ICC and New Melle Maintenance Facility.pdf

LEGAL NOTICE

INVITATION FOR FORMAL BID

IFB 26-106

For

ICC and New Melle Maintenance Facility

INDIAN CAMP CREEK ENGINEERED POST FRAME MAINTENANCE BUILDING

PARK AT NEW MELLE LAKES FREESTANDING LEAN-TO STORAGE SHELTER

ST. CHARLES COUNTY GOVERNMENT

ST. CHARLES, MISSOURI

St. Charles County is seeking bids for PARKS 2026 MAINTENANCE FACILITY PACKAGE.

St. Charles County reserves the right to accept and/or reject any and all bids. All bid prices submitted must be guaranteed for ninety (90) days.

26-106 Parks 2026 Maintenance Facility Package

Parks

Bid Response from (please complete)

Name of Company or individual

TABLE OF CONTENTS

BID INSTRUCTIONS

BID SUBMISSION CHECKLIST

TERMS AND CONDITIONS

GENERAL CONDITIONS

BID SPECIFICATIONS—ICC

GENERAL SPECIFICATIONS—ICC

TECHNICAL SPECIFICATIONS—ICC

BID SPECIFICATIONS—PNML

GENERAL SPECIFICATIONS—PNML

TECHNICAL SPECIFICATIONS—PNML

GENERAL WORK PROVISIONS

BID FORMS AND REQUIRED SUBMITTALS

COUNTY-CONTRACTORS AGREEMENT

GENERAL REQUIREMENTS

PROJECT LOCATION MAPS

Parks

BID INSTRUCTIONS

Two [2] signed copies of the bid must be received in a sealed envelope; one copy shall be the original and shall be so marked. The envelope shall be plainly marked “26-106 Indian Camp Creek and New Melle Maintenance Facility,” with the date and time of the bid opening in the lower left corner. An authorized representative of the company/person submitting the bid must sign the bid in blue ink.

Bidders must submit complete pricing for both projects. Partial bids will not be accepted. The County intends to award one Contract to one Bidder for completion of both projects.

Bids must be submitted to the St. Charles County Finance Department, 201 North Second Street Room 541 St. Charles MO 63301 prior to the bid opening.

Bid opening will be on Monday, 09/28/2026 at 10:00am, in Room 116 of the St. Charles County Administration Building, 201 North Second Street, St. Charles, MO 63301.

St. Charles County reserves the right to accept and/or reject any and all bids.

Bid results may be obtained by going to our St Charles County Government website at http://www.sccmo.org/Bids.aspx click on “show Closed/Awarded/Cancelled bids”, select bid and click on “related documents”. No phone calls please. The time it takes for final bid results to be made public depends on the complexity of the project and the cost of the project.

BID INQUIRIES

Any questions or clarifications concerning this IFB must be submitted in writing to:

Lenore Moore, Purchasing Coordinator St. Charles County Government Finance Department 201 North Second Street St. Charles, Missouri 63301 Fax: (636)949-7589 lmoore@sccmo.org

Questions concerning the bid specifications should be made to:

Jake McDermott – Parks Project Manager St. Charles County Government Parks Department 201 North Second St, RM 510 St. Charles, Missouri 63301 jmcdermott@sccmo.org

Parks

Responses to questions/clarifications will be placed on the County’s website http://www.sccmo.org/Bids.aspx. Check this website frequently for updates and any addenda that are issued.

Prohibited Communication

Contact with any representative, other than through the procedure outlined in the section titled “Bid Inquiries”, concerning this request is prohibited PRIOR TO BID OPENING.

Representative shall include, but not be limited to, all elected and appointed officials, and employees of St. Charles County and their Agents within St. Charles County.

Any Offeror engaging in such prohibited communications prior to Bid Opening may be disqualified at the sole discretion of St. Charles County.

An optional pre-bid conference will be held on 09/11/2026 at 10:00 AM at

Indian Camp Creek Park:

2679 Dietrich Road, Foristell, MO 63348

The conference will take place at the existing maintenance facility within the park (directly across the street from the project site). The Google Maps coordinates are:

(38.87802964662205, -90.933413637897).

Interested parties that wish to view the project area prior to bidding but cannot attend the pre-bid meeting can contact Jake McDermott @ 636-949-7535 to schedule a site visit. We will do our best to accommodate site visit requests outside of scheduled pre-bid meeting, but there is no guarantee.

The bid number and title shall be referenced on all correspondence.

All questions must be received no later than 3:00 PM on 09/17/2026.

Any questions received after this deadline may not be answered.

Parks

BID SUBMISSION CHECKLIST

Before submitting the Bid, confirm that the sealed package contains all applicable items below.

☐ Two signed copies of the complete Bid; one copy is marked “Original.”

☐ Complete pricing for both projects; partial bids are not accepted.

☐ Signed Bid Form—ICC.

☐ Signed Bid Form—PNML.

☐ Combined Total Bid Price for both projects completed on the PNML Bid Form.

☐ Bid Guaranty in the required amount, based on the Combined Total Bid Price.

☐ Bid-stage design and product submittals required by the ICC and PNML Bid Specifications.

☐ Three references for similar projects completed within the last five years.

☐ Exception Sheet completed, including a statement of no exceptions when none are taken.

☐ Audit Clause form.

☐ Anti-Discrimination Against Israel certification, when applicable.

☐ Affidavit of Work Authorization and E-Verify documentation, when not current on file.

☐ Domestic Products Act Exhibit A.

