.3.10. Interior coach lights

I.B.15.3.11. Gauge illumination

I.B.15.3.12. Dash illumination

I.B.15.3.13. Windshield wipers and washer

I.B.15.3.14. 12-volt plug-in

I.B.15.4. Heavy-duty, dual, 24-volt horns with supplemental air horn in front service compartment.

I.B.15.5. A siren and external PA system at vehicle exterior with driver controls.

I.B.15.6. Backup warning horn

I.B.15.7. An AM/FM radio/cassette and 14 ceiling-mounted speakers. All inmate speakers to have a metal perforated cover with tamper-proof screws.

I.B.15.8. A PA system with volume and tone controls to permit communication from the driver of #1 right-hand officer position only to inmate area

I.B.15.9. A private intercom system/AIphone type to allow communication between the front and rear officer positions. System to be wired hot and handset to be held in cradle with Velcro of clip.

I.B.16. Windshield Wipers:

I.B.16.1. Air operated, heavy-duty Sprague or equal with intermittent control. Washer to be five gallons and to include compressed air for line purge after each use.

I.B.16.2. Wiper motors shall be accessible through exterior panels.

I.B.17. Power plant:

I.B.17.1. Detroit diesel DDEC IV, S-60 or equal, 430 horsepower, six cylinders, with direct fuel injection and electronic controls with peak torque 1,450 Ft. Lbs. at 1,2000 RPM.

I.B.17.2. Engine it to be mounted longitudinally on a cradle, and the cradle, in turn, attached to dual support rails to facilitate easy removal.

I.B.17.3. Engine is to include cruise control, full-flow oil filter and hinged oil filler cap. A dry-tape air cleaner with air intake shall be located behind the left-hand, rear engine compartment door for easy access.

I.B.17.4. Power plant compartment to be completely sealed to prevent smoke or fumes from entering interior of vehicle. Engine bulkhead shall be insulated to minimize heat and noise transfer to the interior of vehicle.

I.B.17.5. Engine compartment to include four (4), 32 candlepower lamps.

I.B.17.6. The engine compartment shall include:

I.B.17.6.1. Oil pressure gauge

I.B.17.6.2. Water temperature gauge

I.B.17.6.3. Engine “run” switch

I.B.17.6.4. Starter cut-off switch

I.B.17.6.5. Starter switch

I.B.17.6.6. Lamp switch

I.B.17.7. Engine shall include Webasto 2020 or equal auxiliary heater controlled by a Rheostat timer or a programmable timer. A 110-volt engine block heater with conventional exterior plug-in shall also be provided.

I.B.17.8. Warranty shall include a 5-year, 500,000 mile, 100% parts and labor engine coverage to take effect after final vehicle acceptance.

I.B.17.9. Nameplates with lubrication information for power steering, transmission, engine oil and engine compartment belts shall be provided.

I.B.18. Transmission:

Fully automatic Allison B500 or equal, six speeds forward and one reverse. Axle ratio of 4.56:1 with a top speed of 75 MPH.

I.B.19. Air System:

I.B.19.1. Bendix TU-FLO 750 or equal air compressor, gear driven and lubricated from engine, water-cooled, with displacement of 16.5 cubic feet per meter at 1,250 engine RPM. The air reservoirs shall be located underneath the coach floor to allow for easy access. The combined air tank capacity shall be at least 7,290 cubic inches.

I.B.19.2. System guard Bendix AD-9 air dryer or equal.

I.B.19.3. Provisions for shop air to vehicle air system at front and rear.

I.B.19.4. Air system to comply with FMVSS 121 to include all nylon or copper lines grouped in a protected tunnel under the center aisle floor. The nylon tubing shall be used for the windshield wiper system only.

I.B.19.5. Air hoses in engine compartment are to be Teflon-lined with stainless steel cover.

I.B.20. Suspension:

I.B.20.1. Full air suspension system with rolling lobe type springs, regulated by leveling valves to maintain constant height of body in relation to axles regardless of load.

