IB08 PWS JCLC Panther - FINAL.pdf

PERFORMANCE WORK STATEMENT

for

Hillsborough County Schools JCLC Panther 9-13 June 2025

Part 1

GENERAL INFORMATION

1. GENERAL: This is a non-personnel service contract to provide meals, lodging and facility usage for cadets and cadre participating in Junior Cadet Leadership Challenge (JCLC) Camp Panther 2025 for one cycle periods. 9-13 June 2025.

1.1. Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform JCLC Camp Panther 2025 as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: The Army JROTC program has an annual training requirement which the contractor provides all associated support requirements for Camp Panther. The contractor provides trained staff to conduct training, billeting, of cadets and cadre, dining facility, and training areas for orienteering, land navigation, archery, and other JCLC related events.

1.3. Scope: The contractor shall furnish facilities, furniture, equipment, supplies, management, supervision, and labor to provide lodging, training and meal accommodations, as specified herein, for JROTC Cadet Leadership Camp (JCLC) Camp Panther 2025, for one (1) cycle. 9- 13 June 2025 with a maximum of 400 Cadets and 70 cadre members, at a location provided by the contractor that are co-located. The contract shall provide services in accordance with the terms, conditions and specifications set forth in this statement of work.

1.4. Objectives:

1.4.1 The contractor shall provide Cadets an opportunity to practice leadership skills in an unfamiliar environment.

1.4.2 Allow Cadets a chance to participate in citizenship building exercises.

1.4.3 The contractor shall provide give Cadets the opportunity to experience living and interacting with their peers from other units in a military setting.

1.4.4 The contractor shall provide instruct leadership-type skills to Cadets in a “hands on” military type environment.

1.4.5 The contractor shall provide an opportunity to participate in adventure training not available to Cadets.

1.4.6 The contractor shall provide recreational facilities available and to have fun.

1.5 General Information:

1.5.1 Quality Control Plan (QCP): The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract.

1.5.1.1 Analysis of Quality Control and Timeliness of Submittals (i.e. deliverables) shall be provided to the COR within 30 days upon completion.

1.5.1.2 The Contractor shall inform the COR of issues or potential issues that might affect the performance within 24 hours of identifying those issues. Verbal reports shall be followed up by written reports within 3 days.

1.5.2 Quality Assurance: The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality level (performance thresholds).

1.5.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If the submittal of any documentation (e.g. deliverables, submittals, etc.)

deadlines fall on a holiday, the closest workday prior to the holiday will apply as the deadline for submittal.

1.5.3.1 U.S. Holidays: Work shall be performed on U.S. federally recognized holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer. When a U.S.

holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

New Year’s Day, January 1st M.L. King Day, 3rd Monday in Jan.

President’s Day, 3rd Monday in Feb. Memorial Day, Last Monday in May Juneteenth, June 19th Independence Day, July 4th

Labor Day, 1st Monday in September Columbus Day, 2nd Monday in October Veteran’s Day, November 11th Thanksgiving Day, 4th Thursday in Nov.

Christmas Day, December 25th

1.5.3.2 Reserved

1.5.4 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ. Please refer to the following

1.5.4.1 Contractor Support Hours: The contractor shall be available to conduct business (meal service) between the hours of 0530 am to 2200 pm for the duration of the meal contract except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.5.5 Place of Performance: The work to be performed under this contract will be performed at a location provided by the contractor. The place of performance must be within 80 miles of Tampa, Florida.

1.6 Security Requirements: The following information is provided on security related matters.

Contractor personnel performing work under this contract are not required to have a security clearance.

1.6.1 Physical Security: The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.2 Reserved.

1.7 Reserved.

1.8 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.8.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.9 Contracting Officer Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions:

assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.10 Key Personnel

1.10.1 Special Qualifications: Contractor shall ensure all employees meet board of health standards and food handling requirements according to AR-40-45, as well as having knowledge of safety regulations, such as Occupational Safety and Health Association (OSHA), proper clothing and footwear. Contractor shall maintain a professional demeanor when serving the food and be aware of all food safety requirements for preparing and serving food.

1.11 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties must identify themselves, to include proper marking of signature blocks in correspondence, to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports, produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.12 Protection of Government and Contract Information: Per Public Use Notice of Limitations stated by Defense Imagery Management Operations Center and contained at www.dimoc.mil/resources/limitations/ , the Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any hard copy or digital marketing tools to include its company website.

