IA02 PWS - 6BDE EBR Laundry Base.pdf

AUG 22

PERFORMANCE WORK STATEMENT (PWS)

Laundry, Dry Cleaning, and Alteration/Repair Services For

East Baton Rouge Parish Public School District JROTC Program 3875 Byron Avenue, Baton Rouge, LA 70805

Part 1 General Information

1. General: This is a non-personal services contract to provide for laundering, dry cleaning, alteration/repair services for East Baton Rouge Parish Public School Distric JROTC Program.

The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform laundry, dry cleaning, and alteration/repair services for East Baton Rouge Parish Public School District JROTC Program as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2. Background: The East Baton Rouge Public School District JROTC Program has 11 schools to be supported under this contract.

1.3. Scope: The Contractor shall provide equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Laundry, Dry Cleaning, and Alteration/Repair services for the Army Combat Uniforms (ACU), Operational Camouflage Pattern (OCP), Beret, Army Service/Dress Uniform (ASU), Neck Tie, Neck Tab, Windbreakers, and Windbreaker Liners as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.4. Objectives:

1.4.1. Launder Army Combat Uniforms (ACU) and Operational Camouflage Pattern (OCP) per label instructions.

1.4.2. Dry Cleaning Army Service/Dress Uniforms (ASU), neck tabs, neckties, berets, and black windbreaker with liner per label instructions.

1.4.3. Alterations and repair of service clothing per DA PAM 670-1.

1.4.4. Maintain accountability and tracking of all laundry, dry cleaning, alteration and repair items.

1.4.5. Contractor pick-up and delivery of laundered, dry cleaned, and altered/repaired uniforms with prior coordination with schools.

1.5. General Information:

1.5.1. Quality Control Plan (QCP): The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract. The Contractor’s Proposed QCP shall be submitted to the Contracting Officer (KO) through the Contracting Officer’s Representative (COR) for review within 10 days after date of contract award. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to the QC system.

1.5.2. Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.5.3. Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g. deliverables, submittals, etc.)

deadlines fall on a holiday, the closest work day prior to the holiday will apply as the deadline for submittal.

1.5.3.1. U.S. Holidays: Work shall not be performed on U.S. federally recognized holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer.

When a U.S. holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

New Year’s Day January 1st M. L. King Memorial Day 3rd Monday in Jan Presidents Day 3rd Monday in February Memorial Day last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

1.5.4. Hours of Operation: The Contractor can pick-up and deliver laundry between the hours 8:00 a.m. through 2:25 p.m. Monday through Friday except Federal holidays. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.5.5. Place of Performance: The work to be performed under this contract will be performed at the Contractor’s facility. The Contractor’s place of business shall be located within a 40-mile radius of East Baton Rough Parish School District, 3875 Byron Ave., Baton Rouge, LA 70805.

1.5.6. Type of Contract: This will be awarded as a Firm-Fixed Price / Level of Effort contract.

The prices in the Quantities Table are the Firm-Fixed Price and the quantities performed are the Level of Effort.

1.5.7. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officers Representative, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor’s performance.

At these meetings the contracting officer will apprise the contractor of how the government views the contractor’s performance and the contractor will approse the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.5.8. Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor’s performance and notifies both the Contracting Officer and Contractor personnel.

A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.5.9. Key Personnel: The following personnel are considered key personnel by the Government: Stanley Griffin, Contracting Officer Representative (COR). The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in worting to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 a.m. to 4:30 p.m., Monday through Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.5.10. Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizationsl Contflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by

OCI.

PART 2

DEFINITIONS, ACRONYMS, AND ABBREVIATIONS

2. Definitions, Acronyms, and Abbreviations

2.1. Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

2.1.1. Alteration - Modification and REPAIR of uniforms. Shall also mean TAILOR.

2.1.2. Clean - Free from dirt, soil, marks, lint, foul odors, alteration in color, or stains

2.1.3. Combat Uniform - Current U.S. Army combat uniform. IAW AR 670-1

2.1.4. Contracting Officer – means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.5. Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. DoD Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart 202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, Contracting Officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing other surveillance support personnel to assist the COR when needed, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the Contracting Officer as alternate CORs.”

2.1.6. Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.7. Contractor-acquired Property - means property acquired, fabricated, or otherwise provided by the Contractor for performing a contract and to which the Government has title.