I.B.20.2. Four (4), heavy-duty, rubber-bushed radius rods at both the front and rear drive axles to control lateral, longitudinal, and torsional movement. A fifth lateral rod on front axle for additional support during vehicle lane changing or turning of corners.

I.B.20.3. Shock absorbers on each side of front and rear trailing axles with rear drive axle including two (2) on each side.

I.B.20.4. Kneeling system to lower the front end of the vehicle approximately three (3) inches. To include driver and exterior controls.

I.B.21. Steering:

I.B.21.1. Integral hydraulic power steering

I.B.21.2. 19.5” Min diameter steering wheel

I.B.22. Fuel and Exhaust System:

I.B.22.1. Fuel tank minimum 182 gallons at 95% capacity with filler on curbside and drain plug.

I.B.22.2. Fuel and oil hoses in engine compartment shall be Teflon-lined with stainless steel cover.

I.B.22.3. Fuel filter system shall be Detroit Diesel Fuel Pro 382 or equal.

I.B.22.4. Heavy-Duty, stainless steel exhaust muffler and piping

I.B.23. Cooling System:

I.B.23.1. Two (2) radiators, one for engine cooling and one for charge-air cooling with minimum engine heat rejection of 16,4000 BTU/Minute

I.B.23.2. Radiator surge tank, mounted above radiator, to be stainless steel with pressure relief valve and sight glass

I.B.23.3. Teflon coolant hoses

I.B.24. Heating, Air Conditioning and Ventilating System:

I.B.24.1. The main underfloor heating, A/C and air ventilating system shall be capable of automatically maintaining temperatures between 65 to 80 degrees Fahrenheit for the entire interior of the vehicle with ambient temperatures of 10 to 95 degrees Fahrenheit. Above 95 degrees Fahrenheit, the system shall maintain an average temperature differential of 25 degrees up to an ambient temperature of 110 degrees Fahrenheit. With ambient temperatures between minus 10 degrees and 10 degrees Fahrenheit, the interior temperature shall not fall below 60 degrees Fahrenheit.

I.B.24.2. The heating system shall have a capacity of 188,000 BTU/ Hr. Water lines shall be routed through an enclosed tunnel under the floor.

I.B.24.3. The interior heating and air conditioning distribution duct shall be constructed of stainless steel and shall run along floor on both side of coach at the sidewall. The duct shall allow distribution of conditioned or heated air upwards through openings at base of windows.

I.B.24.4. The underfloor blower is to operate only when the alternator is charging. Blower motor shall be single-speed, 1-1/2 horsepower and 2,500 CFM output.

I.B.24.5. The air conditioning compressor (Carrier Model 05G or equal) shall be belt-driven through an electric clutch. Belts are to be Kevlar-reinforced with mechanical belt-tensioning. The system capacity shall be 10 tons or 120,000 BTU/hr.

I.B.24.6. The condenser fan motor is to be shrouded. Motor is to be 24-volts with minimum 2 horsepower. Motor shall only operate when the A/C is on.

I.B.24.7. Condenser core copper tubes and fins shall consist of 1,200 square inches of condensing surface.

I.B.24.8. The evaporator shall be mounted under the floor. A 10-degree range temperature Rheostat control is requires for the main underfloor system.

I.B.24.9. Return air ducts shall be positioned at both front and rear with 10% fresh outside air.

I.B.24.10. Two (2) separate emergency systems shall be provided. One of the systems shall include a protected toggle switch to operate the main A/C blowers in the event of an engine shutdown. The other system shall ram front fresh air with driver control to introduce outside air into the coach and exhaust at rear while the engine is running. The engine shall draw air from the vehicle interior through the air cleaner.

I.B.24.11. Separate driver dash heater and defroster, each rated at 34,000 BTU and 600 CFM shall be provided.

