IA02 Updated MSU STEM PWS (FINAL).pdf

Performance Work Statement (PWS) University Residential

Regional Science, Technology, Engineering and Mathematics (STEM) Program United States Army Cadet Command

Jackson Public School District, MS, AL & LA JROTC Programs

Part 1 General Information

1. GENERAL: This is a non-personal service contract to provide for the establishment of a Science, Technology, Engineering and Mathematics (STEM) education program for the purpose of introducing selected Junior Reserve Officers' Training Corps (JROTC) Cadets to scientific, technology and engineering career opportunities, provide direct exposure to the college atmosphere, STEM curriculum, STEM related work sites, inspire the Cadets to strive for academic excellence, continue their education beyond high school and pursue STEM related career opportunities.

1.1 Background: One of the major challenges facing the nation is the need for greater emphasis on Science, Technology, Engineering, and Mathematics (STEM) education in our public schools.

To help address this need we intend to expand STEM education in our curriculum for Army JROTC Cadets. In order to have the biggest impact on Cadets, United States Army Cadet Command (USACC) will partner with a university that is centrally located within the state of Mississippi, to provide STEM education and activities for JROTC Cadets in the Jackson Public School system and Cadets across the state of Mississippi (MS), Alabama (AL), and Louisiana (LA). Several universities within the state of MS have well established and some nationally recognized STEM programs. The selected institution must also have the organizational structure and facilities in place to allow for an immediate and positive impact on Cadets.

1.2 Introduction: The Period of performance for a new contract base period is 2 June 2025 - 15 December 2025. The contractor shall provide a residential camp, classroom visits, and a STEM Experience Day. The participating Cadets are from JROTC battalions across the states MS, AL and

LA.

1.2.1 Description of Services: The contractor shall provide a residential experience for a total estimated 360 Cadets in six one-week (5 days) cycles with 60 Cadets and four JROTC instructors per cycle on the university campus. Cycles 1-4 shall run consecutively during the month of June. Cycles 5-6 shall be held consecutively starting no earlier than 6 July of each year.

During the residential camp, the contractor shall provide meals, lodging, and transportation in accordance with the PWS. Two follow up classroom visits to the 7 Jackson Public High Schools shall be conducted during the 1st Semester (September-November). Each visit shall be conducted on two consecutive days, totaling four days per year. The STEM Experience Day shall be conducted prior 15 December of each year. The contractor shall provide all the necessary transportation for this one-day event, along with lunch and dinner meals for at least 60 Cadets and four Cadre.

1.3 Objectives:

1.3.1 Increase Cadet's awareness of STEM academic programs and career fields.

1.3.2 Enhance Cadet's personal leadership skills and character development.

1.3.3 Inspire academic excellence, increase the Cadets' desire to continue education beyond high school, and increase the Cadets' desire to pursue STEM related career opportunities.

1.3.4 Increase Cadet's awareness of the importance of physical fitness by conducting physical fitness activities, taking into consideration each individual Cadet's physical capabilities/limitations.

1.4 Scope: Contractor shall provide hands-on activities in the university's Engineering Laboratory, tour of university's Engineering and Technology programs, practical exercise to develop a STEM Leadership Project, Problem-Based Learning activity, site visits to STEM related work sites, team building and leadership development activities.

1.4.1. Period of Performance: The period of performance is estimated and may vary depending on the government's need. The period of performance for the base year 2 June through 21 July will be conducted at the Awarded Facility. The two follow up classroom visits to the 7 Jackson Public High Schools shall be conducted during the 1st Semester (September- November) or prior to 15 Dec of the current year.

Option Period 2: 02 June 2025 through 19 December 2025

1.5. General Information

1.5.1 Quality Control: The contractor shall develop and maintain an effective quality control program (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of ineffective, inappropriate actions that may be performed by contracted personnel. The contractor's quality control program is the means by which he/she assures himself/herself that his/her work complies with the requirement of the contract.

1.5.2 Quality Assurance: The government will evaluate the contractor's performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.5.3 Recognized Holidays: The contractor is not required to perform services on the holidays below.

New Year's Day Martin Luther King Jr.'s Birthday President's Day Memorial Day Independence Day Juneteenth

Labor Day Columbus Day Veteran's Day Thanksgiving Day Christmas Day

1.5.4 Hour of Operation: The residential camp activities shall be scheduled to ensure that Cadets are allowed to receive no less than 8 hours of sleep per day as required by Cadet Command Regulation 145-2. 1st Semester classroom visits shall be conducted in accordance with the Jackson Public School District school hours for high school students.

