ID05170010_Request_for_Proposal.pdf

AFIT RESEARCH ASSISTANT/ASSOCIATE RECRUITING SERVICES

INDEFINITE-DELIVERY INDEFINITE-QUANTITY (IDIQ) CONTRACT

A procurement by the

U.S. General Services Administration On behalf of

Air Force Institute of Technology (AFIT) Wright-Patterson Air Force Base, OH Solicitation Number/GSA ITSS# ID05170010

This requirement is being solicited as an open market multiple-award IDIQ Contract NAICS 561311 for Employment Placement Agencies

Product Service Code (PSC) – R499 – Other Professional Services

Table of Contents

1. Part I – The Schedule

A. Section A – Solicitation/Contract Form B. Section B – Schedule of Services & Prices/Costs C. Section C – Description/Specifications/Performance Work Statement D. Section D – Packaging & Marking E. Section E – Inspection & Acceptance F. Section F – Delivery and Performance G. Section G – Contract Administration Data H. Section H – Special Contract Requirements

2. Part II – Contract Clauses

A. Section I – Contract Clauses

3. Part III – Documents, Exhibits & Other Attachments A. Section J – List of Attachments

4. Part IV – Representations & Instructions

1. Section K – Representations, Certifications and Other Statements of Offerors

2. Section L – Instructions, Conditions, and Notice to Offerors

3. Section M – Evaluation factors for Award

SECTION A

Solicitation/Contract Form

Standard Form (SF) 1449 Solicitation/Contract/Order for Commercial Items

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

RFQ IFB RFP

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NAICS:

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8 (A)

EDWOSB

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

ID05170010 2

ID05170010

Rosemarie Buchalski, Contracting Officer 312-279-8155

5QZAA

Air Force Institute of Technology 2950 Hobson Way Wright-Patterson AFB, OH 45433

See block 9

See Schedule

07/10/2017

08/09/2017 12:00 pm CDT

General Services Administration Federal Acquisition Service, Contracting Division 230 S. Dearborn Street, Suite 3800 Chicago, IL 60604

STANDARD FORM 1449 (REV. 2/2012) BACK

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NO. 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

0001 Schedule of Items/Services & Prices-Base Year 1 NTE Annual Cost

0002 Schedule of Items/Services & Prices-Option Year 1 1 NTE Annual Cost

0003 Schedule of Items/Services & Prices-Option Year 2 1 NTE Annual Cost

0004 Schedule of Items/Services & Prices-Option Year 3 1 NTE Annual Cost

SECTION B

Supplies or Services and Prices/Costs

B.1 GENERAL

The contractor shall furnish services/items in accordance with the Performance Work Statement (PWS) (Section C). The Contractor shall provide a comprehensive solution for client requirements to include, but not limited to, all personnel, materials, services, facilities, host system and management necessary (unless specifically furnished by the Government) to perform the requirements as set forth in this contract and any Task Orders issued under this contract.

B.2 PRICES

B.2.1 All prices proposed shall be inclusive of all costs (i.e., labor, fringe, H&W, overhead, G&A), fees, and profit associated with each rate. All Task Orders placed under this contract must include prices that are equal to or lower than the prices set forth in the Schedule of Items/Services and Prices in Section B.4, below.

B.2.2 The Government will only be obligated to pay the prices proposed for this contract and each Task Order for items/services that are actually requested, received, and accepted by the Government.

B.3 QUANTITIES

The estimated quantities listed in this column are estimates only and are not intended to limit the Government’s ability to order more than the quantities listed nor is the estimated quantity a guaranteed minimum ordering amount. The Government may, at its discretion, modify this contract to decrease or increase the ceiling.

B.4 SCHEDULE OF ITEMS / SERVICES AND PRICES

Schedule of Items/Services & Prices - Base Year

CLIN Labor Category Est. Annual Hours

Hourly Rate Annual Cost

0001 Postdoctoral Research Associate 3,400 0002 Advanced Graduate Research Assistants 8,700 0003 Graduate Research Assistants 6,400 0004 Undergraduate Research Assistants 16,800 0005 Summer Intern 24,000 0006 Travel $15,000.00 NTE 0007 ODCs $100,000.00 NTE Total Annual Cost:

Schedule of Items/Services & Prices - Option Year 1

CLIN Labor Category Est. Annual Hours Hourly Rate Annual Cost

1001 Postdoctoral Research Associate 3,400 1002 Advanced Graduate Research Assistants 9,600 1003 Graduate Research Assistants 7,700 1004 Undergraduate Research Assistants 18,200 1005 Summer Intern 25,400 1006 Travel $20,000.00 NTE 1007 ODCs $100,000.00 NTE Total Annual Cost:

Schedule of Items/Services & Prices - Option Year 2

CLIN Labor Category Est. Annual Hours Hourly Rate Annual Cost

2001 Postdoctoral Research Associate 5,000 2002 Advanced Graduate Research Assistants 10,500 2003 Graduate Research Assistants 9,600 2004 Undergraduate Research Assistants 19,600 2005 Summer Intern 26,800 2006 Travel $25,000.00 NTE 2007 ODCs $100,000.00 NTE Total Annual Cost:

Schedule of Items/Services & Prices - Option Year 3

CLIN Labor Category Est. Annual Hours Hourly Rate Annual Cost

3001 Postdoctoral Research Associate 5,000 3002 Advanced Graduate Research Assistants 11,300 3003 Graduate Research Assistants 10,900 3004 Undergraduate Research Assistants 21,500 3005 Summer Intern 28,300 3006 Travel $25,000.00 NTE 3007 ODCs $100,000.00 NTE Total Annual Cost:

SECTION C

Description/Specifications/Performance Work Statement (PWS)

Source Selection Information – See FAR 2.101 and 3.104

UNCLASSIFIED//FOR OFFICIAL USE ONLY

Air Force Institute of Technology

Research Assistant/Associate Recruiting Services Vs. 18 April 2017

1.0 Background. The Air Force Institute of Technology (AFIT) is the Air Force’s graduate school of engineering and management as well as its institution for technical professional continuing education.

A component of Air University and Air Education and Training Command, AFIT is committed to providing defense-focused graduate and professional continuing education and research to sustain the technological supremacy of America’s air and space forces.

2.0 Scope. The contractor shall provide the technical and functional expertise required for effectively executing the performance, schedule, and cost parameters associated with the requirements described below.

The contractor shall administer and provide all personnel, equipment, tools, materials, supervision and other services for Research Assistant/Associate Recruiting Services (RAARS) for the Air Force Institute of Technology (AFIT) on behalf of the faculty and staff of AFIT/EN, located on Wright-Patterson Air Force Base (WPAFB), Ohio. The contractor shall administer, coordinate, recruit, select, hire, manage, supervise, train, report on and coordinate required travel for undergraduate, master’s degree, doctoral degree students and postdoctoral degree research associates as part of the Research Assistant/Associate Recruiting Services program. The contractor shall perform in accordance with (IAW) the terms and conditions of the contract and the requirements and standards of this performance work statement.

3.0 Requirements/Description of Services. The contractor shall leverage industry best practices to recruit top-notch candidates to provide research assistance for the Air Force Institute of Technology.

This includes but is not limited to the hiring, managing, training and supervising of current undergraduate students and post-graduate student research assistants.

The contractor shall accomplish the following tasks:

3.1 Student Research Assistant and Postdoctoral Research Associate Services

3.1.1. Develop and Administer. The contractor shall develop and administer a Student Research Program to recruit, provide and manage highly-capable postdoctoral research associates and student research assistants in their execution of research tasks at the AFIT campus on Wright-Patterson AFB for the AFIT faculty POCs.

3.1.2. The contractor shall recruit undergraduate, master’s-level, doctoral-level student research assistants, and postdoctoral research associates for research assistant, research associate and temporary support tasks, for the following academic disciplines: the physical sciences, engineering, technical writing, management, mathematics or other math-intensive disciplines, and human-performance-related disciplines including behavioral sciences. These researchers shall perform basic research (scientific study and experimentation directed toward increasing fundamental knowledge and understanding) and advanced research (translate promising basic research into solutions for broadly defined military needs).

3.1.3. Contractor personnel in Undergraduate Research Assistant labor category (paragraph 3.1.5) must be actively working towards their baccalaureate degrees. Contractor personnel in Graduate Research Assistant labor categories must be actively working towards their advanced degrees. The graduate and postdoctoral categories are degreed and professional experts in their field; they shall perform their duties autonomously with minimal advice from their faculty POCs. These duties will include specialized cutting edge research, scholarly technical documentation, technical report and presentation preparation.

3.1.4. Student Research Program. The student research program shall utilize undergraduate and graduate students, and/or postdoctoral research associates for tasks within the scope of this contract throughout each period of performance. It is anticipated that the undergraduate and graduate student research services will be required on a part-time basis (not to exceed 20 hrs/week) during the academic year, and on a full-time basis (40 hrs/week) during the summer months. Postdoctoral research services will be required on a full-time basis (40 hrs/week) year round. The summer intern program shall utilize students recruited nationally for tasks within the scope of this contract for the months of May through September of each contract period. It is anticipated that the summer research intern program will utilize the student research services on a full-time basis (40 hrs/week).

3.1.5. Labor Categories. The Contractor shall establish the following research assistant and postdoctoral research associate labor categories:

• Undergraduate Research Assistant: Pursuing relevant undergraduate degree.

• Graduate Research Assistant: Pursuing a Master’s degree in a relevant discipline, or pursuing a Ph.D. degree having completed 30 semester hours (45 quarter hours) or less of graduate work in a required academic program.

• Advanced Graduate Research Assistant: Pursuing a Ph.D. degree having completed at least 30 semester hours (45 quarter hours), or completed a Master’s degree in required academic curricula.

• Postdoctoral Research Associate: PhD in relevant discipline.

3.2. Student Research Assistant and Postdoctoral Research Associate Requirements

3.2.1. Before a contractor employee can be approved to begin work at AFIT, the contractor shall, through the use of appropriate security for the handling of personally identifiable information (PII), provide the AFIT/XRR Security Officer with the employee’s full name, SSN, DOB, Place of Birth, Position Title, and valid contact information (e.g., e-mail address or telephone number) 60 days prior to first day of work.

3.2.2. All student research assistants or postdoctoral research associates shall be United States citizens who can comply with DOD, Air Force and AFIT personnel security requirements. A request for a National Agency Check with written Inquiries (NACI) must be completed and submitted to the AFIT/XRR Security Manager at least sixty (60) days prior to in-processing a new employee. The contractor will notify the security office of any known potential security risks for any candidates upon submission of this information. All access to facilities and classified information shall be handled IAW the most recent AFIT security guidelines, which will be provided to the contractor upon award and will be reviewed to be the most current version annually.

3.2.3. Viable candidates include those persons who have completed or have been academically successful (maintaining at least a 3.0 GPA on a 4.0 point system) in courses of study at a regionally accredited institution (e.g., completing at least the sophomore year of an undergraduate degree program, a degreed student pursuing graduate degree or a postdoctoral research associate with terminal degrees) in the academic disciplines identified in paragraph 3.1.2.

3.3. CONTRACTOR ADMINISTRATIVE TASKS

3.3.1. Coordination. The contractor shall coordinate with the AFIT graduate school faculty, staff and personnel employed by other AFIT contractors, during the initiation, execution and completion of each task order (TO).

3.3.2. The contractor shall maintain effective and timely communications with the AFIT faculty and staff by: providing prospective candidates who are acceptable to the AFIT Faculty POC; completing all administrative, environmental, safety, security and training requirements; coordinating acceptable start and end dates; coordinating in- and out-processing; reporting the current status, and/or change in status for each research task, on a continuous, on-going basis to the AFIT Faculty POC or AFIT COR.

The contractor shall notify the appropriate AFIT COR of any unexpected problems, issues, questions, or outcomes.

3.3.2.1. After receiving a task order award the contractor shall respond to faculty requests by telephone calls, email messages, or personal contacts with appropriate communications methods, within one business day, and shall address requests related to research tasks underway or planned, or other faculty requirements, within two business days, or as mutually agreed to by the faculty and the contractor.

3.3.3. The contractor shall provide candidates who fulfill the AFIT faculty requirements for each research task within 30 days of task order award. The contractor shall recruit, select, orient, train, and mentor fully qualified and capable student research assistants and postdoctoral research associates.

3.3.4. Management. The contractor shall manage all research assistants and research associates assigned to all research tasks including hiring, in- and out-process, dismissal, termination, replacement, supervision, training and overseeing each employee’s security matters. The contractor shall comply with all safety procedures, and perform all duties in a safe and prudent manner. The contractor shall oversee attendance, as well as compliance with environmental and on-the-job training requirements of each research assistant and postdoctoral research associate for each research task. The contractor shall provide high-quality and on-time execution of task order requirements as required by the surveillance metrics and each individual task order PWS.

3.3.4.1. The contractor shall regularly prepare and provide information for reports as defined in section 3.5.3. Reports may be required to be presented in-person to the AFIT COR.

3.3.4.2. A representative of the contractor’s management shall attend any meeting at AFIT within sixty (60) minutes of notification when requested by the Government for the purpose of discussing emergency situations including serious student research assistant or postdoctoral research associate behavior, safety, security, non-performance issues or financial matters. The contractor shall respond within one business day (either one business day or 24 hrs) when requested by the Government for the purpose of discussing routine performance, plans, research tasks, faculty, staff or financial matters, and other periodic review meetings. Meeting notification will be provided by the AFIT COR, the AFIT Functional Director, the GSA Contracting Officer (CO) or GSA Project Manager and/or their staff.

Unofficial Government communications may be delivered in person, or by telephone; official government notifications will be by letter or email. The contractor shall designate the management representative and alternate(s), in writing no later than the kickoff meeting required by the TO PWS and provide subsequent written updates as necessary.

3.4. TASK ORDER PERFORMANCE WORK STATEMENT / TASK ORDER

PROCEDURES:

3.4.1. AFIT Task Orders

3.4.2. The contractor shall not incur any obligations or begin work until the Contracting Officer awards and issues a task order authorizing the project.

3.4.3. The contractor shall communicate to the AFIT Faculty POC and the COR if a student assistant or postdoctoral research associate has schedule conflicts. The contractor shall ensure that the technical support tasks are completed on schedule, accurately and completely, and required technical reports are submitted if applicable. All student research assistants or postdoctoral research associates shall complete all required environmental, safety, security training, personal pre-and post-work physical exams (e.g., vision/eye, hearing/ears), be aware of hazards associated with working in laboratories, comply with Occupational Safety and Health Standards (OSHA), and report for their task assignments on time. The contractor shall maintain records on each employee for each requirement listed in this paragraph.

3.4.4. Contractor shall track financial management functions for each task order PWS by task order number, and include a monthly report with a monthly and cumulative funds reconciliation, total project allocation of man-hours, cumulative expended man-hours and costs, estimated hours remaining to project completion, and percent of project funding used at the close of each billing period. The Monthly Report will be submitted with the monthly invoice in ITSS.

3.4.5. Safety Training. The contractor shall establish training standards based on the environmental and safety requirements for each research assistant or research associate and each task assignment. The training shall address all Air Force and AFIT training requirements, including, when required for the planned research, Chemical Hygiene Program, Laser Safety Program including eye exams prior to and following task assignment completion, Radiation Safety Program, AFIT Laboratory specific training, and the Occupational and Safety Health Administration (OSHA) standards. If a contractor employee fails to successfully complete required training/testing when scheduled, the contractor shall take corrective action. All required safety training will be identified at the task order level.

3.4.6. Employee Replacement. Replacement of a candidate can occur either as a pre-planned or emergency replacement.

3.4.6.1. Preplanned Replacement. The contractor shall notify the Government 45 days prior to each preplanned early departure of a contractor research assistant/associate. The contractor shall provide a replacement at least two weeks prior to departure of the incumbent employee allowing an overlap and smooth transition of the research task.

3.4.6.2. Emergency Replacement. When an on-going research effort is interrupted, as determined by the AFIT Faculty POC, due to a short notification departure of a research associate/assistant, this stop-work situation must be corrected by the contractor. The contractor shall notify the GSA CO, GSA PM, and AFIT COR within 24 hours. The contractor shall replace researchers within 14 calendar days when the contractor employees are not available, or otherwise unable to perform the task as defined in the task order PWS.

3.4.6.3. Other Replacement. In the event it becomes necessary to replace any student research assistant or postdoctoral associate who has resigned, or been terminated from employment prior to completion of a project, the contractor shall, following consultation with the AFIT Faculty POC regarding the need for such replacement, recruit and assign a replacement. The AFIT Faculty POC may request the termination of a task order if the project cannot successfully overcome potential delays caused by a change of contractor personnel. Any labor hours expended on finding a replacement or re-accomplishing any work previously performed shall be handled by the contractor at no additional cost to the government.

3.5. CONTRACTOR SAFETY PLAN, REQUIREMENTS AND REPORTS:

3.5.1. Safety and Health Plan. The contractor shall, within 10 days of IDIQ contract award, provide a written AFIT specific Safety and Health Plan that includes at a minimum identification of the commercial practices and procedures to be used to reduce, mitigate, or eliminate risks of exposure to hazards, the Employment Standards Administration (ESA - US Dept of Labor), the Occupational Safety and Health Administration (OSHA) personnel training and records requirements, OSHA Technical Manual, Section III, Chapter 6, Laser Hazards Control Measures and Safety Programs as described in AFIT Instructions and the AFIT Chemical Hygiene Program (CHP), as amended. The Safety and Health Plan shall be submitted to the GSA CO and AFIT COR for review, feedback and acceptance.

The contractor shall address the comments and revise the plan, if necessary, within 45 days of receipt of comments.

3.5.2. OSHA Safety and Health Requirements. The contractor shall perform work in a safe manner complying with applicable OSHA Safety and Health Requirements. The contractor shall provide a verbal report to the AFIT COR, GSA CO and PM within 24 hours of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. The contractor shall provide a completed copy of any required Accident Investigation Reports to the AFIT COR, GSA CO and PM within five (5) calendar days of each occurrence.

3.5.3. Reports. The contractor shall provide administrative, financial and management functions during the execution of each task order (TO) Performance Work Statement (PWS). If the Government finds any reports lacking required information, the contractor shall re-accomplish within two (2) business days after government notification.

3.5.3.1 Contractor Roster. Contractor shall prepare and provide an employee roster identifying contractor employees each month, by full name, AFIT academic department, contractual start and end dates and status information. The contractor’s management representative and alternate(s) shall also be identified on the Monthly Status Report. Status information shall include one-time remarks, including National Agency Check with written Inquiries (NACI) status (such as pending, favorable, returned and effective dates), employee status (such as pending, active, or departed, and effective dates). Other pertinent information such as Common Access Card (CAC) status, or other comments as needed to clarify personnel status and planned changes. Each report shall be found to be complete and accurate.

The contractor shall re-accomplish within two (2) business days after government notification of deficient report. Contractor will provide email messages for personnel changes within 24 hours of discovery that were not planned or expected during the current month, e.g., update the list.

3.5.3.2. Quarterly Team Summary Report. The contractor shall provide accurate and complete written reports by TO number, at the Quarterly Team Review. The Quarterly Team Summary Report shall address the status of each existing and new task, quality of project execution, and environmental and safety conditions. Quarterly task reports shall include the task order number, date the TO PWS was received, the AFIT Faculty POC’s name and department, and research description/progress. The reports shall include information for prospective candidates including name, estimated start date, and contractor comments regarding suitability for the research project.

3.5.3.3. Environmental and Safety Conditions Summary. Quarterly Environmental and Safety Conditions Summary reports shall be submitted to the Government and include names of each assigned contractor, task order number, AFIT Faculty POC’s name and department, completion or scheduled dates for required environmental, safety and health training. Report shall include all accidents, injuries, exposures to chemical or physical hazards, doctor, clinic, or hospital visits, including the use of first aid kits, minor incidents, and the actions the contractor took and will take with respect to each event. If no accidents, injuries, or hazardous situations occurred this shall be stated in the report. The environmental and safety conditions summary reports shall address the safety relevant portions of AFIT, 88 ABW, AFMC, and all other USAF operating instructions.

3.5.3.4. Fiscal Year Research Projects Summary. Contractor shall provide a Fiscal Year Research Projects Summary Report listing all pending, active, and completed projects during the previous Government Fiscal Year, with task order number, name(s) of assigned personnel, AFIT Faculty POC and department, brief description of key accomplishments, activities, challenges, or other comments by the contractor.

3.5.4. Voluntary Protection Program (VPP):

3.5.4.1. Applicability: This section of the PWS applies to “Applicable Contractors” as defined below.

3.5.4.2. VPP Definitions:

3.5.4.2.1. Applicable Contractor: A contractor whose employees worked at least 1,000 hours at the site in any calendar quarter within the last 12 months and is NOT directly supervised by the applicant (installation).

3.5.4.2.2. Days Away, Restricted, and or Transfer Case Incident Rate (DART): The number of recordable injuries and illness cases per 100 full-time employees resulting in days away from work, restricted work activity, and/or job transfer that a site has experienced in a given time frame.

3.5.4.2.3. Total Case Incidence Rate (TCIR): Total number of recordable injuries and illness cases per 100 full-time employees that a site has experienced in a given time frame.

3.5.4.2.4. Voluntary Protection Program: The Voluntary Protection Program (VPP) promotes effective worksite-based safety and health. In the VPP, management, labor, and OSHA establish cooperative relationships at workplaces that have implemented a comprehensive safety and health management system. Approval into VPP is OSHA’s official recognition of the outstanding efforts of employers and employees who have achieved exemplary occupational safety and health. Detailed information on VPP is available on the OSHA website at: http://www/osha.gov/dcsp/vpp/index.html.

3.5.4.3. Requirements:

3.5.4.3.1. Wright-Patterson AFB is in the process of pursuing VPP recognition or has already been recognized under the OSHA Voluntary Protection Program (VPP). VPP impacts all “applicable contractors” operating on Air Force Installations. The contractor shall be responsible for ensuring their http://www/osha.gov/dcsp/vpp/index.html employees and managers have a comprehensive understanding of VPP as well as full compliance with OSHA requirements. The contractor shall follow the safety and health rules of the installation or VPP site. In accordance with VPP requirements, the contractor shall submit a Safety and Health Plan and corresponding site safety checklist to the Contracting Officer not later than 10 calendar days after contract award. The contractor’s plan shall include appropriate measures to ensure the contractor reacts promptly to investigate, correct, and track alleged safety and health violations and/or uncontrolled hazards in contractor work areas. The plan shall:

Demonstrate a management commitment to employee safety and health;

Identify the application of the safety and health plan to subcontractors;

Identify the roles and responsibilities of the following individuals with respect to safety and VPP: Management, Supervisors, Employees, and Safety Coordinator;

Identify applicable safety rules and regulations;

Include a worksite hazard analysis to include base-line hazard identification and required control measures;

Include a job site analysis to include hazards of tasks required to control measures;

Identify employee safety and health training requirements and the documentation process;

Include a workplace inspection frequency, to include identifying the individual conducting the inspections;

Include employee hazard reporting procedures;

Identify individual(s) responsible for corrective action of hazards;

Identify first aid/injury procedures;

Identify procedures for accident investigation and reporting;

Identify emergency response procedures; and

Identify the process for tracking controlled hazards in contractor work areas.

3.5.4.3.2. The contractor shall submit their Total Case Incidence Rate (TCIR) and Days Away, Restricted, and or Transfer Case Incident Rate (DART) rates and OSHA Form 300A annually to the AFIT COR to be submitted to the local contracting office for consolidation and submission as part of the installation’s annual VPP Safety and Health Management report. TCIR and DART rates are due by the 15th of January of each year.

Rate Calculation:

Total Case Rate (TCIR): Sum of the number of recordable non-fatal injuries plus illnesses in a given time frame using the formula (N/EH x 200,000) where:

N = Sum of the number of recordable non-fatal injuries plus illnesses in a given time frame.

EH = total number of hours worked by all employees in a given time frame.

200,000 = Equivalent of 100 full time workers working 40 hours per week, 50 weeks per year.

Days Away, Restricted, or Transferred (DART) Rate: This includes cases involving days away from work, restricted work activity, and transfers to another job and is calculated based on (N/EH) x (200,000) where:

N = the number of cases involving days away and/or job transfer or restriction, EH = the total number of hours worked by all employees during the calendar year, and

200,000 = the base for 100 full-time equivalent employees.

3.5.4.3.3. The contractor’s Quality Control Plan shall identify the processes and procedures the contractor will use to track compliance with the Safety and Health Plan, and the process and procedures that will be used to correct deficiencies. The government will inspect this plan for accuracy and completeness.

3.5.4.3.4. The contractor shall establish these VPP requirements for all subcontractors who qualify as applicable contractors under the resulting contract.

4.0 Services Delivery Summary.

4.1 IDIQ Level Service Delivery Summary. The SDS table below summarizes the most important performance objectives and performance thresholds (specific standards) as identified within the body of the PWS. The absence of any performance objective and threshold from this SDS shall not detract from its enforceability nor limit the rights or remedies of the Government under any provision of the contract.

Metrics will be calculated monthly unless otherwise specified. Adequate and inadequate performance will be reported in the Contractor Performance Assessment Reporting System (CPARS).

The following Service Delivery Summary (SDS) will guide overall performance of the IDIQ and each task order (TO) issued against the IDIQ. The following criteria will be used to determine if performance requirements are met. They may be supplemented in each TO or further revised upon agreement of the parties.

Performance Standards Performance Threshold Incentive/Disincentive

TO RFQ Response

TO quote provided by RFQ close date with minimal need for quote revision.

-On/Off Ramp Review

-CPARS

TO Delivery/Performance Start

Order process initiated within 1 business day of TO award acceptance unless otherwise indicated.

-On/Off Ramp Review

-CPARS

Invoice

95% of invoices are correct on first submission 100% of incorrect invoices will be corrected within 2 days

IDIQ

Management/Administration

Post award IDIQ concerns addressed timely and in writing to all necessary parties.

-On/Off Ramp Review

-CPARS

TO

Management/Administration

TO POC available Release of claims for TO received within 90 days of TO expiration.

-On/Off Ramp Review

-CPARS

TO Service Support

TO services provided timely and with services provided IAW TO level PWS.

Safety Compliance Complies with 100% of the

Safety and Health Plan

-On/Off Ramp Review

-CPARS

-Periodic Inspection -Customer Input

Contractor personnel correctly follow Task Orders

95% of tasks are performed correctly and on time within 2 days

-On/Off Ramp Review

-CPARS

-Periodic Inspection -Customer Input

Provide Status Reports

Initial, monthly, quarterly and annual submissions pass to government inspection 90% of the time

-On/Off Ramp Review

-CPARS

-100% Inspection

QCP Compliance 100% adhere to QCP to correct quality issues.

-On/Off Ramp Review

-Periodic Inspection

Timely Replacement of Personnel

100% of personnel replacement within timeframe

Task Order Level Service Delivery Summary

Task Order specific criteria above and beyond the IDIQ level service delivery summary will be defined in the PWS for each task order.

4.2. IDIQ Management

The contractor will ensure that the overarching IDIQ and each task order will have a designated Contractor Point of Contact (POC). The IDIQ/task order POC shall be responsible for serving as the coordinating single point of contact between the contractor and Government. The POC shall be fully authorized to manage the activities of contractor and third-party contractors needed to meet the task order requirements, providing a corporate escalation path for issues that may develop on individual task orders.

4.3. Performance Reporting. The contractor’s TO performance will be monitored by the Government and reported in CPARS or a Customer Survey, depending on the dollar amount of the task order. Performance standards shall include the contractor’s ability to provide or satisfy the following:

• Provide satisfactory solutions to requirements with the necessary customer support

• Provide solutions and services that meet or exceed specified performance parameters

• Deliver timely and quality deliverables to include accurate reports and responsive proposals

• Ensure solutions to requirements are in compliance with applicable policy and regulation

4.4. Monthly Invoice. The contractor shall provide a monthly invoice per TOto be submitted simultaneously with the monthly status report. The monthly invoice shall be submitted 10 calendar days from the last business day of each month. The invoice shall include but not be limited to:

• Task order number

• Travel costs (if needed).

• Supporting documentation for travel costs (if needed). Invoices including travel costs shall include supporting documentation as required by the Federal Travel Regulation (FTR) (receipts for all costs $75.00 or greater). Invoice submissions including travel costs shall include completed travel expense sheets for each trip for each employee.

• The contractor shall comply with line item billing requests.

• The contractor shall include number of hours expended per labor category, the labor category, and the rate for the month being invoiced.

• The contractor shall include a total amount of labor hours and total dollars expended.

4.5. Onramp/Offramp (open season) Provisions. This program will be reviewed one year after IDIQ establishment (then annually thereafter) to determine whether it is in the best interest of the Government to “reissue” an RFP for purposes of adding additional IDIQ contract holders. The Government is under no obligation to solicit or establish additional IDIQ contracts and add additional contract holders. However, should such a determination to hold an open season be made, during this process the Government may add additional IDIQ contract holders. In the event that additional IDIQ contracts are established in accordance with these provisions, the period of performance of the “onramped” IDIQ holders will only be for that length of time remaining in the originally established five year IDIQ period. In very rare instances, unforeseen and/or urgent IDIQ contract holder additions outside of annual open season may be approved. Approval shall only be given by the IDIQ contracting officer.

During the reviews of the program, the Government will also determine whether it is in its best interest to off-ramp any contractors. Reasons for off-ramping may include (but are not limited to) poor performance. If the Government determines that off-ramping is necessary, the contractor’s next IDIQ contract option will not be exercised. In rare instances, the Government may terminate the contractor’s IDIQ contract prior to the next option period. This may result in the contractor not receiving the minimum guarantee.

4.6. Contractor Submission. Deliverables are to be transmitted with a cover letter, on the prime contractor’s letterhead, describing the contents, electronically through the General Services Administration’s (GSA) web-based procurement system, Information Technology Solutions Shop (ITSS), and to any other destination(s) as required per the Government’s request. The contractor shall provide hard copy deliverables as required upon the Government’s request. All deliverables shall be produced using recommended software tools/versions as approved by the Government. All reports shall be accomplished utilizing the MS Office Software Suite (to include MS Project as required) or Adobe .pdf.

4.7. Government Review. Government personnel will have 10 business days to review deliverables (to include resubmissions) and provide written acceptance/rejection. The AFIT COR will notify the contractor of deliverable acceptance or provide comments in writing. The contractor shall incorporate Government comments, or provide rationale for not doing so within 5 business days of receipt of comments. Government acceptance of the final deliverable will be based on resolution of Government comments or acceptance of rationale for non-inclusion. Additional changes volunteered by the contractor will be considered a resubmission of the deliverable.

4.8. Deliverables. Deliverables are identified in subsequent paragraphs. All deliverables shall meet professional standards and meet the requirements set forth in contractual documentation. Revisions to deliverables, once submitted, cannot be revised but can be appended. All documentation generated becomes Government property.

4.8.1. Deliverable Table. If a delivery date falls on a Federal holiday or Saturday or Sunday, the deliverable due date shall be the next scheduled federal workday. The deliverable due time shall be on or before COB (1700) the day the deliverable is due unless otherwise stated within this PWS.

DESCRIPTION FORMAT FREQUENCIES

Quality Control Plan Contractor format Original due at pre-performance conference;

as changes occur

Monthly Status Report Contractor format Submit with the monthly invoice

Fiscal Year Research Projects Summary Report

Contractor format Annual Submittal (by October 31st during term of contract; last report within 15 days of contract completion)

Quarterly Team Review: Tasks, Project Quality, Environmental, and Safety Report

Contractor format Updated Quarterly (by 21 Oct, 21 Jan, 21 Apr or 21

Jul as applicable)

Safety and Health Plan Contractor Format Original due 10 days after contract award;

with changes due as occurring

Total Case Incidence Rate (TCIR) and Days Away, Restricted, and or Transfer Case Incident Rate (DART) rates and

OSHA Form 300A

OSHA Form 300A 15th of January of each year

Technical Reports Contractor Format Monthly, quarterly or annually as specified in

PWS for each Task Order

Contractor Manpower Report As required at http://www.ecmra.