1.13 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCI as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s OCI Mitigation Plan will be determined to be acceptable solely at the discretion of the Contracting Officer. In the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

http://www.dimoc.mil/resources/limitations/

1.14 Safety: Reserve.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

2.1.1. Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. Contracting Officer. A person with authority to enter, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. Contracting Officer’s Representative (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor if that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have the authority to change the terms and conditions of the contract.

2.1.4. Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. Deliverable. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. Physical Security. Actions that prevent the loss or damage of Government property.

2.1.7. Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.8. Work Week. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AR Army Regulation COPE Challenging Outdoor Personal Experience COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report)

DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation JCLC JROTC Cadet Leadership Challenge KO Contracting Officer POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement TE Technical Exhibit

3. Government Property and Services:

3.1. Services: The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

PART 4

CONTRACTOR FURNISHED ITEMS AND

SERVICES

4. CONTRACTOR FURNISHED PROPERTY AND SERVICES:

4.1. General: The Contractor shall furnish all food, meal serving services, equipment, supplies, facilities, management, supervision, and labor to perform work under this contract that are not listed under Part 3 of this PWS.

4.2 Reserved.

4.3 Materials: The Contractor shall furnish all materials, supplies and equipment necessary to meet the requirements under this PWS to include all condiments, utensils, plates, and napkins.

4.4 Vehicles and Equipment: Contractor shall provide eleven (11) golf carts and utility vehicles to transport event participants and equipment and one (1) long bed golf cart for medical evacuation as required. Golf carts and utility vehicles will only be operated by the JROTC cadre.

Gas shall be included for the gas operated utility vehicles.

4.4.1 Contractor shall provide two (2) days of use of the canoes/rowboats with instruction on the use of personal flotation devices (PED’s) and paddles/oars. Two (2) qualified lake front staff instructors to allow up to 50 cadets in canoes/row boats on the water at the same time shall also be provided.

4.4.2 Contractor shall provide two days (2) use of COPE Course (Challenging Outdoor Personal Experience)

4.4.3 Contractor shall provide two days (2) use of the Land Navigation Course

4.4.4 Contractor shall provide two days (2) use of the Rock-Climbing Wall and Rappel Tower

4.5 Reserved.

4.6 Medical Support: The contractor shall provide first aid support facilities and operations headquarters will be located on the same site as the event.

4.7 Clothing: The contractor’s personnel shall wear clean clothing and present themselves with clothing that does not contain statements that may be offensive to the military or others using a

PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

portion of the uniform. Reference FAR 3.1002 here Subpart 3.10 - Contractor Code of Business Ethics and Conduct | Acquisition.GOV

4.8 Utility Conservation: The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

4.9 Taxes: The government will be exempted from paying any sales taxes related to this contract. Tax exemption forms will be provided to the contractor upon request

4.10. Inclement weather. The Contractor shall make available the dining facility and equipment for inclement weather. Inclement weather equipment includes lightening protective shelters, HQs building, and billets.

4.11. Audiovisual. The contractor shall be prepared to provide on call a projector and screen at the dining facility. No other audiovisual equipment is required.

4.12. Training Venues/Personnel. The contractor shall make available training and recreational facilities (rappel equipment, High and Low COPES training, leadership reaction course, obstacle course, 24-hour medical coverage facilities and swimming area). Contractor shall provide office space for the camp operations center from 9-13 June 2025, to include cleaning supplies.

4.13. The contractor shall provide the minimum personnel to support different training venues to conduct safe training. The contractor shall provide two (2) certified lifeguards for drown-proof training, kayaking, rubber boats and canoeing. Trained and qualified personnel to support COPE’s, Rappelling, Aquatics, Land Navigation and four (4) full-time nurses or EMTs for 24-hour First Aid Station.

4.14. Handwashing Stations. Contractor shall provide handwashing stations outside of the dining hall with the capacity for six (6) cadets to wash hands simultaneously prior to entering the dining hall and hand washing stations at sites with portable latrines.

4.15. Ice Bags. The contractor shall provide 175 bags (20-pound bags) of ice per day, and one commercial storage-container for both the coolers for drinking water as well as coolers for ice.

4.16. Security. The contractor shall ensure participants are in a safe and crime-free environment.

4.17. Courtesy. The contractor's employees shall be courteous to all people served under this contract. Courtesy rendered shall be equal to that rendered to other customers of the establishment and equal to that expected of any public lodging facility. Services and consideration provided to all guests shall be provided to event participants.

