IA02 PWS - 3BDE JCLC Rushmore-26.pdf

PERFORMANCE WORK STATEMENT (PWS)

IN SUPPORT OF

UNITED STATES CADET COMMAND

3BDE JCLC Rushmore Catered Meals

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personal services contract to provide a full meal support system for cadets and cadre participating in Army Junior Cadet Leadership Challenge (JCLC) Rushmore at Camp Rapid located at 2823 W. Main St. Rapid City, South Dakota 57702 from 16-30 May 2026.The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, other miscellaneous items, and non-personal services necessary to perform specified meal support system in accordance as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services. The Contractor shall perform to the standards in this contract.

1.2. Background: JCLC Rushmore is a JCLC for Junior Reserve Officer Training Corps (JROTC) programs in the Rapid City South Dakota area. Camp Rapid is located at 2823 W. Main Street, Rapid City South Dakota 57702.

1.3. Objectives:

1.3.1. The Contractor shall provide food for 54 cadets and 6 cadre from 26 – 30 May 2026 in support of JCLC Rushmore. See part 5 for meal support details.

1.3.2. The Contractor shall provide personnel, equipment, supplies, transportation, tools, materials, supervision, serving equipment, chafing dishes, heating elements to maintain food temperature, serving utensils, disposable plates, cups, napkins, and eating utensils and other items necessary to perform meal preparation, serving, and cleanup. The vendor shall set up and maintain two (2) serving lines during specified mealtimes for breakfast & dinner.

1.3.3. Government Point of Contact: The government Point of Contact (POC) will be provided upon award of contract. The government POC will provide approval of the final meal selection, final attendee count and confirmation of location and serving times.

1.4. Scope: The Contractor shall provide meals to 54 Cadets and 6 Cadre while they train at JCLC Camp Rapid 26 – 30 May 2026.

1.5. Period of Performance: The resource working group is to meet on 16 May 2026, with meal service from 26 – 30 May 2026.

1.6. General Information

1.6.1. Quality Control: The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is how he assures himself that his work complies with the requirement of the contract.

1.6.2. Quality Assurance: The government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rates.

1.6.3. Recognized Holidays: RESERVED.

1.6.4. Hours of Operation: The Contractor shall be available to conduct business (meal service) between the hours of 6:30 am to 6:00 pm for the duration of the meal contract except when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.6.5. Place of Performance: The place of performance is the Contractor’s normal place of business. However, the food will be transported to the dining facility inside barracks building 801 located on Camp Rapid, SD 57702.

1.6.6. Type of Contract: The government will award a firm fixed price contract.

1.6.7. Security Requirements: Contractor personnel performing work under this contract are not required to have security clearances. Access to the post will require a valid government issued identification card.

1.6.7.1. Physical Security: The Contractor shall be responsible for safeguarding all government equipment, information and property provided for Contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.8. Special Qualifications: Contractor shall ensure all employees meet board of health standards and food handling requirements as well as having knowledge of safety regulations, such as, Occupational Safety and Health Association, (OSHA), proper clothing and footwear. Contractors shall maintain a professional demeanor when serving the food and be aware of all food safety requirements for preparing and serving food.

1.6.9. Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials.

1.6.10. Organizational Conflict of Interest: Contractor and Subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.4. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.5. Reserved

2.1.6. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.7. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.8. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of a product or service shall meet contract requirements.

2.1.9. SUBCONTRACTOR. One that enters a contract with a prime Contractor. The Government does not have privity of contract with the Subcontractor.

2.1.10. WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.11. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CFR Code of Federal Regulations COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation JCLC Junior Cadet Leadership Challenge JMTC Joint Maneuver Training Center KO Contracting Officer OCI Organizational Conflict of Interest POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit WAWF Wide Area Work Flow

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

3.2. Facilities: The Government will provide a serving area to serve food and dumpsters to remove trash. No other equipment is available for this event inside the barracks building 801 located at Camp Rapid, SD.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General: The Contractor shall furnish all food, meal serving services, equipment, supplies, management, supervision, and labor to perform work under this contract that are not listed under Section 3 of this PWS.

