IA02_5 Performance Work Statement (PWS) SDUSD STEM CampDRAFT.docx

PERFORMANCE WORK STATEMENT

IN SUPPORT OF

UNITED STATES ARMY CADET COMMAND

8th BDE JROTC, SAN DIEGO UNIFIED SCHOOL DISTRICT JROTC, JCLC/STEM CAMP

Part 1 General Information

1. General: This is a non-personnel services contract to provide facilities, lodging, logistical support, meals, training areas, and training activities. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1.1. Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personnel services (PRS # 1) necessary to provide the specified facilities, lodging, logistical support, meals, training areas, and training activities (PRS # 2) as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall meet the standards in this contract.

1.2. Background: JROTC is a service to our nation, in that it provides Cadets the motivation and skills to improve physical fitness; remain drug free; think critically and creatively; communicate effectively; work as a team member; graduate from high school; pursue meaningful careers especially in the areas of science, technology, engineering, and mathematics (STEM); and become successful citizens.

1.3. Objectives: The Contractor shall provide all necessary equipment, facilities, parking, instructors, instructional space, lessons, lesson activities, lodging, logistical support, and meals to establish and conduct a JCLC/STEM camp designed to introduce JROTC cadets to leadership development and career opportunities. By engaging directly with the atmosphere of an institution of higher learning, including exposure to academic curricula and professional research facilities, cadets will be encouraged to pursue leadership excellence, achieve academic success, and continue their education beyond high school. The camp will further offer cadets the opportunity to reside and interact with peers from other schools throughout San Diego County, while participating in physical fitness and recreational activities such as the UCSD Confidence Course/Half-Day Odyssey, and use of the USD swimming pool, along with other experiences not typically available to them. The JCLC/STEM camp will be conducted from 01 June through 06 June 2026, spanning six days and five nights, and will accommodate a total of 160 cadets and 24 cadre during this cycle.

1.3.1 The contractor shall provide adequate lodging for 160 JROTC cadets & 24 cadre.

1.3.2 The contractor shall provide serving equipment, chafing dishes, heating elements to maintain food temperature, serving utensils, disposable plates, cups, napkins, and utensils for requested meal and occupy the dining area for approximately two hours to serve each meals.

1.3.3 The contractor shall provide the equipment, facilities, instructors, instructional space, lessons, and lesson activities for 160 JROTC cadets as explained in the objectives.

1.3.4 The contractor’s personnel shall wear clean clothing and present themselves with clothing that does not contain statements that may be offensive to the military or others.

1.3.5 Government Point of Contact: The government Point of Contact (POC) will be provided upon award of contract. The government POC will provide approval of the final meal selection, final attendee count and confirmation of location and serving times.

1.4 Scope: The contractor will provide equipment, facilities, instructors, instructional space, lessons, lesson activities, lodging, logistical support, and meals, for the establishment of a JCLC/STEM camp at an institution of higher learning.

1.4.1 Lodging specifics: The Contractor shall provide five nights billeting at an institution of higher learning during the JCLC/STEM camp, which includes two additional nights for one cadre, advance party, prior to the event. Moreover, female JROTC Cadets and JROTC Cadre will not share billets with their male counterparts. Furthermore, JROTC Cadre (female or male) will not share billets with the JROTC Cadets participating in the JCLC/STEM camp.

1.4.2 Meals specifics: Contractor will provide a total of sixteen (16) meals for cadets and cadre during this training cycle, as well as four (4) meals for one cadre, advance party, according to the dates and quantities specified below. (PRS # 3) Meals and beverages will be based on contractor’s pre-planning menus and will include at a minimum; a primary entrée with a vegetarian substitute (protein), three side dish options (vegetables and starches), fruit (breakfast), salad (lunch and dinner), bread (breakfast and dinner), dessert (dinner), and a minimum of two beverage options at each meal. Meals will be served in the dining facility and provided as follows:

