IA02 FWISD JROTC Final PWS Fort Worth JCLC 2-6 Jun 25.pdf

PERFORMANCE WORK STATEMENT (PWS)

Fort Worth Independent School District (FWISD) JROTC

Junior Cadet Leadership Challenge (JCLC 2-6 June 2025

Part 1

General Information

1. General: This is a non-personal services contract to provide co-located services to support the Fort Worth Independent School District (FWISD) JROTC Cadet Leadership Challenge (JCLC) during the period of performance 02-06 June 2025. The government shall not exercise any supervision or control over the contract service providers performing the services. Such contract service providers shall be accountable solely to the contractor who, in turn, is responsible to the government.

1.1. Description of Services/Introduction: This is a non-personal service(s) contract to provide meal service for 160 Cadets and 40 Cadre from 2 June 2025 until 6 June 2025 for FWISD JROTC JCLC to be held at FWISD Outdoor Learning Center, 494 CR 4869, Azle, TX 76020.

1.2. Background: Cadet Command Regulation (CCR) 145-2 provides the guidelines for the training of the Junior Reserve Officers Training Corp Program and requires each JROTC unit to annually conduct a JCLC. The annual JCLC is a multi-day event with the purpose of increasing the potential in JROTC cadets to become leaders in their school and community.

1.3 Scope: The Contractor shall provide non-personal service(s). The contractor shall provide all personnel, materials, supervision, and other items and non-personal services necessary to provide meal service support as defined in this PWS, except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.4 Objectives: The objectives of this contract are:

• Allow Cadets a chance to participate in citizenship building exercises.

• Give Cadets the opportunity to experience living and interacting with their peers from other units/schools.

• Instruct leadership-type skills to Cadets in a “hands on” military type environment.

• Provide an opportunity to participate in adventure training not available to

Cadets.

1.5 General Information:

1.5.1 Quality Control Plan (QCP): The contractor’s existing quality assurance system shall be utilized in accordance with FAR 12.208.

1.5.1.1 The Contractor shall inform the COR of issues or potential issues that might affect the performance within one hour of identifying those issues. Verbal reports shall be followed up by written reports within 5 hours.

1.5.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP).

This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g. deliverables, submittals, etc.) deadlines fall on a holiday, the closest workday prior to the holiday will apply as the deadline for submittal.

1.5.4 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ.

Please refer to the following.

1.5.4.1 Contractor Support Hours: The contractor shall set-up food and serving equipment prior to each meal start time as coordinated with the Government POC a minimum of 30 minutes prior to each serving time. The meal service hours are 5:30 am

– 7:30 am for breakfast, 11:00 am – 1:00 p.m. for lunch, and 4:30 pm – 6:30 pm for dinner from 2 June until 6 June 2025. The Contractor shall maintain an adequate workforce at all times, for the uninterrupted performance of all tasks defined within this.

When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce is essential.

1.5.5 Place of Performance: The work to be performed under this contract will be performed by the contractor at FWISD JROTC Leadership Learning Center property at 494 County Road 4869, Azle, TX 76020.

1.6 Security Requirements: The following information is provided on security related matters. Contractor personnel performing work under this contract are not required to have a security clearance.

1.6.1 Physical Security: The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use.

1.7 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.7.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.8 Contracting Officer’s Representative (COR): As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.9 Key Personnel: The following personnel are considered key personnel by the government: Food Service Director. The contractor shall provide a food service director who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The food service director or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The food service director or alternate shall be available between 0530-1830, Monday thru Friday except federal holidays or when the government facility is closed for administrative reasons.

1.10 Identification of Contractor Employees: All Contractor personnel attending meetings and working in other situations where their Contractor status is not obvious to third parties must identify themselves, to include proper marking of signature blocks in correspondence, to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports, produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.11 Protection of Government and Contract Information: Per Public Use Notice of Limitations stated by Defense imagery Management operations Center and contained at www.dimoc.mil/resources/limitations/ , the Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any hard copy or digital marketing tools to include its company website.

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

Contracting Officer – means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. DoD Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart 202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, Contracting Officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing other surveillance support personnel to assist the COR when needed, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the Contracting Officer as alternate CORs.”

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Day – means, unless otherwise specified, a calendar day.