4.2. Transport: The Contractor shall transport food and support equipment to and from the designated serving area at the training site located at Camp Rapid, Rapid City, SD.

4.3. Materials: The Contractor shall furnish all materials, supplies and equipment necessary to meet the requirements under this PWS to include all condiments, utensils, plates napkins and cleaning supplies.

4.4. Equipment: The Contractor shall be responsible for set up of the serving line, tables, cooking equipment and meal serving equipment. The Contractor shall provide chafing dishes to keep meals hot and refrigerated containers to keep other items cold.

The Contractor shall provide all cleaning supplies to clean the tables and be responsible for all trash removal to dumpsters on site.

4.5. The Contractor’s personnel shall wear clean clothing and present themselves with clothing that does not contain statements that may be offensive to the military or others using a portion of the uniform.

4.6. Utility Conservation: The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after use.

4.7. Taxes. The government will be exempted from paying any sales taxes related to this contract. Tax exemption forms will be provided to the Contractor upon request.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The Contractor shall provide all services for meal preparation, serving and clean-up for 54 cadets and 6 cadre for the performance of this contract.

5.1.1. The Contractor shall transport and set-up all food and serving equipment 30 minutes prior to each meal start time as coordinated with the government POC. The Contractor shall transport food and support equipment to and from the designated serving area at the barracks.

5.1.2. The Contractor shall provide the necessary management, supervision and labor required to set up, serve, clean-up and sanitize for all meals, dumpster support will be provided. The Contractor shall be responsible for set up of the serving line, tables, cooking equipment and meal serving equipment. The Contractor shall provide chafing dishes to keep meals hot and refrigerated containers to keep other items cold. The Contractor shall provide all cleaning supplies to clean the tables and be responsible for all trash removal.

5.1.3. The Contractor shall be prepared to provide a minimum of two (2) serving lines for each meal to expedite the service.

5.1.4. The Contractor shall set up all equipment required to prepare and serve the food 30 minutes prior to serving time.

5.1.5. The Contractor shall have all meals ready to serve 15 minutes prior to the serving time and kept hot until served.

5.1.6. The Contractor shall provide the necessary management, supplies, equipment, supervision, and labor required to set-up, clean-up, and remove trash from the dining area.

5.1.7. The Contractor and the local JROTC Camp Commander will meet on 16 May 2026 for a resource working group to review all contract requirements and finalize the menu by each meal.

5.2. Access, General Protection, and Security Policy and Procedures. Contractor and all associated sub-Contractors’ employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office.

Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes. Contractor and all associated sub- Contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative),

5.3. Meals

5.3.1. Menus. The Contractor shall provide a menu like the one stated in 5.3.2. All meals identified as “(hot)” in the schedule at 5.3.3 shall be served hot. The menu shall be coordinated with the Government POC upon receipt of the award and finalized by 16 May 2025 at the closing of the Resource working group. Any changes to the menu for alternative replacement after that point shall be agreed upon prior to execution.

5.3.2. Sample Menu:

Breakfast sample 1: Scrambled Eggs, bacon, hashed brown potatoes, cold cereal, toast, milk/assorted juices, and coffee

Breakfast sample 2: Scrambled Eggs, creamed ground beef on a biscuit, hash brown potatoes, assorted fruits, assorted cookies, milk/assorted juices, and coffee

Lunch (box) sample: Cold cuts / sandwich on bread or roll, lettuce, cheese, mayo, mustard, chips, two (2) choices of dessert, fruit punch, milk, coffee, and condiments

Lunch (hot) sample: Hamburger, spaghetti with meat sauce, egg noodles, (two (2) choices), potato wedges, two (2) vegetable choices, three (3) desert choices, salad, rolls, juice, milk, coffee, and condiments

Dinner sample 1: Lasagna, chicken tenders (two (2) choices), rice pilaf, baked potatoes, two (2) vegetable choices, three (3) desert choices, salad, rolls, juice, milk, coffee, and condiments

Dinner sample 2: Fish sandwich, beef stroganoff, egg noodles, (two (2) choices), potato wedges, two (2) vegetable choices, three (3) desert choices, salad, rolls, juice, milk, coffee, and condiments

Note: Consideration / accommodation must be made for vegetarian meals for approximately 3-5 people per meal.

