IA02 PWS Palatka HS JCLC Warrior - FINAL.pdf

PERFORMANCE WORK STATEMENT FOR

Palatka Jr-Sr High School JCLC Warrior

JCLC Area 1 & 2 8-13 June 2025

Part 1 General Information

1. General: This is a non-personal services contract to provide JROTC Cadet Leadership Challenge (JCLC) Warrior 2025. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1.1. Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform JROTC Cadet Leadership Challenge (JCLC) Warrior 2025, as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2. Background: Cadet Command Regulation (CCR) 145-2 provides the guidelines for the training of the Junior Reserve Officers Training Corp (JROTC) Program and requires each JROTC unit to annually conduct a JCLC. The JCLC Camp Warrior is to be in Hawthorne, Florida. The camp is 114 miles from our center point, which is Taylor County High School. The site must be able to provide billeting, food service, transportation, medical support with facilities, and 3-mile running route and other areas required to support the JCLC. The contractor shall provide all personnel, equipment, supplies, lodging, facilities, tools, materials, supervision, meal services, furniture, 24 Golf Carts (with insurance), all requirements shall be co-located. The contractor shall provide services according to the terms, conditions and specifications in the Performance Work Statement (PWS). Tower for Rappelling, Land Navigation Course .5 mile by .25-mile, COPE course (high and low ropes, Rope Bridge Course, Water Safety, a swimming pool, lake, and canoeing). Training categories include required, integrated, and organized activities. The contractor shall perform to the standards in this contract. The golf carts will be operated by Cadre and must be gas powered.

1.3. Objectives: Provide a crime-free environment throughout all activities, operations, and events.

1.3.1. Provide meals for 45 Cadets and 40 Cadre beginning at lunch on 8 June 2025.

1.3.2. Provide meals for 315 Cadets and 75 Cadre beginning with lunch on 9 June 2025 and ending with lunch on 13 June 2025.

1.3.3. Provide lodging for 45 Cadets and 40 Cadre beginning on 8 June 2025.

1.3.4. Provide lodging for 315 Cadets and 75 Cadre from 9-13 June 2025.

1.3.5. Provide all training facilities and staff to support all events per the training schedule.

1.3.6. Provide JROTC Cadets an opportunity to practice leadership skills in an unfamiliar environment.

1.3.7. Allow JROTC Cadets a chance to participate in citizenship building exercises along with

STEM.

1.3.8. Provide JROTC Cadets an opportunity to experience living and interacting with their peers from other units in a military setting.

1.3.9. Instruct leadership-type skills to JROTC Cadets in a “hands-on” military type environment.

1.3.10. Provide an opportunity to participate in adventure training not available to JROTC Cadets.

1.3.11. Provide JROTC Cadets with an opportunity to have fun and take advantage of recreational facilities available on site.

1.4. Scope: The contractor shall furnish facilities, furniture, equipment, supplies, management, supervision, and labor to provide lodging accommodations, as specified herein, for JCLC Warrior from 8-13 June 2025 to provide 315 JROTC Cadets and 75 Cadre from 20 high schools with services necessary to complete the JCLC. The contractor shall provide services in accordance with the terms, conditions and specifications set forth in this PWS.

1.5 RESERVED.

1.6. General Information

1.6.1. Quality Control (QC): RESERVED.

1.6.2. Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3. Recognized Holidays: No federal holidays occur during the period of performance.

1.6.4. Hours of Operation: The contractor shall conduct business between the hours of 1000 on Day 1 until 1100 on Day 6, Sunday through Friday. The Contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS.

When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5. Place of Performance: The work to be performed under this contract will be performed within 114 miles from Taylor County High School, 900 N. Johnson Stripling Rd, Perry, FL 32347.

1.6.6. Type of Contract: The government will award a firm fixed price (FFP) service contract.

1.6.7. Security Requirements: Contractor personnel performing work under this contract must have an ability to safeguard all government equipment, information, and property at time of the proposal submission, and must maintain the level of security required for the life of the contract.