☐ Proposed-equal documentation, when applicable.

☐ Required signatures are in blue ink; prices and notations are in blue ink or typewritten.

Parks

TERMS AND CONDITIONS

St. Charles County reserves the right to reject any and all bids or parts of a bid and waive technicalities, and to adjust quantities.

All bids will be considered final. No additions, deletions, corrections, or adjustments will be accepted after the time of bid opening.

All delivery costs or charges must be included in the F.O.B. destination bid price.

City, County and State of Missouri Sales Tax and Federal Taxes are not applicable to sales made to St. Charles County and must be excluded.

The executed Contract shall remain valid for twelve (12) months after the Notice of Award, and the County may issue the written Notice to Proceed at any time within that period. The 120-consecutive-calendar-day Contract Time begins on the date stated in the Notice to Proceed.

The electronic version of this bid/RFP is available upon request. The document was entered into WORD for Microsoft Windows. The Purchasing Office does not guarantee the completeness and accuracy of any information provided on the electronic version. Therefore, respondents are cautioned that the hard copy of this bid/RFP on file in the Purchasing Office governs in the event of a discrepancy between the information contained in or on the electronic version and that which is on the hard copy.

Vendors are required to clearly identify any deviations from the specifications in this document.

An authorized officer of the company submitting the bid must sign all bids, in blue ink.

Vendors must submit two [2] signed copies of their bid; one is to be an original and so marked.

All prices and notations must be in blue ink or typewritten on the attached form. Mistakes must be crossed out, corrections typed adjacent and must be initialed in blue ink by the person signing the bid.

St. Charles County will not award any bid to an individual or business having any outstanding amounts due from a prior Contract or business relationship with the County or who owes any amount(s) for delinquent Federal, State or Local taxes, fees and licenses.

Sealed bids received after the designated time of the receipt of the sealed bids will be considered as “No Bid” and “Void” and will not be opened.

The successful bidder is specifically denied the right of using in any form or medium the names of St. Charles County or any other public agency of St. Charles County Government for public advertising unless express written permission is granted.

All bidders must possess the necessary and appropriate business and/or professional licenses in their field.

Award will be made to the low responsive, responsible bidder, or to the offeror whose proposal is most advantageous to the County, price and other factors considered including geographic location. When payments are to be made to the County, award will be made to the most advantageous offer.

Parks

County reserves the right to accept any item or group of items offered, unless the bidder qualifies his bid by specific limitations. The bid can be on an "all or none" basis if wording in the bid so states and if all items solicited are included in the bid.

When applicable, provide unit prices and extension prices. Where there is disagreement in the unit and extension prices, the unit price shall govern.

Prevailing Wage

The proposal for this Contract shall be based upon the required payment by the Bidder for wages for each craft or type of workmen required to execute the Contract as determined by the Department of Labor and Industrial Relations of Missouri, pursuant to Sections 290.210 to 290.340, RSMo. For those projects with a total cost greater than $75,000.00, a schedule of such prevailing hourly rate of wages as determined by the Department of Labor and Industrial Relations of Missouri, pursuant to said statutory provisions and made a part of this Contract, Annual Wage Order #33 effective May 28th, 2026, shall be used.

Effective August 28, 2018, the provisions of sections 290.210 to 290.340 shall not apply to the construction of public works for which either the engineer’s estimate or the bid accepted by the County for the total project is in the amount of $75,000.00 or less. For any awarded bid in the amount of $75,000.00 or less that becomes subject to a contract amendment that increases the total project cost in excess of $75,000.00, the provisions of 290.210 to 290.340 shall apply only to that portion of the project that is in excess of $75,000.00.

The Contractor must comply with all provisions of the Prevailing Wage Law under Annual Wage Order #33 effective May 28, 2026, for this project. The contractor will forfeit a penalty to the County of $100 per day (or portion of a day) if a worker is paid less than the prevailing rate for any work done under the contract by the contractor or by any subcontractor (see section 290.250, RSMo). Certified payroll shall be submitted with request for payment.

BONDS: The following Bond types are required:

Performance Bond- A 100% Performance and Payment Bond in favor of the Owner.

The Security Co. representing Contractor must be authorized to do business in the State of Missouri and be approved by Owner.

Bid Bond- A 5% deposit of the bid total, presented in the form of a cashier’s check, Certified check, or bid bond, made payable to St. Charles County.

Insurance

Worker's Compensation and Employer's Liability: Statutory WC limits as required by the Statutes of the State of Missouri (or a qualified self-insurer) and Employers Liability in an amount of no less than $1.0 million.

Automobile, General Liability and Property Damage: The Contractor shall maintain the following minimum amounts of automobile, general liability, and property damage insurance coverage during the life of the contract:

$1,000,000 for bodily injury or death to any one person and $3,000,000 per occurrence for automobile and general liability coverage; and property damage coverage of at least

Parks

$1,000,000. A Combined Single Limit Policy in the amount of $3,000,000 is an acceptable alternative. Automobile coverage must include non-owned vehicles.

The Automobile & General Liabilities policies shall be endorsed to include the County as an additional insured including the following language: Nothing in this endorsement shall serve to operate as a waiver of the County’s Sovereign Immunity or broaden the liability of the County beyond the provisions of Sections 537.600 to 537.610 of the Revised Statutes of Missouri. Vendor shall provide for 30 days advance written notice of any material change. A Waiver of Subrogation in favor of the County shall be endorsed on each of the policies. The required insurance shall be primary insurance with respect to any other insurance or self-insurance programs maintained by the County.

