IB08 PWS - 7BDE Memphis Shelby County STEM.pdf

PERFORMANCE WORK STATEMENT (PWS)

Memphis Shelby County Schools STEM Camp

31 May-5 June 2026

PART 1

GENERAL INFORMATION

1. General: This is a non-personal services contract to provide food, lodging, training program and facility usage for Cadets and Cadre conducting Junior Cadet Leadership Challenge (JCLC)/ STEM Leadership Academy from 31 May to 5 June 2026. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform specified lodging, meals, program training and facility usage in accordance with this Performance Work Statement (PWS) except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: JROTC Cadet Leadership Challenge (JCLC) is an annual requirement. One of the major challenges facing the nation is the need for greater emphasis on Science, Technology, Engineering, and Mathematics (STEM) education in our public schools. A check of the Army Educational Outreach Program’s (AEOP) website is evidence of the Army’s commitment to providing STEM educational opportunities to America’s youth. To help address this need this program is intended to expand STEM education in our curriculum for Army JROTC cadets at MSCS and participating schools. The College will provide robotics kits and associates equipment, STEM qualified instructors, and a Maritime STEM curriculum to be use as part of required Academy course work. Finally, as mentioned in paragraph 1 above, JCLC is a US Army Cadet Command requirement as outlined in CCR 145-2.

1.3 Scope: The contractor shall provide non-personal services, lodging, equipment, supplies, facilities, tools, materials, supervision, and other items and non-personal services necessary to support training. The contractor shall furnish classroom, lodging, office space, nursing space furniture, equipment, supplies, gymnasium, management, supervision, and labor to provide meals and dining facilities as specified herein, for the JCLC/STEM Leadership Academy for 220 cadets and 70 Cadre for the period of performance of 31 May-5 June 2026. Contractor is to provide all equipment as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.4 Objectives: The objective of this contract is to address the growing need of our area industries for graduates eager and able to fill industries’ STEM-dependent job openings by ensuring that these youth, typically underserved by existing STEM opportunities, are aware of the good career opportunities here in the greater Jackson area and the knowledge and skills needed to secure those jobs. Through pre- and post-assessments, focused group interviews, site-based observations, and post-camp surveys the following measurable outcomes will be assessed and used to improve future JCLC/STEM Leadership Academy Academies:

1.4.1 The contractor shall provide increased awareness of and interest in pursuing STEM-dependent jobs available in the Greater Jackson area with an understanding of the academic and skill requirements for those jobs.

1.4.2 The contractor shall provide increased understanding of, and value for, STEM content and skills, e.g., team and leadership skills, as applied in the STEM Camp’s experiments and investigations.

1.4.3 The contractor shall provide increased awareness of and interest in attending post- secondary two or four year academic or technical institutions.

1.4.4 The contractor will provide STEM training activities 31 May-5 June from 0900- 1630. All robotic equipment and related materials will be provided by the contractor; the contractor will provide facilities along with 4 instructors to provide the training.

1.5. Period of Performance: The period of performance is 15 May for the Resource Working Group and 31 May - 5 June 2026 for the JCLC STEM Camp.

1.6 General Information: Services shall include providing meals and facilities services to 220 cadets and 70 Cadre in and around training sites at vendor’s facility within 100 miles of Jackson, TN. The contractor shall furnish facilities, furniture, equipment, supplies, management, supervision, and labor to provide meals and as specified herein, for the JCLC/STEM Leadership Academy for 220 cadets and 70 Cadre for the period of performance of 31 May - 5 June 2026. The contract shall provide services in accordance with the terms, conditions, and specifications set forth in this statement of work.

1.6.1 Quality Control Plan (QCP): The contractor’s existing quality assurance system shall be utilized in accordance with FAR 12.208.

1.6.1.1 The Contractor shall inform the COR of issues or potential issues that might affect the performance within 24 hours of identifying those issues. Verbal reports shall be followed up by written reports within 3 days.

1.6.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP).

This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.6.3 Recognized Holidays: There are no federal holidays during the period of performance.