2.1.8. Day – means, unless otherwise specified, a calendar day.

2.1.9. Defective Service – means a service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.10. Deliverable – means anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.11. Dry - Free from water or moisture.

2.1.12. Government-furnished Property – As reflected in FAR 52.245-1, Government-furnished Property “means property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract

2.1.13. Government Property - means all property owned or leased by the Government.Government property includes both Government-furnishedand Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

2.1.14. Label Instructions - Attached garmet label or manufacturers instructions

2.1.15. Property Administrator - means an authorized representative of the Contracting Officer appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

2.1.16. High Level Objective (HLO) – means a key overarching result-based objective for a project necessary to achieve the project’s vision. HLOs are similar to Level 2 in a Work Breakdown Structure. Each HLO may contain several statements to flesh out the areas necessary to meet the objective.

2.1.17. Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

2.1.18. Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

2.1.19. Quality Assurance Surveillance Plan (QASP) – means the key Government-developed surveillance process document, and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS). It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to Government document.

2.1.20. Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.21. Repair - Restore uniform items to serviceable condition.

2.1.22. Service Uniform - Current U.S. Army dress uniform (male/female). IAW AR 670-1

2.1.23. Statement – means the specific results-based activities required to satisfy HLOs. A statement contains a result, the context of the statement, and the required action(s).

Statements focus on “what” is to be accomplished; however they are not prescriptive in describing “how” the outcome is to be achieved. Each HLO may have several statements to flesh out the areas necessary to meet the objective. Statements are similar to Level 3 in a Work Breakdown Structure.

2.1.24. Subcontractor – means one that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

2.1.25. Tailor- Adjusting fit of outer garmets to fit a particular person.

2.1.26. Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

2.1.27. Work Week - Monday through Friday, unless otherwise specified.

2.2. Acronyms: Although not inclusive of every term used within this PWS, or that may be included in an acquisition, the following provides a list of acronyms commonly used in the acquisition field.

ACU Army Combat Uniform

AR Army Regulation ASU Army Service/Dress Uniform COR Contracting Officer’s Representative DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DoD Department of Defense FAR Federal Acquisition Regulation KO Contracting Officer PRS Performance Requirements Summary PWS Performance Work Statement QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QCP Quality Control Program RA Requiring Activity TE Technical Exhibit UOM Unit of Measure

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. Government Furnished Items and Services

3.1. Services: Reserved

3.2. Equipment: The Government will provide the appropriate insignias / patches to the contractor for sewing, repairs, and applications as necessary.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Items and Responsibilities

4.1. General: The Contractor shall furnish all supplies, materials, equipment, facilities, transportation, and services required to perform work under this contract that are not listed under Part 3 of this PWS.

PART 5

SPECIFIC TASKS

5. Specific Tasks

5.1. Basic Services: JROTC L&DC and Alteration Service.

5.2. Tasks: Tasks consist of the following:

5.2.1. The Contractor shall conduct a joint inventory of uniforms with the JROTC program representative before acceptance of uniforms and upon delivery.

5.2.2. Contractor shall provide documentation to the JROTC program representative that details the date, time, item descriptions, and item count of the joint inventory before accepting possession of uniforms.

5.2.3. The JROTC program representative will conduct a joint inventory with the contractor upon delivery and before turn-in of uniforms.

5.2.4. The Contractor shall correct all deficiencies in services performed by the contractor at no additional cost to the government.

5.3. Laundry and Dry Cleaning Service (L&DC). The Contractor shall:

5.3.1. Be responsible for pick-up and delivery of laundry and dry cleaning from/to the locations listed in Attachment 1 of this PWS.

5.3.2. Maintain accountability and tracking of all L&DC uniforms.

5.3.3. Laundry or dry cleaning uniforms consistant with label instructions and DA PAM 670-1.

Uniforms shall be clean per PWS 2.1.2 and dry per PWS 2.1.11.

5.3.4. Press, iron, or de-wrinkle uniforms consistent with label instructions and DA PAM 670-1.

5.3.5. Box or bundle bulk uniforms in quantities of 25.

5.3.6. Place non-bulk uniforms on individual hangers covered with plastic.

5.3.7. Complete L&DC within a maximum of seven (7) days.

5.3.8. Remove all odor, soil, spots, and stains during the laundry or dry-cleaning process.

5.3.9. Clean, thoroughly dry and remove lint, lint balls, piling, knots and fuzz from each item.

5.3.10. Process all fabrics leaving no trace of white, yellow or gray tints and colored fabrics shall be bright.

5.3.11. Ensure that all items are free of objectionable odors such as harsh cleaning fluids.

5.3.12. Remove all traces of wash supplies or dry-cleaning fluids from the items.

5.3.13. Ensure that all items are free of wrinkles, have no rough or dry spots, and retain their original shapes and sizes.

