I.B.08 ATTACHMENT E - Performance Work Statements.pdf

PERFORMANCE WORK STATEMENT (PWS)

18 February 2020

PART 1

GENERAL INFORMATION

1.1 Description of Services/Introduction: Contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and non-personal services necessary to provide restoration / adjustment services (where Architect-Engineer services are not required) for building systems. Contractor shall provide Technical and Programmatic Support Services

(TPSS) for Cybersecurity (Cyber), Electronic Security Systems (ESS), Utility Monitoring and

Control Systems (UMCS), and other related electronic and mechanical systems as defined in this

Performance Work Statement (PWS).

1.2 Background: The U.S. Army Engineering and Support Center, Huntsville (CEHNC) maintains Centers of Expertise for ESS, UMCS, and Control System Cybersecurity. As Centers of Expertise, CEHNC provides support to the Department of the Army, other Department of

Defense (DOD) agencies, and non-DoD agencies in ESS, UMCS, Control System Cybersecurity and related systems.

1.3 Objectives: Contractor shall provide TPSS for Cyber, ESS, UMCS, and low voltage and

Facility Related Control Systems (FRCS). Contractor shall execute restoration / adjustment of

FRCS where plans exist and Architect-Engineer services are not required.

1.4 Scope: The TPSS contract will require the Contractor to have the capability to respond to multiple requests for work at diverse locations. These locations are throughout the Continental

United States (CONUS), to include the Alaska, Hawaii, other U.S. Territories and possessions, and outside the Continental United States (OCONUS) including the anticipated foreign locations of Germany, Italy, Japan, and South Korea. Contractor shall perform all work in accordance with this PWS and the requirements specified in the individual task orders. The support services include restoring / adjusting building systems in order to bring a facility back into compliance with its original design. Restoration / adjustment may include minor repairs and alterations, as well as purchase of materials to support those minor repairs. Services may include information assurance/cybersecurity technical support. TPSS relating to real property (such as utility monitoring and control systems, for example) may include:

Review of and/or execution of commissioning plans

Systems monitoring and operation

Systems administration

Developing budgetary Rough Orders of Magnitude (ROM) estimates

Training

On-site equipment data collection and compilation

Other related technical and programmatic support provided that Architect-Engineer (A-E) services are not required.

Additionally, TPSS relating to personal property (such as ESS, UMCS, related communication infrastructure for example) may also include:

On-site inspection support

Site visits, investigations, master planning, and surveys

Systems evaluations

Project management support

Security assessments

Technical reviews (may include review of work prepared or performed by Other Government

Contractors (OGCs))

Other related technical and programmatic support provided that Architect-Engineer (A-E) services are not required.

1.4.1 Work under this contract may include:

a. Restoring building equipment and systems of a facility to their original intended use and design parameters. Work may include adjustment, calibration of and/or minor replacements of existing equipment that is under-performing, aged or failing to perform as originally intended.

Anticipated restoration / adjustment activities are sometimes referred to as commissioning, re-commissioning or retro-commissioning of building systems.

b. Performing surveys and assessments.

c. Reviewing technical documents such as installation plans, site survey reports, security assessments, and similar products (may include review of work prepared or performed by

OGCs).

d. Attending required meetings at various installations or at OGC’s facilities to provide technical or programmatic support for the affected systems.

e. Preparing after action and other reports.

f. Performing technical inspections of systems and/or equipment.

g. Purchasing special equipment as required (including that equipment required to test, configure and demonstrate systems concepts and applications).

h. Troubleshooting, evaluating and developing system remediation, operations and improvements including testing, and demonstrating system concepts and applications.

i. Configuring and/or programming systems.

j. Calibrating sensors and altering Direct Digital Control (DDC) systems to meet existing/altered sequences of operations

k. Programming and/or configuring diagnostics applications.

l. Modifying system controls.

m. Providing assessments of technology and recommending systems equipment and integration in order to achieve improved capability and/or functions.

n. Providing Cybersecurity/Information Assurance (IA) support for system(s) testing, accreditation, and fielding.

o. Providing Testing, Adjusting, and Balancing (TAB) for air and water systems related to

HVAC

p. Performing minor repairs and alterations ancillary (incidental) to other tasks identified above.

q. Providing systems monitoring / operation services.

r. Providing system administration services.

s. Providing training / instructor services.

t. Developing Master Plans for the specific systems

u. Providing inspections, functional tests, recommendation, and repairs under Retro-

Commissioning (RCx) requirements.

1.4.2 Incidental technical solutions, including procurement and modifications of UMCS or ESS systems and/or sub-systems (i.e. controllers, sensors, actuators, cameras, card readers, network switches, etc.) may be required to enable the execution of some support services.

