IA02 LSJ_RightFax SW Renewal_Redacted_16 April 2025_Redacted_16 April 2025.pdf

Control Number: KNOX-SAT-2025-0069

RightFax Software Renewal

JUN 2023

Justification Review Document for Limited Source Justification - FAR Part 8

Program/Equipment: The United States Army Recruiting Command (USAREC) requests a firm-fixed price contract for renewal of annual maintenance and technical support for RightFax Software Renewal.

Authority: FAR 8.405-6(a)(1)(i)(B) - Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized.

Amount:

Prepared by:

Contracting Officer:

Technical:

Requirements:

RightFax Advantage FaxPulse Business Intelligence Server software provides alerting and monitoring capabilities. This server-based application enables centralized, paperless faxing.

Due to the specific configuration, support must be provided by vendors authorized for OpenText RightFax software and hardware

Due to the specialized nature of this equipment, only a vendor authorized for OpenText RightFax software, configurations, and hardware can provide the necessary support. The OpenText RightFax knowledge center offers standard support Monday through Friday, from 8 AM to 8 PM EST.

For the reasons listed above, USAREC requests that only an OpenText RightFax brand name capable support and maintenance provider be chosen to provide the OpenText RightFax digital and paperless fax server solution support required for the current faxing solution in place.

6. Efforts to Obtain Competition: The Contracting Officer shall publish the notice required by

FAR 5.201.

a. Effective competition. Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized.

7. Actions to Increase Competition: USAREC will continue to monitor advancements in commercially available information technology products and services, particularly those listed within existing enterprise-related contracts under the Army Computer Hardware Enterprise Software and Solutions (CHESS) Program, to ensure that the needs of the Government are met. USAREC consistently reviews the equipment and software prior to the end of its lifecycle to ensure that all available hardware/software available from industry are considered to further increase competition.

8. Market Research: HRC issued RFQ# 519520 for market research on CHESS on January 15, 2025. The RFQ received no bids, and a Statement of Non-Availability was approved. The vendor has since indicated the product is available through GSA.ebuy.gov.

9. Other Facts:

a. Procurement History: This requirement was previously purchased using a GPC.

10. Technical Certification: I certify that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Date: see electronic signature

11. Requirements Certification: I certify that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

12. Fair and Reasonable Cost Determination: I hereby determine that the anticipated cost to the Government for this contract action will be fair and reasonable. This determination will be made using price analysis. As a part of this basis, certified cost or pricing data will not be required, and the following exception applies FAR 15.403-(b)(3) a commercial item is being acquired.

___ Date: see electronic signature

13. Contracting Officer Certification: I certify that this justification is accurate and complete to the best of my knowledge and belief.

_____ Date: see electronic signature

Approval

Based on the foregoing justification, I hereby approve the procurement of the Lantronix Local Management Solution (LMS), Local Manager (LM), 80s and Local Manager (LM), 83X model hardware devices and infrastructure maintenance to support USAREC using FAR 8.405- 6(a)(1)(i)(B) Only One Source is Capable and 8.405-6(b)(1) Brand Name. The estimated value for a period of coverage 30 June 2025 to 29 June 2026. This approval is subject to availability of funds, and provided that the services and property herein described have otherwise been authorized for acquisition.