Defective Service – means a service output that does not meet the standard of performance associated with the Performance Work Statement.

http://www.dimoc.mil/resources/limitations/

Deliverable – means anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Government-furnished Property – As reflected in FAR 52.245-1, Government-furnished Property “means property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification.

Government Property - means all property owned or leased by the Government.

Government property includes Government-furnished. Government property includes material, equipment, special tooling, special test equipment, and real property.

Government property does not include intellectual property and software.

Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP) – means the key Government-developed surveillance process document, and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS). It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to Government document.

Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Statement – means the specific results-based activities required to satisfy HLOs. A statement contains a result, the context of the statement, and the required action(s).

Statements focus on “what” is to be accomplished; however they are not prescriptive in describing “how” the outcome is to be achieved. Each HLO may have several statements to flesh out the areas necessary to meet the objective. Statements are similar to Level 3 in a Work Breakdown Structure.

Subcontractor – means one that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless otherwise specified.

2.2 Acronyms: Although not inclusive of every term used within this PWS, or that may be included in an acquisition, the following provides a list of acronyms commonly used in the acquisition field.

AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation AT Anti-terrorism COR Contracting Officer’s Representative DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense FAR Federal Acquisition Regulation FWISD Fort Worth Independent School District GFP Government Furnished Property IT Information Technology JCLC JROTC Cadet Leadership Challenge JROTC Junior Reserve Officers Training Corps KO Contracting Officer POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RA Requiring Activity TE Technical Exhibit UOM Unit of Measure

PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

2. Government Property and Services: There is no Government property or services associated with this requirement.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services

4.1 General: The Contractor shall furnish meals, supplies, equipment, facilities, and services required to perform work as specified herein. The Contractor shall provide services in accordance with the terms, conditions, and specifications put forth in this

PWS.

4.2 Materials: The Contractor shall provide all necessary materials such as tables, chairs, disposable plates, cups, napkins, eating utensils, condiments, chafing dishes, heating elements to maintain food temperature, serving utensils and serving equipment for each meal to perform under this contract.

PART 5

SPECIFIC TASKS

5.1 Basic Services: The Contractor shall provide meal services for 160 Cadets and 40 Cadre attending the FWISD JCLC at FWISD JROTC Leadership Learning Center property at 494 County Road 4869, Azle, TX 76020 from 2 – 6 June 2025. “All meals will be served in accordance with DA PAM 30-22 Operating Procedures for the Army Food Program.

5.1.1 The contractor shall prepare the food at an off-site at the contractor’s facility, brought to the training site, and served out of the facility commercial kitchen. The contractor will have access to a full commercial kitchen that includes food service line with commercial food service warmers, stoves, sinks, etc.

5.2 Tasks: Tasks consist of the following:

5.2.1 Meal Requirements: The contractor shall provide a suitable dining facility at the FWISD JROTC Leadership Learning Center in which to serve meals as specified. The contractor shall provide the following meals for 160 Cadets and 40 Cadre.

2-Jun-25 3-Jun-25 4-Jun-25 5-Jun-25 6-Jun-25 Total Meals

Qty Qty Qty Qty Qty

Breakfast Served 200 200 200 200 800

5:30 am- 7:30 am

Lunch Served 11:00 am -1:00 pm

200 200 200 200 800

Dinner Served 4:30 pm – 6:30 pm

200 200 200 200 800

Total Meals: 2400

5.2.1.1 Menus and serving times: The contractor shall provide a menu like the following for each meal. All meals shall be served hot. The menu shall be coordinated with the Government POC a minimum of 10 calendar days prior to the event and any changes agreed upon at that time.

2-Jun-25 3-Jun-25 4-Jun-25 5-Jun-25 6-Jun-25 Sample

Menu Sample Menu Sample Menu Sample Menu

Sample Menu

Breakfast Served 5:30 am – 7:30 am

Scrambled eggs, bacon, sausage, and hash browns served with tortillas, salsa, orange juice, Gatorade, and water.

Biscuits & gravy served with sausage patties, Denver scramble, fruit cup, cereal with milk, orange juice, Gatorade, and water.

Scrambled eggs, bacon, sausage, & pancakes with syrup, orange juice, Gatorade, and water.

Breakfast Box:

breakfast burrito, cup of fruit, muffin, orange juice, Gatorade, and water.