A Certificate of Insurance evidencing the above coverage(s) together with a copy of the required endorsements shall be provided to the County prior to the commencement of any work.

It shall be the contractor's responsibility to keep the respective insurance policies and coverages of any sub-contractor current and in force for the life of the contract.

Architects/Design Engineers: Errors and Omissions (Professional Liability): with limits of not less than 1,000,000.000 per claim/$3,000,000.00 aggregate covering all services provided by the Contract. Coverage to be written on a claims-made basis.

Employment of Unauthorized Aliens Prohibited (Missouri Revised Statutes Section 285.530)

As a condition for the award of any contract or grant in excess of five thousand dollars by St. Charles County to a business entity, the business entity shall, by sworn affidavit and provision of documentation**, affirm its enrollment and participation in a federal work authorization program (E- Verify) with respect to the employees working in connection with the contracted services. Every such business entity shall sign an affidavit affirming that it does not knowingly employ any person who is an unauthorized alien in connection with the contracted services. [RSMO 285.530 (2)]

An employer may enroll and participate in a federal work authorization program (E-Verify) and shall verify the employment eligibility of every employee in the employer’s hire whose employment commences after the employer enrolls in a federal work authorization program. The employer shall retain a copy of the dated verification report received from the federal government. Any business entity that participates in such program shall have an affirmative defense that such business entity has not violated subsection 1 of this section. [RSMO 285.530 (4)]

Any entity contracting with St. Charles County shall only be required to provide the referenced affidavit on an annual basis. A copy of the affidavit is included in this bid request. Vendors may choose to send the required documentation using one of the following options:

Send the notarized affidavit and E-Verify MOU signature page to: St. Charles County, Attn:

Purchasing Manager, 201 N Second Street, Room 541, St. Charles, MO 63301 prior to responding to any solicitations; OR

Send the notarized affidavit and E-Verify MOU signature page along with a bid solicitation response.

These documents will be kept on file. The notarized affidavit and E-Verify MOU signature page will

Parks remain current for one year from the date of the notarized affidavit.

** PLEASE NOTE:

Acceptable enrollment and participation documentation consists of a valid copy of the signature page of the E- Verify Memorandum of Understanding, completed and signed by the Contractor, and the Department of Homeland Security - Verification Division The online address to enroll in the E-Verify program is:

https://everify.uscis.gov/account/enroll

Parks

Open Records

Any and all information contained in or submitted with the bid becomes a public record subject to the Missouri Sunshine Law when the bids are opened. If the bidder believes that any information contained in or submitted with the bid is protected from disclosure by the Missouri Sunshine Law, the bidder must clearly identify what information the bidder believes is so protected and must also clearly identify the legal basis thereof.

Veteran Friendly Employment Policy

"Indicate whether you have developed a veteran friendly employment policy and, if so, attach a copy of such policy to your response as a point of information."

"YES" our company has a veteran friendly employment policy.

"NO" our company does not have a veteran friendly employment policy.

Please include a copy of your veteran friendly employment policy with your submission.

Parks

GENERAL CONDITIONS

Definitions and Intent

For purposes of these specifications:

“County” and “Owner” mean St. Charles County, Missouri.

“Bidder” means an entity submitting a Bid.

“Contractor” means the successful Bidder after execution of the Agreement.

“Authority Having Jurisdiction” or “AHJ” means St. Charles County and any other governmental agency, fire-code authority, utility, or entity having regulatory authority over the Work.

“Work” means all labor, supervision, professional design services, materials, equipment, tools, transportation, permits, inspections, coordination, temporary facilities, startup, documentation, and incidentals required for a complete and operational project.

The Contract Documents are intended to describe a complete, turnkey project. Work reasonably inferable from the Contract Documents as necessary to produce the indicated result shall be included whether or not every minor item is expressly listed.

Contract-Document Precedence and Coordination

In the event of a conflict that cannot be reconciled by reasonable interpretation, the following order of precedence shall apply:

1. Addenda.

2. Executed Agreement.

3. General and Supplementary Conditions.

4. Bid Specifications.

5. General Specifications.

6. Technical Specifications.

7. County-issued conceptual exhibits.

8. Accepted Bid, approved shop drawings, and approved submittals.

Approved shop drawings and submittals supplement but do not supersede the Contract Documents unless the County expressly approves a deviation in writing.

The Contractor shall compare and coordinate all Contract Documents, field conditions, accepted design documents, shop drawings, and manufacturer requirements. The Contractor shall promptly notify the County in writing of discovered conflicts, omissions, or ambiguities before performing affected Work.

Contractor Responsibilities

The Contractor shall:

Provide and coordinate all labor, materials, equipment, professional services, supervision, and incidentals required to complete the Work.

Parks

Retain properly qualified Missouri-licensed design professionals for all required structural, civil, mechanical, electrical, fire/life-safety, accessibility, and other professional design.

Designate one contractor-retained design professional in responsible charge of multidisciplinary coordination.

Verify dimensions, grades, utility conditions, access limitations, and existing site conditions before beginning affected Work.

Coordinate all subcontractors, suppliers, design professionals, utility representatives, inspectors, and testing personnel.

Protect existing roads, pavement, utilities, vegetation, facilities, vehicles, and County property from damage.

Maintain the site in a safe, secure, orderly, and weather-tight condition throughout construction.

Correct, at no additional cost, Work that does not comply with the Contract Documents, approved submittals, applicable codes, or manufacturer requirements.