I.B.24.12. Warm air shall also be dispersed over the driver side window and through four (4) defroster outlets at bottom of windshield.

I.B.24.13. One (1) rotary type fan with protective cage and controls shall be provided for the rear officer.

I.B.25. Electrical System:

I.B.25.1. All wiring between major electrical components and terminals, excluding the battery wiring, shall be double electrical insulated, grouped and color number coded, and shall meet SAE spec. Requirements.

I.B.25.2. All circuits, except evaporator and condenser motors, driver heater and 12-volt master switch, shall be protected by automatic reset cycling thermal circuit breakers. All wiring connectors shall be Cannon, Amphenol, Packard, Deutsche or approved equal.

I.B.25.3. A 12-volt power source protected by a 30-amp circuit breaker shall be provided for the 2-way radio with feed terminating at a 10-stud terminal block.

I.B.25.4. An antenna access panel in the interior roof panel shall be provided for access to conduit and fish wire from main junction box to the #1 right-hand officer position.

I.B.25.5. Two (2) group 8D, 12-volt, 225 amp, 975 CCA batteries are to be provided.

I.B.25.6. The battery disconnect switch for the 12-volt/ 24-volt system shall be located behind a small, lockable, hinged door.

I.B.25.7. A 100-amp battery equalizer (Vanner or equal) is to be provided.

I.B.25.8. A 24-volt, oil-cooled, engine gear driven alternator with voltage regulator with minimum output of 270 amps is to be provided.

I.B.25.9. The main front electrical compartment shall be slightly pressurized.

I.B.25.10. The rear electrical box is to be located in the engine compartment.

I.B.25.11. A 12-volt power source shall be provided in the main and rear electrical junction boxes and in the driver compartment.

I.B.25.12. 110-volt and 12-volt power sources shall be provided at each front and rear officer positions. The driver area shall include a minimum of two (2) 12-volt, plug-in power sources.

I.B.26. Brakes:

I.B.26.1. The 2-shoe, internal- expanding, air operated service brakes shall be in compliance with FMVSS 121.

I.B.26.2. Haldex or equal automatic slack adjusters shall be provided on all axles.

I.B.26.3. ABS braking system to be provided for front and drive axles.

I.B.26.4. All air brake controls shall be Bendix-Westinghouse with MGM brake chambers or equal.

I.B.26.5. Brake drums shall be a minimum of 14-1/2” inside diameter with a total brake lining effective area of 1,200 square inches, minimum.

I.B.26.6. All brake lining shall be non-asbestos type, ¾” thick and bolted to fabricated steel shoes.

I.B.26.7. Parking brake to be air-operated Bendix-Westinghouse DD3 or equal spring type with application valve located to left of driver.

I.B.26.8. Specify Type:__________________________________________

I.B.27. Driver Seat:

I.B.27.1. Air type with lumbar support, fold-up armrests and lap belt (National Seating Model 93AB or equal)

I.B.27.2. Upholstered in cloth fabric.

I.B.27.3. Seat shall include maximum forward and rearward seat travel.

I.B.28. Inmate Seats:

I.B.28.1. Seats are to be center T-pedestal, fiberglass, and arranged in a layout to include 50 inmates behind the front wall-to-wall partition, TSI seat or equal.

I.B.28.2. All fasteners in the seats and seat mountings shall be tamper-proof.

I.B.28.3. Layout shall also include an officer seat, National Seating Model 93B or equal at the #1 right hand position mounted facing the aisle, upholstered fabric, lumbar support, fold-up arm rests, 4” recline, and lockable cash box mounted underneath.

I.B.28.4. Layout to include a one-passenger, companion-type officer seat, National Seating or equal, at the rear of the vehicle, with upholstered fabric, lumbar support, lap and shoulder harness, and 4” seatback recline. The seat shall be mounted on a minimum 12” platform riser to allow an obstructed view of the inmates. Platform shall include a concealed storage area in the floor.

I.B.28.5. A fold-up beverage holder shall be provided at the driver and officer positions.

