ICE MAKER SPECS AND SCOPE OF WORK~1.docx

Ice Maker Specifications and Scope of Work

1. IDOT District 6 is requesting quotes to furnish ice makers and install electrical and plumbing hook up for ice makers. Ice makers must include in the quoted bid any necessary demo, and any additional plumbing and electrical needed. Ice makers to be furnished shall be equal to the Scotsman B530P modular bin with Modular Cube Ice Machine C0830SA-3. Quoted prices shall be F.O.B. destination, freight prepaid.

2. Installation shall be performed by licensed plumbing and electrical contractors whom are self-insured. Vendor must carry all applicable insurance, permits, and licenses required to conduct business by the State of Illinois. Vendor’s work shall follow all Federal, State, and County codes, laws, regulations and/or standards. The Vendor must also comply with Environmental Protection Agency (EPA) and Occupational Safety and Health Act (OHSA) requirements. Plumbers and electricians are to be paid prevailing wages as prescribed by the Illinois Department of Labor for the designated counties in which work is to be performed. Please go to https://www2.illinois.gov/idol/Laws-Rules/CONMED/Pages/prevailing-wage-rates.aspx for the most current data.

3. Bidders shall contact each IDOT delivery location (see attached address list), if desired, to schedule an appointment to take a walk-thru of facilities. Such walk-thru shall be made during normal business hours and agreeable by the delivery location, Monday thru Friday, except for State holidays.

4. All work performed on the grounds and buildings of the facility shall be safeguarded while work is in progress so as not to pose a safety or security risk to the employees (i.e., protective fences, barricades, etc.).

5. The awarded vendor shall submit any and all documentation relating to this project, such as manuals, manufacturer’s warranties, etc. to the contract monitor.

6. The Vendor shall dispose of all waste generated during the completion of each service or project. Any and all environmental laws, standards or codes issued by any Environmental Protection Agency shall be followed, including those regarding waste and its disposal.

7. Bidder shall submit two (2) sets of each specifications/questionnaire and any additional, pertinent, descriptive literature.

8. Remanufactured and/or reconditioned equipment will not be accepted. All equipment must be newly manufactured.

9. The Illinois Department of Transportation reserves the right to waive minor informalities, deficiencies or technical variances which by their nature are restrictive to a given manufacturer, if in its’ judgment, it would be in the best interest of the State to do so and it would not prejudice the rights of other bidders.

10. Bidder shall provide detailed information concerning warranties of commercially acceptable quality, function, performance, service, parts and any other warranties offered, along with the bid.

Bidder may utilize the spaces provided below to detail type or warranty, duration of warranty and other pertinent information. Submit and refer to additional sheets as required.

Provide address of nearest warehouse where a complete stock of parts is maintained for this equipment.

11. Serviceability will be a factor in award. Successful bidder shall either be able to provide service after purchase or shall indicate other qualified service facilities able to service equipment, within a reasonable period of time at agency locations. Bidder shall provide documentation and enumerating service locations. Bidder may utilize spaces provide below. Failure to include such documentation shall result in disqualification of the bid. Submit and refer to additional sheets as required.

Ability to service: ___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Service lead time:___________________________________________________________________________

Delivery shall be made F.O.B. destination during the regular work week and during established receiving hours (8:00 am to 2:00 pm) unless previous arrangements are made with the locations to whom shipment is made. Vendor shall provide the delivery contact with a notification of shipment and estimated date of arrival. Shipment shall be made to the State of Illinois Department of Transportation, c/o the locations as listed.

12. The successful vendor shall deliver the requested equipment, unpack, assemble and make it ready to operate. Any packing debris shall be removed and disposed of by vendor. Vendor shall provide training to Department staff on the equipment’s use and care at no additional cost.