IA02 PWS CST 25 - Chaplain Services Base plus 3 OY - Final.pdf

PERFORMANCE WORK STATEMENT (PWS)

IN SUPPORT OF

UNITED STATES CADET COMMAND

CADET SUMMER TRAINING

ROMAN CATHOLIC PRIEST SERVICES

FORT KNOX, KY

PART 1

General Information

1. GENERAL: This is a non-personal services contract to provide for the Cadet Summer Training (CST) Roman Catholic Priest Services at O’Neill Chapel, Fort Knox KY. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction: The contractor shall provide all personnel, labor, supervision, coordination and transportation, and other items and non-personal services necessary to perform Roman Catholic Priest Services in accordance as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2. Background: Providing Roman Catholic Masses and Reconciliation on Sundays and Wednesdays in the Garrison Environment for practicing Catholics. CST is an annual training event for Senior Reserve Officers’ Training Corps (SROTC) Cadets, which can be a stressful event for many Cadets.

1.3. Objectives:

1.3.1. The contractor shall coordinate with the USACC Army Cadet Command and Plans and Operations Chaplain to provide for the worship needs of the Catholic personnel.

1.3.2. The contractor shall provide emergency services when required, with prior approval from the Staff Chaplain’s office, which will fall under Special Services under paragraphs 5.2.7 thru 5.2.7.4.. Contractor shall not remove any property from the Chapel for any reason, without prior approval from the Installation Staff Chaplain.

1.3.3. The contractor shall present a neat, well-groomed appearance at all times during the performance of this contract. The contractor shall present these services in English.

1.3.4. The contractor’s personnel shall wear clean clothing and present themselves with clothing that does not contain statements that may be offensive to the military or others using a portion of the uniform.

1.4. Period of Performance (POP): The period of performance for this contract is as follows:

1.4.1. The base year POP is from 28 May 2025 through 18 August 2025 with the actual services being performed during CST from 28 May 2025 through 17 August 2025.

1.4.2. Option year one POP is from 27 May 2026 through 18 August 2026 with the actual services being performed during CST from 27 May 2026 through 16 August 2026.

1.4.3. Option year two POP is from 26 May 2027 through 18 August 2027 with the actual services being performed during CST from 26 May 2027 through 15 August 2027.

1.4.4. Option year three POP is from 24 May 2028 through 18 August 2028 with the actual services being performed during CST from 28 May 2028 through 16 August 2028.

1.5. Reserved

1.6. General Information

1.6.1. Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract.

1.6.2. Recognized Holidays: Contractors may be required to work any of the below recognized holidays that fall within the period of performance.

Memorial Day Juneteenth Independence Day

1.6.3. Hours of Operation: The contractor shall be available at O’Neill Chapel from 1830 hours to 2100 hours on the services scheduled in paragraphs 5.2. thru 5.2.4. The contractor shall also be available upon request for special services prior approved by the Cadet Command Chaplain.

1.6.4. Place of Performance: The place of performance for this contract will be at the O’Neill Chapel 5918 26th Calvary Drive, Fort Knox, KY.

1.6.5. Type of Contract: The government will award a firm fixed price contract. The contractor shall invoice and be paid only for services performed.

1.6.6. Security Requirements: Contractor personnel performing work under this contract are not required to have a security clearance however, the contractor shall complete Level I Antiterrorism Awareness Training, iWATCH Training and must maintain the level of security training required for the life of the contract.

1.6.6.1. Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7. Special Qualifications: Priests who work for the Federal Government are required to receive Archdiocese for the Military Service (AMS) approval prior to performance of duties.

1.6.8. Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.9. Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent

Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.7. Anti-Terrorism and Operational Security Training:

1.7.1. Level 1 Antiterrorism Awareness Training. All contractor employees, including subcontractor employees, requiring access to Fort Knox and its facilities, shall complete Antiterrorism Level I Awareness Training within 30 calendar days after contract start date. AT Level I awareness training is available at http://jko.jten.mil/courses/atl1/launch.html .

1.7.2. iWATCH Training. All contractor employees, including subcontractor employees, shall view an iWATCH program video. This video will inform employees of the types of suspicious behavior to watch.

The iWATCH training video is available at https://www.youtube.com/watch?v=eNdfdH8ZXoU.

1.7.3. Level 1 Operations Security (OPSEC) Training/OPSEC Awareness Training. All Contractors performing services under this contract are required to complete OPSEC training located at http://cdsetrain.dtic.mil/opsec/index.htm within 30 days of contract being awarded and within seven calendar days after the start of work.

