IA02 PWS - Somerset HS JCLC.pdf

PERFORMANCE WORK STATEMENT (PWS)

Somerset Independent School District (ISD) JROTC Cadet Leadership Challenge (JCLC)

United States Army Cadet Command 5th Brigade JROTC Programs

8-12 June 2026

Part 1 General Information

1. General: This is a non-personal services contract to provide services to support the Somerset ISD JCLC during the period 8-12 June 2026 New Braunfels, TX. The Government will not exercise any supervision or control over the contract service providers performing the services. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. This is a non-personal service contract under which the personnel rendering the service are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: This is a non-personal services contract to furnish facilities, furniture, equipment, supplies, medical services, tools, management, supervision and labor as specified herein to provide co-located facilities, training facilities, lodging accommodations, and meal services for 220 Cadets and 40 Cadres during the period of 8-12 June 2026 for the Somerset ISD JROTC JCLC. Training facilities shall include high ropes, low ropes, zip lines, orienteering course, obstacle course, rappelling course, and a swimming pool for a water safety course. The contractor shall provide services in accordance with the terms, conditions and specifications set forth in this PWS. The contractor shall perform to the standards in this contract.

1.2 Background: JCLC is an annual requirement for all JROTC units. The camp is required to have proven capabilities to provide co-located lodging accommodations, food services, transportation, specialized training facilities/activity areas, medical support with facilities as well as running route and other areas required to support the Somerset ISD JROTC programs. There are 22 JROTC Programs attending this JCLC.

1.3 Scope: The Contractor shall provide non-personal service(s). This is a non-personal services contract to furnish facilities, furniture, equipment, supplies, medical services, tools, management, supervision and labor as specified herein to provide co-located facilities, training facilities, lodging accommodations, and meal services for 220 Cadets and 40 Cadre during the period of 8-12 June 2026 for the Somerset ISD JROTC JCLC. Training facilities shall include high ropes, low ropes, zip lines, orienteering course, obstacle course, rappelling course, and a swimming pool for a water safety course. The contractor shall provide services in accordance with the terms, conditions and specifications set forth in this PWS. The contractor shall perform to the standards in this contract.

1.4 Objectives: The objectives of this contract are:

• Allow Cadets a chance to participate in citizenship building exercises.

• Give Cadets the opportunity to experience living and interacting with their peers from other units/schools.

• Instruct leadership-type skills to Cadets in a “hands on” military type environment.

• Provide an opportunity to participate in adventure training not regularly available to Cadets.

• Provide meals, lodging and training facilities as specified in this PWS to ensure the event is successful for Cadets and Cadre.

1.5 General Information:

1.5.1 Quality Control Plan (QCP): The contractor’s existing quality assurance system shall be utilized in accordance with FAR 12.105.

1.5.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP).

This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds)

1.5.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g.

deliverables, submittals, etc.) deadlines fall on a holiday, the closest work day prior to the holiday will apply as the deadline for submittal.

1.5.3.1 U.S. Holidays: Work shall not be performed on U.S. federally recognized holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer. When a U.S. holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

1.5.4 Operating Hours: Contractor support hour requirements often coincide, however, they may differ. Please refer to the following.

1.5.4.1 Contractor Support Hours: Reserved

1.5.5 Place of Performance: The work to be performed under this contract will be performed at the contractor’s primary place of business located within 150-mile from Somerset High School, 7650 South Loop 1604 W, Somerset Texas 78069.

1.5.6 Type of Contract: This will be awarded as a Firm Fixed Price contract.

1.6 Security Requirements: The following information is provided on security related matters.

1.6.1 Physical Security: The Contractor shall safeguard all Government equipment, information and property provided for Contractor use.

1.7 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.3. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.7.1 The Contractor shall establish and implement methods of making sure all keys are accounted for by key control. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys to the Contracting Officer.