I.B.29. Paint and Lettering:

I.B.29.1. Exterior paint shall be two tone white and black (See drawing), DuPont Imron or equal. “Illinois Department of Corrections” shall be in 10” Black Helvetica letters down the side of the bus. Exact location of two-tone paint and lettering to be determined after award.

I.B.29.2. All stainless steel shall not be painted.

I.B.29.3. The letters “IDOC” shall be painted on the roof of each bus along with each buses respective number 25-27 in Black Helvetica letters/ numbers. Letters/ numbers shall be centered lengthwise down the bus.

I.B.30. Safety Equipment:

I.B.30.1. One (1), 17 lb., ABC-rated fire extinguisher

I.B.30.2. Fire ax shall be deleted

I.B.30.3. Three (3) warning fuses in a container

I.B.30.4. 24-unit First Aid kit

I.B.30.5. Three (3) triangular reflectors

I.B.30.6. 12-ton hydraulic jack and handle

I.B.30.7. Run-up block and wheel lug wrench

I.B.31. Video Surveillance System: Security Camera Systems:

I.B.31.1. Four (4) Camera system.

I.B.31.1.1. Field of view- 72 Horizontal x 53 Vertical

I.B.31.1.2. Image Sensor 1/3” Sony Super HAD II color CCD

I.B.31.1.3. Minimum Illumination – 0.001 lux (sense-up)

I.B.31.1.4. Effective Pixels – 976 (H) x 494 (V)

I.B.31.1.5. Housing – Weather and Tamper resistant stainless steel. Prisoner Compartment camera with steel wire cage with minimal obstruction or recessed option. No exposed wiring in prisoner compartment.

I.B.31.2. One (1) Compartment monitor display with quad camera view or rear view

I.B.31.3. One (1) Block Truncation Coding (BTC) - Serial Digital Interface (SDI) Interior Camera

I.B.31.4. One (1) High definition (HD) -Pro Prisoner Transport Camera 1080p with Audio and Microphone.

I.B.31.5. One (1) HD-SDI Forward Facing Camera

I.B.31.6. Four (4) Channel Recorder at minimum (320 x 240) at 30 frames per second, 568 hours on minimum 1TB Drive.

I.B.31.7. Video Management Software

I.B.31.7.1. Secure login for video access.

I.B.31.7.2. Secured wireless video downloading.

I.B.32. Spare Parts and Manuals:

I.B.32.1. The following spare parts shall be shipped loose with each bus:

I.B.32.1.1. One (1) A/C V-belt match set

I.B.32.1.2. One (1) Blower drive belt

I.B.32.1.3. Two (2) wiper blades

I.B.32.1.4. One (1) tamper proof screw tool set

I.B.32.1.5. One (1) operator, one (1) parts, and one (1) maintenance manual, revised to reflect the actual vehicle with modified equipment.

I.B.32.1.6. MFR________________________________________

I.B.32.1.7. MODEL______________________________________

I.B.33. Vendor shall ensure that all buses will meet or exceed all federal and state regulations including, but not limited to Federal Motor Vehicle Safety Standards (FMVSS), Society of Automotive Engineer Standards (SAE), 92 Illinois Administrative Code Sections 440,442 and 444, the Illinois Vehicle Code [625 ILCS 5], and any governmental emission requirements in effect at time of purchase.

I.B.34. Vendor will provide all new, unused (unless otherwise stated) buses and the manufacturer's current model in production at the time of order.

IDOC may purchase new and unused previous model years buses with full manufacturer's warranty, referenced as leftovers.

In the event a current model year is unavailable for ordering, IDOC will have the option to purchase a previous model year which must be approved by the authorized purchaser personnel prior to shipment. Buses will be new with full manufacturer's warranty.

I.B.35. Remanufactured or reconditioned vehicle/equipment will not be accepted. Buses shall be completely prepared for delivery by dealer in accordance with manufacturer's specifications and the options ordered.