1.4.3 Services excluded from this Performance Work Statement:

a. Major renovation or new construction of buildings or facilities; renovations that deal with building and life safety code (ref. 1.4.3.c.)

b. Complex Repairs or alterations of entire facilities or significant portions of facilities requiring design services; and

c. Architect-Engineering Services subject to Public Law 92-582 (Brooks Act) and U.S.

Army Corps of Engineers EP 715-1-7.

1.5 Period of Performance: The period of performance shall be for one (1) base year of 12 months and four (4) 12-month option years, if exercised. Dates for task order deliverables will be specified in each task order award. Performance of task order awards may continue after the contract has expired, not to exceed 24 months. No new requirements may be awarded under the contract after the ordering expiration date.

1.6 General Information:

1.6.1 Quality Control Plan: Contractor shall develop and maintain an effective quality control plan (QCP) to ensure services identified in this PWS and subsequent task orders are performed in accordance with this PWS. The Contractor’s QCP is the means by which they assures themselves that their work complies with the requirement of the contract. As a minimum, the

Contractor shall develop procedures that address the areas identified in Technical Exhibit 1, “Performance Requirements Summary” (PRS). Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. After acceptance of the QCP the Contractor shall receive the Contracting Officer’s (KO) written acceptance of any proposed change to the approved QCP. The QCP shall be submitted within 30 calendar days after award.

1.6.2 Quality Assurance (QA). The government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP), and will include an evaluation of the Contractor’s performance. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with their performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). The Government will conduct QA inspections at any time on all phases and types of work performed. If any Government QA review identifies a process/work product failure or identifies noncompliance with safety practices, the Contractor will be issued a Corrective Action Request (CAR). Each CAR will be annotated as a Critical nonconformance, Major nonconformance, or Minor nonconformance.

Definitions and required Contractor response times are:

* Critical Nonconformance: A nonconformance that is likely to result in hazardous or unsafe conditions for individuals using, maintaining, or depending upon the supplies or services, or is likely to prevent performance of a vital agency mission. Contractor is provided 24 hours (one business day) to provide written response to the CAR.

* Major Nonconformance: A nonconformance, other than critical, that is likely to result in failure of the supplies or services, or to materially reduce the usability of the supplies or services for their intended purpose. Contractor is provided 72 hours (three business days) to provide written response to the CAR.

* Minor Nonconformance: A nonconformance that is not likely to materially reduce the usability of the supplies or services for their intended purpose, or is a departure from established standards having little bearing on the effective use or operation of the supplies or services.

Contractor is provided up to 15 business days to provide written response to the CAR.

1.6.3 Government Remedies: The Contracting Officer shall follow FAR 52.212-4, “Contract

Terms and Conditions-Commercial Items” or 52.246-4, “Inspection of Services-Fixed Price” for

Contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

1.6.4 Recognized Holidays: Unless specified in the individual task orders, Contractor will not be required to work on the following Government recognized Holidays.

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

1.6.5 Hours of Operation/Place of Performance: Contractor is responsible for performing the services required under this contract during the operational hours and location as specified in the individual task orders. Contractor must at all times maintain an adequate work force for the successful performance of all tasks. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the work force are essential.

1.6.6 Security Requirements: This contract may require the handling and generation of classified information. Security requirements appropriate for each task order will be delineated in the individual task orders. Some task orders issued may require a security level of SECRET and some may require a higher level than SECRET. If the Contractor desires to participate in classified requirements, they shall meet the Industrial Security requirements of the National

Industrial Manual (NISPOM) for Safeguarding Classified Information (DOD 5220.22M). The clearance level will be determined by the User Agency. A DD Form 254, Contract Security

Classification Specification, shall be provided. No classified work is authorized without an approved DD 254 and the appropriate personnel and facility security clearance. Personnel security clearances will be obtained by the Contractor in accordance with the NISPOM. Facility security clearances will be obtained by the User Agency Security Office.

a. Physical Security. Contractor shall be responsible for safeguarding all Government property provided for Contractor use. Additionally, the Contractor shall be responsible for safeguarding all material purchased until such time that it is installed, tested and accepted by the

Government.

b. Site Specific Security Requirements. When Contractor personnel are at any Government site, installation or facility, they shall follow all security procedures and processes of the installation as stated and directed by the Government personnel at the site.

c. Information Technology Systems. For task orders requiring access to Information

Technology (IT) Systems, but not to classified information, the following requirements apply:

(1) All Contractor employees who are U.S. citizens working under this base contract and subsequent task orders who require access to IT systems (stand-alone computers, network computers/systems, e-mail, etc.) shall, at a minimum, be designated into an IT I, II or III position in accordance with Army Regulation (AR) 25-2, Information Assurance.