1.8 Contracting Officer’s Representative (COR): As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

Contracting Officer – means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. DoD Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart 202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, Contracting Officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line-item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing other surveillance support personnel to assist the COR when needed, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the Contracting Officer as alternate CORs.

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Day – means, unless otherwise specified, a calendar day.

Defective Service – means a service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable – means anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Quality Assurance – (or Government contract quality assurance) means the various functions, including inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP) – means the key Government-developed surveillance process document, and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS). It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to Government document.

Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Subcontractor – means one that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless otherwise specified.

2.2 Acronyms: Although not inclusive of every term used within this PWS, or that may be included in an acquisition, the following provides a list of acronyms commonly used in the acquisition field.

AR Army Regulation AT Anti-terrorism COR Contracting Officer’s Representative DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense FAR Federal Acquisition Regulation KO Contracting Officer OPSEC Operations Security PII Personally Identifiable Information POC Point of Contact PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RA Requiring Activity TE Technical Exhibit

PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3. Government Property and Services

3.1 Services: Reserved

3.2 Materials: Reserved

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services

4.1 General: The Contractor shall furnish all supplies, equipment, facilities, instructors, lifeguards, and services required to perform work under this contract that are not listed under Part 3 in this PWS.

4.2 Materials: The Contractor shall provide all personnel, facilities, meals, training areas, and training equipment. Training equipment and materials provided must be serviceable and safe for use. Contractor shall furnish necessary materials such as disposable plates, cups, napkins, and utensils for each meal and serving equipment to perform under this contract. Facilities shall include adequate gender separate lodging for 220 Cadets and 40 Cadres.

4.3 Vehicles and Equipment: Reserved

PART 5

SPECIFIC TASKS

5.1 Basic Services: The contractor shall furnish facilities, furniture, equipment, supplies, medical services, tools, management, supervision and labor as specified herein to provide co-located facilities, training facilities, lodging accommodations and meal services for 220 Cadets and 40 Cadre from 22 schools during the period of 8-12 June 2026 for the Somerset ISD JROTC JCLC. The contract shall provide services in accordance with the terms, conditions and specifications set forth in this PWS.

5.2 Tasks: Tasks consist of the following:

5.2.1 Lodging: The contractor’s facilities shall be co-located and meet the following minimum standards:

5.2.2 Billeting: The contractor shall provide fixed-facility, climate-controlled lodging accommodations with satisfactory and acceptable quality ventilation and personal space for 220 Cadets and 40 Cadre participating in the Somerset ISD JCLC. Lodging accommodations shall include male and female bathhouses equipped with toilets, toilet paper, sinks, hand soap, paper towels, running hot water, and showers with privacy draping and changing areas. Male and female Cadets will be lodged separately. Female Cadre will be lodged with female Cadets and Male Cadre will be lodged with male Cadets to ensure appropriate supervision and accountability The Contractor shall provide non-smoking sleeping facilities that are furnished solely based on one individual to a bed/cot with no more than two individuals to a room/tent for double occupancy.

Contractor shall provide all bedding including sheets, blankets, pillows and pillowcases. The Contractor facility shall not be undergoing renovation or remodeling during the time of the camp and not be located within an area considered a high crime area or designated a high crime area as determined by local police statistics.

5.2.3 Meals:

5.2.3.1 Menus: Contractor shall provide a co-located dining facility to accommodate 220 Cadets and 40 Cadres, all food and condiments for use at each meal. Contractor shall provide serving equipment, chafing dishes, heating elements to maintain food temperature, serving utensils, disposable plates, cups, napkins, and utensils for each meal. Contractor shall wipe down and sanitize all tables at the serving location as well as the food preparation area and equipment. Contractor shall supply all cleaning supplies. Contractor shall set-up all food and serving areas, tables, chairs, and other equipment a minimum of 30 minutes prior to each meal start time as coordinated with the Government POC. Contractor shall tear down each meal service upon completion and remove all debris from the site.