I.B.36. All buses must be equipped with all original manufacturer's equipment advertised as standard consumer equipment. Deletions of standard equipment offered by the manufacturer is not permitted.

I.B.37. All standard equipment, including any optional equipment or accessories specified shall be original manufacturers' equipment and shall not consist of substitute or aftermarket equipment unless the equipment is not offered by the manufacturer.

I.B.38. All buses delivered must include a minimum of one full tank of fuel as registered by the vehicle fuel gauge at the time of delivery. Any electric buses will be fully charged.

I.B.39. All buses will include anti-freeze that is permanent type and sufficient to protect the bus's system down to negative 34 degrees Fahrenheit (-34°F). Radiator to be so notated in a semi-permanent manner (i.e., tagged).

I.B.40. All buses must be equipped with tires the size and load range required by the manufacturer for the vehicle model and/or gross vehicle weight rating (GVWR). If called for, or offered as standard equipment, spare tire, wheel, and carrier (hold down) to be included on all vehicles.

I.B.41. All applicable buses are to include a wheel wrench and lifting device (such as a mechanical or hydraulic jack) capable of lifting the vehicle under the maximum rated load to remove and replace any wheel.

I.B.42. When a brand name or equal specification is used in a solicitation, the solicitation shall contain explanatory language that the use of a brand name is for the purpose of describing the standard of quality, performance, and characteristics desired and is not intended to limit or restrict competition. “Or equal” submissions will not be rejected because of minor differences in design, construction or features that do not affect the suitability of the product for its intended use. Burden of proof that the product is equal is on the bidder.

I.B.43. Any deviations for the minimum specifications must be submitted on Attachment A – Specifications Questionnaire.

I.C. MILESTONES AND DELIVERABLES

I.C.1. Vendor shall ensure vehicles are completely prepared for delivery in accordance with the manufacturer's specifications.

I.C.2. Vendor shall furnish the warranty card for each vehicle imprinted with the name of the governmental unit or qualified not-for-profit agency being invoiced for the purchase. "State of Illinois" is not sufficient identification on the warranty card. Vendor will ensure that the State of Illinois receives timely updates of information related to vehicle warranties, recall notices, service manuals, service bulletins, and service schooling available.

I.C.3. Unless otherwise specified, full-coverage warranty for at least 24 months shall be provided, starting from the time of delivery, or requested training, whichever is later. The warranty shall be the standard maximum coverage warranty offered with no additional charges. If any equipment fails to conform to the warranties during the applicable warranty period, the Vendor or Manufacturer will adjust, repair, or replace the equipment at no charge to the entity as soon as possible upon notice. Equipment will be repaired on-site and will be performed at no additional cost. The Vendor may provide or perform warranty service at the nearest dealer location if on-site repair is not possible. Vendor shall facilitate pickup and delivery of equipment at Vendor's cost if warranty repair(s) are made off-site during the warranty period. The Vendor is responsible for any failure of their allied or subcontractors' fulfillment of said warranties.

I.C.4. All buses shall be provided with owner/operator manuals for the vehicle and the equipment as specified herein. This manual shall provide detailed instruction for general/scheduled maintenance as well as the repairs normally undertaken during the life of the vehicle.

I.C.5. Vendor will provide a USB/flash drive with all operator's manuals and warranty information OR provide three (3) hard copies of all operator's manuals, parts lists, and warranty information at the time of delivery. Preference will be determined by the ordering entity.

I.C.6. Vendor will provide a USB drive with the service manuals OR one (1) hard copy set of service manuals at the time of delivery. Preference will be determined by the ordering entity.

I.C.7. Vendor will provide qualified factory or dealer personnel upon delivery or agreed upon date to perform instruction/demonstration on the vehicle/equipment. This will include, but not be limited to covering the operation, routine service and maintenance of the vehicle/equipment. Training arrangements will be coordinated upon notification of impending delivery of the vehicle/equipment. Training may require more than a single business day to satisfy this requirement.