The investigative requirement for an IT I position is a favorable Single Scope Background

Investigation (SSBI); IT II and IT III positions require a favorable National Agency Check with Law and Credit (NACLC).

(2) A Common Access Card (CAC) is also required for access to Government IT systems. Proof of the appropriate investigative requirement/background check will be verified through the Joint

Personnel Adjudication System (JPAS) by Huntsville Center (HNC) security personnel. When proof of a background check cannot be verified, CEHNC security personnel will obtain the appropriate background check for the Contractor employee.

(3) Instruction to obtain or renew a CAC will presented in the required Contractor Kickoff Meeting at the Task Order Level.

(4) Non-U.S. Citizens: Foreign nationals who work on a Corps of Engineers’ contract or task order shall be approved by the United States Army Corp of Engineers (USACE), Headquarters

(HQ) Foreign Disclosure Officer before beginning work on the contract or task order. This approval requirement also includes Subcontractor employees. Contractor shall submit to the

Contracting Officer the names of all foreign nationals proposed for performance under this contract or individual task orders, along with documentation to verify that he or she is legally admitted into the United States and has authority to work. This information will be forwarded to the CEHNC Security Officer for approval.

1.6.7 Post Award Conference/Periodic Progress Meetings: Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officers Representative (COR), which will be appointed prior to contract award, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the

Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the

1.6.8 Contract Manager: Contractor shall provide a Contract Manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the

Contractor when the Contract Manager is absent shall be designated in writing to the Contracting

Officer. The Contract Manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract.

1.6.9 Identification of Contractor Employees: All Contractor personnel attending meetings and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. Contractor must also ensure that all documents or reports produced by the Contractor are suitably marked as Contractor products or that

Contractor participation is appropriately disclosed.

1.6.10 Service Contract and Davis-Bacon Acts. Task orders from this contract may be issued which are subject to the Service Contract Act (See FAR 52.222-41), the Davis-Bacon Act (See

FAR 52.222-6) or both. Work identified within the task order will be marked as either subject to the Service Contract Act or the Davis Bacon Act. The latest version of the wage determination for the geographical area in which the work is to be performed will be incorporated with the issuance of the task order solicitation. Wage determinations may also be found at www.wdol.gov. Task orders with performance in foreign countries will not be subject to either the Service Contract Act or the Davis-Bacon Act. However, Defense Base Act (DBA) insurance requirements will be included in task orders performed overseas, when required.

1.7 Anti-Terrorism (AT) & Operational Security (OPSEC) Requirements:

1.7.1 AT Level I Training: All Contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT

Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Contractor shall submit certificates of completion for each affected Contractor employee and sub-contractor employee, to the COR or to the Contracting Officer, if a COR is not assigned, within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I

Awareness Training is available at the following website: https://atlevel1.dtic.mil/at.

1.7.2 AT Awareness Training for Contractor Personnel Traveling Overseas: All US-based

Contractor employees and associated sub‐contractor employees traveling overseas shall complete the area of responsibility (AOR) specific AT awareness training prior to departure as directed by

AR 525-13 and the combatant commander with the unit Antiterrorism Officer being the local point of contact.

1.7.3 Access and General Protection/Security Policy and Procedures: All Contractor and associated sub‐contractor employees shall comply with the applicable installation, command, area, and facility access/security policies and procedures. The policies and procedures will be provided by a government representative. To meet all access requirements, the Contractor shall provide all information required by the installation Provost Marshal Office, Director of

Emergency Services or Security Office for background checks. Contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

1.7.4 iWATCH and/or CorpsWatch Training: Contractor and associated sub‐contractors shall brief all employees on the local iWATCH, Corps Watch, or See Something, Say Something program (training standards provided by the requiring activity Antiterrorism Officer). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed http://www.wdol.gov/ http://www.wdol.gov/ https://atlevel1.dtic.mil/at within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after contract award.

1.7.5 OPSEC Standing Operating Procedure/Plan: Contractor shall develop an OPSEC

SOP/Plan within 90 days of contract award. The OPSEC SOP/Plan must be reviewed and approved by the Required Activity (RA) OPSEC Officer. The SOP/Plan will include the government's critical information, why it needs to be protected, where it is located, who is responsible for it, and how to protect it. In addition, the contractor shall identify an individual who will be an OPSEC Coordinator.

1.7.6 OPSEC Training: Per AR 530‐1, all new Contractor employees will complete Level I

OPSEC training within 30 calendar days of their reporting for duty. Additionally, all Contractor employees must complete annual OPSEC awareness training.

1.7.7 Performance or Delivery in a Foreign Country: All non‐local Contractor personnel will comply with theater clearance requirements and allows the combatant commander to exercise oversight to ensure the Contractor’s compliance with combatant commander and subordinate task force commander policies and directives."