Respond to permit-review comments and revise and resubmit permit documents without additional cost.

Provide complete and operational facilities notwithstanding the omission of minor components reasonably necessary for the intended result.

Codes and Regulatory Requirements

All Work shall comply with the following codes and standards as adopted and amended by St.

Charles County, Missouri:

2021 International Building Code.

2021 International Fire Code.

2021 International Mechanical Code.

2021 International Plumbing Code, to the extent applicable.

2021 International Energy Conservation Code.

2021 International Fuel Gas Code, to the extent applicable.

2020 edition of NFPA 70, National Electrical Code.

ICC A117.1-2017 where referenced by the adopted Building Code.

ASCE/SEI 7-16 where referenced by the adopted Building Code.

Applicable Missouri statutes and regulations.

Applicable utility requirements.

Legally applicable federal, state, and local requirements.

Where the Contract Documents exceed minimum code requirements, the Contract Documents shall govern. Where legally applicable code requirements exceed the Contract Documents, the code requirements shall govern.

The Contractor shall not use code compliance as a basis for reducing an expressly specified quantity, dimension, material quality, capacity, warranty, or performance requirement without written County approval.

Parks

Permits, Licenses, and Regulatory Coordination

The Contractor shall obtain and pay for all building, electrical, mechanical, land-disturbance, grading, stormwater, utility, and other permits, licenses, inspections, approvals, and certificates required for the Work.

The Contractor and all subcontractors shall maintain the licenses required by St. Charles County and the State of Missouri for their respective Work.

Before submitting permit documents to the AHJ, the Contractor shall submit them to the County Parks Department for a ten-business-day review. County review is for general conformance with the intended scope and does not transfer design responsibility to the County.

The Contractor shall coordinate directly with the building official, fire-code authority, Ameren Missouri, and other authorities having jurisdiction. The Contractor shall respond to review comments and obtain final permit approval.

Professional Design and Submittal Responsibilities

Permit documents, engineering calculations, shop drawings, and other documents required by law or the AHJ shall be prepared, signed, dated, and sealed by Missouri-licensed design professionals competent in the applicable discipline.

The Contractor shall remain responsible for the complete design and coordination of the Work, including dimensions, quantities, code compliance, structural capacity, equipment clearances, system compatibility, safety, construction means and methods, and complete operational performance.

County review of any design, calculation, shop drawing, product data, or other submittal does not relieve the Contractor or its design professionals of responsibility for errors, omissions, coordination, code compliance, or performance.

Submittals shall be electronic, searchable PDF files unless another format is requested. Allow the County ten business days to review routine submittals. The review period restarts when a materially incomplete or deficient submittal is returned for correction.

Site Examination and Existing Conditions

Submission of a Bid constitutes acknowledgment that the Bidder has examined the site, reviewed the conceptual exhibits and available information, and considered access, staging, weather, existing pavement, utilities, drainage, vegetation, grades, and other visible conditions affecting the Work.

No boundary, topographic, or geotechnical survey is furnished by the County. The Contractor shall perform the surveys, subsurface investigation, testing, and other field verification its design professionals consider necessary.

Parks

The Contractor assumes responsibility for incorporating site and subsurface conditions into its design and Bid. No separate unit prices or allowances are provided for undercut, unsuitable material, buried debris, groundwater, rock, or replacement fill.

The Contractor shall contact Missouri 811 and coordinate private utility locating before excavation.

The County will identify known private utilities to the extent practical; however, the Contractor remains responsible for field verification and protection.

Utilities shown or described are approximate unless expressly designated otherwise. The Contractor shall protect active utilities and immediately report conflicts or damage.

Contract Time and Schedule

The Contractor shall achieve Final Completion within 120 consecutive calendar days after the date stated in the written Notice to Proceed.

The 120-day Contract Time includes professional design, County review, permitting, utility coordination, procurement, construction, testing, inspections, correction of deficiencies, and closeout.

Within ten calendar days after the Notice to Proceed, the Contractor shall submit a detailed construction schedule identifying design, County review, permitting, submittals, procurement, utility work, sitework, concrete, building erection, mechanical and electrical Work, inspections, punch-list Work, and closeout.

Permit-ready construction documents shall be submitted within 30 calendar days after the Notice to Proceed.

The Contractor shall update the schedule biweekly and promptly identify any condition that may affect the Contract Time. Extensions are permitted only when authorized in writing in accordance with the Agreement.

No Work shall begin before the Notice to Proceed unless the County authorizes early activity in writing.

Safety and Site Security

The Contractor is solely responsible for construction means, methods, sequences, procedures, site safety, and compliance with OSHA and other applicable safety requirements.

Provide temporary fencing, barricades, warning signs, traffic control, lighting, fall protection, excavation protection, fire prevention, and other safeguards required to protect workers, County employees, park visitors, and the public.

Secure the construction site outside working hours. Maintain emergency access and continued operation of the park, maintenance compound, roads, trails, and nearby County facilities.

Parks

Temporary Facilities, Access, and Operations

Coordinate construction access, staging, deliveries, temporary utilities, sanitation, storage, dumpsters, and job trailers with the County.

Do not obstruct park operations, public roads, emergency access, or County facilities except as specifically approved.

Use of County property or utilities does not transfer responsibility for security, weather protection, loss, damage, or safe installation.

Environmental Protection and Spill Control

Provide and maintain erosion and sediment controls required by the accepted design and applicable permits.