Lunch Served 11:00 am

– 1:00 pm

Philly cheesesteak with grilled onions and bell peppers topped with provolone cheese served with chips, chocolate brownies, Box/Sack Lunch:

Assorted sandwiches / hoagies served with mayo mustard, lettuce, tomato, chips, cookie, Gatorade, and water.

Box/Sack Lunch:

Cheeseburger served with mayo, mustard, lettuce, tomato, chips, brownie, Gatorade, and water.

Box/Sack Spicy grilled chicken breast on kaiser roll with bacon, pepperjack cheese served with lettuce, tomato, onion, BBQ sauce, pickle

Gatorade, and water.

spear, chips, cookie, Gatorade, and water.

Dinner Served 4:30 pm - 6:30 pm

Chicken alfredo served over fettucine with mixed veggies, garden salad, garlic bread, cookies, Gatorade, and water.

Beef, chicken or cheese enchiladas served with tortilla chips, salsa, Spanish rice or cilantro lime rice, Mexican beans, cinnamon crisps, guacamole, Gatorade, tea, and water.

Chicken fried steak or Fried Chicken served with whipped mashed potatoes & cream gravy, seasonal vegetable medley, dinner rolls w/ butter, Gatorade, tea, and water.

Picnic - BBQ burgers, sausage po’boys, hot dogs served with potato salad, baked beans, garden salad, peach cobbler, Gatorade, tea, and water.

5.2.1.1.1 The contractor shall provide a box lunch with cold sandwich on 2 and 5 June.

5.2.1.2 The contractor shall provide all food and condiments for use at each meal.

5.2.1.3 The contractor shall provide serving equipment, chafing dishes, heating elements to maintain food temperature, serving utensils, disposable plates, cups, napkins, and utensils for each meal.

5.3 The contractor shall clean, wipe down and sanitize all tables at the serving location as well food serving area and equipment. Cleaning includes removing trash to the nearest government provided dumpsters.

5.3.1 The contractor shall set-up all tables, chairs, food and serving equipment prior to each meal start time as coordinated with the Government POC a minimum of 30 minutes prior to each serving time.

5.3.2 The contractor shall tear down each meal service upon completion and remove all debris from site. Tearing down includes removing all food and serving equipment from the serving line, cleaning/sanitizing tables and taking trash to the nearest contractor provided dumpster.

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions): The following publications, manuals, regulations, etc. are applicable to this requirement and the Contractor shall adhere to the most current versions.

6.1 CCR 145-2 – Organization, Administration, Operations Training and Support

6.2 DA PAM 30-22 Operating Procedures for the Army Food Program

6.3 Federal Acquisition Regulations

PART 7

ATTACHMENT AND TECHNICAL EXHIBIT LISTING

7. Attachment and Technical Exhibit List

7.1 Technical Exhibit A – Performance Requirements Summary (PRS)

7.2 Technical Exhibit B – Deliverables Schedule

TECHNICAL EXHIBIT A

Performance Requirements Summary (PRS)

PERFORMANCE

OBJECTIVE

STANDARD PERFORMANCE THRESHOLD

ACCEPTABLE QUALITY LEVELS

(AQLs)

INCENTIVE

PWS Para. 5.2 The contractor shall provide meals timely for 160 Cadets, and 40 cadre participating in the FWISD

JROTC JCLC, 2 –

6 June 2025.

Meals served are nutritious, hot, filling, and of appropriate temperature in accordance with

DA PAM 30-22

Operating Procedures for the Army Food Program standards.

Meal served on time 99% of the time. The contractor shall serve meals during the times indicated below.

DATE TIME MEAL #

3 – 6 Jun 5:30 am-8:30 am Breakfast 800 2 – 5 Jun 11:00am-1:00pm Lunch 800 2 – 5 Jun 4:30pm-6:30pm Dinner 800

The contractor’s compliance increases the likelihood of using the contractor for same function in the future.

TECHNICAL EXHIBIT B

DELIVERABLES SCHEDULE

DELIVERABLE FREQUENCY # OF COPIES MEDIUM/FORMAT SUBMIT TO

Provide Menu Once 1 A minimum of 10 calendar days prior to the event.

JCLC Camp Commander

Meals Meals to serve 200 persons per day

4 Breakfasts 4 Lunches 4 Dinners

Each JCLC Camp Commander

Facility and Equipment Cleanup

After each meal 4 Breakfasts 4 Lunches 4 Dinners

Each JCLC Camp Commander