5.3.3. Feeding Times:

Date Day Quantity Event Serving Time 26 May 2026 Tuesday 60 Dinner (hot) 1700-1800 27 May 2026 Wednesday 60 Breakfast (hot) 0700-0730 60 Lunch (bag) 0700-0730 60 Dinner (hot) 1730-1830 28 May 2026 Thursday 60 Breakfast (hot) 0600-0700 60 Lunch (bag) 0600-0700 60 Dinner (hot) 1730-1830 29 May 2026 Friday 60 Breakfast (hot) 0730-0830 60 Lunch (hot) 0730-0830 0 Dinner (hot) No Meal 30 May 2026 Saturday 60 Breakfast (bag) 0630-0700 60 Lunch (bag) 0630-0700

5.3.3.1. Bagged meals will need to be provided at the breakfast meal and will need to be packaged individually in a bag or box so it can be carried by the Cadet or Cadre member.

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (current editions)

6.1. Contractors shall comply with safety regulations such as Occupational Safety and Health Association (OSHA), proper clothing and footwear, and state food service safety requirements.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

TECHNICAL EXHIBIT 1

Performance Requirements Summary

Performance Objective Performance Standard Performance

Threshold Methods of Surveillance

In accordance with PWS paragraph 5.1.

thru 5.3.3., provide meals during prescribed times.

Ensure set up and feeding to start at scheduled time as listed in PWS.

Rated no less than 95% of prescribed timelines.

Periodic Inspection, Customer Feedback

In accordance with PWS 5.1.4. The Contractor shall set up all equipment required to prepare, cook, and serve the food 30 minutes prior to serving time.

The Contractor shall set up all equipment required to prepare, cook, and serve the food 30 minutes prior to serving time.

Rated no less than 95% of prescribed timelines.

Periodic Inspection, Customer Feedback

In accordance with PWS 5.1.5-5.1.6 The Contractor shall have all meals ready to serve 15 minutes prior to the serving time and kept hot until served.

Vendor will deliver and set up all equipment required to prepare and serve the food 30 minutes prior to the scheduled serving times. Be prepared to serve 15 minutes prior to scheduled time.

Rated no less than 95% of prescribed timelines.

Periodic Inspection, Customer Feedback

In accordance with PWS 5.1.7 The Contractor and the local JROTC Camp Commander will meet on 16 May 2026 for a resource working group to review all contract requirements and finalize the menu by each meal.

Meeting to review contract requirements and finalize final menu items for each meal.

100% requirement.

Customer Feedback.

In accordance with PWS paragraph 5.3.3, the Contractor shall ensure that the food is ready for serving at the prescribed time.

Upon completion of the meal, the vendor will ensure the facility is clean and sanitized (5.1.2)

The Contractor shall ensure that the food is ready for serving at the prescribed time. Upon completion of the meal, the vendor will ensure the facility is cleaned and sanitized to standards.

Rated no less than 95% of prescribed timelines.

Periodic Inspection, Customer Feedback

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To In accordance with PWS 5.3.1. The Contractor shall

The menu shall be coordinated with the Government POC upon receipt of the award and finalized

1 Electronically Government

POC/COR

Deliverable Frequency # of Copies Medium/Format Submit To provide a menu like the one stated in 5.3.2.

The dinner meal shall be served hot.

by 16 May 2025 at the closing of the Resource Working Group.

Any changes to the menu for alternative replacement after that point shall be agreed upon prior to execution.

Itemized invoice for service rendered

NLT five (5) days after completion of contract

1 Electronically WAWF