1.6.4 Operating Hours: The Contractor shall provide support between the hours of 6:00am and 7:00pm CST (on call thereafter for support / lodging issues and medical support) for the duration of the five-day event from 31 May to 05 June 2026 except

Federal holidays or when the facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor shall maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at the contractor’s facility which shall be located within 100 miles of Jackson, TN. Everything will be co-located at the contractor’s facility.

1.6.6 Type of Contract: The government will award a firm-fixed price contract.

1.7 Security Requirements: Contractor personnel performing work under this contract do not have a security requirement at time of the proposal submission, or to maintain a level of security for the life of the contract.

1.7.1 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, facilities, equipment, and materials shall be secured IAW the Army Physical Security Program (AR 190-13).

1.8 Contracting Officer Representative (COR): As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.9 Special Qualifications: The contractor shall have knowledge of safety awareness, such as, Occupational Safety and Health Association, (OSHA), proper clothing and footwear. The contractor shall maintain a professional demeanor when serving the food and be aware of all local and state food safety requirements for preparing and serving food for an outdoor dining event.

1.10 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.11 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms:

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

2.1.1 Contracting Officer – means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.2 Contracting Officer's Representative (COR) – An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations.

This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract. 2.1.3 Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.4 Day – means, unless otherwise specified, a calendar day.

2.1.5 Defective Service – means a service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6 Deliverable – means anything that can be physically delivered but may include non- manufactured things such as meeting minutes or reports.

2.1.7 Government Property - means all property owned or leased by the Government.

Government property includes both Government-furnished and Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

2.1.8 Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

2.1.13 Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

2.1.14 Quality Assurance Surveillance Plan (QASP) – An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.15 Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.16 Statement – means the specific results-based activities required to satisfy HLOs.

A statement contains a result, the context of the statement, and the required action(s).

Statements focus on “what” is to be accomplished; however, they are not prescriptive in describing “how” the outcome is to be achieved. Each HLO may have several statements to flesh out the areas necessary to meet the objective. Statements are similar to Level 3 in a Work Breakdown Structure.

2.1.17 Subcontractor – means one that enters into a contract with a prime Contractor.

The Government does not have privity of contract with the subcontractor.

2.1.18 Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

2.1.19 Work Week - Monday through Friday, unless otherwise specified.

2.1.20 Cadet - An eligible student who is enrolled in JROTC and actively participating in a LET level. Cadre - Military instructor recognized by the Army employed to conduct JROTC at a school. Chaperone - A person who accompanies and looks after another person or group of people.

2.1.21 Junior Reserve Officers’ Training Corps (JROTC) - Organization of units established by the Department of the Army under Title 10, U.S. Code 2031 at public and private secondary educational institutions to conduct a program of leadership instruction for students. It is a program designed to instill in students in United States secondary educational institutions the values of citizenship, service to the United States, personal responsibility, and a sense of accomplishment.

2.1.22 Unit - The organization comprising JROTC Cadets and military instructors at one school.

2.1.23 Certified Instructors – Tennessee state board certified instructors with Certified Systems Thinking Associate (CSTA) certification

2.2 Acronyms: Although not inclusive of every term used within this PWS, or that may be included in an acquisition, the following provides a list of acronyms commonly used in the acquisition field.

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation AT Anti-terrorism COR Contracting Officer’s Representative DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 IGE Independent Government Estimate IT Information Technology JCLC Junior Cadet Leadership Challenge JROTC Junior Reserve Officer Training Corps KO Contracting Officer OPSEC Operations Security POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RA Requiring Activity RWG Resource Working Group STEM Science Technology Engineering and Mathematics TE Technical Exhibit

PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3. Government Property and Services: The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services

4.1 General: The contractor shall furnish all equipment, supplies, facilities, management, supervision, labor, food, serving equipment, chafing dishes, heating elements, serving utensils, plates, cups, napkins, utensils and services required to perform work under this contract that are not listed under Part 3 of this PWS. The contractor shall provide services in accordance with the terms, conditions and specifications set forth in this performance work statement. Courtesy and consideration shall be provided to all guests and event participants.

4.2 Equipment: The Contractor shall provide the STEM equipment, including an Apple tablet, robot, and electric ball for each cadet. The contractor will teach each cadet how to code, program and complete a course with the robot.