5.2.3.2 Sample Menu:

The contractor shall provide a menu like the following for each meal. All meals shall be served hot except for sack lunches on 8-12 June 2026. Meals served are nutritious, hot, filling, and of appropriate temperature. The menu shall be coordinated with the Government POC a minimum of 10 calendar days prior to the event and any changes agreed upon at that time.

8 Jun 26 9 Jun 26 10 Jun 26 11 Jun 26 12 Jun 26

Sample Menu Sample Menu

Sample Menu

Sample Menu

Sample Menu

Breakfast Served 0630-

Scrambled eggs (2 extra large eggs per person), bacon, grits, biscuits with butter/ jelly with milk/juices, and coffee.

Baked assorted frittatas (1 ea.), cinnamon rolls (1 ea.), assorted fruit, cold cereal, milk/juice (1

ea. 8oz glass), and coffee (1 ea.

8oz cup).

Scrambled eggs (2 extra large eggs per person), baked French toast with syrup (2 pieces ea.), assorted fruit, cold cereal, milk/juice (1

ea. 8 oz glass), and coffee (1

ea. 8 oz cup).

Scrambled eggs (2 extra large eggs per person), baked French toast with syrup (2 pieces ea.), assorted fruit, cold cereal, milk/juice (1

ea. 8 oz glass), and coffee (1

ea. 8 oz cup).

Lunch Served 1200-

Sack lunch with assorted subs, assorted chips (1 bag ea.), assorted fruit, assorted

Cookies (2 ea.) and assorted can drinks.

Sack lunch with assorted subs, assorted chips/pickles, assorted fruit/ granola bars and assorted can drinks

Sack lunch with assorted subs, assorted chips (1 bag ea.), assorted fruit, assorted Cookies (2 ea.) and assorted can drinks.

Sack lunch with assorted subs, assorted chips (1 bag ea.), assorted fruit, assorted

Cookies (2 ea.) and assorted can drinks.

Dinner Served 1730-

Lasagna with meatballs in sauce (1

ea. 7oz slice), tossed salad & dressing, rolls and butter (2 rolls/2 tab butter), assorted brownies (1 ea.), milk/juice (1 ea. 8 oz glass), and coffee (1

ea. 8 oz cup).

Turkey (1 piece ea.), mashed potatoes (#12 scoop), corn (#12 scoop), tossed salad & dressing, assorted pies (1 ea.), milk/juice (1

ea. 8 oz glass), and coffee (1 ea. 8 oz cup).

Parmesan crusted chicken (1 piece breast or! piece thigh and leg equivalent), VT cheese potatoes

(#12 scoop), tossed salad & dressing, assorted dessert bars

(1 ea.), milk/juice (1

ea. 8oz glass), and coffee (1 ea.

8oz cup).

Lasagna with meatballs in sauce (1 ea.

7oz slice), tossed salad & dressing, rolls and butter (2 rolls/2 tab butter), assorted brownies (1 ea.), milk/juice (1

ea. 8 oz glass), and coffee (1

ea. 8 oz cup).

5.2.3.3 Feeding Times:

The contractor shall provide the following quantity of meals to Cadets and Cadre during the dates and times indicated below:

8 Jun 26 9 Jun 26 10 Jun 26 11 Jun 26 12 Jun 26 Total Meals

Qty Qty Qty Qty Qty Breakfast:

Served 0630-0730

Cadets/40 Cadre

Cadets/40 Cadre

Cadets/40 Cadre

Cadets/40 Cadre 1040

Lunch:

Served 1200-1230

Cadets/40 Cadre

Cadets/40 Cadre

Cadets/40 Cadre

Cadets/40 Cadre 1040

Dinner:

Served 1730-1830

Cadets/40 Cadre

Cadets/40 Cadre

Cadets/40 Cadre

Cadets/40 Cadre 1040

Total

Meals:

5.2.4: Training Facilities:

5.2.4.1: The contractor shall provide co-located training facilities to include high ropes, low ropes, zip lines, orienteering course, obstacle course, rappelling course, and a swimming pool for a water safety course. The contractor shall provide trained personnel throughout the training facilities. The contractor shall provide an outdoor training area capable of accommodating 220 Cadets. This area shall include a pit designed for the creation of a campfire. The contractor shall provide an outdoor open field of at least 110 meters by 110 meters, with certified instructors, for night land navigation training. This area can include wooded areas as that emphasizes the importance of proper navigation techniques. The contractor shall provide “high ropes” and “low ropes” venues for Cadet leadership and confidence building. The contractor shall ensure all necessary equipment and certified instructors are available to complete the high and low rope training during the duration of the JCLC. The contractor shall provide a water tubing course with tubes and life vests for 220 cadets and 40 Cadre. The contractor shall provide an outdoor flat surface area 100 feet by 100 feet or space large enough for a platoon of 20 cadets marching drill competition.

5.2.4.2. The contractor shall provide one (1) safe and maintained swimming pool with both shallow and deep areas capable of accommodating 40-45 cadets at a time, all with diverse swimming skill levels. The contractor shall provide 3 certified lifeguards who have successfully completed a lifeguard training course and passed the required assessments, demonstrating competence in water rescue, first aid, and CPR/AED skills and holds a certificate from the American Red Cross.

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions): The following publications, manuals, regulations, etc. are applicable to this requirement and the Contractor shall adhere to the most current versions.

6.1 CCR 145-2 – Organization, Administration, Operations Training and Support

6.2 DA PAM 30-22 Operating Procedures for the Army Food Program: The facility will focus on food safety, sanitation, and risk management.

6.3 Federal Acquisition Regulations

PART 7

ATTACHMENT AND TECHNICAL EXHIBIT LISTING

7. Attachment and Technical Exhibit List

7.1 Technical Exhibit A – Performance Requirements Summary

7.2 Technical Exhibit B – Deliverables Schedule

TECHNICAL EXHIBIT A

Performance Requirements Summary (PRS)

PERFORMANCE

OBJECTIVE

PERFORMANCE

STANDARD

PERFORMANCE

THRESHOLD

The contractor shall provide lodging accommodations for 220 Cadets and 40 Cadre who are participating in the JROTC JCLC 8-12 June 2026. Lodging accommodations must include one bed/cot per individual. All facilities shall be co-located. (Para. 5.2.2)

Lodging accommodations for 220 Cadets and 40 Cadre provided with bed, tents, pavilion areas with screened rooms, and necessary bathhouses.

100% of the time that this must be provided to be successful. Is not undergoing renovation or remodeling during the time of the camp and not located within an area considered a high crime area or designated a high crime area as determined by local police statistics. The contractor's facility shall comply with applicable fire and safety codes and regulations.

The contractor shall provide timely meals for 220 Cadets and 40 Cadre participating in the JCLC, 8-12 June 2026. Meals served co-located to lodging and training facilities. (Para 5.2.3)

Meals served are nutritious, hot, filling, and of appropriate temperature.

Meals served 100% of the time. The contractor shall have meals prepared to serve 30 minutes prior to the serving times indicated in the PWS.

Contractor shall provide co-located training facilities to include high ropes, low ropes, zip lines, orienteering course, obstacle course, rappelling course, and a swimming pool for a water safety course. Contractor shall provide trained staff members at the facility.

Contractor shall provide lifeguards. Contractor shall provide all training equipment for the facility. (Para 5.2.4)

Training facilities shall be provided in safe working condition with equipment and trained staff at the facility.

Contractor shall provide lifeguards. Contractor shall provide all training equipment for the facility.

Training facilities shall be available in safe working condition 100 % of the time.

TECHNICAL EXHIBIT B

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To Invoice Once 1 Electronic https://piee.eb.mil