I.C.8. Vendor will provide the name and contact information for the diagnostic software/tools necessary for the repair and maintenance of the buses, if requested.

I.C.9. If the delivery time of the buses and State's receipt of the applicable invoice will not occur on or before July 31", then it shall be the responsibility of the Vendor to inform IDOC and mutually agree upon a new order cut-off date for that would allow vehicles to be delivered and invoiced on or before July 31st.

I.D. VENDOR/STAFF SPECIFICATIONS

I.D.1. The vendor shall be the manufacturer, or an authorized dealer or distributor of the vehicles needed. The State may require the vendor to submit a letter from the manufacturer to evidence the vendor's authority to distribute the manufacturer's equipment.

I.D.2. The vendor must be capable of providing genuine parts, assemblies and accessories as supplied by the original equipment manufacturer (OEM} for basic vehicles and options. Remanufactured and/or reconditioned equipment will not be accepted.

I.D.3. The vendor shall be capable of furnishing original product warranties and other information regarding manufacturer's related services including, but not limited to, vehicle information and vehicle recall notices.

I.D.4. At the request of the ordering entity, for each unit delivered, the Vendor must train end users in the proper, safe operation of the unit and any auxiliary items for a minimum of one hour. This training will be conducted by professional certified instructors at the facility of the using entity, at no additional cost to the ordering or using entities.

I.D.5. The Vendor must provide a structured training program for service personnel. These mechanics must be trained in diagnostic and preventative maintenance procedures, general maintenance, and repair, along with systems reconditioning. This training will be provided at the request of the Department of Central Management Services or the using entity, no more than one time for each entity during the Contract period. This training will be conducted by professional certified instructors at the facility of the using entity, at no additional cost to the ordering or using entities and is required for each of the State garages at least once during the contract period and for any ordering entity at least once, including, but not limited to:

I.D.5.1. Engine maintenance, diagnostics, and repairs.

I.D.5.2. Wiring and electronics including all sensors and computers.

I.D.5.3. Transmission/Battery Maintenance.

I.D.5.4. Axle and brake maintenance and repairs including antilock brakes.

I.D.5.5. Hydraulic system diagnosis and repairs including the spreader controls.

I.D.5.6. Specialized items that may be unique to each manufacturer or body builder.

I.D.6. The ordering or using entities will determine the type and quantity of the training sessions required. The training will be required for the base vehicles subject to this Contract.

I.D.7. Vendor will designate a customer service representative who shall be responsible for addressing ordering and purchasing questions pertaining to this Contract.

I.D.8. Vendor will notify IDOC Vehicle Coordinator with any changes to the representative.

Vendor compliance to all contract requirements will be monitored. A "Complaint to Vendor" form will be filed with Department of Central Management Services Bureau of Strategic Sourcing (BOSS) and the vendor when an infraction occurs. Failure to immediately resolve the complaint may cause contract cancellation.

I.E. TRANSPORTATION AND DELIVERY

I.E.1. Vendor's pre-delivery services must be performed in accordance with the manufacturer's procedures and shall include, but not be limited to, cleaning the vehicle/equipment: interior minimum of vacuuming and wiping down all surfaces, washing windows; exterior minimum of washing that entails removal of dirt, pollen, debris, snow and ice, washing windows, and installation of options that are not factory installed.

I.E.1.1. Tuning the engine.

I.E.1.2. Testing the operation of all accessories.

I.E.1.3. Testing electrical, hydraulic and air systems.

I.E.1.4. Charging batteries.

I.E.1.5. Inflating tires to recommended pressures.

I.E.1.6. Filling all lubricant and fluid reservoirs.

I.E.1.7. Lubricating all zerk fittings and friction points.

I.E.2. At the time of delivery: The vendor must provide the following information to the purchaser:

I.E.2.1. A certificate of origin for each vehicle.