Prevent sediment, concrete washout, fuels, oils, chemicals, debris, wash water, and construction waste from entering drainageways, soil, groundwater, storm piping, or adjacent property.

Provide absorbent materials and dry-cleanup supplies for leaks and spills. Immediately contain and clean spills, make required reports, and notify the County.

Refueling and equipment maintenance shall occur only in controlled areas with suitable secondary containment and spill-response materials.

Protection, Cleanup, and Restoration

Protect completed and existing Work from damage. Maintain the existing roads in serviceable condition throughout construction.

Repair or replace damaged pavement, utilities, landscaping, structures, drainage features, and other property to a condition equal to or better than the preconstruction condition.

Remove waste regularly. Remove excess excavated material, unsuitable material, demolition debris, and construction waste from County property.

Restore disturbed earth with topsoil, seed, mulch, and other stabilization required to establish vegetation. Patch damaged asphalt with a compatible asphalt section.

At completion, remove temporary facilities, surplus materials, equipment, debris, and stains; sweep paved areas; restore disturbed areas; and leave the site clean.

Parks

Special Inspections and Materials Testing

The registered design professional in responsible charge shall prepare the Statement of Special Inspections required by the adopted Building Code.

The County will retain and pay the approved independent special-inspection and materials-testing agency.

The Contractor shall:

Coordinate required inspections and tests.

Provide safe access, advance notice, samples, labor, and assistance.

Not conceal Work requiring inspection.

Provide the agency with accepted drawings, specifications, and submittals.

Promptly correct deficient Work.

Pay for retesting or reinspection caused by deficient, incomplete, or improperly scheduled

Work.

Inspection and testing reports shall be submitted directly to the County, AHJ, Contractor, and applicable design professional.

Substitutions, Equals, and Deviations

Manufacturer names and model numbers establish the required quality, function, and performance unless expressly identified as sole-source requirements.

Proposed equals shall be submitted with complete technical data sufficient for comparison, including manufacturer information, drawings, dimensions, materials, performance data, warranties, code listings, test information, and deviations from the basis-of-design product.

The Parks Project Manager will determine acceptability of proposed equals on behalf of the County.

Every deviation, exception, exclusion, alternate interpretation, or proposed substitution affecting the Bid shall be clearly identified with the Bid. Failure to identify a deviation constitutes agreement to comply fully with the Contract Documents.

Acceptance of a substitution does not relieve the Contractor of responsibility for redesign, coordination, permits, dimensional changes, utility changes, or other associated costs.

Prevailing Wage

The Contractor and all subcontractors shall comply with Sections 290.210 through 290.340, RSMo, and Annual Wage Order No. 33, as amended May 28, 2026, applicable to St. Charles County, Missouri.

Certified payrolls shall accompany each payment application. Statutory penalties apply when a worker is paid less than the applicable prevailing rate.

Parks

Closeout and Warranty Administration

Before Final Acceptance, submit:

Final permit approvals and certificates.

Inspection and testing reports.

Record drawings in searchable PDF.

CAD files when requested by the County.

Final equipment and panel schedules.

Three paper copies and one electronic copy of operating and maintenance manuals and warranties.

Product data and maintenance requirements.

Spare materials specified or furnished by manufacturers.

Keys, hardware information, and core schedules.

Other closeout documents required by the Contract Documents.

The County determines Substantial Completion and Final Acceptance.

Unless a longer period is specified, provide a minimum one-year warranty covering materials, equipment, workmanship, controls, programming, and installation. The warranty period begins on the date of Final Acceptance.

Respond to urgent warranty conditions within 24 hours and routine warranty requests within five business days. Participate in an 11-month warranty inspection scheduled by the County.

Parks

BID SPECIFICATIONS - ICC

INDIAN CAMP CREEK PARK ENGINEERED POST FRAME MAINTENANCE BUILDING

***THESE BID SPECIFICATIONS MAY NOT BE ALL INCLUSIVE. THE INTENT IS TO

GIVE ENOUGH DETAIL AND SET A STANDARD FOR THE BIDDER TO DESIGN THE

SITE/PRODUCT. THE COUNTY IS EXPECTING SEALED PLANS AND

SPECIFICATIONS BE CREATED BY THE WINNING BIDDER FOR CONSTRUCTION.

Project Identification

Project: Indian Camp Creek Park Engineered Post Frame Maintenance Building Location: Indian Camp Creek Park, 2679 Dietrich Road, Foristell, Missouri 63348 Jurisdiction: Unincorporated St. Charles County, Missouri Building-permit authority: St. Charles County Division of Building and Code Enforcement

Purpose and General Scope

St. Charles County Parks Department is soliciting sealed lump-sum Bids to design, permit, furnish, construct, test, and complete a new 60-foot-by-60-foot engineered wood post-frame maintenance building with:

• A 16-foot nominal eave height and sufficient clearances for the required doors and equipment.

• A 4:12 roof slope.

• A 6-inch welded-wire-reinforced concrete floor.

• Twelve-foot-wide exterior concrete aprons on all four sides.

• Metal roof and wall panels.

• Three insulated 14-foot-by-14-foot overhead doors.

• Three 3-foot-by-7-foot personnel doors.

• Insulation and condensation control.

• Winter heating.

• Mechanical ventilation.

• One 14-foot HVLS fan.

• An underground 800-amp electrical service.

• Two 400-amp distribution panelboards, each supplied by a 400-amp feeder.

• Interior and exterior lighting.

• General-purpose and welding receptacles.

• Overhead-door operators.

