ID03 SSJ - JCLC Black Creek - Hephzibah HS - Redacted.pdf

Control No: KNOX-SAT-2026-0085

Apr 2021

Memorandum for Record � Limiting Competition at or below the Simplified Acquisition Threshold

1. Contracting Activity: Mission Installation Contracting Command � Fort Knox

2. Description of Action:

Nature: New Requirement Follow-on Requirement

Contract Vehicle: Purchase Order Number W9124D25PA106

Pricing/Contract Type: Fixed Price

Funds: Operations & Maintenance, Army (OMA) Other Funds: MPA

FY: 26

Name of Proposed Contractor(s) and Address:

Coastal Georgia Council, BSA 11900 Abercorn Street Savannah, Georgia 31419

Brand Name Buy: Yes No

3. Description of Services or Supplies: Provide lodging, training sites, golf carts, and meal services to support 202 Cadets and 38 Cadre members participating in JCLC Black Creek for Hephzibah High School. Training sites include COPES course with high and low ropes, zip line, and archery range. The Contractor shall provide all personnel, supplies, facilities, tools, materials, supervision, furniture, 10 gas operated golf carts. All facilities and training areas shall be co-located and able to accommodate separate gender lodging (males/females), restrooms, and shower areas.

For Actions without Options:

Period of Performance: 1 June 2026 to 5 June 2026 Total Value: $

4. Authority: Select the appropriate authority below:

FAR 12.102(a): For acquisitions valued at or below the simplified acquisition threshold (SAT), document the decision that only one source is available and the basis for the decision.

5. Reasons for Authority Cited:

a. Coastal Georgia Council, BSA was chosen due to its central location relative to all participating schools and its ability to host the entire operation in a single, secure environment and is the only source within the coastal area that can provide the required services with the requested timeline.

b. The site has sufficient space for billeting Cadets and successfully accommodates a combined total of 240 personnel (202 Cadets and 38 Cadre), provides dedicated separate gender lodging, co-located training sites, and golf cart rental. The site has its own full-service dining facility operations and can prepare and serve meals while meeting the food safety guidelines of the Department of the Army Pamphlet 30-22, Operating Procedures for the Army Food Program (DA PAM 30-22).

c. The site offers infrastructure for COPE courses with high and low ropes, zip line, and archery range, with capability to conduct mandatory training to meet the regulatory intent.

6. Publicizing Contract Actions: For FAR Part 12 actions, pre-solicitation and solicitation notice will be made IAW FAR 5.102 and FAR 5.201.

7. Market Research: Market research was conducted by Hephzibah High School JROTC Directorate of Army Instruction (DAI), evaluations began in early fall 2025.

RFI�s were sent directly to potential vendors. The review included Fort Gordon, Augusta State University (ASU), Georgia Military College (GMC), and Coastal Georgia Council, BSA. Fort Gordon denied the capability to host JCLC due to the base undergoing major realignment challenges. ASU declined due to budget constraints noted in 2025. GMC is unavailable due to hosting another JCLC during the requested period of performance. A review of all sources and facilities available has been narrowed down to the recommended source/facility, Coastal Georgia Council, BSA.

8. Other Facts: Coastal Georgia Council, BSA has successfully supported JCLC in the past, meeting all mission requirements. The center has performed satisfactorily on multiple previous contracts, establishing a high level of institutional trust. Based on past performance, there is no reasonable expectation of a decline in service quality for future iterations of the camp. Previous awarded contract W9124D25PA106.

If this contract is not awarded, Cadets and Cadre cannot participate in adventure training which is not normally available to students at their schools. As a result, the JROTC programs will not be in compliance with the U.S. Army Cadet Command (USACC) requirement to conduct an annual JCLC as mandated by Cadet Command Regulation 145-2, Organization, Administration, Operations Training and Support (CCR 145-2).

9. Contracting Officer Certification/Approval:

I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable based upon price analysis.

I certify that this justification is accurate and complete to the best of my knowledge and belief, and that completing this purchase as a sole source is in the best interest of the Government. Additionally, I approve this justification to limit competition subject to the availability of funds and provided that the services or supplies herein described have otherwise been authorized for acquisition.

Terry D. Phillips, Jr Contracting Officer