IA02 PWS - JCLC BCPS - 6.16.2025.pdf

PERFORMANCE WORK STATEMENT (PWS)

IN SUPPORT OF

UNITED STATES ARMY CADET COMMAND

JCLC Baltimore City Public Schools (BCPS) - Meals, Lodging and

Training Facilities 22 - 28 June 2025

PART 1

1. General: This is a non-personal services contract to provide facilities, personnel support, lodging and meals to Junior Reserve Officers' Training Corps (JROTC) Cadets under which the personnel rendering the service are not subject, either by the contract's terms or by the manner of its administration, any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities and meals to 350 Cadets (Female: 157 and male: 193) and 60 Cadre. The contractor shall perform to the standards in this contract. All services shall be co-located and cannot be dispersed. Contractor shall provide skirted tables for registration as defined in this PWS except for those items specified as government furnished property and services.

1.2 Background: The Army JROTC program has an annual training requirement which the contractor provides all associated support requirements for JCLC BCPS. The contractor provides trained staff to provide meals and billeting for Cadets and Cadre while they conduct training.

1.3 Scope: The contractor shall furnish facilities, furniture, equipment, supplies, management, supervision, and labor to provide lodging accommodations and meals for 350 Cadets and 60 Cadre attending JCLC Baltimore City Public Schools from 22-28 June 2025.

1.4 Period of Performance: This Period of performance is 22 – 28 June 2025.

1.4.1 22 June will be an advanced party of 45 Cadets (Female 15 and male 30) and 15 Instructor Cadre with the main body present from 23-28 June 2025).

1.5 General Information

1.5.1 Quality Control Plan (QCP): The contractor's existing quality assurance system shall be utilized in accordance with FAR 12.208.

1.5.1.1 The contractor shall inform the COR of issues or potential issues that might affect the performance within 24 hours of identifying those issues. Verbal reports shall be followed up by written reports within 7 days.

1.5.2 Quality Assurance: The Government will evaluate the contractor's performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.3 Recognized Holidays: Reserved

1.5.4 Operating Hours: The Government facility office hours, facility operating hours, and the contractor support hour requirements often coincide, however, they may differ. Please refer to the following:

1.5.4.1 Contractor Support Hours: The contractor shall provide support between the hours of 0500-2200 hours, Sunday through Saturday. The contractor shall maintain an adequate workforce at all times, for the uninterrupted performance of all tasks defined within this PWS when the facility is not closed for above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the workforce is essential.

1.5.5 Place of Performance: Maximum travel allowable, one way, is 50 miles from 2555 Harford Rd, Baltimore, MD 21218.

1.6 Security Requirements: The contractor shall safeguard all Government equipment, information, and property provided for contractor use.

1.7 Post Award Conference/Periodic Progress Meetings: The contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and the Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the Contracting Officer (KO) will apprise the contractor of how the Government views the contractor's performance and the contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.7.1 The contractor shall attend, participate in, and furnish input to schedule and un-schedule meetings, conferences, and briefings that related to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contractor Manager or designated representative shall attend meetings and requested by the Government. Meeting attendees shall at times include contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside or regular duty hours.

1.8 Contracting Officer Representative (COR): As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the contractor by the Contracting Officer. The designation letter states the responsibilities and limitation of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor contractor's performance and notifies both the Contracting Officers and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of contractor personnel.

1.9 Key Personnel:

1.9.1 Special Qualifications: The contractor shall ensure all employees meet board of health standards and food handling requirements as well as having knowledge of safety regulations, such as, Occupational Safety and Health Association, (OSHA), proper clothing and footwear.

Contractor shall maintain a professional demeanor when serving the food and be aware of all safety requirements for preparing and serving food.

1.10 Identification of Contractor Employees: All Contractor personnel attending meetings and working in other situations where their contractor status is not obvious to third parties must identify themselves, to include proper marking of signature blocks in correspondence, to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports, produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.11 Protection of Government and Contract Information: Per Public Use Notice of Limitations stated by Defense imagery Management operations Center and contained at www.dimoc.mil/resources/limitations/, the Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any hard copy or digital marketing tools to include its company website.

1.12 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2

DEFINITION AND ACRONYMS

2. Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government.

Note: The only individual who can legally bind the government.

CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the KO to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the PWS.

DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the key personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

KEY FEATURES:

PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

WORK WEEK. Monday through Friday, unless specified otherwise.

2.1 ACRONYMS: Although not inclusive of every term used within this PWS, or that may be included in an acquisition, the following provides a list of acronyms commonly used in the acquisition field.

AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation FAR Federal Acquisition Regulation JROTC Junior Reserve Officer Training Corps KO Contracting Officer OCI Organizational Conflict of Interest POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Services: The Government will provide 2 medical staff from camp commandant. The service will be available 24/7 during the duration of JCLC. Service will consist of sick call hours both in the morning and upon completion of training. The aid station will be operational throughout the training day. Registered Nurses will be on call for after hour care. The Government will provide certified lifeguards support during scheduled drownproofing.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all food, meal serving services, equipment, supplies, facilities, management, supervision, and labor to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Materials: The Contractor shall furnish all materials, supplies and equipment necessary to meet the requirements under this PWS to include all condiments, utensils, plates, and napkins.

Contractor shall provide skirted tables for registration.

4.3 Equipment: The Contractor shall be responsible for set up of the serving line, tables, cooking equipment and meal serving equipment. Chafing dishes will be used to keep meals warm. The contractor shall provide all cleaning supplies to clean the tables and be responsible for all trash removal. The contractor shall provide a bed or bunk (with mattress) along with a wall locker for each Cadet and Cadre member.

4.4 The contractor’s personnel shall wear clean clothing and present themselves with clothing that does not contain statements that may be offensive to the military or others using a portion of the uniform.

4.5 Utility Conservation: The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

4.6 Taxes: The government will be exempted from paying any sales taxes related to this contract. Tax exemption forms will be provided to the contractor upon request.

4.7 Facilities: The contractor shall set 4 small classrooms from 6/22 – 6/28, 5 small classrooms from 6/23 – 6/27 for staff use and 2 large classrooms from 6/22 – 628 for Cadets’ use, as well as 3 JEP classrooms from 6/25 – 6/27, lodging, dining facility free of dirt and grime, and storage rooms. The contractor shall provide access to indoor 25 ft x 35 ft swimming pool 25-27 June 2025. The Government will provide certified lifeguards during pool hours.

PART 5

5. SPECIFIC TASKS:

5.1 Basic Services. The contractor shall provide all necessary management, supervision, labor, equipment, supplies, facilities and other items necessary to provide meals, lodging and training facilities for 350 Cadets and 60 Cadre attending JCLC BCPS.

5.1.1 The initial 60 personnel (breakdown: 45 Cadets and 15 Cadre) will arrive 22 June 2025.

The contractor will provide them dinner and breakfast, lodging and training facilities. The remaining personnel will arrive the morning of 23 June 2025.

5.2 Tasks

5.2.1 Lodging: The contractor shall provide adequate lodging accommodations on campus, for 350 Cadets and 60 Cadre. Dorm rooms must be capable of accommodating Cadets of the same gender in a two or three-person room, with the males being separated from the females.

Dorm rooms will be equipped with working air conditioning. The contractor will provide latrines with working toilets, urinals, and be equipped with toilet paper. There shall be gender specific latrines to preclude males and females from sharing the same latrine. The contractor will not provide bedding, Cadets attending the camp will bring their own linens for beds (blankets/pillows, etc.).

5.2.2 The Contractor shall lodge male and female Cadets on separate floors and/or in separate buildings or lodging areas. The facility shall provide separate lodging accommodations for Cadre. The facility shall be able to accommodate male and female Cadre in separate rooms based on gender. The contractor shall provide separate restroom and shower facilities for males and females. The showers shall have a shower curtain and a divider between showers to afford privacy while showering.. All furniture shall be in working condition and safe for use.

5.3 Meals:

5.3.1 Menus: The contractor shall provide a menu like the one stated in 5.3.2. All meals shall be served hot and must be nutritionally balanced in accordance with Army Regulation 30-22, Army Food Program, or other such regulations. The breakfast and dinner meal shall be served hot. The lunch meal (To go) shall be served cold (sandwiches/cold cuts, drink, etc.). The menu shall be coordinated with the Government POC within 48 hours of the contract award.

Consideration/accommodations must be made for vegetarian meals for approx. 10 people per meal. Any changes to the menu for alternative replacement shall be agreed upon at that time.

Milk, coffee, water, eating utensils and condiments shall be provided with all meals.

5.3.2 Sample Menu:

Breakfast sample 1: Pancakes, waffles, cold cereal, home fries, sausage, eggs, 3 whole fruit choices, juice choices, milk & coffee (and condiments).

Breakfast sample 2: French toast, waffles, home fries, bacon, eggs, cold cereal, 3 whole fruit choices, 2 juice choices, milk & coffee (and condiments).