• Combination emergency eye wash and shower station.

• Utility Sink.

• Sanitary Holding Tank.

• Roof-storm drainage.

• Site grading, clearing, and restoration.

• Asphalt transition Work.

• Fire/life-safety systems required by the accepted design and AHJ.

• Other associated improvements necessary for a complete, code-compliant, operational facility.

The Work is intended as a turnkey, contractor-designed project.

Parks

Contractor-Provided Design

The Contractor shall provide all professional design services required for the complete project, including structural, civil, site, grading, drainage, mechanical, electrical, fire/life-safety, accessibility, and delegated design.

Design professionals shall be licensed in Missouri and competent in their respective disciplines. One contractor-retained design professional shall be designated as the design professional in responsible charge of multidisciplinary coordination.

The County will furnish conceptual plan-view exhibits showing the approximate building location, orientation, openings, and intended arrangement. The exhibits establish design intent but are not construction documents.

The Contractor shall verify and develop all dimensions, elevations, grades, utility connections, drainage, structural systems, equipment capacities, code requirements, and construction details.

Basis of Design and Equals

Acceptable basis-of-design post-frame systems include:

• EPS Buildings engineered post-frame system.

• Stockade Buildings, Inc. Standard Frame System.

• Approved equal engineered post-frame systems.

Other engineered post-frame systems may be offered when they meet or exceed all specified structural, material, durability, warranty, and performance requirements.

Other named products are also basis-of-design products. A Bidder proposing an equal shall include manufacturer literature, drawings, performance data, warranties, code listings, test information, and a clear comparison to the named product.

The County’s acceptance of an equal does not waive any requirement.

Bid-Stage Submittals

The Bid shall include:

• A conceptual site plan showing the building footprint, exterior aprons, asphalt transition, construction access, clearing limits, storm-pipe concept, and drainage outlet.

• A dimensioned floor plan and building elevations showing roof slope, ridge orientation, overhead doors, personnel doors, louvers, exhaust fans, gutters, downspouts, and major equipment.

• A typical building section demonstrating coordination of the eave height, trusses, 14-foot-high overhead doors (as stated elsewhere in the contract, garage doors shall be 14’ x 14’), tracks, springs, operators, lighting, heaters, conduit, and 14-foot HVLS fan.

Parks

• A description of the proposed post-frame system, column system, truss system, roof and wall panels, insulation assembly, doors, mechanical equipment, electrical equipment, and warranties.

• Proposed manufacturers and basis-of-design products.

• A preliminary electrical load summary and utility/service concept.

• Written confirmation that the Bid includes an underground electrical service with not less than

800-amp total capacity and two 400-amp panelboards supplied by separate 400-amp feeders.

• A preliminary project schedule demonstrating completion within 120 calendar days after NTP.

Detailed shop drawings, final calculations, and permit documents are not required with the Bid unless specifically requested.

Permit-Ready Construction Documents

Within 30 calendar days after the Notice to Proceed, submit complete permit-ready construction documents prepared, signed, dated, and sealed by Missouri-licensed design professionals.

Submit the permit package to County Parks for review before submitting it to the AHJ.

The permit-ready package shall include:

• Code summary identifying occupancy classification, construction type, allowable area and height, fire area, occupant load, means of egress, accessibility, fire protection, plumbing-fixture analysis, hazardous-material assumptions, energy-code compliance path, and required special inspections.

• Written use narrative based on the activities described in these specifications.

• Dimensioned site plan, grading and drainage plan, clearing limits, erosion-control details, storm-pipe profile, outlet protection, accessibility features, and utility plan.

• Foundation, slab, structural framing, bracing, connection, truss-placement, truss-bracing, roof, wall, and opening details with supporting calculations.

• Floor plan, elevations, sections, schedules, and details for doors, hardware, panels, trim, flashings, insulation, gutters, and downspouts.

• Mechanical plans, ventilation calculations, heating-load calculations, equipment schedules, controls, intake/exhaust locations, and equipment clearances.

• Electrical load calculations, utility coordination, service one-line diagram, panel schedules, feeder and branch-circuit schedules, lighting plan, photometric calculations, controls, grounding, surge protection, and equipment schedules.

• Life-safety plan showing egress, emergency lighting, exit signs, fire extinguishers, and other required systems.

• Energy-code compliance documentation.

• Statement of Special Inspections.

• Other documents required by the AHJ.

Revise and resubmit documents as necessary to obtain permit approval without additional cost.

Parks

Bid Price Inclusions

The lump-sum Bid shall include:

• All professional design and engineering services.

• All calculations, signed and sealed documents, shop drawings, coordination drawings, and permit revisions.

• Site verification, surveying, layout, utility investigation, and subsurface investigation deemed necessary by the Contractor’s design professionals.

• All permits, standard inspection fees, licenses, utility applications, utility studies, utility coordination, and utility-company charges.

• All transformer, meter, primary and secondary service, underground service-lateral, and connection costs assigned to the Contractor by Ameren Missouri.

• Bonds, insurance, mobilization, supervision, temporary facilities, construction fencing, safety measures, erosion control, cleanup, and restoration as required by other Contract Documents.

• Clearing, grading, excavation, structural fill, building construction, concrete, asphalt, mechanical, electrical, drainage, startup, and closeout Work.

• All freight, delivery, unloading, storage, hoisting, tools, equipment, fasteners, sealants, accessories, and manufacturer-required components.

• Removal and lawful disposal of excess excavated material, unsuitable material, vegetation, and construction debris.