1.5.5 Place of Performance: Each one-week residential camp shall be performed at the selected contractor Institute of Higher Learning. (2 June to 21 July). First Semester classroom visits shall be performed at the following locations during the 1st Semester (September-November) or prior to 15 Dec of the current year.

• Callaway High School, Jackson, MS

• Forest Hill High School, Jackson, MS

• Jim Hill High School, Jackson, MS

• Lanier High School, Jackson, MS

• Murrah High School, Jackson, MS

• Provine High School, Jackson, MS

• Wingfield High School, Jackson, MS

1.5.5 Type of Contract: The government will award a Firm/Fixed price contract.

1.5.6 Reserved

1.5.7 Contracting Officer Representative (COR): The (COR) will be identified by separate letter.

The COR monitors all technical aspects of the contract and assists in contract administration.

.The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

PART2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of government property.

Actions that prevent the lost or damage of Cadets and supporting cadre personal property. Action that prevent the physical harm to the Cadets and supporting cadre.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

AR

CCR

CFR

CONUS

COR

COTS

DA

DAPAM

DD250

DD254

DFARS

DMDC

DOD

FAR

HIPAA

IAW

KO

OCI

OCONUS

ODC

PIPO

POC

PRS

PWS

QA

QAP

QASP

QC

QCP

TE

Army Regulation Cadet Command Regulation Code of Federal Regulations Continental United States (excludes Alaska and Hawaii) Contracting Officer Representative Commercial-Off-the-Shelf Department of the Army Department of the Army Pamphlet Department of Defense Form 250 (Receiving Report) Department of Defense Contract Security Requirement List Defense Federal Acquisition Regulation Supplement Defense Manpower Data Center Department of Defense Federal Acquisition Regulation Health Insurance Portability and Accountability Act of 1996 In Accordance With Contracting Officer Organizational Conflict of Interest Outside Continental United States (includes Alaska and Hawaii) Other Direct Costs Phase In/Phase Out Point of Contact Performance Requirements Summary Performance Work Statement Quality Assurance Quality Assurance Program Quality Assurance Surveillance Plan Quality Control Quality Control Program Technical Exhibit

None

PART3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

PART4

CONTRACTOR FURNISHED ITEMS AND SERVICES

The Contractor shall furnish all supplies, materials, equipment, facilities, lodging, meals/food, in and around transportation, supervision, management and services required to perform work IAW this

PWS.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1 Residential Camp:

5.1.1 Contractor shall provide billeting on campus in the institution’s dormitories. The dorm rooms shall be capable of accommodating 60 Cadets of the same gender in a two-person room, with the males being separated from the females.

5.1.1.1 Rooms for Cadre (4) shall be housed in a single room occupancy with a minimum of a double bed, dresser, desk, chair and a bathroom/shower.

5.1.2 Contractor shall provide sleeping facilities that are furnished solely on the basis of one individual to a bed with no more than 2 individuals to a room for double occupancy. Rooms shall have 2 beds, 2 dressers, 2 desks and 2 chairs.

5.1.3 Security. A minimum of one recording security camera at entry/exit points within the building with recordings shall be kept for a minimum of 30 days.

5.1.4 Contractors' facility shall be in compliance with applicable state and local fire and safety codes and regulations.

5.1.5 Residential Camp Meals: Two hot meals and 1 late evening snack on day 1; three hot meals per day and 2 snacks (days 2, 3 and 4); two hot meals and 1 snack on day 5. The hot meals shall be consistent with the USDA Nutrition Standard9 for School Meals. Each hot meal shall consist of items derived from the m/meat alternative chart (No less than 1 serving), vegetable/fruit chart (No less than 2 servings), a bread/bread like product (No less than 1 serving) and milk chart (No less than 1 serving). Each Snack shall consist of chips or pastry, fresh fruit, juice and bottled water.

Day 1: lunch, dinner and 1 snack pack Day 2, 3, 4: breakfast, lunch, dinner and 2 snack packs Day 5: breakfast, lunch and 1 snack pack

5.1.5.1 The time for all meals and snacks shall be coordinated with the government POC.

5.1.6 Contractor shall provide transportation as required for movement around the campus and to STEM related work sites, instructional and support staff, instructional space and facilities setup as required, instructional materials for Cadets and other consumables as required. Contractor shall provide a licensed driver for appropriate mode of transportation to meet the requirement and vehicles must be able to pass all state and local required safety inspections. Contractor's mode of transportation shall be able to transport 64 personnel (60 cadets and 4 cadre) in one trip.