5.1 Basic Services: The contractor shall provide all services for meal preparation, serving and clean up as well as furnishing all lodging, facilities, equipment, showers, latrines, for cadets and cadre for the performance of this contract. The Government shall not be responsible for any miscellaneous charges incurred by the camp participant. The contractor shall explain to the participant that miscellaneous services are not covered by this contract and are payable by the participant, such as personal telephone charges, meals more than the contract requirements, and other such services.

5.2.1 Lodging: The contractor shall provide housing for 1 cycle 9-13 June 2025, 400 cadets and 70 cadre members participating in Camp Panther 2025. Housing must include one bed per individual inside any combination of tents with wood floors; screened in pavilions; cabins, lodges or general-purpose buildings. Billeting areas must provide bathroom facilities to include clean, working showers and sinks with hot and cold running water and toilets and urinals with running water.

Shower curtains or some other form of shower barriers are required for each individual shower.

5.2.2. Cadet Billeting: Cadet billeting shall be configured to facilitate the 200 males assigned to 4 different companies of approximately 50 males each with each company in a separate campsite or together in one (1) or two (2) clean lodge buildings, bunk houses, and/or general-purpose buildings in proximity to each other. The approximately 200 females to include cadets, cadre, and chaperones must be housed separately from the males, either in different campsites, lodge buildings, bunkhouses and/or general-purpose buildings in proximity to each other.

5.2.3 Cadre Billeting: Except for female chaperones and male company cadre, staff and training committee billeting shall be separate from cadet billeting. Ten (10) Cadre members will need accommodation in the vicinity of the Command Center with all other Cadre separate from Cadet Camp sites.

5.2.4. The facility is not undergoing renovation or remodeling during the time of the camp and not located within an area considered a high crime area or designated a high crime area as determined by local police statistics.

5.2.5. The contractor shall provide non-smoking sleeping facilities that are furnished solely based on one individual to a bed.

5.2.6. Fire and Safety. The contractor’s facility shall comply with Local state and federal codes

5.2.7 Meals. The contractor shall provide a menu like the one stated in 5.2.10. to include condiments for use at each meal.

5.2.8. The contractor shall provide serving equipment, chafing dishes, heating elements to maintain food temperature, serving utensils, disposable plates, cups, napkins, and utensils for each meal.

5.2.9. Contractor shall wipe down and sanitize all tables at serving location as well food preparation area and equipment.

PART 5

SPECIFIC TASKS

5.2.10. Sample Menu: The contractor shall prepare meals like the following suggested menu:

Lunch, 9 June 2025: Ham or turkey sandwich, chips, fruit, cookie, beverage

Dinner, 9 June 2025: Spaghetti with Meat Sauce, Green Beans, Garlic Bread, Apple Crisp, Prepackaged Soup & Salad, Water, Gatorade, Iced Tea, Coffee, Premade Peanut Butter & Jelly Sandwiches

Breakfast, 10 June 2025: Pancakes, Scrambled Eggs, Bacon, Oatmeal, Fruit, Cold Cereal, Milk/Juice, Water, Gatorade, Coffee, Premade Peanut Butter & Jelly Sandwiches

Lunch, 10 June 2025: Chicken Sandwich, French Fries, Chips, Pickle, Fruit, Prepackaged Soup & Salad, Water, Gatorade, Iced Tea, Coffee, Premade Peanut Butter & Jelly Sandwiches

Dinner, 10 June 2025: Ribeye Steak, Baked Potato, Green Beans, Dinner Roll, Dessert, Soup & Salad Bar, Water, Gatorade, Iced Tea, Premade Peanut Butter & Jelly Sandwiches

Breakfast, 11 June 2025: Biscuit, Sausage Gravy, Scrambled Eggs, Hash Browns, Fruit, Cold Cereal, Milk/Juice, Water, Gatorade, Coffee, Peanut Butter & Jelly Sandwich Station

Lunch, 11 June 2025: Chicken Sandwich, French Fries, Chips, Pickle, Fruit, Prepackaged Soup & Salad, Water, Gatorade, Iced Tea, Coffee, Premade Peanut Butter & Jelly Sandwiches