• Correction of deficient Work and retesting caused by deficient Work.

No bid alternates, allowances, or Owner-purchased materials are included unless expressly added by Addendum.

Bid Assumptions and Intended Use

The building will be used intermittently throughout the workday by as many as ten County employees for:

• Storage of trucks, tractors, mowers, trailers, and gasoline- or diesel-powered equipment.

• Routine vehicle and equipment maintenance.

• Oil and fluid changes.

• Welding and hot work.

• Battery charging.

• Woodworking, grinding, and similar maintenance activities.

• Storage of tires, compressed-gas cylinders, fuels, pesticides, herbicides, paints, solvents, and related maintenance materials in incidental operational quantities.

No bulk fuel tank or fuel-dispensing system is included.

Hazardous materials shall remain below the maximum allowable quantities established by the adopted codes. Provide approved storage cabinets, safety cans, cylinder restraints, battery-charging arrangements, ventilation, separation, and other safeguards required by the accepted design.

Parks

No indoor vehicle washing, plumbing fixtures, water service, sanitary service, utility sink, eyewash, or floor drain is included.

Existing restroom facilities in a nearby County maintenance building will serve employees. The Contractor shall document this arrangement in the code analysis and obtain AHJ acceptance.

Members of the public are not expected to routinely occupy the building.

Prevailing Wage and Bid Validity

This is a prevailing-wage project. The Bid shall include all costs required for compliance with Annual Wage Order No. 33, as amended May 28, 2026, applicable to St. Charles County.

Bid pricing shall remain firm for 90 calendar days after the Bid opening unless the County agrees otherwise in writing.

GENERAL SPECIFICATIONS – ICC

***THESE GENERAL SPECIFICATIONS MAY NOT BE ALL INCLUSIVE. THE INTENT

IS TO GIVE ENOUGH DETAIL AND SET A STANDARD FOR THE BIDDER TO DESIGN

THE SITE/PRODUCT. THE COUNTY IS EXPECTING SEALED PLANS AND

SPECIFICATIONS BE CREATED BY THE WINNING BIDDER FOR CONSTRUCTION.

Overall Design, Use, and Performance

Provide a complete engineered post-frame maintenance building and associated site improvements meeting the adopted codes and these specifications.

The Contractor’s Missouri-licensed design professionals shall design:

• The complete structural load path.

• Foundations, floor slab, aprons, and asphalt transition.

• Post-frame columns, trusses, purlins, girts, bracing, diaphragms, connections, and cladding attachments.

• Grading, drainage, storm piping, erosion control, and restoration.

• Mechanical ventilation, makeup air, heating, controls, and air movement.

• Electrical service, distribution, equipment connections, lighting, controls, grounding, and surge protection.

• Accessibility, egress, fire/life safety, and hazardous-material safeguards.

• All other systems required for a complete and permitted facility.

The sealed drawings shall state project-specific design criteria, including risk category, wind speed, exposure, snow and rain loads, seismic criteria, frost depth, soil-bearing basis, load combinations, deflection limits, concentrated equipment loads, and other governing criteria.

The Contractor shall determine the final occupancy classification from the County’s use narrative and document the determination in the permit documents.

Parks

Building Geometry

Provide:

• Enclosed building footprint: 60 feet by 60 feet.

• Nominal eave height: 16 feet.

• Roof slope: 4:12.

• Ridge orientation: As indicated by the County’s conceptual exhibits.

• Three 14-foot-wide-by-14-foot-high overhead-door openings.

• Three 3-foot-wide-by-7-foot-high personnel-door openings.

• Exterior concrete aprons: 12 feet wide around all four sides.

The Contractor shall verify that the final eave height, truss geometry, bracing, overhead-door tracks, springs, operators, lighting, heaters, conduit, and HVLS fan can be installed without conflict while maintaining the required clear door openings.

Final building placement shall generally conform to the conceptual exhibit and shall be adjusted only with County approval.

Sitework and Drainage

Clear only the areas necessary for the Work.

Remove vegetation, topsoil, organic matter, debris, and unsuitable materials from beneath the building, aprons, pavement transition, utilities, and fills.

Establish building corners, finished-floor elevation, apron elevations, and final grades. Coordinate the finished-floor elevation with the existing asphalt road north of the building while maintaining positive drainage and required door and accessibility elevations.

Maintain the existing asphalt road in good condition.

Provide a roof-storm drainage system connecting all downspouts to 6-inch PVC gravity piping sloped not less than 2% toward a southern outlet on County property.

At the north asphalt transition, saw-cut, remove, and reconstruct approximately 2 feet by 86 feet of pavement.

Remove excess soil and debris from the park. Restore disturbed earth with topsoil, seed, mulch, and stabilization. Patch pavement damaged by construction.

Post-Frame Structural System

Provide a complete engineered post-frame system consisting of factory-fabricated laminated wood columns, engineered wood trusses, secondary framing, permanent bracing, connections, fasteners, and foundations.

Parks

Acceptable basis-of-design manufacturers are EPS Buildings and Stockade Buildings, Inc., or approved equal.

Embedded structural wood is acceptable when pressure treated and certified for permanent structural ground-contact use in accordance with AWPA U1.

Foundation-column embedment shall be not less than 4 feet below finished grade and shall be increased as required by the sealed structural design, frost depth, uplift, bearing, and subsurface conditions.

Provide a minimum 40-year written warranty against decay and insect damage for embedded treated structural columns.