There is no classified material utilized during this contract period. DD254 is not required as part of this contract. Personally identifiable information (PPI) will be maintained in control of the S1.

1.6.7.1. Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use.

1.6.8. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will inform the contractor of how the government views the contractor's performance and the contractor will inform the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.9. Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies;

coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.10. Key Personnel: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to the daily operation of this contract. The contract manager or alternate shall be available between 0600 to 1800, Sunday through Friday, 8-13 June 2025.

1.6.11. Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2

DEFINITIONS, ACRONYMS, AND ABBREVIATIONS

2. DEFINITIONS, ACRONYMS, AND ABBREVIATIONS:

2.1 DEFINITIONS: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government.

Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the contracting officer to assist in the administration of the contract.

Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have the authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the people that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of the product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13. WORK WEEK. Monday through Friday, unless specified otherwise.

2.1.14. CADET. An eligible student who is enrolled in JROTC and actively participating in a

LET.

2.1.15. CADRE. Military instructor recognized by the Army employed to conduct JROTC at a school.

2.1.16. CHAPERONE. A person who accompanies and looks after another person or group of people.

2.1.17. JUNIOR RESERVE OFFICERS’ TRAINING CORPS (JROTC). Organization of units established by the Department of the Army under Title 10, U.S. Code 2031 at public and private secondary educational institutions to conduct a program of leadership instruction for students. It is a program designed to instill in students in United States secondary educational institutions the values of citizenship, service to the United States, personal responsibility, and a sense of accomplishment.

2.1.18. UNIT. The organization comprises JROTC Cadets and military instructors at one school.

2.2. ACRONYMS AND ABBREVIATIONS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan

TE Technical ExhibitPART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: RESERVED.

3.2. Facilities: RESERVED.

3.3. Utilities: RESERVED.

3.4. Equipment: RESERVED.

3.5. Materials: RESERVED.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Part 3 of this PWS.

4.2 Secret Facility Clearance. RESERVED.

4.3 Materials. RESERVED.

4.4 Equipment. The Contractor shall provide 24 golf carts for cadre to utilize throughout the training to ensure all transportation needs are met. The Contractor shall provide a facility with WiFi in order to conduct Command and Control; Brigade Operations. The Contractor shall provide Brigade staff with WiFi access code. Brigade Operations staff and Cadre will have access to WiFi.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide services for JCLC Camp Warrior 2025.

5.1.1 Facility Specifications: The contractor’s facilities shall meet the following minimum standards:

5.1.2. Facility is not undergoing renovation or remodeling during the time of the camp and not located within an area considered a high crime area or designated a high crime area as determined by local police statistics.

5.1.3. The contractor shall provide non-smoking sleeping facilities that are furnished solely on the basis on one (1) individual to a bed/cot with no more than two (2) individuals to a room/tent for double occupancy. Males and females to be housed separately with separate shower and bathroom area(s).

5.2. Fire and Safety. The contractor’s facility shall comply with all applicable Alachua county and Florida state fire and safety codes and regulations.

5.3. Miscellaneous Services. The Government is not responsible for any miscellaneous charges incurred by the training participants. The contractor shall explain to participants that miscellaneous services are not covered by this contract and are payable by the participant, such as personal telephone charges, pay-for-view movies, room service, internet service, meals in excess of the contract requirements, and other such services.

5.3.1. The Contractor shall provide services to provide meals, lodging, and facility usage in order to conduct JCLC Warrior 8-13 June 2025, for 315 Cadets and 75 Cadre from Area 1 and Area 2 schools JROTC Programs (20 Programs) within 114 miles from Taylor County High School, our center point.

5.4.Tasks: Tasks consist of the following:

5.4.1. Transport and set-up all food and serving equipment prior to each meal start time as coordinated with the COR.

5.4.2. Contractor shall provide all food and condiments, serving equipment, chafing dishes, heating elements to maintain food temperature, serving utensils, disposable plates, cups, napkins, and utensils for each meal. Additionally, must be able to comfortable seat 315 cadets and 75 cadre and during inclement weather.