5.3.14. Ensure that shrinkage is no more than what can be called natural shrinkage, based on cleaning or laundering instructions listed on the label as provided by the manufacturer.

5.3.15. Employ wash, extracting, and drying formulas of Contractor’s own derivation. The procedures used shall ensure the washed item is restored to its intended purpose.

5.3.16. Ensure that the ACU coat zipper hardware is not crushed or closed shut when pressed. The contractor will zip the coat zipper to indicate that the zipper hardware is operational.

5.3.17. Dry clean, press, and place trousers/slacks on strut hangers with proper cardboard to protect the crease of the trousers/slacks.

5.3.18. Launder the shirts and hang utilizing 18” shirt hangers, Class A (ASU) jackets and windbreakers to be hung with cape hangers.

5.3.19. Repair zippers, buttons, tears, or loose hems that are discovered during the dry cleaning process.

5.4. Alterations Service. The Contractor shall:

5.4.1. Be responsible for pick-up and delivery of uniform alterations from/to the locations listed in Attachment 1 of this PWS.

5.4.2. Maintain accountability and tracking of all uniforms requiring alterations.

5.4.3. Tailor uniforms to the individual wearer. The tailor must be familiar with Army Standards for properly fitting the Army Uniform, espedialy when slacks, trousers, and coat sleeve hemming is required.

5.4.4. Repair uniforms to serviceable condition. If uniform is not able to be repaired, Contractor shall notify the JROTC program representative and the COR no later than one (1) business day after discovery of non-repairable condition.

5.4.5. Repair/replace broken zippers to individual items as identified at time of pickup and those that occur while in the contractor’s custody using thread, materials, zippers, and hook eyes of the same type, texture, quality, color, and color fastness as that used in the manufacture of the article.

5.4.6. Repair or replace items which become unserviceable while in their care. The Government will not issue them to the Contractor that are identified as unserviceable at the time of contractor pickup.

5.4.7. Hem and press men’s trousers and female’s slacks as required using thread and materials of the same type, texture, quality, color, and color fastness as that used in the manufacture of the article. Trousers and slacks will be altered utilizing the “West Point Cut” with a minimum of 2” to 3” blind hem, which allows hems to be taken in and out. Trousers and slacks will be pressed upon completion of alterations.

5.4.8. Adjust the side panel, back length, sleeves and/or waist of men’s coat (including lining) or female’s coat (including lining) as required using thread and materials of the same type, texture, quality, color, and color fastness as that used in the manufacture of the article.

5.4.9. Complete alterations within a maximum of seven (7) days.

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

6.1.1. AR 670-1 – Wear and Appearance of Army Uniforms and Insignia

6.1.2. DA PAM 670-1 – Guide to the Wear and Appearance of Army Uniforms and Insignia

PART 7

ATTACHMENT AND TECHNICAL EXHIBIT LISTING

7. Attachment and Technical Exhibit List

7.1. Technical Exhibit A – Performance Requirements Summary

7.2. Technical Exhibit B – Deliverables Schedule

7.3. Technical Exhibit C – Estimated Workload Data

7.4. Attachment 1 – Pickup/Delivery Schedule

TECHNICAL EXHIBIT A

Performance Requirements Summary (PRS)

PERFORMANCE

OBJECTIVE

STANDARD PERFORMANCE

THRESHOLD

ACCEPTABLE

QUALITY

LEVELS (AQLs)

Incentive / Disincentive

PWS 5.3. Laundry and Dry Cleaning Service (L&DC)

Meet or exceed standards in PWS 5.3.

Not greater than 5% requiring re-work to correct defective or missed cleaning.

Re-perform at no additional expense to the government.

Trends of less than acceptable performance will be used to document overall performance in the contract file to include reported in

CPARS

PWS 5.4.

Alterations Service

Meet or exceed standards in PWS

5.2. and 5.4.

Not greater than 5% requiring re-work to correct defective or missed alterations

Re-perform at no additional expense to the government.