5.1.7 Contractor shall provide team building and self-awareness activities along with campus orientations. Contractor shall provide activities, which require cadets to work together as a part of a team and for cadets to become more aware of their strengths and weaknesses.

5.1.8 Contractor shall provide on-campus administrative capability to in/out-process JROTC Cadets and instructors participating in the STEM program. Contractor shall provide administrative procedures for receiving cadets, assigning them to appropriate lodging based on like gender, assignment to small teams, maintain file with parent permission documents for dispensing prescription/over the counter medication as required.

5.1.9 Curriculum. The proposed curriculum shall include details of instructional periods, local travel and destinations, and other activities that enhance the development and learning experience of participants. The proposed curriculum shall be presented to the government representative for review and approval prior to the contract award.

5.1.9.1 Contractor shall provide a STEM Exploration Orientation Program with the goals of increasing Cadet Awareness of STEM academic programs and career fields; enhancing their personal leadership and character development; inspiring academic excellence;

increasing the desire to continue education beyond high school and increasing the desire to pursue STEM related career opportunities.

5.1.9.2 Contractor shall provide hands-on activities in the university's Engineering Laboratory, tour of university's Engineering and Technology programs, practical exercise to develop a STEM Leadership Project, Problem-Based Learning activity, site visits to STEM related work sites, team building and leadership development activities, Leadership and STEM Guest Speakers, physical fitness and social activities.

5.1.10 Contractor shall provide at least 6 upper-level college students (rising junior, senior or graduate) to coach, mentor and guide groups of 8 to 10 Cadets through the one-week cycle and complete a brief assessment/evaluation on each Cadet at the end of the cycle. The college students and/or graduates are expected to live in the dorms with the Cadets and guide the Cadets through all activities for the entire week.

5.1.11 Contractor shall provide an opportunity for the university's Senior ROTC representatives to interact with the Cadets and provide information on scholarships and program orientation.

5.2 Classroom Visits:

5.2.1 Contractor shall establish, in partnership with other STEM organizations/institutions and JROTC leaders a program for STEM professionals to visit JPS JROTC classrooms 2 times between the period of 01 September through 30 November of each contract year, to introduce the STEM concept/purpose to sophomores and juniors. Each visit shall consist of two consecutive days, totaling four days per year. The desired student learning outcomes are to: increase Cadet’s awareness of STEM academic programs and career fields; inspire academic excellence; increase the desire to continue education beyond high school, increase the desire to pursue STEM related career opportunities and enhance personal leadership and character development.

5.2.1.1 STEM professionals’ additional expectation(s): Create a STEM based project for selected students at each of the seven JPS JROTC units to present during the second visit;

provide the students an overview of this project during the first visit along with the necessary materials for completion of the project; establish a team evaluation document; and establish an incentive/reward program. The contractor shall also receive and evaluate student's team presentation of the project during the second visit and identify the top performing team at each school. The contractor shall establish a STEM Experience Day on a university campus as an incentive for the top performing student team from each of the seven JPS JROTC units.

5.3 STEM Experience Day:

5.3.1 The contractor shall establish a stem experience day on a university campus to be conducted prior to 15 December of each contract year as an incentive for the top performing student team from each of the seven JPS JROTC units. The contractor shall provide all the necessary transportation for this one-day event, along with lunch and dinner meals for at least 60 student participants and four cadre. The contractor shall establish the itinerary for this event, which should include campus tours, orientation of STEM laboratories, interactions with STEM professors and STEM undergraduate/graduate level students.

5.3.1.1 Contractor shall provide a licensed driver(s) for appropriate mode of transportation to meet the requirement and vehicles must be able to pass all state and local required safety inspections.

5.3.2 STEM Experience Day Meals: Provide two hot meals (lunch & dinner) for at least 60 personnel (60 Cadets & 4 Cadre) during the one-day event. The hot meals shall be consistent with the USDA Nutrition Standards for School Meals. Each hot meal shall consist of items derived from them/meat alternative chart (No less than 1 serving), vegetable/fruit chart (No less than 2 servings), a bread/bread like product (No less than 1 serving) and milk chart (No less than 1 serving). Each Snack shall consist of chips or pastry, fresh fruit, juice and bottled water.

5.3.2.1 The time for all meals and snacks shall be coordinated with the government POC.

5.4 Contractor shall provide a POC to serve as program manager with decision authority. The name of this individual shall be provided to the KO and COR within five days after contract award.

