ID07160027_DoDMERB_Questions_and_Answers_8.16.2016.pdf

ID07160027 DoDMERB

Questions and Answers

August 16, 2016

Q1. Is it possible to get PWS in Word format?

A1. PWS will only be provided in pdf format.

Q2. What is the total contract award and the previous contract award value?

A2. Previous contract was awarded with a total base plus options value of $34,709,396.06.

Q3. Reference Sections C.7.5.3, Pages C5, C6 and C7: In the event the Government requires additional IME or AMI centers to be established, will the Government execute a funded modification with Contractor to provide for costs insured to establish the additional centers by contracting with and training additional network providers?

A3. Any changes to the contract affecting price will be incorporated via a bi-lateral modification.

Q4. Reference Sections C.7.5.3 and C.7.5.4, Pages C7 and C8: Does the 30 calendar day period include training the additional network providers at the new IME or AMI following recruiting and contracting with them?

A4. Yes.

Q5. Reference Section C.7.1.2, Page C5: This Section states: “the contractor shall provide and maintain a list of management personnel who are qualified to execute these services”, and in section 7.1.2.1 the contractor is required to “ensure all management personnel receive a minimum of two calendar-days training in the overall DoDMERB activities.” Can we receive clarification on what management roles need to be included in this training?

A5. The listed management personnel provided by the contractor to DoDMERB will be responsible for oversight of all facets with respect to execution of the contracted services. The training will consist of learning the overall DoDMERB business processes for a greater understanding of the need, timing, and accuracy of the services to ensure overall success. Examples: 1) What is the DoDMERB mission. 2) How do the contracted services fit into the DoDMERB mission? 3) Why timing and accuracy of contracted services are critical to the success of the DoDMERB mission.

Q6. Reference Section C.9 (Table), Page C16 and Section I.1.4, Page 12: In accordance with FAR 23.1005, FAR 52.223-5 is only required to be included in solicitations “that provide for performance, in whole or in part, on a Federal facility.” Our understanding is this solicitation does not provide for performance on a Federal facility.

Accordingly, will the Government remove FAR 52.223-5 from the solicitation?

A6. PWS has been revised accordingly.

Q7. Reference C.7.8.3.3, Page C12: This section states: AMI Examinations will be determined by DoDMERB using the Current Procedural Terminology codes (CPT) listed in the current AMA Current Procedural Terminology book. The most current version of this book will be incorporated into the contract at time of award. Pricing for the CPT codes will be determined by the current CHAMPUS Maximum Allowable Cost (CMAC) for San Francisco, CA. Rates for the CPT codes can be found at the link below:

http://www.tricare.mil/CMAC/ProcedurePricing/ProcPricing.aspx Question: Is it the intent of the Government for Offerors to populate the CLINs referencing a CPT code on “Appendix_M_-_Pricing_Spreadsheet” with the current CMAC rates for San Francisco, CA at time of submission? If not, is it the intent of the Government that these CLINs be reimbursed at unit prices developed by the offeror?

A7. The intent of the Government is that these CLINs be reimbursed at unit prices developed by the offeror; and submitted as a response to this RFP.

Q8. Reference Section L.3.1, Page L6: Does a cover page count toward the Cover Letter Page limit?

A8. As stated in Section L.3.1, the Cover Letter and Executive Summary is a maximum of 2 pages.

Q9. Reference Section L.3.4, Page L6: Is there a page limit to the OCI Mitigation Plan or OCI Letter?

A9. As referenced in Section K.1.2, the OCI Mitigation Plan shall be submitted as part of Technical/Management Approach in the response package if an OCI has been identified and requires mitigation. Section L.3.4 has been revised to state a one page limit for the OCI letter and no page limit for the OCI Mitigation Plan, if required. The OCI Mitigation Plan, if required, is excluded from the maximum 20 page limit of the Technical/Management Approach submission.

Q10. Reference Section L.3.8, Page L6: Will the Government remove the page limit for the Past Performance in Utilization of Small Business Concerns/Small Business Participation Plan? The required documentation (such as Past Performance Evaluation ratings and Individual Subcontracting Reports) will exceed the 5 page limit and also not permit space for the required narrative that demonstrates how small businesses will be utilized.

A10. Section L.3.8 has been revised to a maximum 15 pages limit for Past Performance in Utilization of Small Business Concerns and a maximum 5 pages limit for Small Business Participation Plan.

Q11. Reference Section L.3.9, Page L6: Are the final subcontracting goals referenced in this section (expressed as percentages) to be based upon a percentage of an Offeror’s total subcontracted dollars or total evaluated contract value?

http://www.tricare.mil/CMAC/ProcedurePricing/ProcPricing.aspx

A11. Please refer to Appendix I – Subcontracting Plan Template, section entitled “GSA SUBCONTRACTING GOALS (How to do the math tips)”.

Q12. Reference Section L.3.11, Page L7: Does the Government require duplication of all the representations and certifications that are in SAM.gov to be submitted with the proposal? Section K.1 of the Solicitation identifies certain representations and certifications required to be submitted but Section L.3.11 states that it is not acceptable to say our reps and certs are on the SAM.gov site and the offeror must also submit a PDF of each representation.