1.7.8 Handling or Access to Classified Information: Contractor shall comply with FAR 52.204‐ 2, Security Requirements. Contractor shall comply with the Security Agreement (DD Form

441), including the National Industrial Security Program Operating Manual (DoD 5220.22‐M), any revisions to DoD 5220.22‐M and Army Regulation 380‐49, Industrial Security. The DD254 will be attached with the contract.

1.7.9 Escort requirements for un-cleared Contractors: All Contractor employees, including sub-contractor employees who are not in possession of the appropriate security clearance, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas."

1.7.10 Company Facility Clearances and Individual Clearances: The Prime Contractor Company must have (or will have) a Facility Clearance (FCL) at the appropriate level (IAW the NISPOM

DoD 5220.22‐M and AR 380‐49) prior to the start of the contract awarded period of performance. Contractor personnel performing work under this contract shall have the required security clearance, per AR 380‐67, at the appropriate level at the start of the period of performance. Security Clearances and FCL requirements are required to be maintained for the life of the contract IAW the DD254 attached to the contract. If no FCL, the supporting

Government Contracting Activity will sponsor the prime contract company in obtaining the FCL.

1.7.11 E‐Verify Program: Contractor must pre‐screen candidates using the E‐Verify Program

(http://www.dhs.gov/E‐Verify) website to meet the established employment eligibility requirements. Contractor must ensure the candidate has two valid forms of Government-issued identification prior to confirm the correct information is entered into the E‐Verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award. When contracts are with individuals, the individuals will be http://www.dhs.gov/E required to complete a Form I‐9, Employment Eligibility Verification, with the designated

Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

1.7.12 Threat Awareness Reporting Program: For all contractors with security clearances. Per

AR 381-12 Threat Awareness and Reporting Program (TARP), contractor employees must receive annual TARP training by a CI agent or other trainer as specified in 2-4b. Proposed language: "All new contractor employees will complete annual Threat Awareness and Reporting

Program (TARP) Training provided by a Counterintelligence Agent, IAW AR 381-12 . The contractor shall submit certificates of completion for each affected contractor and subcontractor employee(s) or a memorandum for the record, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training. Authorized web based

TARP training for CAC card holders is available at the following website:

https://www.us.army.mil/suite/page/655474

1.7.13 For Information assurance (IA)/information technology (IT) training. This standard language text is for contract employees who need network access and/or working IA/IT functions. Proposed language: "All contractor employees and associated sub-contractor employees must complete the DoD IA awareness training before issuance of network access and annually thereafter. All contractor employees working IA/IT functions must comply with DoD and Army training requirements in DoDD 8570.01, DoD 8570.01-M and AR 25-2 within six months of employment."

PART 2

DEFINITIONS & ACRONYMS

AAPP - Abbreviated Accident Prevention Plan

ACP – Access Control Point

A-E - Architect-Engineer

AHA - Activity Hazard Analysis

AIE - Automated Installation Entry

APP - Accident Prevention Plan

AT - Anti-Terrorism http://www.us.army.mil/suite/page/655474

BAS – Building Automation System

CAC - Common Access Card

CAD - Computer Aided Design

CCE - Contracting Center of Excellence

CCTV - Closed Circuit Television

CD - Compact Disks

CEHNC - U.S. Army Engineering and Support Center, Huntsville

CONUS - Inside the Continental United States

Contracting Officer’s Representative (COR) - A representative assigned by the Contracting

Officer to perform surveillance and to act as liaison to the Contractor

DCIP - Defense Critical Infrastructure Program

DDC - Direct Digital Control

DIACAP - DoD Information Assurance Certification and Accreditation Process (superseded by

RMF)

Defective Service - A service output that does not meet the standard of performance associated with it in the Performance Work Statement

DoD - Department of Defense

DVD - Digital Video Disks

ESS - Electronic Security System

FIPS - Federal Information Processing Standards

FSC - Federal Service Code

FTR - Federal Travel Regulations

GIG - Global Information Grid

HNC - Huntsville Center

HQ - Headquarters

HSPD - Homeland Security Presidential Directive

HVAC - Heating, Ventilation, & Air Conditioning

IA – Information Assurance (Cybersecurity replaced the term IA within DoD; however, due to existing policies and definitions, this term is used synonymously in this contract.)