Dinner 30 May 2026 1 Cadre

Breakfast 06 June 2026 160 Cadets 24 Cadre

1.4.3 Classroom, Indoor, Outdoor facilities and Confidence Course specifics: The Contractor shall provide appropriate instructional space, parking for 25 vehicles, a golf cart, support staff, and all required setup to facilitate classroom instruction. Instructional materials, consumables, and audio-visual resources essential for effective training shall also be furnished. Facilities include Maher Hall Rooms 205 (985 sq. ft., 12 tables, 50 chairs), 207 (901 sq. ft., 12 tables, 50 chairs), 222 (552 sq. ft., 8 tables, 36 chairs), 224 (861 sq. ft., 12 tables, 50 chairs), and 226 (546 sq. ft., 8 tables, 36 chairs). Larger venues consist of Solomon Hall Theatre (2,172 sq. ft.) and UC Forum C (4,980 sq. ft., equipped with audio-visual systems and 300 chairs). Additional resources include an outdoor swimming pool with 12 lanes at 25 yards each and a wellness center with basketball, dodgeball, and volleyball courts. The UCSD Confidence Course/Half-Day Odyssey is a structured team-building program that begins with collaborative ground-based challenges to enhance communication and problem-solving skills, and progresses to elevated rope and climbing elements supported by safety equipment. The course is designed to foster trust, cooperation, and leadership while providing cadets with both physical and mental challenges in a supportive environment.

1.5 Period of Performance: The period of performance is 01 June 2026 to 06 June 2026.

1.6 General Information

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract.

1.6.2 Reserved

1.6.3 Recognized Holidays: Contractors shall not be required to work any of the below recognized holidays.

1.6.4 Hours of Operation: The contractor shall conduct business between the hours of 6:00 a.m. to 10:00 p.m., Monday thru Saturday except Federal holidays or when the contractor facility is closed due to local or national emergencies, administrative closings, or similar directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the contractor facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the contractor facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract shall be performed approximately 5 miles west of 6735 Gifford Way, San Diego CA 92111 as view through the lens of Google Maps.

1.6.6 Type of Contract: The government will award a firm fixed price contract.

1.6.7 Security Requirements: In collaboration with the San Diego Unified School District JROTC Instructors, contractor will be required to establish adequate security measures to ensure a safe JCLC/STEM camp for the JROTC Cadets in attendance.

1.6.7.1 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, equipment and materials shall be secured.

1.6.8 Special Qualifications: Contractor shall have knowledge and in-depth knowledge of STEM related subject matter. JCLC events will be run by SDUSD JROTC Instructors with exception of Confidence Course which will be run by the contractor. SDUSD JROTC Instructors will monitor all other major training events. Furthermore, the contractor shall have knowledge of safety awareness, such as Occupational Safety and Health Association (OSHA), proper clothing and footwear. Contractors shall maintain a professional demeanor when proving training activities and when serving the food. Furthermore, food handlers must be aware of all food safety requirements for preparing and serving food for indoor and outdoor dining events.

1.6.9 The following personnel are considered key personnel by the government: persons assigned to the San Diego Unified School District DAI Office. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 a.m. to 4:30p.m., Monday thru Friday except Federal holidays or when the contractor facility is closed for administrative reasons.

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.13 Reserved

1.6.14 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.24 Contractor Management Reporting (CMR): The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services under this contract for the US Army Cadet Command via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2026. Contractors may direct questions to the help desk at help desk at: http://ecmra.mil

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms:

2.1. Definitions

2.1.1. Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. Contracting Officer: A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. Reserved

2.1.4. Defective Service: A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. Deliverable: Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. Physical Security: Actions that prevent the loss or damage of Government property.

2.1.8. Quality Assurance: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. Reserved

2.1.10. Quality Control: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. Workday: The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. Work Week: Monday through Friday, unless specified otherwise.

2.2. ACRONYMS

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. Government Furnished Items and Services:

3.1. Services: The government will furnish the contractor with an outline of the required support needed for their event. A detailed feeding plan (location of dining site, dietary restrictions, required support equipment, etc…) will be provided to the contractor a minimum of 5 days prior to the start of the event.

3.2 Facilities: Reserved

3.3 Utilities: Reserved

3.4 Equipment: Reserved

3.5 Materials: The Government will provide standard rules and regulations for the contractor as to what is allowed on the site and what is not prior to the event. If certain cooking products will not be allowed on site, it will be forwarded to the vendor to allow them time to adjust their cooking time.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The contractor shall provide adequate equipment, facilities, instructors, instructional space, lessons, lesson activities, lodging, logistical support, meals, and supervision for the San Diego Unified School District JCLC/STEM camp. The Contractor shall provide services in accordance with the terms, conditions and specifications act forth in this performance work statement. Courtesy and consideration shall be provided to all guests and event participants.

4.2. Materials: The contractor shall provide instructional equipment, instructional materials for cadets and other consumables as required. The instructional equipment, instructional materials and consumables must be serviceable and safe for use. Instructors tasked to provide lessons and lesson activities must be properly trained and have an intimate knowledge of the subject matter prior to providing the lessons. Furthermore, contractor must transport and set-up all food and serving equipment prior to the dinner meal start time as coordinated with the Government Key Personnel. Contractor shall furnish cooking equipment, condiments, chafing dishes, heating elements to maintain food temperature, serving utensils, disposable plates, cups, napkins, and utensils for each meal. Contractor shall also provide all condiments for use at the meal.