Lunch sample: cold cuts / sandwich on bread or roll, lettuce, cheese, mayo, mustard, etc, chips, 2 choices of dessert, fruit punch, milk & coffee (and condiments)

Dinner sample 1: Lasagna, chicken tenders (2 choices), rice pilaf, baked potatoes, 2 vegetable choices, 3 desert choices, salad, rolls, juice, milk, & coffee (and condiments)

Dinner sample 2: Fish sandwich, beef stroganoff, egg noodles, (2 choices), potato wedges, 2 vegetable choices, 3 desert choices, salad, rolls, juice, milk, & coffee (and condiments)

5.3.3 Feeding Times:

22 June - Dinner for 60 Advanced personnel(Breakdown of the 15 Cadets and 45 Cadre) 23 June - Breakfast for 60 Advanced personnel (Breakdown of the 15 Cadets and 45 Cadre) and Dinner 410 (Breakdown of the 350 Cadets and 60 Cadre) 24 June - Breakfast for 410 (Breakdown of the 350 Cadets and 60 Cadre) 25 June - Breakfast for 410 (Breakdown of the 350 Cadets and 60 Cadre) and Dinner 410 (Breakdown of the 350 Cadets and 60 Cadre) 26 June - Breakfast for 410 (Breakdown of the 350 Cadets and 60 Cadre) and Dinner 410 (Breakdown of the 350 Cadets and 60 Cadre) 27 June - Breakfast for 410 (Breakdown of the 350 Cadets and 60 Cadre) and Dinner (BBQ) 410 (Breakdown of the 350 Cadets and 60 Cadre) 28 June - Breakfast for 410 (Breakdown of the 350 Cadets and 60 Cadre) and Lunch bag 410 (Breakdown of the 350 Cadets and 60 Cadre)

Meal schedule will be breakfast 0730-0830 and dinner 1730-1830

5.4 Training Facilities

5.4.1 The contractor shall provide access to Auditorium, Classrooms, Gymnasium, Track & Field, and Aquatic Center for Cadet and Cadre usage from 22 – 28 June 2025.

5.4.2 The contractor shall provide access to indoor 25ft x 35ft swimming pool. The Government will provide lifeguards support during scheduled drownproofing.

5.4.3 The camp commandant is responsible for acquiring medical support for their encampment. That service will be available 24/7 during the duration of JCLC. Service will consist of sick call hours both in the morning and upon completion of training. The aid station will be operational throughout the training day. Nurses will be on call for after hour care.

5.4.4 The contractor shall set-up all classroom, offices and storage room.

PART 6

6. Applicable Publications (Current Editions): The following publications, manuals, regulations, etc. are applicable of to this requirement and contractor shall adhere to the most current versions.

6.1 https://www.usda.gov/about-usda/policies-and-links/laws-and-regulations/usda-guidance-portal

6.1.1 US Army Technical Bulletin Medical 531 (TB MED 531) Facility Sanitation Controls and

Inspections, dated 01 March 2019

6.1.2 Contractor shall have knowledge of safety awareness, such as Occupational Safety and Health Association, (OSHA), proper clothing and footwear.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Technical Exhibit List:

7.1 Technical Exhibit 1 – Performance Requirements Summary

7.2 Technical Exhibit 2 – Deliverables Schedule

TECHNICAL EXHIBIT 1

Performance Requirements Summary

Performance Objective

Performance Standard Performance Threshold

PRS#1 -PWS

para 5.2.1

The contractor shall provide adequate lodging accommodation on campus. Dorm rooms must be capable of accommodating Cadets of the same gender in a two-person room, with the males being separated from the females.

Performance standard must be met 100% of the time.

PRS#2-PWS

para 4.7

Dining Facility should be free of dirt and grime. All furniture shall be in working condition and safe for use.

Rated no less than 95% of correction or rework upon periodic inspections.

PRS#3-PWS

para 5.3.1

The contractor shall deliver all meals hot following the guidelines established in Army Regulation 30-22 and set up all equipment required to serve the food 30 minutes prior to serving.

Rated no less than 95% of correction or rework upon periodic inspections.

PRS#4-

PWS para 5.4

The Contractor shall provide training facilities as described in this Performance Work Statement including lodging rooms, classrooms, auditoriums and pool facilities.

Rated no less than 95% of correction or rework upon periodic inspections.

TECHNICAL EXHIBIT 2

Deliverables Schedule

Deliverable Frequency Process Standard Submit To

Menus Meals and Meals will be provided 22-28

Hot meals will be served in the designated dining areas and lunch bag will be distributed for consuming during travel.

Menus will be created using

Government Point of Contact

June 2025 as Microsoft Office stated in PWS. application and

Menus for all provide via meals will be email. Food will finalized and be prepared in provided 10 accordance with days prior to USDA food arrival. handling and preparation guidelines.