IDS – Intrusion Detection System

IT - Information Technology

NACLC - National Agency Check with Law and Credit

NTP - Notice to Proceed. Official Government authorization given by the Contracting Officer to the Contractor to proceed with a specified portion of the contract

OCONUS - Outside the Continental United States

ODCs - Other Direct Costs

OGCs - Other Government Contractors

PIP - Personnel Identity Protection

PIV - Personal Identity Verification

POC - Points of Contact

PWS – Performance Work Statement

Quality Assurance - Those actions taken by the Government to assure services meet the requirements of the Performance Work Statement

Quality Assurance Surveillance Plan (QASP) - An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

Quality Control - Those actions taken by a Contractor to control the performance of services so that they meet the requirements of the PWS

QCP – Quality Control Plan

RCx - Retro-Commissioning

RMF- Risk Management Framework

RMS - Resident Management System

ROM - Rough Orders of Magnitude

SAP - Special Access program

SCA - Security Control Assessor (- O for Organization level, - V for third party Validator)

SCADA - Supervisory Control and Data Acquisition

SSBI - Single Scope Background Investigation

SSHO - Site Safety and Health Officer

TAB - Testing, Adjusting, & Balancing

TPSS - Technical and Programmatic Support Services

UFC - Unified Facilities Criteria

UFGS - Unified Facilities Guide Specifications

UIC - Unit Identification Code

UMCS - Utility Monitoring and Control System

USACE - United States Army Corp of Engineers

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3.1 General: If determined to be in the best interest of the Government, the Government may provide equipment, materials, and/or services that will be specified in each task order RFP.

3.2 Government-Furnished Materials and Support. The Government may provide property/materials for exclusive use by the Contractor as deemed appropriate for the Contractor to perform the requirements of each task order. If provided, the Government property/materials listed in the particular task orders will be furnished to the Contractor in an “as-is, where-is” condition in accordance with FAR Clause 52.245-2. Government property/materials necessary for the performance of the requirements of a task order will be provided when a task order is issued. If provided, a detailed listing of all property/materials to be provided will be included in the task order RFP and IAW FAR Clause 52.245-1 and DoDI 5000.64. Contractor shall check the items furnished for adequacy and accuracy prior to utilization. Contractor is not authorized to distribute Government-supplied materials without the express approval of the Contracting

Officer.

3.3 Government Furnished Property (GFP). If it is determined by the Government that GFP will be provided to the Contractor, these items will be listed in each individual task order RFP. If

GFP is provided, the Contractor shall have a system of internal controls to manage (control, use, reserve, protect, repair and maintain) Government property in its possession in accordance with

FAR Clause 52.245-1 and sound business practice to control, protect, preserve and maintain all

Government property specified in the contract. Contractor shall submit for approval a Property

Management System Plan within 30 days of contract award detailing how the Contractor shall control, maintain, care for, and use Government property in its possession or control from the time of receipt until properly relieved of responsibility. This plan will address any sensitive items as well which shall be accounted for daily, monthly, and quarterly. The Contractor shall disclose any significant changes to its property management system to the Property

Administrator prior to implementation of the changes. In the event the Contractor determines that additional property, equipment or supplies are needed to perform this contract or that repairs and replacements are required, the Contractor shall submit a written request to the Contracting

Officer.

3.4 Contractor is responsible for reporting Lost, Damaged or Destroyed (LDD) GFP immediately upon discovery and requesting disposition instructions for all excess GFP no longer needed in the performance of the contract in accordance with FAR Clause 52.245-1. All transfers of government furnished property from the contractor to another organization or agency shall be accomplished in accordance with PGI 245.103-71 and by utilizing a DA From 1149 and submitted for approval by the Government Contracting Officer prior to implementation. See

Section H for annual reporting requirement.

3.5 Publications and Forms. The Government will provide the Contractor with all necessary

Government publications such as regulations, engineering pamphlets, technical manuals, standards, user’s manuals, and forms as necessary for the Contractor to perform tasks related to the work described in the individual task orders

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4.1 General: Except for those items specifically stated to be Government furnished in Part 3, the

Contractor shall furnish everything required to perform this PWS.

4.2 Secret Facility Clearance: Security requirements appropriate for each task order will be delineated in the individual task orders. If the Contractor desires to participate in classified requirements, they shall have a minimum facility clearance through SECRET and all key personnel shall have a minimum security clearance of SECRET. Some task order work and issues may require a higher level of clearance than SECRET. Contractor shall comply with the security requirements of the Department of Defense Contract Security Classification

Specification, DD Form 254.

4.3 Property and associated manuals and documentation acquired by the Contractor in the performance of the contract will become GFP as title vests to the government upon receipt of payment for the property and must be accounted for, maintained, and safeguarded as GFP during the life of the contract or until the government property has been dispositioned by the

PART 5

SPECIFIC TASKS

5.1 Basic Services: The following requirements and deliverables will be required under the base contract and shall therefore be applied to any task order issued (whether mentioned in the task order or not). Each task order will be competed and possibly negotiated after basic contract award and the task order proposal shall include all ancillary costs associated with the requirements of each specific task order. Additional requirements described in each task order once awarded may compliment, emphasize, or add to any requirements or processes mentioned in this section (Part 5, Specific Tasks). The Government reserves the right to expand any requirements of any task order so long as the requirement does not force the Contractor to perform outside the scope of this TPSS contract.