4.3 Utility Conservation: The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

4.4 Point of Contact: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

4.5 Taxes: The government will be exempted from paying any sales taxes related to this contract. Tax exemption forms will be provided to the contractor upon request.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide adequate equipment, facilities, instructors, instructional space, lessons, lesson activities, lodging, logistical support, meals, and supervision for the San Diego Unified School District JCLC/STEM camp. The purpose of this contracting requirement is to support 160 JROTC cadets & 24 cadre assigned to the San Diego Unified School District’s JROTC Programs.

5.2. Task Heading:

5.2.1 Task 1 Meals: Transport and set-up all food and serving equipment prior to each meal start time as coordinated with the Government POC. If required, the contractor shall transport food and support equipment to and from the designated serving area at the instruction site.

5.2.2 Provide all food, beverages, and condiments for use at each meal.

5.2.3 Provide serving equipment, chafing dishes, heating elements to maintain food temperature, serving utensils, disposable plates, cups, napkins, and utensils for each meal.

5.2.4 Tear down each meal service upon completion and remove all debris from site.

5.2.5 Wipe down and sanitize all tables at serving location.

5.2.6 Menus: The contractor shall provide a menu for each meal. The menu shall be coordinated with the Government POC a minimum of 5 calendar days prior to the event and any changes agreed upon at that time.

5.2.7 Mealtimes: The contractor shall serve meals during the times indicated below:

5.2.8 Task 2 Facilities & Lodging (Administration): Contractor/Institution:

5.2.9 Must be a regionally accredited public institution with an established STEM program.

5.2.10 Must accept any qualified JROTC cadet to participate in this leadership and character development program.

5.2.11 Must provide on-facility administrative capability to in/out-process JROTC cadets and instructors participating in the leadership and character development program.

5.2.12 Must provide adequate lodging capability to lodge 160 JROTC cadets & 24 cadre during this training cycle.

5.2.13 Task 3 Lessons and Lessons Activities: The proposed curriculum shall include instructional periods and other activities that will enhance the development and learning experience of participants. The course shall:

5.2.14 Provide a Leadership Development Program with additional goals of: increasing cadet’s awareness of academic programs and career fields (STEM learning activities); enhancing their personal leadership abilities (group projects), developing values and character required to successfully lead and operate in a professional environment (leadership positions); and inspiring academic excellence (attendance requirements).

5.2.15 The contractor shall ensure adequate space and training facilities are available to support STEM-focused Vex Robotics activities.

5.2.16 Provide hands-on activities to include hands-on activities in several of the institution of higher learning’s academic departments; provide knowledge of the institution of higher learning’s academic programs; conduct a practical exercise to develop a leadership project; conduct problem-based learning activities; site visits to professional work locations; provide opportunities for team building/leadership development; provide speakers who are leaders in the professional, political and academic career fields; and, provide physical fitness and social/recreation activities.

5.3 Performance Standards. The Minimal Acceptable Standard for this contract is as follows:

5.3.1 All administrative actions must meet or exceed generally accepted academic standards outlined in the accreditation association granting accreditation to the institution.

5.3.2 Every reasonable effort must be made and procedures in place to assure the safety and well-being of cadets throughout all aspect of this program.

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions): The following publications, manuals, regulations, etc. are mentioned in this PWS and are listed below.

6.1.1 AR 145-2 – JROTC Program: Organization, Administration, Operation, and Support

6.1.2 CCR 145-2 – JROTC Program Organization, Administration, Operations, Training, and Support

6.1.3 TRADOC Regulation 70-13 – Acquisition Management and Oversight

6.1.4 DD Form 254 – Department Of Defense Contract Security Classification Specification

6.1.5 AR 735-5 – Policies and Procedures for Property Accountability

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

1. Attachment/Technical Exhibit List:

0. Attachment 1/Technical Exhibit 1 –Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

TECHNICAL EXHIBIT 1

PERFORMANCE REQUIREMENT SUMMARY

THRESHOLD

The contractor shall provide adequate lodging for the JCLC/STEM Camp (para 1.1)

The contractor shall provide meals for the JCLC/STEM camp (para 1.4.2)

Contractor will ensure personnel providing lessons are properly trained 100% of the time prior to presenting the lessons.

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Menus and Meals

Facilities, Instruction, lessons, and lesson activities