1.7.4. Access, General Protection, and Security Policy and Procedures. Contractor and all associated subcontractor employees shall comply with applicable installation, facility, and area commander installation and/or facility access and local security policies and procedures (provided by government representatives). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office. Director of Emergency Services, or Security Office, Contractor workforce must comply with all personnel identify verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER REPRESENTATICE (COR) An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment will be in writing and will state the scope of the authority and limitations. This individual has authority to provide technical direction to the Contractor as long as the direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have the authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. PHYSICALSECURITY. Actions that prevent the loss or damage of Government property.

2.1.7. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.8. Reserved.

2.1.9. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of a product or service shall meet contract requirements.

2.1.10. SERVICE/REHEARSAL. A period of worship or offering of Sacrament of Reconciliation or Prayers for the Sick.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. UNIT OF SERVICE. Once worship service, Holy Day Mass, Sacrament of Reconciliation or Prayers for the Sick.

2.1.13. WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.14. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AMS Archdiocese for the Military Service AR Army Regulation CFR Code of Federal Regulations COR Contracting Officer Representative COTS Commercial-Off-the-Shelf CST Cadet Summer Training DA Department of the Army DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation FPCON Force Protection Condition GIRM General Instructions of the Roman Missal HIPAA Health Insurance Portability and Accountability Act of 1996 HQDA Headquarters, Department of the Army IAW In Accordance With KO Contracting Officer OCI Organizational Conflict of Interest OPSEC Operations Security POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SROTC Senior Reserve Officers’ Training Corps TE Technical Exhibit USA United States Army USACC United States Army Cadet Command

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Materials and Facilities: The government will make available to the contractor the use of Chapel facilities, the community standard operating procedures, telephone access for official calls, materials and equipment (i.e. song books, sheet music, piano and organ, and sound system) that contractor needs for the performance of the services under this contract.

3.2. Equipment: The Government will provide all equipment, supplies, facilities, transportation, tools, and materials necessary to provide an acceptable place for the contractor to be able to perform the religious services.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General: The contractor shall provide all personnel, labor, supervision, coordination and transportation necessary to perform as Catholic clergyman under this contract that are not listed under Section 3 of this

PWS.

4.2. Special Qualifications: Priests who work for the Federal Government are required to receive AMS approval prior to performance of duties.

4.3. Utility Conservation: The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide religious services as a Catholic clergyman for Roman Catholic personnel attending CST.

5.1.1. The contractor shall provide at least seven days advance notice to the Contract Officer (KO) and Contract Administrator prior to using a substitute speaker. In the event of an emergency, i.e. illness or family crisis, the KO may waive the seven-day notification requirement. The contractor, not the government, shall be responsible for any payment to the substitute speaker.

5.1.2. The contractor shall invoice and be paid only for services performed.

5.1.3. The contractor shall be available until the last day of service in case a Cadet wants to speak with a Priest.

5.2. Specific Services.

5.2.1. For the base year, the contractor shall perform the following services:

May 2025:

Sunday and Wednesday Masses: 28 May 2025 Reconciliation: 28 May 2025

June 2025:

Sunday and Wednesday Masses: 1, 4, 8, 11, 15, 18, 22, 25, 29 June 2025 Reconciliation: 1, 4, 8, 11, 15, 18, 22, 25, 29 June 2025

July 2025:

Sunday and Wednesday Masses: 2, 6, 9, 13, 16, 20, 23, 27, 30 July 2025 Reconciliation: 2, 6, 9, 13, 16, 20, 23, 27, 30 July 2025

August 2025:

Sunday and Wednesday Masses: 3, 6, 10, 13, 17 August 2025 Reconciliation: 3, 6, 10, 13, 17 August 2025

5.2.2. For the first option year, the contractor shall perform the following services:

May 2026:

Sunday and Wednesday Masses: 27, 31 May 2026 Reconciliation: 27, 31 May 2026

June 2026:

Sunday and Wednesday Masses: 3, 7, 10, 14, 17, 21, 24, 28 June 2026 Reconciliation: 3, 7, 10, 14, 17, 21, 24, 28 June 2026

July 2026:

Sunday and Wednesday Masses: 1, 5, 8, 12, 15, 19, 22, 26, 29 July 2026 Reconciliation: 1, 5, 8, 12, 15, 19, 22, 26, 29 July 2026

August 2026:

Sunday and Wednesday Masses: 2, 5, 9, 12, 16 August 2026 Reconciliation: 2, 5, 9, 12, 16 August 2026

5.2.3. For the second option year, the contractor shall perform the following services:

May 2027:

Sunday and Wednesday Masses: 26, 30 May 2027 Reconciliation: 26, 30 May 2027

June 2027:

Sunday and Wednesday Masses: 2, 6, 9, 13, 16, 20, 23, 27, 30 June 2027 Reconciliation: 2, 6, 9, 13, 16, 20, 23, 27, 30 June 2027

July 2027:

Sunday and Wednesday Masses: 4, 7, 11, 14, 18, 21, 25, 28 July 2027 Reconciliation: 4, 7, 11, 14, 18, 21, 25, 28 July 2027

August 2027:

Sunday and Wednesday Masses: 1, 4, 8, 11, 15 August 2027 Reconciliation: 1, 4, 8, 11, 15 August 2027

5.2.4. For the third option year, the contractor shall perform the following services:

May 2028:

Sunday and Wednesday Masses: 28, 31 May 2028 Reconciliation: 28, 31 May 2028

June 2028:

Sunday and Wednesday Masses: 4, 7, 11, 14, 18, 21, 25, 28 June 2028 Reconciliation: 4, 7, 11, 14, 18, 21, 25, 28 June 2028

July 2028:

Sunday and Wednesday Masses: 2, 5, 9, 12, 16, 19, 23, 26, 30 July 2028 Reconciliation: 2, 5, 9, 12, 16, 19, 23, 26, 30 July 2028

August 2028:

Sunday and Wednesday Masses: 2, 6, 9, 13, 16 August 2028 Reconciliation: 2, 6, 9, 13, 16 August 2028

5.2.5. Mass Services. The contractor shall be arrive 30 minutes early at O’Neill Chapel on Sundays and Wednesday to set up for Mass.. The contractor shall conduct Mass from 1900 – 2000 hours on the dates specified in paragraphs 5.2. thru 5.2.4. The contractor shall conduct the worship services in English and in accordance with the General Instructions of the Roman Missal (GIRM), as well as all others requested by United States Army Cadet Command.

5.2.6. Sacrament of Reconciliation (Confession). Contractor shall be available from 2000 hours to 2100 hours at O’Neill Chapel to hear confessions from those members of the congregation desiring such ministry, as well as all others requested by United States Army Cadet Command.

5.2.7. Special Services. Dates must be requested and approved by the COR. Below are examples of special services.

5.2.7.1. Confessions. The contractor may also be asked to hear confessions on special occasions or in rare cases provide First Holy Communion or Confirmation as requested by United States Army Cadet Command Chaplain.

5.2.7.2. Prayer and the Anointing of the Sick and Last Rites. The contractor shall offer prayer and the anointing of the sick and last rites, when necessary. Contractor shall be available in case of emergency to offer appropriate pastoral care to Catholic personnel to include active-duty soldiers and their families.

Emergency is defined as a potentially life-threatening situation, as well as all others requested by USA Cadet Command.

5.2.7.3. Other Sacraments. As needed, the contractor shall also perform other sacraments, to include baptism, as well as all others requested by USA Cadet Command.

5.2.7.4. Counseling sessions. The contractor shall perform counseling sessions for soldiers in training as requested by United States Army Cadet Command which are outside normal Mass and Reconciliation days and times..

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor shall abide by all current regulations, publications, manuals, and local policies and procedures to include but not limited to:

6.1.1. General Instruction of the Roman Missel (GIRM)

6.1.2. Archdiocese for Military Services, USA Priests’ Manual, 25 September 2008

6.1.3. AR 165-1, Chaplain Activities in the United States Army, 23 June 2015.

6.1.4. Command Chaplain Policy Letter #16-Contract Ceilings for Civilian Choir Director, Parish and/or Religious Education Coordinators and Music Specialists, 12 March 1999.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 –Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

TECHNICAL EXHIBIT 1

Performance Requirements Summary

PERFORMANCE OBJECTIVE PERFORMANCE STANDARD PERFORMANCE

THRESHOLD

PWS 5.2.5, Sunday and Wednesday Masses

Contractor shall perform in accordance with the AMS Priests’ Manual and the GIRM .

Rated no less than 100%

PWS 5.2.6 Reconciliation Contractor shall perform in accordance with the AMS Priests’ Manual.

Rated no less than 100%

PWS 5.2.7 thru 5.2.7.4., Special Services

Contractor shall perform in accordance with the Archdiocese for the Military Services AMS Priests’ Manual

Rated no less than 100%

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

PWS 5.1.1 contractor shall provide at least seven days advance notice prior to using a substitute speaker.

As needed 1 Electronically the Contract Officer (KO) and Contract Administrator

PWS 1.7 thru 1.7.3.

contractor shall provide proof of AT, i-watch and OPSEC training

Within 30 calendar days of contract award

1 Electronically or In Person

Contracting Officer Representative

(COR)

Itemized invoice for service rendered

Monthly or Completion of Contract

1 Electronically https://piee.eb.mil/