I.E.2.2. Two identical delivery tags must accompany each vehicle. The Tags must include the following information:

a. Purchasing governmental unit or qualified not-for-profit agency.

b. Purchase order number.

c. Line-item number.

d. Vehicle identification number.

e. Equipment number of trade-in (if applicable).

f. Signature block for receiving individual.

g. Key coding number to be provided with each vehicle.

h. State of Illinois Tax Form RR-556, as revised; and

i. Mileage certification form.

Vehicles will not be accepted if the vendor does not meet the requirements described in Section I.E.2.2. items A, B, C and D.

I.E.3. Two (2) copies of the Vendor's invoice which shall contain similar information as required on the delivery tag.

I.E.4. No documents are to be signed by the purchaser acknowledging receipt of equipment if the document contains terms of the sale, nor shall any other language on these documents change or alter the terms of the contract. The person signing and acknowledging receipt of the vehicle(s) is not authorized to change or alter the terms of any State agreement.

I.E.5. At IDOC’s discretion, the Vendor may be required to complete a pre-delivery checklist provided by the State for every vehicle purchased under this Contract.

I.E.6. A large quantity order may necessitate the establishment of a delivery schedule. The Vendor may not accelerate a delivery schedule without the purchaser's written permission.

I.E.7. It will be the responsibility of the vendor to guarantee delivery of the equipment within the quoted time and to require allied manufacturers or suppliers to complete the installation of auxiliary equipment in accordance with the quoted delivery time.

I.E.8. Vendor will be responsible for notifying ordering entities of estimated delivery days after receipt of order. It is acknowledged that manufacturing and production periods will fluctuate.

I.E.9. Vendor will be required by the ordering entity to provide training upon delivery for the vehicles provided.

I.E.10. Delivery will be made F.O.B. Destination with all transportation and handling paid by the Vendor. Delivery will be F.O.B. to any governmental unit or qualified not for-profit agency location within the State of Illinois. Delivery times are recommended Monday through Friday, 8:30 a.m. to 2:00 p.m. CST, except for State and federal holidays.

I.E.11. Vendor shall notify the contact person listed on the release purchase order at least two (2) business days prior to the actual date of delivery. No deliveries will be made without advance notice.

I.E.12. Governmental units or qualified not-for-profit agencies reserve the right to inspect each bus after delivery to determine whether the vehicle meets the contract and order specifications. If within one year after delivery, it is determined that any of the buses do not meet the contract or order specifications, the governmental unit or qualified not-for-profit agency at its sole discretion may:

I.E.12.1. Require the Vendor to conform the bus to contract and/or order specifications. This work shall be performed properly, within the time limits established by the governmental unit or qualified not-for-profit agency, and at no cost to the governmental unit or qualified not-for profit agency. This provision applies to non-conformities discovered while repairing or maintaining the equipment and which would not be visible through the routine inspection upon delivery.

I.E.13. If Vendor is unable, or anticipates that it will not be able, to fulfill an order in accordance with the requirements of the contract, Vendor will submit a request to delay order fulfillment to the ordering entity in writing within 72 hours of receipt of the applicable order and will include in such request its best estimate of the duration of the delay and the reasons for the delay. At the ordering entity's discretion, the entity may choose to approve the delay or be relieved from its obligations to purchase any quantities of supplies or equipment in such order and may cancel such quantities effective upon notice to the Vendor. The ordering entity may elect to pursue alternative sources to fulfill the obligations of the canceled order. Vendor shall, at its own cost, use commercially reasonable efforts to remedy any shortage of supply and resume meeting the requirements of the Contract as soon as possible.

I.E.14. All vehicles provided by the Vendor and allied sub-contractors (if applicable) shall be fully operational, oiled, greased, and serviced when delivery is made. All vehicle/equipment is to be delivered in first-class operating condition with acceptance subject to the ordering entity's approval.