A12. As stated in the solicitation, the Representations and Certifications shown in K.2 shall be completed and returned with the offer as instructed. Section L.3.11 states that the required Representations and Certifications (Reference Section K) may be combined into one pdf document or submitted as separate documents. In place of the required Representations/Certifications, it is not acceptable for an offer or to merely state that their Representations and Certifications are on the SAM.gov site.

Q13. Reference Section L.3.12, Page L7: This section states: Proposals are limited to 30 pages, excluding proposal pricing. Can the government please clarify the page limit requirement? The proposal sections with identified page counts (Cover Letter/Executive Summary [2 pages], 508 Compliance [1 page], Past Experience [6 pages], Technical/Management Approach [20 pages], and Past Performance in Utilization of Small Business Concerns/Small Business Participation Plan [5 pages]) total 34 pages.

In addition, there are several sections, outside of Pricing that have no page count requirements (RFP Exceptions/Deviations; OCI Plan, Subcontracting Plan, Tax Certification Letter, Representations and Certifications) that are normally not included in page count and could constitute more than 30 pages.

A13. Section L.3.12 has been revised accordingly.

Q14. Reference Section L.3.12, Page L7: This section states: Proposals are limited to 30 pages, excluding proposal pricing. Will the Government please confirm that front matter, to include Cover Page, Table of Contents, and Compliance Matrices are outside of the page limitations?

A14. Please refer to Section L.3.12. The 30 pages limitation has been removed.

Q15. Reference Section L.3.12, Page L7: This section states: Proposal pages must be numbered, have a standard business font, not less than 12 pt., and should keep graphics to a minimum. Is a font smaller than 12 pt. acceptable for tables and graphics?

A15. Tables and graphics must have a font size not less than 12pt.

Q16. Reference Section I.1.4, Page I3: In accordance with FAR 23.705, FAR 52.223- 10 is only required to be included in “solicitations and contracts for contractor operation of Government-owned or -leased facilities and all solicitations and contracts for support services at Government-owned or –operated facilities.” Our understanding is this solicitation does not provide the operation of or performance at a Federal facility.

Accordingly, will the Government remove FAR 52.223-10 from the solicitation?

A16. PWS has been revised accordingly.

Q17. Reference Section I.1.5, Page I3: In accordance with FAR 528.310, GSAM 552.228-5 shall be inserted into a solicitation that requires “work to be performed on Government property.” Our understanding is this solicitation does not require work to be performed on Government property. Accordingly, will the Government remove GSAM 552.228-5 from the solicitation?

A17. PWS has been revised accordingly.

Q18. Reference Section C.7, Paragraph 7.9.2, Page C12: The requirement states that “Personnel assigned to or utilized by the contractor in the performance of this contract shall, as a minimum, be a United States Citizen”. Please confirm this applies only to Contractor employees and not the subcontracted providers.

A18. The requirement does extend to subcontracted providers and staff.

Q19. Reference Section C.7, Paragraph 7.9.7, Page C13: The requirement states that the “Contractor shall provide to the COR within 10 business days after contract award signed Non-Disclosure Agreements for each contract employee. (Appendix B)”. Please confirm this applies only to Contractor employees and not the subcontracted providers and their employees.

A19. Yes, this applies to contractor staff only.

Q20. Reference Section C.7, Paragraph 7.9.9, Page C13: Part 1: The requirement states that the “Contractor shall keep the COR abreast of issues dealing with the security clearances and/or certifications”. Please confirm that this contract does not require the contractor to have a Facility Clearance (FCL) and to maintain security clearances for personnel performing on this contract.

A20. There is no formal Facility Clearance (FCL) required. The contractor is required to safeguard all PII and health information.

Q21. Reference Section C.7, Paragraph 7.9.9, Page C13: Part 2: The requirement states that “No foreign national candidates shall be utilized within the scope of this contract without prior approval of the Government”. Can the government describe what this process will entail and how this requirement aligns with the requirement in Paragraph 7.9.2 above?

A21. The Government’s intent is that the contractor’s staff and subcontractors will be US citizens. In the event the contractor needs to request the use of a non- US citizen in performance of the contract, formal request will be sent to the COR and CO with justification to support the request.

Q22. Reference Section H.7, Page H4 and Section L3.6, Page L4: The requirement states “addressing how the offeror intends to organize the transition period between the present and future contract to minimize service degradation. This plan will include both transition into the contract and transition out of the contract.” Will the Government provide the Transition durations in days/weeks for both the “Transition In” and “Transition Out” periods?

A22. Section H.7 has been revised accordingly.

Q23. Reference Section L3.8, Page L6: The requirement states that this section’s page limitation is “Maximum 5 pages”.

It also states specifically, as it relates to Bullet 5, “Small Business Subcontracting history: “Other than Small Businesses submit Reports (Individual Subcontracting Reports, etc.)”.

Individual Subcontracting Reports are typically comprised of multiple pages and in order to satisfy the requirement will cause the allocated page count of this section to be exceeded. Will the government consider exempting “Individual Subcontracting Reports” from the five page count?

A23. Section L.3.8 has been revised to a maximum 15 pages limit for Past Performance in Utilization of Small Business Concerns and a maximum 5 pages limit for Small Business Participation Plan.

Q24. For APPENDIX K, would it be possible to receive a copy of APPENDIX K as either an editable/fillable PDF or Word Document or should we have Past Performance References complete this form with an ink pen?

A24. Appendix K may be completed with an ink pen or by using the “Add Text” feature in Adobe.