4.3 Services: The contractor shall provide transportation for 220 cadets and 30 cadre to and from the training events – the cadet challenge and the obstacle course. The contractor shall provide WIFI access throughout the training areas and meal serving areas.

PART 5

SPECIFIC TASKS

5.1 Basic Services: The contractor shall provide all the necessary management, supplies, equipment, supervision and labor required to provide co-located program training, training facilities, lodging, meals and other support for 220 cadets (approximately 88 males and 132 females) and 70 cadre attending JCLC STEM Camp.

The contractor will provide training facilities, lodging, meals and other support for JCLC STEM at Jackson, TN. Initial resource working group will be on 15 May 2026 with the JCLC STEM Camp conducted from 31 May - 5 June 2026.

5.1.1 Resource Working Group: The JROTC Camp Commander will meet with the contractor on 15 May 2026 for the Resource Working Group. The JROTC Camp Commander will coordinate and finalize all aspects of the JCLC STEM Camp with the contractor prior to the start of the camp.

5.2 Tasks:

5.2.1 Meals: The contractor shall provide the necessary management, supplies, equipment, supervision and labor required to set up, serve meals, tear down, remove trash, wipe down and sanitize the food preparation and dining area, including all tables, for each meal served. All food storage, preparation, handling, and service operations shall be performed in strict accordance with the State of Tennessee Department of Agriculture Food and Dairy, Chapter 0080-04-09, "Food Service Establishment."

5.2.2 The contractor shall provide all serving equipment, chafing dishes, heating elements to maintain food temperature, condiments, serving utensils, disposable plates, cups, napkins, and utensils for each meal.

5.2.3 The contractor shall transport the cadets and cadre to the dining facility and transport them back to training afterwards. The contractor shall prepare and serve meals at the main dining facility.

5.2.4 The contractor shall set up all equipment required to prepare, cook, and serve the food 30 minutes prior to the serving times.

5.2.5 The contractor shall have all meals ready to serve 15 minutes prior to the serving times. The contractor shall keep all meals hot in accordance with all local and state health standards through the food serving times.

5.2.6 The contractor shall provide a minimum of two (2) servers for each meal to expedite the service.

5.2.7 The Contractor is responsible for all cleaning and sanitation of the dining and food preparation areas.

5.2.8 Menus: The contractor shall provide a menu similar to the one stated in 5.2.8.1.

All meals shall be served hot and must be nutritionally balanced. The menu shall be coordinated with and approved by the Government POC at the Resource Working Group two weeks prior to the JCLC STEM Camp.

The contractor shall serve water and electrolyte packets with all meals.

5.2.8.1 Consideration and/or accommodations must be made for 20 vegetarian meals each meal. There shall be no peanut butter sandwiches or foods containing peanut oils.

5.2.8.2 Sample Menu: The contractor shall provide a menu similar to the following:

Breakfast sample 1: Sausage gravy and biscuits, cheesy scramble, tater tots, assorted fruit, cereal, assorted juice, bottled water, milk, coffee, and condiments

Breakfast sample 2: Scrambled eggs, diced potatoes, bacon, assorted fruit, cereal, assorted juice, bottled water, milk, coffee, and condiments

Breakfast sample 3: French toast, Sir, shredded hash Browns, sausage link, assorted fruit, cereal, assorted juice, bottled water, milk, coffee, and condiments

Lunch sample 1: chicken sandwich, red pepper wrap, potato wedges, roasted broccoli, bottled water, milk, juice, coffee, and condiments

Lunch sample 2: Hot dogs, veggie hot dogs, chips, salsa salad, bottled water, milk, juice, coffee, and condiments

Dinner sample 1: pork chops, roasted cauliflower steak, cornbread, green beans, roasted sweet potatoes, dessert, bottled water, milk, juice, coffee, assorted brownies and condiments

Dinner sample 2: Pasta, meatballs, veggie meatballs, garlic bread, peas, dessert, bottled water, milk, juice, coffee, assorted brownies and condiments

