I.P-2.3 Unuasual and Compelling Urgency_Redacted.pdf

This is a Memorandum to the File documenting the justification for using other than full and open competition for a simplified acquisition below the simplified acquisition threshold.

The acquisition is for a Westerbeke Corporation WEST29.0EGED/Westerbeke 29.0EGED diesel generator with an estimated cost of $38,000 and a required delivery date of April 30, 2026. The manufacturer is located at Myles Standish Industrial Park, 150 John Hancock Road, Taunton, MA 02780-7319. The justification invokes two primary rationales for sole-source procurement: brand name requirement and unusual and compelling urgency. Under the brand name justification, the document explains that construction drawings specify a Westerbeke brand diesel generator, which is currently installed on both the PORT and STBD (starboard) side of the vessel. Standardization on a single manufacturer is critical for logistical efficiency, spare parts inventory consolidation, simplified future procurement, and uniform maintenance requirements. The existing unit requires replacement to ensure redundancy of the electrical plant, as currently only 1 of 2 generators is operational. Under the unusual and compelling urgency justification, the memorandum notes that the requirement was first identified on January 1, 2026. The justification emphasizes that one of two installed generators is non-operational while the remaining unit operates with obsolete components, creating a single point of failure. Loss of the remaining generator would result in total power loss and incapacity to support scheduled operations, negatively impacting senior leader engagements in the Indo-Pacific area of responsibility. The document was certified by Nicole Ng, Electrical Engineer with PHNSY & IMF, on April 28, 2026. The Contracting Officer's approval section remains incomplete.