Dinner, 11 June 2025: Cheeseburger, Hot Dogs, French Fries, Baked Beans, Cole Slaw, Cake, Prepackaged Soup & Salad, Water, Gatorade, Iced Tea, Coffee, Premade Peanut Butter & Jelly Sandwiches

Breakfast, 12 June 2025: Biscuit, Sausage Gravy, Scrambled Eggs, Hash Browns, Fruit, Cold Cereal, Milk/Juice, Water, Gatorade, Coffee, Peanut Butter & Jelly Sandwich Station

Lunch, 12 June 2025: Chicken Sandwich, French Fries, Chips, Pickle, Fruit, Prepackaged Soup & Salad, Water, Gatorade, Iced Tea, Coffee, Premade Peanut Butter & Jelly Sandwiches

Dinner, 12 June 2025: Spaghetti with Meat Sauce, Green Beans, Garlic Bread, Apple Crisp, Prepackaged Soup & Salad, Water, Gatorade, Iced Tea, Coffee, Premade Peanut Butter & Jelly Sandwiches

Breakfast, 13 June 2025: Pancakes, scrambled eggs, bacon, oatmeal, fruit, cold cereal, milk, juice, water, Gatorade, coffee, premade peanut butter and jelly sandwiches

Lunch, 13 June 2025: Ham or turkey sandwich, chips, fruit, cookie, beverage

5.3. Feeding Times. The contractor shall serve meals during the times indicated below:

JCLC Camp Panther

Date Headcount Headcount Event Serving Time

Cadets Cadre

9-Jun-25 400 70 Lunch 1130-1300

400 70 Dinner 1700-1830

10-Jun-25 400 70 Breakfast 0530-0700

400 70 Lunch 1130-1300

400 70 Dinner 1700-1830

11-Jun-25 400 70 Breakfast 0530-0700

400 70 Lunch 1130-1300

380 70 Dinner 1700-1830

12-Jun-25 400 70 Breakfast 1130-1300

400 70 Lunch 1130-1300

400 70 Dinner 1700-1830

13-Jun-25 400 70 Breakfast 0530-0700

400 70 Lunch 1130-1300

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS): The following publications, manuals, regulations, etc. are mentioned in this PWS and are listed below.

6.1.1 CCR 145-2, Cadet Command Regulation 145-2

6.1.2 DA PAM, Department of Defense Pamphlet

6.1.3 30-22, FAR

6.1.4 AR 40-45 Nutrition Standards

6.1.5 AR 30-22 Army Food Program

PART 7

ATTACHMENT AND TECHNICAL EXHIBIT

LISTING

7. ATTACHMENT and TECHNICAL EXHIBIT LISTING

7.1. Technical Exhibit 1 – Performance Requirements Summary

7.2. Technical Exhibit 2 – Deliverables Schedule

PART 6

APPLICABLE PUBLICATIONS

PERFORMANCE

OBJECTIVE

PERFORMANCE

STANDARD

PERFORMANCE

THRESHOLD

Acceptable Quality Levels (AQLs)

PWS Para. 5.2.1, 5.2.2,

5.2.3 Lodging: The contractor

shall provide non-smoking sleeping facilities furnished solely on the bases of (1) individual to a bunk bed with mattress/cots based on accommodation with more than two (2) individual to a room/tent for double Occupancy. Males and female to be house separately with separate shower and bathroom area (s)

Cadet and cadre billets provided with beds, and lighting.

Rated no less than 100%

PWS 4.12, 4.13

Available recreational facilities (rappelling equipment and COPES training, leadership reaction course, 24-hour medical coverage facilities, golf carts and utility vehicles, porta-latrines and water sites.

All recreation facilities and equipment shall be in good repair and fully operational.

Access to those facilities shall be unimpeded and appropriate guidance be provided for and the safe and

100% compliance.

Everyone has a bunk

TECHNICAL EXHIBIT 1

PERFOMANCE REQUIREMENTS SUMMARY

(PRS)

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # Of Copies Medium/Format Submit To Menu Submission Provide menu within 10 days of the event

1 Electronically Government Point of Contact

Training Certificates

No later than the time of the award

1 Electronically Government Point of Contact

PWS Para 5.2.7, 5.2.8, Contractor shall provide meals daily 400 cadets and 70 cadre from 9-13 June 2024.

Hot food (140 degree) available for service 15 minutes prior to publish mealtimes; ice available during meals, and daily during training.

Rated no less than 100%