5.2 Documentation Preparation Guidance: Reports, drawings/sketches, and other deliverables shall be prepared in accordance with applicable DoD/DA criteria and as described in individual task orders.

5.3 Software and Application Compatibility: The communications and transmission of data between the Contractor and the Government shall use the latest Government approved standard production release versions of MS Word (for word processing); MS Excel (for spreadsheets);

MS Access (for databases); MS PowerPoint (for presentations); and MS Project (for schedules).

5.4 Drawings: Contractor shall prepare required installation plans, drawings, and installation details in electronic form. Floor plans, partial floor plans, or dimensional drawings shall be scaled and sized to fit on ANSI ”D” size paper. Computer Aided Design (CAD) software used to create this electronic package shall be Bentley MicroStation™, Version 8i or later. Contractor may use AutoCAD™ software, Version 2012, or later. However, all AutoCAD files shall be converted by the Contractor to MicroStation format, and delivered in both MicroStation and

AutoCAD standard formats on CD-R or DVD-R. All CAD file conversions shall be fully tested, and fully implemented by the Contractor. Contractor shall prepare and store files for submission to Government such that the files submitted shall not require special software, plug-ins or scripting to review, annotate or modify the Contractor prepared drawings.

5.5 Electronic Storage Media and DVD/CD Recording Software: Contractor shall use Compact

Disks (CD-R) and Digital Video Disks (DVD-R) for electronic media storage, and all disks shall be recorded using industry standard software such as SONIC™, Roxio™ or NERO™. Use of

CD and DVD recording software, which is part of Windows XP™ or Windows Vista™ operating systems, and uses “drop and drag” of files, or incompatible recording software formats, shall not be used to record data on disks.

5.6 Cost Estimates: For cost related work products, Contractor shall use detailed pricing data for

UMCS, ESS, Cyber and related systems. The data used shall be based on cost pricing information published by industry sources, manufacturers, and system integrators. Pricing data shall be based on actual cost of labor and materials, as paid by a Contractor, and not based on retail pricing. Cost estimate related analyses and work products shall ensure that OGCs have followed appropriate instructions for preparing cost estimates, i.e. supporting data for sub-contracting cost, inclusion of General and Administrative cost, profit, mark-ups, etc. as identifiable and separate line items. Estimates shall clearly show subtotals for labor and materials, and then all added costs such as markups, general and administrative overhead, and profit. Sub-contracting work shall be separately shown with all markups, general and administrative overhead, and profit. All discrepancies, errors, or omissions shall be included in the written analysis, work products, and reports of the Contractor.

5.7 RESERVED

5.8 Surveys and Assessments: Contractor shall perform Surveys and Assessments as defined in individual task orders for ESS and UMCS. Personnel assigned to these tasks shall be experienced in performing these types of surveys. Reports shall be submitted for all surveys and assessments performed. The deliverables may include reports, specifications, and presentations related to retro-commissioning, security, vulnerability assessments, force protection, fire protection and detection, smart-grids, energy production and consumption, arc flash, specialized equipment inspections, information assurance, and master plans.

5.9 Document Reviews: Contractor shall perform technical reviews as required in individual task orders on other UMCS and ESS MATOCs. Reviews may include technical documents prepared by OGCs. Reviews shall ensure compliance with contractual requirements with specified UMCS and ESS MATOCs, as provided by the Government.

5.10 Installation Support: Contractor shall restore equipment and systems to their original intended use and design parameters. Work may include adjustment, calibration of and/or minor replacements of existing equipment that is under-performing, aged or failing to perform as originally intended or not in compliance with the applicable codes or specifications. Anticipated restoration / adjustment activities are sometimes referred to as commissioning, re-commissioning or retro-commissioning of building systems. Restoration work will not include development of the commissioning plan which would describe sequences of operation, setpoints, flow, etc., based upon a specific building utilization and occupancy since such plans are required to be developed under Architect-Engineer type contracts requiring the services of registered professional engineers. Contractor shall provide touch-labor required to actually execute commissioning plans developed by others. Contractor shall assess field conditions, equipment installations, factory testing, pre-delivery testing, performance verification testing, and provide other programmatic and technical support as required in individual task orders. Contractor shall purchase special equipment as required in individual task orders. Incidental construction, procurement and installation of ESS or UMCS components may also be required to enable the execution of some types of support services. The intent of any T&M work is to convert that effort into FFP via proposal as soon as possible but NLT 14 calendar days after the work has started. Specific tasks may be related to any combination of the following areas of work:

- System monitoring and/or operation;

- System administration;

- Restoring / adjusting controls or Heating, Ventilation, & Air Conditioning (HVAC) equipment and systems in new or existing facilities in accordance with existing design parameters;

- Assessing and troubleshooting HVAC, electrical systems, and electronic controls systems;

- Configuring, calibrating, adjusting and programming controls systems;

- Modifying controls or metering systems;

- Utilities infrastructure data collection;

- Building technology assessments;

- Assessing equipment and configuration to meet Information Assurance (IA) standards;

- Training/Instructor support

- Testing, Adjusting, and balancing of building mechanical systems

- IA technical assistance (Reference Paragraph 5.20)

5.10.1 Testing and Verification: Perform factory testing, performance verification testing, endurance testing, functional testing, and commissioning IAW the applicable and referenced sections of criteria and specifications in each task order. For Performance Verification Testing

(PVT) and at his/her sole discretion, the Contracting Officer may require consideration from the contractor equivalent to reimbursing the cost of the Project Engineer and/or other government

PVT witness (including, but not limited to the labor and travel of personnel conducting the subsequent PVT reassessment) in the form of a credit to the contract price if the contractor does not pass the initial PVT attempt.

5.11 RESERVED

5.12 Schedule: The Government may use the Resident Management System (RMS) for

Windows, or other appropriate methodology and system, to assist in its monitoring and administration, and the requirement will be designated per task order. If required by the specific task order, the Contractor shall use the Government-furnished Construction Contractor Module of RMS, referred to as Quality Control System (QCS), to record, maintain, and submit various types of information throughout the task order period. The Contractor module, user manuals, updates, and training information can be downloaded from the RMS web site:

http://www.rmssupport.com/qcs/default.aspx. This joint Government-Contractor use of RMS and QCS will facilitate electronic exchange of information and overall management of the contract. QCS provides the means for the Contractor to input, track, and electronically share information with the Government in the following areas: Administration, Finances, Quality

Control, Submittal Monitoring, Scheduling, Import/Export of Data.

http://www.rmssupport.com/qcs/default.aspx

5.13 Travel & Per Diem: Travel costs (including per diem) will be negotiated to a fair and reasonable firm fixed price for applicable task orders. The travel and per diem costs proposed by the Contractor shall not exceed the Federal Travel Regulations (FTR). Funds for the purpose of travel will be proposed on each individual task order as necessary. Contractor is responsible for obtaining all necessary documents/permits required for travel and performance of work

5.14 Completion of Work: Contractor shall conduct all work in accordance with the contract and under the guidance of a COR appointed by the Contacting Officer. This representative shall be responsible for the coordination of all work under each individual task order.

5.14.1 All work shall be accomplished in accordance with the Contractor’s approved QCP.

5.14.2 Contractor shall comply with the individual task order for determining required submittals, quantities and distribution.

5.15 Communication, Meetings, and Coordination: Communication between the Contractor and

Government will be necessary and frequent throughout the period of performance of this contract. Communication will take various forms on both a scheduled and unscheduled basis.

Contractor should be prepared to participate in review meetings, teleconferences, internet-enabled conferences, etc.

5.15.1 After Action and Other Reports. Contractor shall be responsible for documenting and preparing reports of all meetings, trips, or other communications by the Contractor or his representative on matters relative to this contract. These reports shall be submitted to the

Contracting Officer or his representative within five working days after the event.

5.15.2 Project Status Reports: For all task orders awarded under the base contract, the

Contractor shall submit a monthly status report. Specific submittal dates shall be defined by the

Government. If no dates are specified then reports shall be due on the first Monday of each month. The report(s) would be required to be submitted by e-mail to the distribution

Government Points of Contact (POC) on the base contract and the distribution listed for the specific task order. Such report would provide information on all active efforts within the task order and contain at least: the current status of all outstanding deliverables, outstanding issues requiring Government response, tasks completed, proposed adjustments to schedules, and deficiencies detected/corrected.

5.16 Safety Requirements:

5.16.1 Contractor shall perform all tasks to be completed under this contract in accordance with the applicable provisions of the most current US Army Corps of Engineers Safety and Health

Requirements Manual, EM385-1-1 which is available electronically at http://www.publications.usace.army.mil. Draft plans shall be submitted electronically for acceptance. Upon acceptance, the Contractor shall electronically submit final safety plans.

5.16.2 Abbreviated Accident Prevention Plan (AAPP). The Abbreviated Accident Prevention

Plan shall be prepared in accordance with the requirements of EM385-1-1, Safety and Health http://www.publications.usace.army.mil/

Requirements Manual. Prior to any site visit, the Contractor must submit an Abbreviated

Accident Prevention Plan, and shall not begin any on-site work prior to acceptance by the

Huntsville Center Safety Office.