Roof and Wall Panels

Provide minimum 26-gauge, factory-painted structural steel roof and wall panels with an aluminum-zinc alloy-coated substrate and a 70% PVDF exterior coating system.

Panels shall be screw-fastened and installed as a complete weather-resistant system with compatible fasteners, closures, sealants, flashings, trim, and accessories.

Panel and trim colors will be selected by the County after award from the manufacturer’s standard color range. Colors shall match or coordinate with the existing maintenance building north of the project.

Provide a minimum 30-year manufacturer’s finish warranty against cracking, peeling, blistering, or flaking.

Insulation and Condensation Control

Provide a complete tested insulation, air-control, vapor-control, and condensation-control assembly designed for post-frame construction.

Minimum installed thermal performance:

• Roof assembly: R-30 or code-compliant equivalent U-factor.

• Wall assembly: R-19 or code-compliant equivalent U-factor.

Reflective insulation alone is not acceptable unless the tested assembly, including required air spaces and installation conditions, demonstrates the specified thermal performance.

No general interior metal liner panel is required. Insulation may remain exposed only when the complete assembly is listed and approved for exposed interior use and complies with flame-spread, smoke-developed, vapor-control, condensation, durability, and manufacturer requirements.

Provide protective facing or liner material at locations where the selected insulation cannot remain exposed or may be subject to damage.

Parks

Ventilation, Heating, and Air Movement

• Two commercial wall-mounted exhaust fans.

• Two fixed gable louvers.

• Calculated makeup-air openings.

• Four truss mounted electric unit heaters as a design basis (1 in each corner).

• One nominal 14-foot-diameter HVLS fan.

The mechanical engineer may revise equipment quantity or capacity when supported by accepted calculations, provided the specified performance is maintained.

Design the heating system to maintain 72°F indoors at the adopted winter outdoor design temperature. Provide programmable controls with a 60°F unoccupied setback and an adjustable operating range of 60°F to 75°F.

The building will be heated continuously during winter. Air conditioning is not included.

Design ventilation, controls, gas detection, makeup air, and vehicle-exhaust provisions for the intended use and adopted codes. General open-door operation does not replace code-required mechanical ventilation or detection.

Gutters, Downspouts, and Roof Drainage

Provide:

• Continuous 6-inch seamless commercial gutters along both eaves.

• Four 3-inch-by-4-inch downspouts, two per side.

• Hangers, outlets, elbows, straps, expansion provisions, sealants, and accessories.

• Watertight connections to the underground storm piping.

Gutters and downspouts shall match the County selected trim color. Increase capacity or quantity when required by accepted drainage calculations.

Overhead Doors and Operators

Provide three insulated commercial sectional overhead doors, each with a clear opening of 14 feet wide by 14 feet high.

Haas Model C2511L or approved equal is the basis of design.

Provide:

• Nominal 2-inch-thick insulated sections.

• Minimum R-7.45/U-0.135 thermal performance.

• Minimum 50,000-cycle spring assemblies.

• No windows.

Parks

• Exterior color selected by the County after award.

• Galvanized hardware.

• Wind-load-rated components.

• Perimeter seals and bottom astragal.

• Track configuration coordinated with available headroom and other Work.

• One commercial-duty electric operator per door.

• Wall-mounted three-button control station.

• Safety-reversing photo eyes.

• Monitored entrapment protection.

• Manual disconnect.

• Adjustable limits.

• Mounting hardware, branch circuits, and disconnects.

• Startup, testing, and adjustment.

Remote controls and exterior keypads are not required.

Personnel Doors and Hardware

Provide three exterior 3-foot-by-7-foot flush hollow-metal doors and three welded three-sided hollow-metal frames.

Provide heavy-duty exterior commercial construction, weather protection, suitable insulation, reinforcement, anchors, and finishes.

Door and frame colors will be selected by the County after award.

Provide one complete Grade 1 hardware set per door, including:

• Rim exit device.

• Compatible keyed exterior trim.

• Heavy-duty commercial door closer.

• Accessible threshold.

• Gasketing and weatherstripping.

• Door sweep.

• Three heavy-duty hinges.

• Stainless-steel kick plates on both sides.

• Required fasteners, reinforcements, silencers, seals, and accessories.

Prepare each opening for the County’s BEST-compatible seven-pin figure-eight interchangeable-core system. The County will furnish and install final cores. Electronic access control is not included.

Concrete Floor, Aprons, and Asphalt Transition

Provide:

• A 6-inch-thick concrete floor (welded wire) within the 60-foot-by-60-foot building.

• 6-inch-thick exterior concrete aprons (welded wire) extending 12 feet around all four sides.

• Minimum concrete compressive strength of 4,500 psi at 28 days.

Parks

• ASTM A1064 welded-wire reinforcement, 6 × 6–W2.9 × W2.9.

• Manufactured reinforcement chairs.

• An 8-inch compacted MoDOT Type 1 Dense Graded Aggregate base.

• A minimum 15-mil ASTM E1745 Class A vapor retarder or approved equal beneath the enclosed floor.

• A hard-steel-troweled interior finish.

• A medium broom exterior finish.

• Exterior air entrainment suitable for freeze-thaw and deicing exposure.

• Penetrating silane/siloxane sealer on exterior concrete.

• Non-film-forming lithium-silicate densifier on the interior floor.

Slope the interior floor toward the overhead-door openings at not less than 0.50% and not more than 1.00%.

Slope exterior aprons approximately 2% away from the building, modified where…