I.E.15. The balance of the vehicle (if applicable) may be tested at the delivery location with the any accessories/attachments in place as specified. Any machine responding in an unbalanced manner will be rejected and not accepted until additional counter weighting is provided and installed. As stipulated previously, ballasting or filling the rear tires with any material, is not, and will not be considered as an acceptable alternative.

I.E.16. Any noted defects at the time of delivery shall be addressed by Vendor in the first thirty (30) days of delivery. The Vendor shall make any and all necessary adjustments or changes.

I.E.17. Vendor will provide qualified factory or dealer personnel upon delivery or agreed upon date to perform instruction/demonstration on the vehicle/equipment, if requested by the ordering entity. This will include, but not be limited to covering the operation, routine service, and maintenance of the equipment. Training arrangements will be coordinated upon notification of impending delivery of the vehicle/equipment. Training may require more than a single business day to satisfy this requirement. Training may be accomplished using technological mediums if deemed suitable by the ordering entity.

I.E.18. Vendor will apprise entities with most current ordering and delivery timelines (e.g., 85 days, 120 days, etc.).

I.F. PRICING

I.F.1. TYPE OF PRICING: The Illinois Office of the Comptroller requires the State to indicate whether the contract price is firm or estimated at the time it is submitted for obligation. The total price of this contract is estimated.

I.F.2. VENDOR’S PRICING: Vendor’s pricing is located in the Items Tab in the BidBuy Purchase Order. The State includes in this contract the BidBuy Purchase Order as it contains the agreed pricing.

I.F.3. ECONOMIC ADJUSTMENTS: ECONOMIC ADJUSTMENTS: All adjustments requests shall be made in writing. Vendor shall not be entitled to apply an upward price adjustment without first obtaining approval of such request from the Illinois Department of Corrections. Vendor must provide evidence-based documentation with the request.

The economic price adjustment shall apply to all annual expenditure categories.

A formal amendment will be required for governmental mandated increases. Increases required by governmental mandate will be processed by the IDOC as a change order to the original contract/purchase order.

All price adjustments shall be effective on the contract and subsequent releases, only upon complete approval and processing by IDOC on the BidBuy PO.

If the contract has unresolved complaints filed against it for non-delivery of or poor-quality service, its request may be denied until such a time as all past complaints are resolved to the satisfaction of the State.

If the Vendor has multiple complaints made against it, IDOC reserves the right to discontinue submission of new service requests and to seek the services of an alternate vendor until all complaints have been resolved to the satisfaction of the Department.

I.F.4. Payment – The Vendor will receive payment upon satisfactory delivery of the completed buses. The Department will not issue incremental payments for phase builds of the buses/motorcoaches.

I.G. MAXIMUM AMOUNT: The total payments under the initial term of this contract shall not exceed $Click here to enter text without a formal amendment. The maximum amount will be entered by the State prior to execution of the contract.

Section II. TERM AND TERMINATION

II.A. TERM

II.A.1. TERM OF THIS CONTRACT: The contract resulting from this procurement will have an initial term of twenty-four (24) months commencing upon final signature. In no event will the maximum total term of the contract, including the initial term, any renewal terms, and any extensions, exceed ten (10) years. Vendor shall not commence billable work in furtherance of the contract prior to final execution of the contract except when permitted pursuant to 30 ILCS 500/20-80.

II.B. TERMINATION FOR CAUSE: The State may terminate this contract, in whole or in part, immediately upon notice to the Vendor if: (a) the State determines that the actions or inactions of the Vendor, its agents, employees or subcontractors have caused, or reasonably could cause, jeopardy to health, safety, or property, or (b) the Vendor has notified the State that it is unable or unwilling to perform the contract.

If Vendor fails to perform to the State’s satisfaction any material requirement of this contract, is in violation of a material provision of this contract, or the State determines that the Vendor lacks the financial resources to perform the contract, the State shall provide written notice to the Vendor to cure the problem identified within the period of time specified in the State’s written notice.