5.5 Contractor shall be a regionally accredited public institution with an established STEM and ROTC program.

5.6 Contractor shall accept any qualified JROTC Cadet to participate in this STEM program.

5.7 Contractor shall establish and administer a post training assessment to determine the cost-effectiveness of the program in providing selected JROTC Cadets an introduction to STEM career opportunities, direct exposure to the college atmosphere, STEM curriculum, STEM related work sites, inspiring the Cadets to strive for academic excellence, continuing their education beyond high school and pursuing STEM related career opportunities.

PART6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS) 6.1. The Contractor shall abide by all state regulations, publications, manuals, and the university's local policies and procedures; and, CCR 145-2.

PART7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7.1. Performance Requirements Summary

7.2. Deliverables Schedule

ATTACHMENT 1

PERFORMANCE REQUIREMENTS SUMMARY

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

I

PE RFQRMANCE 0BJECTIVE

STANDARD

PE.RFORMANCE THRESHOLD INCENTIVE/ DECENTIVE

1. Meals/Snacks.

(PWS reference: 5.1.5, 5.1.5.1, 5.3.2, and 5.3.2.1)

Provide meals/snacks IAW the schedule as outlined in the PWS.

100% completion rate. The results for this performance objective will be used for reporting ofcontractor performance Ill

CPARS.

2. Lodging.

(PWS reference: 5.1.1, 5.1.2,

5.1.3 and 5.1.4)

Provide campus lodging for 60 cadets and 4 cadre for a period of five nights.

(Total lodging requirement over the six week period is 360 cadets and 24 cadre).

Max cadet lodging is 64 per week.

Minimum cadre lodging is 4 per week.

The results for this performance objective will beused for reporting ofcontractor performance 11

CPARS.

3. Training Classrooms/Office Space/Storage Rooms (PWS reference: 5.1 and 5.3)

Provide classrooms as required for the Residential Camp and the STEM Experience Day.

100% completion rate. The results for this performance objectiv will beused for reporting of contract performance 111

CPARS.

4. Registration.

(PWS reference: 5.1.8)

Provide on-campus administrative capability to in/out process JROTC cadets and instructors participating in STEM program.

100% completion rate. The results for this performance objective will be used for reporting ofcontractor performance 111

CPARS.

5. Transportation Requirements. (PWS reference: 5.1.6, 5.3.1, and 5.3.1.1)

Provide transportation as required for the Residential Camp and the STEM Experience Day.

100% completion rate. The results for this performance objectiv will beused for reporting orcontracto performance lll

CPARS.

6. Curriculum Support. (PWS reference:5.1.9.2)

Provide hands-on STEM related activities, practical exercises to develop STEM leadership project, problem-based learning activities, site visits, team building activities, guest speakers, physical

100% completion rate. The results for this performance Objective will be used for reporting u i.

contractor performance Ill

7. Instructor Support.

(PWS reference:

5.1.1())

Provide at least 6 upper-level college students (rising junior, senior or graduate to coach, mentor, and guide 8-10 cadets each through each one-week cycle and complete a brief assessment/evaluation of each cadet at the end of each week's cycle.

100% completion rate. The results for this performance objective will be used for reporting of Contractor performance 111

CPARS.

8. Classroom Visits (PWS reference: 5.12, 5.2.1, and 5.2.1.1)

Provide two classroom visits to the 7 JPS schools between the months of September through November. Each visit shall consist of two consecutive days, totaling four days.

100% completion rate. The results for this performance objective will be used for reporting of contractor performance

CPARS.

9. STEM Experience Day

(PWS 5.3, 5.3.1, 5.3.1.1,

5.3.2, and 5.3.2.1)

The contractor shall establish a STEM Experience Day on a university campus to be conducted prior to 15 December of each contract year as an incentive for the top performing student team from each of the seven JPS JROTC units.

100% completion rate. The results for this performance objective will beused for reporting of contractor performance m

CPARS.

ATTACHMENT 2

DELIVERABLES SCHEDULE

I

Deliverable T•

Frequency

Completely fill out blocks 30a, 30b, and 30c on date of award.

# of Copies: Medium/Format Submit Tor

Standard Form 1449

1 Electronic

Contract Format

Contracting Office

Quality Control Plan (PWS reference: 1.5.1)

NLT five calendar days after contract award; changes five working days prior to implementation

2 Paper Electroni c

Written Plan Contracting Officer

Post Training Assessment (PWS reference: 5.7)

One occurrence after each annual training is completed.

1 Electronic Written Assessment JROTC Representative

POC for Program Manager (PWS reference: 5.4)

Contractor Manpower Report (PWS reference:

5.8)

NLT five calendar days after contract award; changes two working days prior to implementation Annually

2 Electronic

Electronic

Written

Written Certification

Contracting Officer &

COR

CMR Website