5.3.3 Meal Serving Times:

Date Day Headcount Event Serving Time 31 May 2026 Sunday 290 Lunch 1230 - 1330

290 Dinner 1630 - 1730 1 June 2026 Monday 290 Breakfast 0730 - 0830

290 Lunch 1230 - 1330 290 Dinner 1630 - 1730

2 June 2026 Tuesday 290 Breakfast 0730 - 0830 290 Lunch 1230 - 1330 290 Dinner 1630 - 1730

3 June 2026 Wednesday 290 Breakfast 0730 - 0830 290 Lunch 1230 - 1330 290 Dinner 1630 - 1730

4 June 2026 Thursday 290 Breakfast 0730 - 0830 290 Lunch 1230 - 1330 290 Dinner 1630 - 1730

5 June 2026 Friday 290 Breakfast 0730 - 0830 290 Lunch 1230 - 1330

5.4 Lodging: The contractor shall provide non-smoking housing for 220 Cadets and 70 Cadre participating in JCLC STEM Camp in Jackson, TN. Males and females shall be billeted separately. Housing must include one bed per individual. Billeting areas must provide bathroom facilities to include clean, working showers and sinks with hot and cold running water; toilets or toilets and urinals with running water. Shower curtains or some other form of shower barriers are required.

5.5 Facilities and Training:

5.5.1 Contractor shall provide all facilities and training facilities with certified instructors for STEM and Robotics events. The instructors shall be certified in Certified Systems Thinking Associate (CSTA). The certified instructors will follow approved curriculum outlined by the contractor. Contractor shall provide permanent structure facilities with electrical power for in processing, camp operations center for cadre staff, headquarters element, first aid station and dining facilities to include cleaning supplies that are compliant with all applicable local and state fire and safety codes.

5.5.2 The contractor shall be an accredited public institution with an established STEM program. Contractor shall provide training facilities with certified instructors for All STEM classes (Science, Technology, Engineering, and Mathematics) / robotic equipment and related materials will be provided by the contractor; the contractor will provide facilities along with four (4) instructors to provide the training.

5.5.3 Medical Support: The contractor shall provide six nurses. One nurse for sick call which will be manned 24 hours a day and one nurse for each training site.

5.5.4 Chaperones: The contractor shall provide 10 chaperones. One for each floor in the dormitories. The contractor shall run a day and night shift.

PART 6

APPLICABLE PUBLICATIONS

6.1 Applicable Publications (Current Editions): The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures. The following publications, manuals, regulations, etc. are mentioned in this PWS and are listed below.

6.1.1 CCR 145-2 – Organization, Administration, Operations Training and Support

6.1.2 DA PAM 30-22 Operating Procedures for the Army Food Program

6.1.3. Tennessee Department of Agriculture (chapter 0080-04-09).

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment and Technical Exhibit List:

7.1 Technical Exhibit A – Performance Requirements Summary

7.2 Technical Exhibit B – Deliverables Schedule

TECHNICAL EXHIBIT A

Performance Requirements Summary

PERFORMANCE

OBJECTIVE

PERFORMANCE STANDARD PERFORMANCE

THRESHOLD

IAW paragraph 5.1.1, the contractor shall attend a resource working group on 15 May 2026.

Attend a Resource Working Group with JROTC Camp Commander to coordinate and finalize all aspects of the contract prior to the start of the camp.

100% Requirement

IAW paragraph 5.5.2, the contractor shall be an accredited public institution with an established

STEM

The contractor shall be an accredited public institution with an established STEM program.

100% Requirement

IAW :

Para 5.2.1 to 5.3.3, Requirements for meals and serving times.

Be prepared to serve the food 15 minutes prior to scheduled serving times.

The contractor will ensure that the food is ready for serving at the prescribed time.

Upon completion of the meal, the vendor will ensure the facility is cleaned and sanitized to standards.

Vendor will ensure proper cleaning is done after meals.

Rated no less than 95%

IAW paragraph 5.4:

Lodging requirements

Contractor shall provide non-smoking sleeping quarters and bathroom facilities for 220 cadets and 70 cadre members.

Rated no less than 98%

IAW paragraph 5.5 to 5.5.4: Training Requirements

The contractor shall provide training facilities, instructors and equipment.

Rated no less than 98%

TECHNICAL EXHIBIT B

Deliverables Schedule

Deliverable Frequency # of Copies Medium/Format Submit To Confirmation of meals and other support at Resource Working Meeting

Once two weeks prior to the JCLC

Electronically Government POC