5.4.3. Contractor shall wipe down and sanitize all tables at serving location as well as food preparation area and equipment.

5.4.4. Tear down each meal service upon completion and remove all debris from site.

5.4.5. The government is not required to furnish cadets to serve each meal to participants.

5.5. Dining Specifications. The contractor shall provide the following meal service to authorized personnel (315 Cadets and 75 Cadre) per schedule. All meals shall be served hot in the dining facility and will be accompanied by cold drinks (soft drinks, milk, water, etc.). All meals to include the preparation and serving must comply with DA Pam 30-22 Operating Procedures for the Army Food Program. Camp Commander will coordinate meal plans prior to start of camp.

5.6. Menus. The menu shall be coordinated with the GOR a minimum of 10 calendar days prior to the event and any changes agreed upon at that time. The contractor shall provide a menu similar to the following for each meal:

Sunday, 8 June 2025

Lunch: Chicken sandwich, fruit cup, salad bar Dinner: lasagna, peas, salad bar, cakes, beverage, coffee

Monday, 9 June 2025 Breakfast: scrambled eggs, bacon, grits, fruit, juice(s), milk, coffee Lunch: chicken strips, mac & cheese, salad bar, french fries Assorted fruits and beverage Dinner: mash potatoes, pork chop, string beans, salad bar, cakes, beverage, coffee

Tuesday, 10 June 2025 Breakfast: scrambled eggs, bacon, grits, fruit, juice(s), milk, coffee Lunch: hot dogs, hamburgers, salad bar, french fries Assorted fruits and beverage Dinner: baked chicken, carrots, salad bar, cakes, beverage, coffee

Wednesday, 11 June 2025 Breakfast: scrambled eggs, bacon, grits, fruit, juice(s), milk, coffee Lunch: chicken strips, mac & cheese, salad bar, french fries, assorted fruits and beverage Dinner: lasagna, peas, salad bar, cakes, beverage, coffee

Thursday, 12 June 2025

Breakfast: scrambled eggs, bacon, grits, fruit, juice(s), milk, coffee Lunch: chicken strips, mac & cheese, salad bar, french fries, assorted fruits and beverage Dinner: meatloaf, mash potatoes, gravy, peas, salad bar, cakes, beverage, coffee

Friday, 13 June 2025 Breakfast: scrambled eggs, bacon, grits, fruit, juice(s), milk, coffee Lunch: sub sandwich, chips, assorted fruits and beverage

5.6.2. Meal Times: The Contractor shall serve meals during the times indicated below:

1030 – 1115 Lunch 8 June 2025, 45 Cadets and 40 Cadre each 1830 – 1930 Dinner 8 June 2025, 45 Cadets and 40 Cadre each 0700 – 0830 Breakfast 9 June 2025, 315 Cadets and 75 Cadre each 1200 – 1330 Lunch 9 June 2025, 315 Cadets and 75 Cadre each 1700 – 1830 Dinner 9 June 2025, 315 Cadets and 75 Cadre each 0700 – 0830 Breakfast 10 June 2025, 315 Cadets and 75 Cadre each 1200 – 1330 Lunch 10 June 2025, 315 Cadets and 75 Cadre each 1700 – 1830 Dinner 10 June 2025, 315 Cadets and 75 Cadre each 0700 – 0830 Breakfast 11 June 2025, 315 Cadets and 75 Cadre each 1200 – 1330 Lunch 11June 2025, 315 Cadets and 75 Cadre each 1700 – 1830 Dinner 11 June 2025, 315 Cadets and 75 Cadre each

0700 – 0830 Breakfast 12 June 2025, 315 Cadets and 75 Cadre each 1200 – 1330 Lunch 12 June 2025, 315 Cadets and 75 Cadre each 1700 – 1830 Dinner 12 June 2025, 315 Cadets and 75 Cadre each 0700 – 0830 Breakfast 13 June 2025, 315 Cadets and 75 Cadre each 0930 – 1030 Lunch 13 June 2025, 315 Cadets and 75 Cadre each

5.7. Security. The contractor shall provide a secure environment to ensure participants are in a safe and crime free environment.