Trends of less than acceptable performance will be used to document overall performance in the contract file to include reported in

CPARS

TECHNICAL EXHIBIT B

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

PWS 5.2.1 thur

5.3.19 Laundry

Supported JROTC units may turn-in uniform items quarterly but not limited. Uniforms may be turned in as needed.

Each uniform item to be cleaned and/or altered is received and returned on a one for one basis.

Clothing items will be returned on hangers and covered with plastic to allow for ease of storage at the supported unit.

Items are to be picked up and returned to the supported unit.

Supported units are listed below.

PWS 5.2.1 thur

5.3.19 Dry

Cleaning

Supported JROTC units may turn-in uniform items quarterly but not limited. Uniforms may be turned in as needed

Each uniform item to be cleaned is received and returned on a one for one basis.

Clothing items will be returned on hangers and covered with plastic to allow for ease of storage at the supported unit

Items are to be picked up and returned to the supported unit.

Supported units are listed below

PWS 5.4.1 thru 5.4.9 Alterations

Supported JROTC units may turn-in uniform items quarterly but not limited. Uniforms may be turned in as needed

Each uniform item to be cleaned is received and returned on a one for one basis.

Clothing items will be returned on hangers and covered with plastic to allow for ease of storage at the supported unit

Items are to be picked up and returned to the supported unit.

Supported units are listed below

TECHNICAL EXHIBIT C

ESTIMATED WORKLOAD DATA

Base Year: 22 September 2025 – 21 September 2026

DRY CLEANING

ESTIMATED

QTY

ASU Coats 1,500 ASU Slacks / Trousers 1,500 Beret Wool 500 Neck Tab / Neckties 500 Windbreakers 800 Liner Windbreaker 500

LAUNDERED ITEMS

QTY

ASU Shirt 1,500 ACU/OCP Coat 300 ACU/OCP Trouser 300

ALTERATIONS

QTY

ASU Coat Hem Sleeves 150 ASU Slacks/Trousers Hem 1,000 Trouser adjustment Seam in or out

ASU Trouser adjustment Waist in or out

ASU Trouser Zipper

PRESS ONLY 1,000

ATTACHMENT 1

PICKUP/DELIVERY SCHEDULE

Location Contact Information Time Day East Baton Rouge Public School District Attn: Director of Army Instruction (DAI) 3875 Byron Avenue Baton Rouge, LA 70805

Ph: (225)354-4492

Provided at time of award.

0800 - 2:25pm Mon - Fri

Belaire High School 12121 Tams Drive Baton Rouge, LA 70815

Ph: (225)272-1860

Provided at time of award.

0800 - 2:25pm Mon - Fri

Broadmoor Senior High School 10100 Goodwood Blvd Baton Rouge, LA 70815

Ph: (225)926-1420

Provided at time of award.

0800 - 2:25pm Mon - Fri

Glen Oaks Senior High School 6650 Cedar Grove Drive Baton Rouge, LA 70812

Ph: (225)356-4306

Provided at time of award.

0800 - 2:25pm Mon - Fri

Istrouma High School 3730 Winbourne Ave Baton Rouge, LA 70805

Ph: (225)636-2686

Provided at time of award.

0800 - 2:25pm Mon - Fri

Liberty Magnet High School 1105 Lee Drive Baton Rouge, LA 70808

Ph: (225)924-9406

Provided at time of award.

0800 - 2:25pm Mon - Fri

McKinley Senior High School 800 East McKinley St.

Baton Rouge, LA 70802

Ph: (225)344-7696

Provided at time of award.

0800 - 2:25pm Mon - Fri

Northeast High School 13700 Pride-Port Hudson Rd.

Pride, LA 70770

Ph: (225)654-5808

Provided at time of award.

0800 - 2:25pm Mon - Fri

Scotlandville Magnet High School 9870 Scotland Avenue Baton Rouge, LA 70807

Ph: (225)775-3715

Provided at time of award.

0800 - 2:25pm Mon - Fri

Tara High School 9002 Whitehall Ave Baton Rouge, LA 70806

Ph: (225)927-6100

Provided at time of award.

0800 - 2:25pm Mon - Fri

Woodlawn High School 15755 Jefferson Hwy Baton Rouge, LA 70817

Ph: (225)753-1200

Provided at time of award.

0800 - 2:25pm Mon - Fri