IDF ReqSpecProc.pdf

IDF ReqSpecProc.docx Page 1 of 2

REQUEST FOR SPECIAL PROCUREMENT

PART A. Requesting Agency must complete Items 1 through 13.

1. Requesting Agency Name: Department of Corrections (DOC)

2. Date of Request: ____4/26/2022___ 3. Agency Number: 29100

4. Agency Contact Name: __Nate Lowe________ 5. Phone: ___503.559.9547____

6. Type of Request: X Special Procurement _____

7. Time Period Requested: From: ____4/26/2022______ To: __10/01/2022____________

8. Total Estimated Cost: $__74,800______________

9. Title: Supplies and/or Services to be Acquired:

Ruggedized 1URM Extreme Temp 1.5Kva UPS devices

10. Request, Background, Current Need, and Proposed Contracting Procedure:

a. Request:

We are requesting a special procurement for the 1U rack mountable UPS device specifically designed to withstand extreme temperatures in an outdoors environment. DOC has a perimeter intermediate distribution frame (IDF’s) to build at Oregon State Penitentiary (OSP) that are ALL outdoor, external IDF’s that require battery backup for sensitive networking equipment that is also specifically ruggedized for the environment. The device must be manageable by SNMPv3 as it is the standard of the Facilities Device Network. This was the ONLY vendor found on the market that meets all these requirements.

CDWG had no solution and neither did Eaton/APC. Having exhausted all usual vendors, this was researched and discovered to be the best and ONLY fit.

b. Background:

OSP is going through a major infrastructure upgrade. Since this is on the outside of the buildings, there is heat and weather conditions that must be taken into consideration. Regular UPS’s are not recommended for this type of project. DOC conducted extensive research for the best product, the availability, and protection it would offer.

c. Current Need:

These UPS’s are for the secure perimeter around OSP. This is to protect equipment from power surges, brown outs, and power failures. It is necessary and critical for safety and security of the Institution.

d. Proposed Contracting Procedure:

11. Justification for use of Special Procurement: Describe the circumstances that justify the use of a Special Procurement. Attach relevant documentation.

IDF ReqSpecProc.docx Page 2 of 2

This is the only product found on the market that meets all requirements.

12. Findings to Satisfy the Required Standards: This proposed special procurement:

__X____ (a) will be unlikely to encourage favoritism in the awarding of public contracts or to substantially diminish competition for public contracts because:

Extensive internet research was conducted in April 2022 and only one provider of these units is available that will meet the fit, form and function required. It is with confidence that a standard solicitation process would garner the same results since there are no other providers identified that can offer the same sturdy features and durability required at a maximum-security institution.

and

______ (b)(i) will result in substantial cost savings to the contracting agency or to the public because:

or

__X____ (b)(ii) will otherwise substantially promote the public interest in a manner that could not practicably be realized by complying with the requirements of ORS 279B.055, 279B.060, 279B.065, or 279B.070, or any rules adopted thereunder because:

After extensive research, there were no other vendors located who could offer a product that will meet the rugged requirements of these units. It is critical that these units are in place as soon as possible to ensure the safety of security staff and the incarcerated adults residing at the facility.

13. Signature: The actual signature of the Agency Head or designee (e.g., Designated Procurement Officer) is not required on the Request if it is submitted through OregonBuys. Agency may elect to attach a signed Request.

Signature: _________________ Type Name: Toni Payseno, DPO Date: