ICS Troubleshoot and Repair SOW.pdf

STATEMENT OF WORK

1. SCOPE:

Troubleshoot and repair the INTEGRATED COMMUNICATION SYSTEM (ICS) on a MTS S6G ship and identify issues causing 2MC and 7MC announcements to not operate properly. EPCP Dial Telephone displays line not ready, ACR Kite Phone does not dial off hull and ICVS UPS Electric Tray does not properly monitor batteries in ICVS Cabinet. Investigate possible electrical and circuit card issues.

The effort has been split into two phases. Phase I covers Troubleshooting and Phase II covers Repair. The Contractor will be performing troubleshooting in Phase I. For Phase II, NNSY will submit an RFQ to the Contractor following completion of Phase I. Repair parts are not included in Phase I or II, and if needed, parts shall be procured by NNSY following the troubleshooting event and shall be available for repair in Phase II.

2. PERIOD OF PERFORMANCE:

The period of performance TBD (based upon contract award). Services shall be coordinated between the

Government POC and the Vendor however, the actual schedule cannot affect or cause change to the cost or scope of this contract without prior approval of the Contracting Officer.

3. APPLICABLE DOCUMENTS:

3.1. NAVSEA technical manual (TM) SE105-BY-MMA-010 INTEGRATED COMMUNICATIONS SYSTEM (ICS) For Virginia Class

3.2. NAVAL Ships Technical Manual No. S9086-KC-STM, Chapter 300, Electric Plant- General, Rev. 11

3.3. Local Work Template 042-014 – Norfolk Naval Shipyard (NNSY) Work Authorization Form (WAF)

Requirements.

4. CONTRACTOR RESPONSIBILITIES:

4.1. Contractor will provide all Technical Work Documents utilized in performance of this work to Norfolk

Naval Shipyard (NNSY) Engineering Code 275 and Code 246 for review and approval at least five (5) days prior to start of work. Contractor will provide Work Authorization Forms in accordance with

Reference (3.3) to NNSY Code 246 prior to start of work.

4.2. Contractor personnel shall have the required security clearances to work areas of Nuclear Power Training Unit (NPTU) and onboard a US Navy Submarine.

4.2.1. At a minimum, all personnel providing services related to this order shall be United States citizens and shall possess a Department of Defense final-adjudicated Personal Security Clearance at the secret level, in accordance with DD Form 254 for performance on this Task Order. Failure of ability of a worker or supervisor to obtain a NNSY badge (i.e. minimum final secret clearance) will be cause for NNSY to refuse acceptance of individual.

4.2.2. Contractors shall have DBIDS credentials for access to Joint Base Charleston. Contractors and any subcontractors shall submit contract DD-254 to Norfolk Naval Shipyard Security Department Code 1120 for access requirement verification prior to arrival.

4.2.3. Contractors/subcontractors shall submit Visit Requests via the Defense Information System for

Security (DISS) to SMO N47724 for visitor clearance verification. Visit requests submitted by other means will not be accepted without Security Officer signed verification as to the level of security clearance granted to each employee on the visit request.

4.2.4. Contractor shall attend project provided orientation / training brief that will discuss expected actions of all contractors in the event of a casualty or other emergency situation. Additionally, the Contractor will follow direction of NNSY Project Team and Ship’s Force in the event of drills or actual emergencies. This orientation is required for each awarded Task Order. Submit a report to the WIL listing all personnel who have attended the orientation. The report shall be submitted prior to personnel coming to the work site. It is Contractor’s responsibility to ensure all personnel that will be working at the job site attend this orientation / training.

4.3. Contractor to provide all tools necessary to support contractor assigned work.

4.4. All trade litter will be removed when contractor’s breaks for lunch and at the end of each shift. The contractor’s assigned work areas are to remain in a clean and orderly condition. Contractor will remove all industrial material at completion of work operation. Industrial material and other contractor equipment will remain in the designated shipboard and pier side areas.

4.5. Per FAR 22.102-1(a) entitled “Safety,” Contractors are hereby informed that their employees or representatives present on property under Norfolk Naval Shipyard cognizance must follow Federal and State OSHA requirements and Norfolk Naval Shipyard OSHE Program Manual, NAVSHIPYDNORINST P5090.2 requirements or safety requirements for site specific location of the contract.

4.6. Phase I: Troubleshooting: Contractor shall perform the following tasks on the INTEGRATED

COMMUNICATION SYSTEM (ICS) in accordance with Reference (3.1):

4.6.1. Troubleshoot the ICS on MTS S6G ship and identify issues causing 2MC and 7MC announcements not to operate properly. Investigate possible electrical or circuit card issues.

4.6.2. Troubleshoot the EPCP Telephone displays, “Line not Ready.” Investigate possible electrical or circuit card issues.

4.6.3. ACR Kite does not dial off hull. Investigate possible electrical or circuit card issues.

4.6.4. IVCS UPS electric tray does not properly monitor batteries in the IVCS Cabinet.

4.6.5. Contractor shall submit a Trip Report in Contractor format to document Activities performed, Findings, and Recommendations to NNSY no longer than four (4) business days after trip completion. The Trip Report shall include a repair parts list which NNSY shall procure from NAVSUP or contractor.

4.7. Phase II: Repair: (Not included and can be quoted by Contractor upon receipt of a Request for Quote

(RFQ) from NNSY following completion of Phase I). Contractor shall perform the following tasks on the INTEGRATED COMMUNICATION SYSTEM (ICS) in accordance with Reference (3.1):

4.7.1. Using the repair parts list identified in Contractor trip report of 4.6.5 and procured by NNSY, the

Contractor shall repair the issues that were identified in Phase I section 4.6.

4.7.2. Contractor shall provide Objective Quality Evidence (OQE) certifying documents to NNSY C275 and C246 no longer than four (4) business days after completion of repairs to the ICS. OQE must be reviewed and approved by NNSY C275 and C246 prior to start of testing. Certifying documents to include, at a minimum, work completed, components replaced and/ or repaired (including, NIIN and Part Numbers).

4.8. Before performing any shipboard work, Contractor must interface with C246, sign the Letter of

Understanding, and follow the work authorization process outlined in Reference (3.3) --- Local Work

Template, Norfolk Naval Shipyard (NNSY) Work Authorization Form (WAF).

5. NNSY RESPONSIBILITIES:

5.1. Provide all required Submarine Orientation / Training to all personnel who will be conducting work onboard a submarine at NPTU.

5.1.1. Deck plate spot checks for comprehension may be conducted by the government.

5.1.2. The government may require Contractor personnel to carry proof of training in the form of a card, sticker on security badge, or other readily recognizable form.

5.1.3. Additional training in Tagout and Work Controls will be provided by NNSY to appropriate contractor personnel prior to or upon arrival at NPTU.

5.2. Security clearances and access for all contractor personnel will be managed by the Project Engineering & Planning Manager (PEPM).

5.3. Code 246 shall coordinate isolations as required to allow Contractor to troubleshoot and repair the Integrated Communication System (ICS).

5.4. Provide all required Submarine Orientation / Training to all personnel who will be conducting work onboard a submarine at NNSY.

5.5. Crane lifts and rigging support for equipment on, off and throughout the ship.

5.6. Provide the following temporary services:

5.6.1. 110/120 VAC in workspace. 40 Amp service

6. SHIP’S FORCE RESPONSIBILITIES:

6.1. Provide work controls to allow contractor to perform work on the ICS Cabinet.

6.2. Remove interferences in way of ICS work as required, including structure, mechanical and electrical components.

6.3. Perform a walk through inspection of contract areas with the contractor prior to executing work.

7. SECURITY REQUIREMENTS:

7.1. Contractor personnel shall have the required security clearances to work areas of Nuclear Power Training

Unit (NPTU) and onboard a US Navy Submarine.

7.1.1. At a minimum, all personnel providing services related to this order shall be United States citizens and shall possess a Department of Defense final-adjudicated Personal Security Clearance at the secret level, in accordance with DD Form 254 for performance on this Task Order. Failure of ability of a worker or supervisor to obtain a NNSY badge (i.e. minimum final secret clearance) will be cause for

NNSY to refuse acceptance of individual.

7.1.2. Contractors shall have DBIDS credentials for access to Norfolk Naval Shipyard. Contractors and any subcontractors shall submit contract DD-254 to Norfolk Naval Shipyard Security Department Code

1120 for access requirement verification prior to arrival.

7.1.3. Contractors/subcontractors shall submit Visit Requests via the Defense Information System for

Security (DISS) to SMO 39040 for visitor clearance verification. Visit requests submitted by other means will not be accepted without Facility Security Officer signed verification as to the level of security clearance granted to each employee on the visit request.

7.1.4. Contractor shall attend project provided orientation / training brief that will discuss expected actions of all contractors in the event of a casualty or other emergency situation. Additionally, the Contractor will follow direction of NNSY Project Team and Ship’s Force in the event of drills or actual emergencies. This orientation is required for each awarded Task Order. Submit a report to the PEPM listing all personnel who have attended the orientation. The report shall be submitted prior to personnel coming to the work site. It is Contractor’s responsibility to ensure all personnel that will be working at the job site attend this orientation / training.

8. SAFETY:

Per FAR 22.102-1(a) entitled "Safety", Contractors are hereby informed that their employees or representatives present on property under Norfolk Naval Shipyard cognizance must follow Federal and State OSHA requirements and Norfolk Naval Shipyard OSHE Program Manual, NAVSHIPYDNORINST P5090.2 requirements or safety requirements for site specific location of the contract.

Contractors and Non-NNSY Government Agencies (NNGAs) are hereby informed that their employees or representatives present on property under Norfolk Naval Shipyard (NNSY) cognizance must adhere to Federal

OSHA requirements for hazardous energy control IAW 29 CFR 1915.89 and must follow Hazardous Energy

Control (HEC) procedures as identified in NAVSEA’s Occupational Safety, Health, and Environment

Corporate Manual (OSHECM) Chapter 250 (latest revision), when performing work under NNSY contract. All

HEC work to be performed by Contractors and NNGAs requires that NNSY Technical Points of Contact

(TPOCs) and/or Contracting Officer’s Representatives (CORs) be notified of the HEC scope of work prior to starting work. Any changes or deviations in the initial scope of HEC work requires the NNSY TPOCs and/or

CORs be informed of the change/deviation. Appendix 250.B-1 through B-3 of OSHECM Chapter 250 for multiple employer work identifies when Contractors and NNGAs are required to assign their Lockout/Tags-Plus

Coordinator (LOTC) to coordinate HEC work with the cognizant NNSY LOTC. HEC locks shall be provided by the contractor or NNGA for their employees use. The HEC locks shall have red bodies with name labels or name tags affixed, identifying who installed the HEC lock(s) and a point of contact telephone number. HEC lock name labels and tags must be made of materials that will hold up to the environment to which they are exposed. HEC tags used for Tags-Plus HEC work shall be provided by the cognizant NNSY LOTC to the contractor or NNGA for their use if machinery, equipment, or systems (MES) cannot be locked out. OSHECM

Chapter 250 Tags-Plus procedures will be strictly followed.

Contractors and NNGA’s may obtain electronic copies of OSHECM Chapter 250 (latest revision) and access the OSHA 1915.89 web site by using the following link to NNSY’s public access web site:

http://www.navsea.navy.mil/shipyards/norfolk/default.aspx

Names and contact information for NNSY LOTCs and/or the Facility Custodian will be provided by NNSY

TPOC and/or CORs set forth elsewhere in this award document.”

9. PLACE OF PERFORMANCE:

Contractor to perform repairs on the ICS on a Moored Training Ship (MTS) located in Goose Creek, SC 29445.

10. DEFENSE BIOMETRIC IDENTIFICATION SYSTEMS (DBIDS) FOR INSTALLATION ACCESS:

Any new contractor, vendor or supplier requesting base access AFTER 31 May 2017 will be required to obtain a DBIDS credential. NCACS credentials will no longer be issued. Only DBIDS credentials will be issued to

ALL contractors, vendors and suppliers seeking base access AFTER 14 August 2017.

Defense Biometric Identification System (DBIDS) increases installation security and communications by receiving frequent database updates on changes to personnel/credential status, law enforcement warrants, lost/stolen cards, and force protection conditions. The system provides a continuous vetting anytime the DBIDS card is scanned at an installation entry point.

If you currently have a Navy Commercial Access Control System (NCACS) card, the following is required to get a DBIDS credential:

• Present your NCACS Card and a completed copy of the SECNAV FORM 5512/1 to the base Visitor Control

Center representative.

• The VCC will pull up your information in the computer, ensuring all information is current and correct.

• Once your information is validated, a temporary DBIDS credential is provided.

• Your temporary credential will have an expiration date, prior to which you will need to obtain your permanent

DBIDS credential (~ 90 days).

• For each additional U.S. Navy installation to which you need access, the first time you visit you only need to bring your DBIDS credential and statement of purpose for base access when arriving at the Visitor Control

Center.

• The representative will enter base access authorization and then you may proceed to work.

If you do NOT have an NCACS Card, the following is required to obtain a DBIDS credential:

• Present a letter or official document from my government sponsoring organization that provides the purpose for your access.

• Present valid identification, such as a passport or Real ID Act-compliant state driver's license.

• Present a completed copy of the SECNAV 5512/1 form to obtain your background check.

• Upon completion of the background check, the Visitor Control Center representative will complete the DBIDS enrollment process, which includes your photo, base restrictions, and several other assessments; after all this is done, you will be provided with your new DBIDS credential.

• You may now proceed to work.

FOR ADDITIONAL QUESTIONS ABOUT OBTAINING A DBIDS CARD, CONTACT YOUR LOCAL

BASE VISITOR CONTROL CENTER. INFORMATION IS ALSO PROVIDED AT:

www.cnic.navy.mil/om/dbids.ht

11. PORTABLE ELECTRONIC DEVICES:

"In accordance with COMSUBLANT/COMSUBPACINST 2075.1C, the use of Portable Electronic Devices

(PEDs) while in or on Department of Navy Submarine spaces are prohibited. A portable electronic device

(PED) is defined as any non-stationary electronic apparatus with singular or multiple capabilities of, but not limited to recording, storing, and/or transmitting data, voice, video, or photo images (e.g., cell phones, laptops, tablets and wearable devices such as fitness bands and smart watches).”

12. AUTHORIZATION OF ADDITIONAL WORK:

Any additional work outside the scope of this contract/purchase order shall have written authorization from the

Contracting Officer prior to executing any additional work. Any work performed without the written authorization of the Contracting Officer shall be considered “At-Risk” and the government will have no legal obligation to pay for the work performed. Pursuant 13.0004, once you have initiated performance of the work, this shall constitute your acceptance of the contract.