5.16.3 Site Specific Accident Prevention Plan (APP). All work shall be performed IAW Safety

Manual EM 385-1-1. Contractor shall prepare and submit to the Government for review and acceptance a Site Specific Accident Prevention Plan per EM 385-1-1 (Reference Appendix A of

EM 385-1 for "Minimum Basic Outline for Accident Prevention Plan"). Contractor's Accident

Prevention Plan must be submitted and accepted by the Government prior to starting any installation activities at the site. The APP shall include an Activity Hazard Analysis (AHA) for all activities required by the contract. Per EM 385-1-1, the Contractor must provide a full time

Site Safety and Health Officer (SSHO) during hazardous activities. Contractor shall identify any hazardous activity that requires an onsite, full time Site Safety and Health Officer (SSHO) to be present during the duration of the hazardous activity. These shall be submitted to HNC’s Safety

Office with the APP for approval. Examples of the hazardous activities which required a full time SSHO include, but not limited to, crane lifts, confined space access, exposure to high voltage, etc. Contractor shall coordinate with the facility representatives on first aid, emergency phone numbers, response plans, site evacuation plans, evacuation drills, etc.

5.16.4 Monthly Health and Safety Report. Contractor shall submit a monthly record at the contract level (to include the total of all task orders under the contract) of Work-Related

Injuries/Illnesses and Exposure not later than the 7th of each month. This report shall include all man-hours of exposure at the work site and indicate any accidents as per EM 385-1-1.

5.17 Contract Line Item Descriptions: Prices shall be negotiated per individual task order in accordance with the labor, profit/fee, and overhead rates established as fair and reasonable in the basic contract award. The total negotiated price will be expressed as a "Task" in the individual task order award.

5.18 Contractor Personnel:

5.18.1 Contract Manager. The Contractor shall provide a Contract Manager who shall be responsible for the performance of the work. The name of this person, and an alternate or alternates, who shall act for the Contractor when the Contract Manager is absent, shall be designated in writing to the Contracting Officer.

a. The Contract Manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract.

b. The Contract Manager or alternate shall be available during normal duty hours as necessary to complete the requirements of each task order requirement.

c. The Contract Manager and alternate or alternates shall be able to read, write, speak, and understand English.

5.18.2 Contractor Employees. Contractor shall not employ persons for work on this contract if such employee is considered by the Contracting Officer to be a potential threat to the health, safety, security, general well-being, operational mission of the installation and its population.

a. Contractor employees working on classified system related tasks shall have a security clearance at the appropriate level.

b. Contractor personnel shall present a neat appearance and be easily recognized as

Contractor employees. Contractor will accomplish necessary coordination with the Installations in order to obtain required badges and local access to the facility.

c. Employees’ credentials, including their training and education shall be provided for each

Task Order. The Government will review and approve the individuals based on Government’s own assessment, validation and review of each individual’s documentation. The Government reserves the right to reject any employee for any task order under this contract. If the Contractor replaces any individual due to unforeseen conditions, the Contracting Officer shall be immediately informed of such a change and a replacement employee with the same level or higher expertise, and qualifications shall be proposed. The Government may accept or reject the employee, and require the Contractor to provide an alternate, qualified individual. In all cases the Contracting Officer shall have the final authority to allow any employee for the Task Order.

d. The Contractor shall notify the Government of any key personnel changes. The Contractor shall not substitute any employee for an employee specifically named in its proposal without the prior written consent of the Contracting Officer. The Government reserves the right to disapprove any changes that are not in the best interest of the Government. Examples of key personnel are Program Manager, Contracts Manager, Senior Electrical/Mechanical Engineer, Senior ESS Engineer, Lead IA/IT Manager, and Quality Manager.

e. Contractor shall not employ any person who is an employee of the U.S. Government if employing that person would create a conflict of interest.

5.18.3 Qualifications of Contractor Personnel. Contractor shall comply with qualification standards as described in Technical Exhibit 3.

5.19 Contract Manpower Reporting (CMR)

5.19.1 Contractor Manpower Reporting. The Office of the Assistant Secretary of the Army

(Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor will report ALL Contractor manpower (including sub-contractor manpower) required for performance of this contract. The Contractor is required to completely fill in all the information in the format using the following web address: https://cmra.army.mil/Login.aspx.

5.20 Cybersecurity Support Requirements: The contractor shall provide cybersecurity support required to execute cybersecurity related tasks such as; obtain a favorable accreditation decision

(i.e. an Authority to Operate (ATO), provide security engineering services to assist in https://cmra.army.mil/Login.aspx establishment of site processes and best practices; provide a secure, compliant baseline with proper documentation; perform a role such as ISSO,…