NLT 31 October of each year http://www.ecmra.mil/ mil

Transition Plan Contractor Format Original due with proposal, with changes due as necessary

Monthly Invoice Contractor Format Submit 10 calendar days from the last business day of the month

5.0. Administration. Work is to be accomplished through the General Services Administration, Federal Acquisition Service (FAS), Great Lakes Region, through its contract with the selected contractor. Certification by the Government of satisfactory services provided is contingent upon the contractor performing in accordance with the terms and conditions of the referenced contract, this document, the approved technical and price quote, and all amendments. AFIT representatives, GSA's representatives, and the contractor's representative(s) shall meet when deemed necessary at AFIT’s request. The AFIT representatives, the GSA representatives, and the contractor’s representative may meet at the place determined by the AFIT and GSA representatives.

5.1. Kickoff Meeting. The contractor in conjunction with the GSA Contracting Officer shall meet with key Government representatives within fifteen (15) business days after award to ensure a common understanding of the requirements, expectations, and ultimate end products. The contractor shall discuss the overall understanding of the project and review the background information and materials provided by the Government representatives. Discussions will also include the scope of work, deliverables to be produced, how the efforts will be organized, projects completed, assumptions made/expected and results. A concerted effort shall be made to gain a thorough understanding of the Government expectations. However, nothing discussed in this or in any subsequent meetings or discussions between the Government and the Contractor shall be construed as adding, deleting, or modifying any task order requirements, including deliverable specifications and due dates.

5.2. Post Award Conference/Periodic Progress Meetings. The contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, AFIT COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the Contracting Officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the government. A Monthly Status report that will list completed work for the period, outstanding issues, problems, resolutions and plans for the next month’s activities shall be submitted to the AFIT COR and GSA PM with the monthly invoice.

5.3. Identification of Contractor Employees. All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

5.4. Contractor Performance. The contractor shall establish and provide a qualified workforce capable of performing the required tasks. The contractor shall monitor work performance, measure results, ensure delivery of contracted product deliverables and services, support management and decision making, and facilitate communication. The contractor shall bring problems or potential problems affecting performance to the attention of the AFIT COR and GSA PM as soon as possible. The contractor shall provide in writing the results of all meetings with the AFIT COR that affect and/or change conditions, or result in additional agreements or requirements to the GSA PM. The contractor shall not perform any work outside the scope or requirements of this PWS and resultant order without express written approval of the GSA Contracting Officer. Verbal reports shall be followed up with written reports within 48 hours. The contractor shall establish and maintain a documented set of disciplined, mature, and continuously improving processes for administering all contract and task order efforts with an emphasis on cost efficiency, schedule, performance, responsiveness, and consistently high-quality delivery.

5.5. Quality Assurance. The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied and the frequency of surveillance.

5.6. Period of Performance. The period of performance for the IDIQ contract is as follows:

Base: 1 September 2017 to 31 August 2018 Option 1: 1 September 2018 to 31 August 2019 Option 2: 1 September 2019 to 31 August 2020 Option 3: 1 September 2020 to 31 August 2021

5.7. Place of Performance. Place of Performance will be the Air Force Institute of Technology, Wright-Patterson AFB, OH.

5.8. Recognized Holidays. The contractor is not required to provide services at the Air Force installation on US Federal holidays or approved Air Education and Training Command (AETC) stated “Goal or Incentive Down Days.” AFIT will not be open for business on US Federal holidays. Federal holidays are:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

5.9. Hours of Operation. The contractor shall provide service during AFIT’s normal hours of operation. AFIT’s normal hours (local time) are 0630-2100, Monday thru Thursday, 0630-1800 on Fridays, and 1100-1800 Saturday and Sunday. Contractor employee’s work schedules shall adhere to AFIT’s normal hours of operation unless alternate work schedules determined to be appropriate by government program manager or their designee. Alternate work schedules are subject to the approval of the COR or the Contracting Officer.

The contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the workforce are essential.

5.10. Travel. The contractor may be required to travel in support of the IDIQ task orders. The Government may recommend contractor travel to seminars, conferences, workshops, meetings, events or training that is government unique or is necessary to maintain the requirements of the task order PWS.

The contractor shall obtain written approval from the AFIT COR prior to contractor personnel incurring any travel expense. The contractor shall identify personnel who will be traveling and provide travel estimates to the Government 10 days prior but a minimum of 2 days when there are extenuating circumstances to the projected travel date. Travel and related expenses will be reimbursable to the contractor in accordance with the Joint Federal Travel Regulations and FAR 31.205-46 Travel Costs.

Reimbursement will only be authorized in support of government-directed travel. Travel to other Government or civilian facilities outside the local area may be required.