5.8. Facilities and Equipment. The contractor shall provide lodging facilities for 315 Cadets and 75 Cadre, training facilities, meal services, furniture, first aid station with supplies, equipment, supplies, all for 390 participants. The facilities include latrine and shower areas at lodging and training sites. The contractor shall perform to the standards in this contract.

5.8.1. The contractor shall provide 24 gas powered golf carts for Cadre to transport equipment.

The golf carts will be operated by Cadre only.

5.8.2. The contractor shall provide a designated course clear of obstacles with grass or dirt surface for the Land Navigation Course, .5 miles by .25 miles.

5.8.3. The contractor shall provide a swimming pool, lake, canoeing (at least 35 canoes), and a minimum of at least two (2) lifeguards to conduct water safety training.

5.8.4. The contractor shall provide COPE course (high and low ropes).

5.8.5. The contractor shall provide a rappelling tower and rappelling equipment for 25 cadets and cadre.

5.8.6. Latrines: Provide 10 portable latrines and 4 portable sanitation units (showers) with delivery/propane/retrieval from 8-13 June 2025. The contractor and GOR will monitor the latrines and sanitation units daily in order to determine if/when cleaning is required.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS) The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

6.1. CCR 145-2 – Organization, Administration, Operations Training and Support.

6.2. DA PAM 30-22 Operating Procedures for the Army Food Program.

6.3. Federal Acquisition Regulations. RESERVED.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

Technical Exhibit A – The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

PERFORMANCE OBJECTIVE PERFORMANCE

STANDARD

PERFORMANCE THRESHOLD

PWS Para 5.1.3, 5.3.1, 5.8, 5.8.6 Lodging. One bed/cot per individual with male/female separation. Facility is not undergoing renovation or remodeling during time of event. Includes shower and latrine areas.

100% Compliance.

Everyone has a bunk.

PWS Para 5.8.2, 5.8.3, 5.8.4, 5.8.5 Training. The contractor shall provide required training such as Water Safety Training, Rappel Training, Short Tower training and equipment, Land Navigation Course, COPE Course (high and low ropes), a swimming pool, and canoes. Included is a minimum of two (2) lifeguard.

100% Compliance.

PWS Para 5.8.1 Golf Carts. The contractor shall provide 24 passenger gas operated golf carts.

100% Compliance. Required for Cadre to transport equipment.

PWS Para 5.6.1, 5.6.2 Meals. The contractor shall serve 6,240 hot meals.

Coordinate menu with Government. POC 10 calendar days prior to event.

Prepare menu similar to Para 5.6.1.

100% Compliance. The meals and dining space shall be available during the hours specified in Para 5.6.2.

TECHNICAL EXHIBIT B

Deliverables Schedule

Deliverable Frequency # of Copies Medium/Format Submit To Lifeguard Daily Minimum 2 Physically provided At designated training sites

Health & Safety Personnel

Daily Minimum 10 Physically provided

At designated training sites

Meals Up to three (3) meals daily IAW schedule

5 Breakfast 6 Lunch 5 Dinner

Physically provided Contractor’s dining facility

Golf carts Daily 24 Physically provided At designated training sites

Portable Latrines Daily 10 Physically provided

Portable Sanitation Units

Daily 4 Physically provided

GOLF CART BREAKDOWN

Golf Cart Tasking 1 Camp CDR

2 Camp CSM

3 Camp Deputy CDR

4,5 Safety

6,7,8,9,10 S1/S3/S4

VIP visitors, Accountability, Transportation to and from Aid Station

11 Chaplain

12 S5/S6

Photography

13,14,15,16 Company Commanders

17,18,19,20,21,22,23,24 Medics

TECHNICAL EXHIBIT B